Planning Commissioners' Procedures Manual - Hamilton County, Ohio

PROCEDURES
5.1 GENERAL PROCEDURES FOR ALL SUBDIVISIONS.
5.1.1 (RESERVED FOR FUTURE USE.)
5.1.2 Pre-application Conference. In order to help minimize development planning costs, avoid
misinterpretation and ensure compliance with the requirements of these Rules and
Regulations, all applicants for subdivision are encouraged to request a pre-application
conference with the Subdivision Administrator.
5.1.3 Determination of Completeness of Application. Upon receipt of an application for review
and/or approval of a Sketch Plan, approval of a Preliminary Subdivision Plan, Improvement
(Construction) Plans or a Final Record Plat, as the case may be, the Subdivision
Administrator determines if the application is complete.
(a)
(b)
(c)
If the application is complete and the filing fees paid, it is reviewed in accordance
with the terms of the applicable sections of these Rules and Regulations. The
Planning Commission may subsequently require correction of any information found
to be in error and submission and additional information not specified in these Rules
and Regulations, as is reasonably necessary to make an informed decision. The
application shall not be deemed incomplete for lack of any such additional
information or any revisions in the accompanying documents so required by the
Planning Commission.
If the Subdivision Administrator determines that the application is incomplete, the
applicant will be notified in writing of the deficiencies of the application (the
"Application Completeness Report").
For the purposes of this Section 5.1.3, completeness shall mean that all required
documentation pursuant to Section 5 has been submitted; it shall not mean that the
application conforms to the standards of Sections 12 and 13 herein.
5.2 GENERAL PROCEDURES FOR MINOR SUBDIVISIONS (LOT SPLITS)
5.2.1 Sketch Plan. Upon receiving the application for Sketch Plan approval required pursuant to
Section 4.2.1, and determining pursuant to Section 5.1.3 that the application is complete,
the Subdivision Administrator reviews the application for compliance with the requirements
of Section 5.5.3.
5.2.2 Certifications of Compliance. Certifications of compliance obtained by the applicant shall
be submitted indicating adequacy of existing public facilities and concept approval of the
sketch plan by the applicable sewer authority, e.g., the Metropolitan Sewer District, Board
of Health or the Ohio Environmental Protection Agency (as to availability of public sanitary
sewer and adequacy of proposed public or private sewerage concept), the applicable
township zoning administrator or County Zoning Administrator (as to lot size, building
setbacks, frontage and width), and by such other applicable offices and agencies as may
be identified by the Subdivision Administrator.
5.2.3 Subdivision Administrator Decision. Within seven (7) working days following submission of
the complete application, including the survey of the property, the Subdivision
Administrator, pursuant to Section 5.5.3(a) either approves or disapproves the application
for a minor subdivision.