Standing orders.pdf - Hutt City Council

HCC Standing Orders 3 August 2004 Issue No. 2 3
TABLE OF CONTENTS
RELATED DOCUMENTS ........................................................................................................................................ 5
FOREWORD ............................................................................................................................................................... 6
STANDING ORDERS FOR MEETINGS OF LOCAL AUTHORITIES AND COMMUNITY BOARDS ....... 7
GENERAL ................................................................................................................................................................... 7
PART 1: CONSTITUTIONAL AND LEGISLATIVE MATTERS .............................................................. 10
1. INTRODUCTION ........................................................................................................................................... 10
2. FIRST MEETING OF THE LOCAL AUTHORITY FOLLOWING ELECTION ........................................... 10
3. CHAIRPERSON TO PRESIDE AT MEETINGS ............................................................................................ 11
4. QUORUM AT MEETINGS ............................................................................................................................. 11
5. VOTING SYSTEMS FOR CERTAIN APPOINTMENTS .............................................................................. 12
6. APPOINTMENT OF COMMITTEES ............................................................................................................. 13
7. POWERS OF DELEGATION ......................................................................................................................... 14
8. MEMBERS OF COMMITTEES AND SUBCOMMITTEES .......................................................................... 14
9. JOINT COMMITTEES ................................................................................................................................... 15
10. PROCEEDINGS NOT INVALIDATED BY VACANCIES OR IRREGULARITIES .................................... 16
11. GENERAL PROVISIONS AS TO MEETINGS .............................................................................................. 16
12. NOTIFICATION OF MEETINGS TO MEMBERS ........................................................................................ 17
13. EXTRAORDINARY MEETINGS .................................................................................................................. 18
14. PUBLIC AT MEETINGS, ACCESS TO ORDER PAPERS, ETC. ................................................................. 19
15. REASONS TO EXCLUDE PUBLIC ............................................................................................................... 21
16. APPLICATION OF STANDING ORDERS TO PUBLIC EXCLUDED SESSION ........................................ 22
17. USE OF PUBLIC EXCLUDED INFORMATION .......................................................................................... 22
18. USE OF COMMON SEAL .............................................................................................................................. 23
APPENDIX 1.A - GROUNDS TO EXCLUDE THE PUBLIC FROM MEETINGS IN TERMS OF THE
LGOIMA ................................................................................................................................................................... 24
PART 2: MEETING PROCEDURES ............................................................................................................. 26
19. APPLICATION OF STANDING ORDERS .................................................................................................... 26
20. SUSPENSION OF STANDING ORDERS ...................................................................................................... 26
21. CONDUCT OF MEETINGS ........................................................................................................................... 26
22. QUORUM AT MEETINGS ............................................................................................................................. 29
23. FAILURE OF A QUORUM ............................................................................................................................ 29
24. LEAVE OF ABSENCE AND APOLOGIES ................................................................................................... 30
25. ORDER OF BUSINESS .................................................................................................................................. 30
26. RULES OF DEBATE ...................................................................................................................................... 34
27. MOTIONS AND AMENDMENTS ................................................................................................................. 36
28. NOTICES OF MOTION .................................................................................................................................. 39
29. REPEAT NOTICES OF MOTION .................................................................................................................. 40
30. PROCEDURAL MOTIONS TO TERMINATE OR ADJOURN DEBATE .................................................... 40
31. POINTS OF ORDER ....................................................................................................................................... 41
32. VOTING .......................................................................................................................................................... 42
33. QUALIFIED PRIVILEGE ............................................................................................................................... 44
34. MAINTENANCE OF PUBLIC ORDER AT MEETINGS .............................................................................. 44
35. MINUTES OF PROCEEDINGS ..................................................................................................................... 45
36. MINUTE BOOKS ........................................................................................................................................... 46
37. DEPUTATIONS AND PRESENTATIONS .................................................................................................... 46
38. PUBLIC COMMENT ...................................................................................................................................... 47
Note 1: This page does not form part of Standing Orders and may be amended by notice to members from time to time.
Note 2: Typographical errors may be amended by notice to members from time to time