Standing orders.pdf - Hutt City Council

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HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 12 Definition of Quorum 4.3 “The quorum at a meeting of a local authority consists of half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.” [clause 23(3)(a), schedule 7, LGA 2002] Quorum at Committee Meetings 4.4 “The quorum at a meeting of a committee- (a) Is not fewer than two members of the committee, (as determined by the local authority or committee that appoints the committee); and (b) In the case of a committee other than a subcommittee, must include at least 1 member of the local authority.” [clause 23(3)(b), schedule 7, LGA 2002] (Order 9.3 refers to the quorum at meetings of joint committees, and Order 40.7 refers to the quorum at meetings with Tangata Whenua represented.) 5. VOTING SYSTEMS FOR CERTAIN APPOINTMENTS Provisions for appointment of Chairpersons or Deputy Chairperson of committees or representatives of the local authority 5.1 (1) This standing order applies to: (a) (b) (c) (d) The election or appointment of the Chairperson and deputy Chairperson of a regional council; and The election or appointment of the deputy Mayor; and The election or appointment of the Chairperson and deputy Chairperson of a committee; and The election or appointment of a representative of a local authority. (2) If standing order 5.1 applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting: (a) the voting system in subclause (3) (system A); (b) (3) System A- the voting system in subclause (4) (system B). (a) (b) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and has the following characteristics: (i) (ii) there is a first round of voting for all candidates; and if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and
HCC <strong>Standing</strong> Orders 3 August 2004 Issue No. 2 13 (iii) (iv) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot. (4) System B- (a) (b) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and has the following characteristics: (i) (ii) there is only 1 round of voting; and if 2 or more candidates tie for the most votes, the tie is resolved by lot. . [clause 25, schedule 7, LGA 2002] 6. APPOINTMENT OF COMMITTEES Appointment of Committees and Subcommittees 6.1 A local authority may appoint the committees, subcommittees and other subordinate decision – making bodies that it considers appropriate, and a committee may appoint the subcommittees it considers appropriate, unless prohibited from doing so by the local authority. [clause 30(1) and (2), schedule 7, LGA 2002] Discharge or reconstitution of Committees and Subcommittees 6.2 Unless expressly provided otherwise in an Act, a local authority, and a committee with respect to a subcommittee appointed by that committee, may at any time discharge or reconstitute any committee or subcommittee. [clause 30(5), schedule 7, LGA 2002] Committees subject to direction of local authority 6.3 Every committee is subject in all things to the control of the local authority and must carry out all directions of the local authority given in relation to the committee or its affairs. However, nothing in this standing order entitles a local authority or committee to rescind or amend a decision made by a committee, subcommittee or other subordinate decision-making body in accordance with a delegation authorising the making of the decision. Similarly, every subcommittee is subject in all things to the control of the committee that appointed it and is required to carry out all directions of the committee given in relation to the subcommittee or its affairs. [clauses 30(3), (4), (6), schedule 7, LGA 2002]
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Standing orders.pdf - Hutt City Council

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