Standing orders.pdf - Hutt City Council

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HCC Standing Orders 3 August 2004 Issue No. 2 44 Declaration of pecuniary interest 32.10 Every member present when any matter is raised on which they directly or indirectly have a pecuniary interest, apart from any interest in common with the public, is under a duty to fully declare any such interest to the meeting. This disclosure and the subsequent abstention of such member from both discussion and voting on the item are to be recorded in the minutes. [s. 6(1), Local Authorities (Members' Interests) Act] Pecuniary interest a reason for leaving room 32.11 Members who have declared a pecuniary interest in matters to be discussed under standing order 32.10 should consider leaving the meeting room for the full duration of discussion on such matters. 33. QUALIFIED PRIVILEGE Qualified privilege relating to agenda and minutes 33.1 Where a meeting of any local authority is open to the public during the proceedings or any part thereof, and a member of the public is supplied with a copy of the agenda or order paper for the meeting or any part of the minutes of that meeting are provided, the publication of any defamatory matter included in the agenda or order paper or in the minutes shall be privileged unless the publication is proved to be made with ill will or taking advantage of the occasion of publication. [s. 52, LGOIMA] Qualified privilege relating to oral statements 33.2 Any oral statement made at any meeting of a local authority in accordance with the rules that have been adopted by that local authority for the guidance and order of its proceedings shall be privileged, unless the statement is proved to be made with ill will or taking advantage of the occasion of publication. [s. 53, LGOIMA] Qualified privilege additional to any other provisions 33.3 The privilege conferred by standing orders 33.1 and 33.2 is in addition to, and not in substitution for or derogation of, any other privilege, whether absolute or qualified, that applies, by virtue of any other enactment or rule of law, to the proceedings of any local authority. 34. MAINTENANCE OF PUBLIC ORDER AT MEETINGS Chairperson may require members of the public to leave meeting 34.1 The Chairperson presiding at any meeting of the local authority may require any member of the public to leave the meeting if it is believed on reasonable grounds that the behaviour of any member of the public is likely to prejudice the orderly conduct of the meeting if that person is permitted to remain. [s. 50(1), LGOIMA]
HCC Standing Orders 3 August 2004 Issue No. 2 45 Removal of members of public 34.2 If any member of the public who is required in accordance with standing order 34.1 to leave a meeting refuses or fails to leave the meeting or, having left the meeting, attempts to re-enter the meeting without the permission of the Chairperson, any Police Officer or employee of the Council may, at the request of the Chairperson, remove or exclude that member of the public from the meeting. [s50(2) LGOIMA] 35. MINUTES OF PROCEEDINGS Minutes to be evidence of proceedings 35.1 Every local authority must keep minutes of its proceedings, and minutes of proceedings duly entered and authenticated as prescribed by the local authority are prima facie evidence of those proceedings. [clause 28, schedule 7, LGA 2002] Keeping of minutes 35.2 The Chief Executive or his/her designated representative shall keep the minutes of meetings. The minutes shall record the date, time and venue of the meeting; the names of those members and officers present; identification of the Chairperson; apologies tendered; arrival and departure times; any failure of a quorum; a list of speakers under public comment and the topics they cover; a list of items considered; resolutions pertaining to those items; any objections to words used; all divisions taken; names of any members abstaining from voting when requested; declarations of pecuniary interest; contempt, censure and removal of any members; resolutions to exclude members of the public; and the time that the meeting concludes or adjourns (see standing orders 15, 21.15, 23.3, 24.3, 26.4, 32.5, and 32.10). Approval of Council and Community Board/Community Committee minutes 35.3 The minutes and proceedings of every Council, community board and community committee meeting are to be circulated to members and considered at the next meeting succeeding, and, if approved by that meeting, or when amended as directed by that meeting, are to be signed by the Chairperson of such succeeding meeting. Approval of minutes 35.4 The minutes and proceedings of every committee meeting (excluding community committees) are to be circulated to members with the Council order paper and considered at the next appropriate Council meeting. Consideration at that meeting is to include amendments to any matters recorded, receipt of the minutes (which represent a report to Council), and consideration of any recommended matters requiring Council approval. Receipt by Council of the minutes of committees will, unless stated otherwise, be interpreted as confirmation of the accuracy of the minutes. If received by that meeting, or when amended as directed by that meeting, the minutes are to be signed by the Chairperson of the committee.
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Standing orders.pdf - Hutt City Council

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