Planning Commissioners' Procedures Manual - Hamilton County, Ohio

PRELIMINARY PLAN APPLICATION COMPLETENESS CHECKLIST
Application (Initial Review; Official File). Applications for Preliminary Subdivision Plan approval shall be accompanied by the fee indicated on
the Subdivision Fee Schedule and shall be submitted in two parts – “Initial Review” and “Official File”. The “Official File” application shall be
submitted at least two (2) weeks prior to the meeting of the Planning Commission at which action is desired. An application for Preliminary
Subdivision Plan approval shall contain such information as may be required from time to time by the Planning Commission and the Subdivision
Administrator but in all instances shall contain the following:
INITIAL REVIEW APPLICATION: (to be submitted with application)
__ 1. The date of submission of a Sketch Plan, if any, and identification of any changes to the proposed subdivision since said submission..
__ 2. A vicinity sketch at a scale of four hundred (400) feet or more to the inch shall be drawn on or shall accompany the Preliminary
Subdivision Plan. This shall show all existing subdivisions and the street and tract lines of acreage parcels of land, adjoining the
proposed subdivision and between it and the nearest existing highways and thoroughfares. It shall also show the streets and alleys in
neighboring subdivisions or unplatted property to produce the most advantageous development of the entire neighborhood.
__ 3. The Preliminary Subdivision Plan shall clearly show the following features and information:
a The proposed name of the subdivision which shall not duplicate or closely approximate the name of any other subdivision in the
incorporated or unincorporated areas of Hamilton County.
b The names and address of the owner or owners of record, the subdivider, the engineer and surveyor.
c The names of adjacent subdivisions and the names of record owners of adjacent parcels of unplatted land.
d The boundary lines, accurate to scale, of the tract to be subdivided.
e The location, widths and names of all existing permanent buildings, sidewalks, water courses, railroad lines, corporation lines,
township lines, cemeteries, pipe lines, pole lines, high tension, bridges, section lines, etc.
f Existing sewers, water mains, culverts and other underground structures within the tract and immediately adjacent thereto.
g Contours, normally with the intervals of (5) five feet referenced to U.S.G.S. Datum, as required by the Planning Commission.
h Flood hazard areas, wetlands (if mapped by governmental jurisdiction), flood plain management areas, detention basins, active
landslide areas, unstable soils (per U.S. Soil Conservation Service survey), and unstable geology (per U.S. Geologic Survey.)
i The layout, proposed names and widths of proposed streets, alleys and easements; the layout, numbers and the approximate
dimensions and square footage of proposed lots so as to exclude any access easement.
j Square footage of panhandle and irregular lots calculated for zoning purposes so as to exclude the handle of panhandle lots and
those narrow appendages of irregular lots less than fifty feet in width.
k Zoning boundary lines, if any, including the boundary lines of any flood plain management district, hillside district or other
overlay or special districts; proposed uses of property and proposed front yard setback lines.
l All parcels of land intended to be dedicated or temporarily reserved for public use, or to be reserved in the deed for the common
use of property owners in the subdivision, with the purpose, condition, or limitation of such reservation indicated.
m The location and approximate dimensions of proposed debris pits.
n Special zones, i.e., historical, archeological, dump, wildlife, etc.
o The total acreage of the subdivision.
p North-point, scale and date. The horizontal scale shall be one hundred (100) feet or less to the inch.
q Existing private restrictions and covenants shall be outlined and a reference of their inclusion on the Improvement (Construction)
Plans and Final Record Plat.
r Other features that may be required by reviewing offices and agencies, including but not limited to; slope analysis, sight distance
analysis, and circulation analysis.
OFFICIAL APPLICATION PHASE: (must be submitted at least 2 weeks prior to the Planning Commission meeting at which action is desired.)
__ 4. All information required by sub paragraphs 1-3 above this Section 5.6.2.
__ 5. Certification of concept approval evidenced by either letters in a form prepared by the Subdivision Administrator, with signature, or
plans with approval stamps, obtained by the applicant, certifying adequacy of existing public facilities and concept approval of the
preliminary plan by:
a. the County Engineer (as to sight distances, drainage, construction standards, etc.),
b. the applicable sewer authority – Metropolitan sewer District, Board of Health, Ohio Environmental Protection Agency (as
to availability of public sanitary sewer and adequacy of proposed public or private sewerage concept),
c. the applicable water authority – Cincinnati Water Works, etc. (as to availability of public water system),
d. the applicable township zoning administrator or County Zoning Administrator (as to lot size, building setbacks, frontage and
width),
e. the Department of Public Works (as to the general location of storm drainage facilities),
f. the township trustees (as to street lighting districts); and
such other applicable offices and agencies as may be identified by the Subdivision Administrator at the pre-application or
Sketch Plan stages.
__ 6. All revisions required for concept approvals pursuant to subparagraph (5) above.