Dental Office Policies And Procedures Check List - Massachusetts ...
Dental Office Policies And Procedures Check List - Massachusetts ...
Dental Office Policies And Procedures Check List - Massachusetts ...
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<strong>Dental</strong> <strong>Office</strong> <strong>Policies</strong> and <strong>Procedures</strong> <strong>Check</strong> <strong>List</strong><br />
POLICIES/PROCEDURES FREQUENCY DATE COMPLETED<br />
A. Licenses/certifications/permits/regulations<br />
1. <strong>Dental</strong> license renewal–dentist biannually (even years) __________________<br />
2. Document dental license renewal–hygienist biannually (odd years) __________________<br />
3. Renew anesthesia permit–dentist biannually with license __________________<br />
4. Renew anesthesia permit–office biannually with license __________________<br />
5. Document hygienist anesthesia permit biannually with license __________________<br />
6. Document DANB certification–CDA’s annually __________________<br />
7. Renew DEA license every 3 years __________________<br />
8. Renew <strong>Massachusetts</strong> Controlled Substance Certificate every 3 years __________________<br />
9. Renew x-ray machine registration annually __________________<br />
10. Very Small Quantity generator (VSQG) registration once __________________<br />
11. CPR renewal (not currently required, but strongly suggested) biannually with license __________________<br />
12. OJT dental assistants (radiology certification) once __________________<br />
13. Recertify amalgam separator every 5 years __________________<br />
14. _________________________________ __________________<br />
B. Insurances<br />
1. Renew professional liability (malpractice) insurance annually __________________<br />
2. Renew business and property insurance annually __________________<br />
a. overhead __________________<br />
b. workman’s compensation __________________<br />
c. office liability __________________<br />
d. hazard __________________
POLICIES/PROCEDURES FREQUENCY DATE COMPLETED<br />
3. Renew disability insurance annually __________________<br />
4. Renew health/medical insurance annually __________________<br />
5. Review life insurance annually __________________<br />
6. Review and renew other business insurances annually __________________<br />
7. __________________________________ __________________<br />
C. Taxes<br />
1. File personal income taxes annually __________________<br />
2. Self-employment tax annually __________________<br />
3. File/pay state use tax annually __________________<br />
4. Payroll taxes varies<br />
(check with accountant)<br />
__________________<br />
5. Personal/business property tax annually __________________<br />
6. ___________________________________ __________________<br />
D. Continuing Education<br />
1. Dentist- 40 hours of acceptable credits biannually with license<br />
(even years)<br />
2. Hygienist- 20 hours of acceptable credits biannually with license<br />
(odd years)<br />
__________________<br />
__________________<br />
3. <strong>Dental</strong> assistants- to maintain CDA annually __________________<br />
4. ___________________________________ __________________<br />
E. Employees/training/in-house<br />
1. OSHA Blood Borne Pathogens Standard annually __________________<br />
2. OSHA Hazards Communication (MSDS) annually __________________
POLICIES/PROCEDURES FREQUENCY DATE COMPLETED<br />
3. Radiation safety annually __________________<br />
4. Fire extinguishers and emergency (fire) annually __________________<br />
5. ___________________________________ __________________<br />
F. Employees<br />
1. Performance review annually __________________<br />
2. Update employee health files annually __________________<br />
3. Sexual harassment policy annually __________________<br />
4. Labor laws/labor law posters as necessary __________________<br />
5. Immunizations (e.g. Hepatitis B/boosters) as necessary __________________<br />
6. ___________________________________ __________________<br />
G. <strong>Office</strong>/equipment<br />
1. Replace amalgam separator cartridge as necessary __________________<br />
2. Review fire evacuation plan and fire annually __________________<br />
extinguisher readiness<br />
3. Review maintenance schedule/procedures for: annually __________________<br />
“compressor, suction, amalgam separator, hand pieces,”<br />
“autoclave, x-ray processor”<br />
4. Back-flow prevention devices testing twice a year __________________<br />
5. Nitrous oxide/oxygen/other compressed gas cylinders annually __________________<br />
6. <strong>Office</strong> waste disposal contracts annually __________________<br />
7. Emergency drug kit/first aid annually __________________<br />
8. Clean plaster trap as needed __________________<br />
9. ___________________________________ __________________
POLICIES/PROCEDURES FREQUENCY DATE COMPLETED<br />
H. <strong>Dental</strong> Insurance<br />
1. Review contracts annually __________________<br />
2. Update to current CDT codes biannually __________________<br />
3. ___________________________________ __________________<br />
I. Miscellaneous<br />
1. HIPAA Privacy requirements __________________<br />
2. HIPAA Security requirements __________________<br />
3. HIPAA National Provider Identifier once by May 2007 __________________<br />
4. ___________________________________ __________________<br />
Provided as a member benefit from the <strong>Massachusetts</strong> <strong>Dental</strong> Society Council on <strong>Dental</strong> Practice, 2006.<br />
Contact the <strong>Massachusetts</strong> <strong>Dental</strong> Society with questions about these policies or procedures.<br />
(800) 342-8787
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