Standing orders.pdf - Hutt City Council
Standing orders.pdf - Hutt City Council
Standing orders.pdf - Hutt City Council
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HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 45<br />
Removal of members of<br />
public<br />
34.2<br />
If any member of the public who is required in accordance with standing<br />
order 34.1 to leave a meeting refuses or fails to leave the meeting or, having left<br />
the meeting, attempts to re-enter the meeting without the permission of<br />
the Chairperson, any Police Officer or employee of the <strong>Council</strong> may, at<br />
the request of the Chairperson, remove or exclude that member of the<br />
public from the meeting.<br />
[s50(2) LGOIMA]<br />
35. MINUTES OF PROCEEDINGS<br />
Minutes to be evidence of<br />
proceedings<br />
35.1<br />
Every local authority must keep minutes of its proceedings, and minutes<br />
of proceedings duly entered and authenticated as prescribed by the local<br />
authority are prima facie evidence of those proceedings.<br />
[clause 28, schedule 7, LGA 2002]<br />
Keeping of minutes 35.2<br />
The Chief Executive or his/her designated representative shall keep the<br />
minutes of meetings. The minutes shall record the date, time and venue of the<br />
meeting; the names of those members and officers present; identification of<br />
the Chairperson; apologies tendered; arrival and departure times; any<br />
failure of a quorum; a list of speakers under public comment and the<br />
topics they cover; a list of items considered; resolutions pertaining to<br />
those items; any objections to words used; all divisions taken; names of any<br />
members abstaining from voting when requested; declarations of<br />
pecuniary interest; contempt, censure and removal of any members;<br />
resolutions to exclude members of the public; and the time that the meeting<br />
concludes or adjourns (see standing <strong>orders</strong> 15, 21.15, 23.3, 24.3, 26.4, 32.5, and<br />
32.10).<br />
Approval of <strong>Council</strong> and<br />
Community<br />
Board/Community<br />
Committee minutes<br />
35.3<br />
The minutes and proceedings of every <strong>Council</strong>, community board and<br />
community committee meeting are to be circulated to members and<br />
considered at the next meeting succeeding, and, if approved by that<br />
meeting, or when amended as directed by that meeting, are to be signed by<br />
the Chairperson of such succeeding meeting.<br />
Approval of minutes 35.4<br />
The minutes and proceedings of every committee meeting (excluding<br />
community committees) are to be circulated to members with the <strong>Council</strong><br />
order paper and considered at the next appropriate <strong>Council</strong> meeting.<br />
Consideration at that meeting is to include amendments to any matters<br />
recorded, receipt of the minutes (which represent a report to <strong>Council</strong>), and<br />
consideration of any recommended matters requiring <strong>Council</strong> approval.<br />
Receipt by <strong>Council</strong> of the minutes of committees will, unless stated otherwise,<br />
be interpreted as confirmation of the accuracy of the minutes. If received<br />
by that meeting, or when amended as directed by that meeting, the minutes are<br />
to be signed by the Chairperson of the committee.