Standing orders.pdf - Hutt City Council

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HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 18 13. EXTRAORDINARY MEETINGS Calling Extraordinary meetings 13.1 (1) Despite clause 19(4) to (6) of schedule 7 of the LGA 2002 (general provisions for meetings), if a resolution or requisition specifies the time and place at which the meeting is to be held and the general nature of the business is to be brought before the meeting, a meeting may be called by: (a) A resolution of the local authority; or (b) A requisition in writing delivered to the Chief Executive and signed by: (i) The Mayor or Chairperson; or (ii) Not less than one-third of the total membership of the local authority (including vacancies). (2) Despite clause 19(4) to (6) of Schedule 7 of the LGA 2002 (general provisions for meetings), if the business to be dealt with requires a meeting to be held at a time earlier than is allowed by the notice requirements specified in subclause (3), a meeting may be called by: (a) (b) The Mayor or Chairperson; or If the Mayor or Chairperson are unavailable, the Chief Executive. [clause 22(1) and (2), schedule 7, LGA 2002] Notification of Extraordinary meetings to members 13.2 In terms of a meeting called under standing order 13.1(1), the Chief Executive shall give notice in writing of the time and place of the meeting to each member of the local authority at least three working days before the day appointed for the meeting, or if the meeting is called by resolution, within a lesser period of notice that is specified in the resolution, being not less than 24 hours. [clause 22(1), schedule 7, LGA 2002] 13.3 In terms of a meeting called under standing order 13.1(2), notice of the time and place of the meeting and of the matters in respect of which the meeting is being called must be given by the person calling the meeting or by another person on that person’s behalf, by whatever means is reasonable in the circumstance to each member of the local authority and to the Chief Executive at least 24 hours before the time appointed for the meeting.
HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 19 Public notification of resolutions at Extraordinary Meetings 13.4 (1) A local authority must, as soon as practicable, publicly notify any resolution passed at an extraordinary meeting of the local authority unless- (a) (b) the resolution was passed at a meeting or part of a meeting from which the public was excluded; or the extraordinary meeting was publicly notified at least 5 working days before the day on which the meeting was held. (2) For the purposes of this section, resolution means the resolution on the matter or matters for which the extraordinary meeting was held. [s. 51A, LGOIMA] 14. PUBLIC AT MEETINGS, ACCESS TO ORDER PAPERS, ETC. Meetings normally to be open 14.1 All meetings of the local authority and its committees shall be open to the public and news media except where otherwise provided by Part VII of LGOIMA. [s. 47 & 49, LGOIMA] Information to be available to public 14.2 All information provided to members at local authority and committee meetings shall be available to the public and news media unless any item included in the agenda refers to any matter to be considered by the local authority when the meeting is not likely to be open to the public. [s. 5 & 49, LGOIMA] Public notification about meetings 14.3 All meetings scheduled for the following month shall be publicly notified not more than 14 days and not less than five days before the end of every month, together with the dates on which and the times and places at which those meetings are to be held. Where any meeting is to be held on or after the 21 st day of the month, such meetings may instead be publicly notified not more than 10 nor less than five working days before the day on which the meeting is to be held. [s. 46, LGOIMA] Public notification about extraordinary meetings 14.4 Where any extraordinary meeting of a local authority is called and notice of that meeting cannot be given in the manner required or permitted by this section, the local authority shall cause that meeting and the general nature of business to be transacted at that meeting to be publicly notified or otherwise advertised as soon as practicable before the meeting is to be held. [s46(3) LGOIMA] 14.5 Where any extraordinary meeting of a local authority is called pursuant to a resolution of the local authority, the local authority must cause the
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