Section 2: Outline your annual activities as they relate to ... - NACADA

Commission & Interest Group Division -- Chair Leadership Report Form
Fall 2009 Post-Conference Report
Name of Chair: Dan King
Name of Commission: Engineering and Science Advising
Section 1: Identify the volunteers serving within your unit (on steering committees, other committees, as webmaster, proposal readers, etc.).
Name of Committee/Activity Name of Committee Member Institution of Committee Member E-mail of Committee Member (if available)
(steering, award, proposals, etc.)
Steering Committee Dan King (Chair) Michigan State University kingd@egr.msu.edu
Steering Committee Christy Walker Univ. of North Carolina Chapel Hill cwalker1@email.unc.edu
Steering Committee Margie Russell University of Tennessee Knoxville mrussel8@utk.edu
Steering Committee Eric Trump Emporia State University etrump@emporia.edu
Steering Committee Scott Miller Missouri Univ. of Science and Tech smiller@mst.edu
Steering Committee Deb Dotterer Michigan State University dotterer@msu.edu
Proposal Reader & Evaluation Deb Dotterer (Chair) Michigan State University dotterer@msu.edu
Proposal Reader & Evaluation Tom Vance Navarro College tom.vance@navarrocollege.edu
Proposal Reader & Evaluation Erol Cesmebasi Stevens Inst. Of Technology Erol.Cesmebasi@stevens.edu
Proposal Reader & Evaluation Kelly McQueary University of Texas Austin kellym@che.utexas.edu
Resources (Web/ListS/Articles) Com. Kathie Sindt Johns Hopkins University ksindt@jhu.edu
Resources (Web/ListS/Articles Com. Ariel Robbins Michigan State University robbin53@msu.edu
Resources (Web/ListS/Articles) Com. Erol Cesmebasi Stevens Inst. Of Technolgy Erol.Cesmebsi@stevens.edu
Resources (Web/ListS/Articles) Com. Christy Walker (Chair) Univ. of North Carolina Chapel Hill walkerca@unc.edu
Section 2: Outline your annual activities as they relate to the NACADA missions and strategies.
Strategic Goal 1: Address the academic advising needs of higher education globally.
1-A — Identify, prioritize, and address critical issues facing academic advising.
Date
Submitted
Activity or Goal Planned
11/15/09 Generate listserv discussions and
promote the membership to write
articles for NACADA publications
Person/committee
responsible for activity
Resources
Committee
Target
Date
On-going
Assessment Criteria to be used
Increased listserv activity
Articles in NACADA
publications
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken

1-B — Collect, analyze, and act upon information about the environments in which academic advising operates.
Date
Submitted
Activity or Goal Planned
11/15/09 Continually review and update
potential web resource links for
membership
Person/committee
responsible for activity
Resources
Committee
Target
Date
On-going
Assessment Criteria to be used
Useful and up-to-date web
resource links
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
1-C — Provide comprehensive professional development opportunities.
Date
Submitted
Activity or Goal Planned
11/15/09 Promote and solicit national,
regional, and local conference
proposals for presentations and
poster sessions
Person/committee
responsible for activity
Steering
Committee
Proposal Reader
and Evaluation
Committee
Target
Date
On-going
Assessment Criteria to be used
Increased submissions and
accepted presentations and
poster sessions
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
Strategic Goal 2: Advance the body of knowledge of academic advising.
2-A — Promote and support research related to the enhancement of academic advising through further understanding of the student, the
campus environment, advising processes, or other related areas.
Date
Submitted
Activity or Goal Planned
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
2-B — Disseminate the knowledge acquired from the research.
Date
Submitted
Activity or Goal Planned
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
Strategic Goal 3: Champion the educational role of academic advising to enhance student learning and development in a diverse world.
3-A — Identify and develop strategies for fostering collaboration and education among various advising external constituencies both
nationally and internationally.
Date
Submitted
Activity or Goal Planned
11/15/09 Establish a key contact within the
American Society of Engineering
Education for potential collaborative
efforts
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Chair 2010 Collaborative efforts
initiated
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken

