Standing orders.pdf - Hutt City Council
Standing orders.pdf - Hutt City Council
Standing orders.pdf - Hutt City Council
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HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 47<br />
upon or discuss the subject until the deputation has completed making its<br />
submissions and answering questions (see standing order 33.2 regarding<br />
qualified privilege).<br />
Termination of<br />
presentation if<br />
disrespectful and right of<br />
reply<br />
Time limit on<br />
presentation<br />
37.6<br />
The Chairperson may terminate a presentation in progress which is<br />
disrespectful or offensive, or where the Chairperson has reason to believe<br />
that statements have been made with malice (see standing order 33.2<br />
regarding qualified privilege). If a speaker's comments under deputations<br />
or presentations are about any person or organisation represented at<br />
the meeting, the Chairperson has the discretion to grant a right of reply<br />
at the time the comments are made.<br />
37.7<br />
Unless the meeting determines otherwise in any particular case, a limit of<br />
10 minutes is placed on a speaker making a presentation, or 5 minutes<br />
each if there are 2 members of the deputation addressing the meeting.<br />
38. PUBLIC COMMENT<br />
Public comment 38.1<br />
A period of up to 30 minutes is to be set aside for public comment at the<br />
commencement of all meetings that are open to the public. Each speaker<br />
during the public comment section of a meeting is permitted to speak for<br />
a maximum of three minutes. This standing order may be suspended on a<br />
vote of not less than 75% of those present to extend (as applicable):<br />
(a)<br />
(b)<br />
(c)<br />
In respect of <strong>Council</strong> and its committees (excluding community<br />
committees) the period allowed for public comment up to a<br />
maximum of an additional 15 minutes or, in exceptional<br />
circumstances, for a specified longer period as is resolved;<br />
In respect of community board and community committee<br />
meetings, the period allowed for public comment up to a<br />
maximum of such specified longer period as is resolved; and<br />
The maximum allowable period for which each speaker during<br />
the public comment section of a meeting is permitted to speak,<br />
provided that the further time allowed does not exceed the<br />
maximum period set aside (or resolved to be set aside) for public<br />
comment at the meeting.<br />
[Note: It is not advisable from the point of view of good order of meetings to<br />
depart from the time limits specified in the standing <strong>orders</strong>. It may be more<br />
appropriate, where further dialogue with a member of the public is required,<br />
to invite them to make a presentation at a subsequent meeting or to make use of<br />
standing order 37.3.]<br />
[Amendment from Eastbourne Community Board – 25/3/08<br />
That Public Comment on items on the order paper be heard either at the<br />
commencement of the meeting or in conjunction with the relevant order<br />
paper item at the request of the speaker and at the discretion of the<br />
Chair.]<br />
Subjects of public<br />
comment<br />
38.2<br />
Public comment is to be confined to those items appearing on the<br />
agenda for the particular meeting concerned, excluding items already