Parent-Student Handbook - St John Brebeuf

Parent – Student Handbook 

St. John Brebeuf Regional Secondary School 

Teachers and Other Staff Members at SJB 

Presenting Our Staff … 

Administrators: 

Ted Brennan, Principal 

Len De Julius, Vice-Principal 

Bookkeeper/Office Manager: 

Lori Donegan 

Teaching Staff: 

Onika Bryson 

John Calzavara 

Stacey Cassidy 

Kristina Choboter 

Sandra Duffy 

Sarah-Rose Ehman 

Alan Ferguson 

Dan Fraser 

Sarah Gillespie 

Lucinda Henneveld 

Chris Kazun 

Taylor Kitteringham 

Cindy Kuester 

Jeffrey Lannan 

Jacqueline Lindenbach 

Joan Lunt 

Lindsay Mincieli 

John Oberhoffner 

Ghada Salsa 

Sandra Tobin-Careen 

Christine Tsou 

Robert Woitowitsch 

Archbishop's Representative: 

Fr. Donald Larson 

Chaplain: 

Fr. Emmanuel Onumadu 

Academic Counsellor 

Dan Fraser 

Office Support: 

Gail McCulloch, Registrar 

Carol Keely, Receptionist 

Katrina Murray, Receptionist 

Special Education Advisors: 

Danielle LeChasseur 

Teacher Aides: 

Teresa Carter, Samantha Legal, 

Monique Lewis, Kyla McNaughton, 

Buthaina Qumsieh, Margaret Short, 

and Lorna Tatomir 

Counsellor: 

Ed Kazun, Catholic Family Services 

Campus Ministry Team: 

Alan Ferguson, Sarah Gillespie, and 

Cindy Kuester 

Library Technician: 

John Calzavara 

Promotions Office: 

Anne Fronteddu 

September 2013 “Bringing Faith to Life” Page 1



Saint John Brebeuf Regional Secondary School 

Section I 

Philosophy and Mission 

This handbook provides comprehensive information about the purpose, policies and 

operation of St. John Brebeuf Regional Catholic Secondary School (SJB). It is intended 

to help you, as parents, understand the workings of our school and how you can use the 

school and its resources in meeting your parental responsibilities as the primary educators 

of your children. 

Please familiarize yourself with the contents of this handbook. Please bring any errors or 

omissions that you find to the attention of the SJB school staff or SJB Education 

Committee. With your help, future versions of the Parent – Student Handbook can 

become an even better source of information. 

About St. John Brebeuf 

Saint Jean de Brebeuf (1593-1649), an important Canadian martyr, was born in 

Normandy on March 25, 1593. He was ordained a Jesuit priest in 1623, and arrived in 

New France in 1625. He lived and spread the word of God among the Huron first nations 

people between Georgian Bay and Lake Huron until forced by the British to return to 

France in 1629. He returned in 1634 and lived with the Hurons for the next 14 years. 

The Iroquois captured, tortured and killed Jean de Brebeuf in March of 1649, at what is 

now Midlands, Ontario. Jean de Brebeuf, along with other Jesuit martyrs, was canonized 

a saint in the Roman Catholic Church in 1930. His feast day is September 26. 

Saint John Brebeuf Regional Secondary School (SJB) is the first Catholic high school in 

the central Fraser Valley. It is sponsored by, and draws its enrolment largely from seven 

Roman Catholic Parishes: St Ann’s Abbotsford, St. James Abbotsford, Sts. Joachim and 

Ann, Aldergrove, St. Joseph’s Langley, St. Joseph’s Mission, St. Mary’s Chilliwack and 

St. Nicholas Langley. SJB began with Grade 8 in portable classroom units in September 

1992, and added one grade in each subsequent year until full courses for Grades 8 

through 12 became available in 1996. Construction of Phase I of the present SJB school 

building began in 1993. We began classes in the new building in January, and the official 

Blessing occurred on March 6, 1994. The addition of Phase II was complete and ready 

for classes in September 1996, and the official Blessing took place on November 3, 1996. 

The present capacity of SJB is approximately 400 students. Capacity could be increased 

to 600 students if needed and the financial abilities of the Parishes are sufficient to 

warrant a third phase of construction. 




SJB is established under the guidelines of the Catholic Independent Schools of 

Vancouver Archdiocese (CISVA). As such, a local Education Committee made up of 

two representatives from each of the participating parishes, and three pastors, elected by 

the seven pastors of the participating parishes, run it. One of these pastors is appointed 

Archbishop’s Representative in the school. 

The local Education Committee is responsible for the day-to-day running of the school, 

delegating responsibility for academic life to the Principal of the school. 

The SJB curriculum is designed to meet the standards of the B.C. Ministry of Education 

in a setting that emphasizes Christian values and respect and love for all of God’s 

creation. Although Catholics are given priority for enrolment at SJB, students of any faith 

background may be admitted if space permits. The majority of the students attending 

SJB are from Catholic families, however, we also have full-time students from a variety 

of foreign countries. We also accept students with special needs. We believe that this 

mix of students raises the potential for SJB students to recognize the equality of all of 

God’s children in His eyes, and to mirror that vision in their personal development. 

Religion is a required subject in the curriculum of each of Grades 8-12. As our 

enrolment grows, various electives are added to the curriculum. At present, we have a 

Band and Art program available for Grades 8 through 12, Drama in Grades 11 and 12, 

and a Computer program [Information Technology] is available as an elective in all 

grades. A Foods program is offered for Grades 8 through 11. SJB has a strong intramural 

athletic program, and does very well for a small, young school. 

SJB has a talented and dedicated group of teachers who are competent in their various 

subject areas and who exemplify Christian values in their roles as educators. Our staff 

brings a great diversity of educational backgrounds and experiences. 