Strategic Goal 4: Educate university and college decision makers about the role of quality academic advising in higher education.
4-A — Identify and develop practical strategies and materials for use by college and university leadership.
Date
Submitted
Activity or Goal Planned
11/15/09 Steering Committee to develop
strategies to start up and follow
through on long-range concentration
goals discussed last year, but
narrowed to possible achievable
long-range goals by this year’s
steering committee
Person/committee
responsible for activity
Steering
Committee
Target
Date
On-going
Assessment Criteria to be used
Actual strategies and
materials are developed
and distributed to the
engineering and science
advising community via
meetings, workshops, etc.
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
Strategic Goal 5: Ensure the effectiveness of the NACADA organization
5-A — Promote diversity within the association.
• 5A(i) — Create environments and processes that promote and sustain inclusion and involvement in the association.
Date
Submitted
Activity or Goal Planned
11/15/09 Promote and establish diverse
volunteer working committees within
the Engineering and Science
Advising Commission with
representation from different
NACADA regions, different types of
engineering, different sciences, large,
mid and small size institutions, 4
year institutions, 2 year institutions
professional advisers, faculty
advisers, advising administrators, etc.
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Chair 11/09 Broad based diversity
inclusion for Steering,
Proposal Reading and
Evaluation, and Resources
Committees
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
• 5A(ii) — Increase diversity within NACADA leadership at all levels.
Date
Submitted
Activity or Goal Planned
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken
5-B — Enhance NACADA's global visibility and credibility as the resource for concerns and needs involving academic advising.
Date
Submitted
Activity or Goal Planned
Person/committee
responsible for activity
Target
Date
Assessment Criteria to be used
Date
Completed
Progress Made and Assessment of
Strategies/Actions Taken

Section 3: Issues/Items for consideration by the Division.
1. Review the effectiveness of the CIG Fair at the national conference.
2. Development of more specific approval criterion and guidelines for Interest Groups to become Commissions.
3. Organizational restructuring for enhanced Commission and Interest Group involvement at the local and regional level.
4. Organizational restructuring of the CIGD Division promoting less specialization of interests, but more merger of related interests forming fewer
Commissions and Interests Groups that will have larger responsibilities.
Section 4: Describe how you have incorporated diversity and inclusiveness of membership into the planning of
your unit’s goals and activities. What criteria were used to accomplish this (such as institutional type, ethnicity, new
professionals, experienced professionals, role—faculty, administrator, advisor; region, etc.)
Development of diverse representation on working committees (steering committee, proposal reading and evaluation committee, and resource committee).
Volunteers for Commission involvement were sought out at the national conferences in Chicago and San Antonio. A number of those volunteers were
appointed to the Steering Committee, the Proposal Reader and Evaluation Committee and the Resources Committee according to their expressed interests of
involvement. An effort was made in the overall representation on the committees to include a variety of NACADA regions, large, mid and small
institutions, two year institutions, advising administrators, professional advisers, faculty advisers, and different areas of engineering and science.
The Commission mission statement reflects inclusiveness of membership at the Commission level.
Section 5: Summary of Unit Communications and Meetings
• Name/type of Group Meeting: Engineering and Science Advising Commission
• Date and Location: San Antonio, Texas, October 2, 2009
• Number of Members Attending/participating: 35
• Summary of Meeting: The meeting was facilitated by Dan King, the 2008-2010 Chair for the Engineering and Science Advising Commission.
Various recognitions were done to include awarding the Service to the Commission Award, the first since 2004, to Peg Steele of Ohio State
University. Also recognized were Commission sponsored presenters and other presenters of Engineering and Science advising topics in San
Antonio, and Commission NACADA award winners. The current membership of around 320 was mentioned as a little down from last year but
consistent with the Commission membership numbers over several years. The Commission mission statement was reviewed and a call for
nominations for additional candidates for the 2010-2012 Chair was made with those nominations due by October 30. Also an encouragement for
members to volunteer to become involved in Commission activities and to submit presentation proposals and write Engineering and Science
advising related articles for NACADA publications was promoted. A sign up sheet was passed around and a number of people indicated they were
interested in volunteering for Commission activities. At this point, the second half of the meeting was devoted to promoting discussion for focus
issues for the Commission’s concentration by breaking down into smaller groups. Each group was asked to come up with 3 to 5 areas of focus to
write down for the steering committee to review in the coming year. The groups were then asked to report back on their top two areas.

• Name/type of Group Meeting: Future Meetings for 2009/2010
• Date and Location: Teleconference Meetings
• Number of Members Attending/participating: 5 to 10
• Budget Request: Proposing that a budget for possible teleconferences be approved for up to 3 to 4 teleconferences per year to conduct Commission
business, especially amongst the Commission Committees. Assuming that a teleconference for one hour costs approximately $50 per hour then the
budget request is for approximately $150 -$200. It is anticipated that participation in these teleconferences could be up to around 5 to 10 committee
members for about one hour each to discuss Commission business and make Commission decisions with consensus. One Commission meeting for
the Steering Committee took place last year and the feedback from the Steering Committee was that the meeting was a successful forum for
communication and we should continue to hold teleconferences for Commission and Committee related business in the future.