Philosophy and Mission Statement 

The philosophy and mission of SJB are embodied in the following statements, which are 

taken from the Catholic Schools of Vancouver Archdiocese Policy Manual: 

The Catholic school shares in the mission of the Church. Two key factors make 

the Catholic school different: 

The Catholic school is filled with the Spirit of Christ. In a Catholic school, God, 

His Truth and His Life are integrated into each and every aspect of the life of the 

school. The entire scholastic curriculum is permeated with the Spirit of Christ 

Jesus. Teachers and other staff work towards this goal by their personal witness. 

The Catholic school forms the whole person. Motivated by a Christ-centered 

vision of humanity and human history, the school promotes the formation of the 

whole person. Such formation embraces not only intellectual, but also physical, 

emotional, moral and spiritual dimensions of human growth. Intellect, emotions, 




creative ability and cultural heritage all have a place in the life of the school. 

While human knowledge and skills are recognized as precious in themselves, they 

find their deepest meaning in the context of God’s plan for creation. 

This broad education prepares students for the challenges of life as adults in our multiracial, 

multi-cultural world. Graduates of Catholic schools enter our fast changing 

society well informed and well rooted in their Christian faith, ready to communicate and 

work with all of God’s children. Committed to ecumenism and interfaith concerns, they 

can respond to our common call to seek and promote truth and wisdom in service to the 

human family. 




Hours of Operation 

Section II 

Everyday Basics 

School Hours: Monday through Friday 8:30 am to 2:40 pm 

Office Hours: Monday through Friday 8:00 am to 3:30 pm 

Notes for Absences or Late Arrivals 

Be sure to have your child bring a note to the office when he/she returns to school after 

being absent or late. As well, we will also need a note if your child will be leaving the 

school during school hours. Notes explaining a child’s absence are required for our 

government qualifying student audit. The Ministry of Education checks our records of 

attendance and unexplained absences can result in a reduction in the funds provided to 

the school by the Ministry. 

Getting a Message to Your Child at School 

As a matter of routine, arrangements for after-school transportation and activities should 

be handled prior to your child leaving home. However, there may be occasions when it is 

necessary to leave an urgent message for your child. In these rare circumstances, the 

office staff will ensure that a message is delivered to the student. 

Emergencies, Natural Disasters and Inclement Weather 

St. John Brebeuf has well established emergency procedures in accordance with Ministry 

of Education guidelines. In particular, regular fire drills and earthquake drills are held. 

Parents are advised that in the case of a civil emergency or other disaster, notification will 

be made through Abbotsford’s radio station, Star FM (107.10 FM) as well as the 

Chilliwack station, Star FM (98.3 FM) and the New Westminster station, CKNW, (980 

AM). Do not phone the school; listen to the radio station for instructions and 

information. In the event of such an emergency, parents may be required to pick up their 

children. 

Should the school be closed due to a snowstorm or other emergency, the closure will be 

broadcast on the above named stations, and the school will post closures on the website. 

Change of Address and Phone Number 

It is vital that the school has your current address and telephone information for 

emergencies and everyday use. Parents must advise the school immediately and in 

writing of any change in their address or residence, work, or emergency contact numbers. 

Parking 

For student safety and fire regulations, all visitors are expected to use the designated 

parking stalls (not staff stalls). Please note that the driveway from the road to the school 

is considered “NO PARKING” and is to be used by our buses only. Please respect the 

handicap parking stalls. They are reserved at all times for those in need. 




Section III 

Academic Program ~ Career Planning ~ Scholarships 

Courses and Curriculum 

The course of studies at SJB follows that which is prescribed by the B. C. Ministry of 

Education, with the addition of a compulsory course of Religious Studies at all grade 

levels. The courses offered follow the outlines in the IRP’s (Integrated Resource 

Packages) issued by the Ministry of Education. 

In Grades 8 and 9, most students will take the following courses: 

Religion, English, Math, Science, Social Studies, French, Physical Education, Career and 

Personal Planning, and an elective. Traditional electives have included Band, Art, Foods, 

and Computers (Information Technology), Daily Physical Activity (150 minutes/week of 

moderate to vigorous activity) 

Students in Grades 10 to 12 will follow the Graduation 2004 program as established by 

the Ministry. 

In general, students will be required to take the following courses: 

Religion 10, 11 and 12 

Social Studies 10 and 11 

English 10 plus one of English 11 or Communications 11 

One of English 12 or Communications 12 

Math 10 plus one Math 11 course 

Science 10 plus one Science 11 course 

A Fine Arts and Applied Skills 11 course (Art, Drama, Band, etc.) 

Graduation Transitions 

-150 minutes per week of moderate to vigorous activity 

-30 hours of approved work experience &/or community service 

-Complete graduation transition plan 

Four other provincially authorized Grade 12 courses 

The Semester System 

Daily instruction, Monday through Friday, is presented in three blocks of 75 minutes 

duration and one block of 85 minutes duration. Blocks may be shorter on days when 

Mass is offered, or if it is a later start day. Each student’s schedule will consist of four 

subjects in each of the two semesters for a total of eight courses. 




2013 – 2014 Timetable 

Daily Class Schedule 

8:30 am Welcome 

8:35 – 9:50 Period A 

9:55 – 11:10 Period B 

11:10 – 11:20 Break 

11:25 – 12:40 Period C 

12:40 – 1:10 Lunch 

1:15 – 2:40 Period D 

MASS Day ~ Alternate Schedule 

8:30 Welcome 

8:35 – 9:50 Period 1 

9:50 – 10:00 Break 

10:05 – 11:15 Period 2 

11:20 – 12:35 Mass 

12:40 – 1:10 Lunch 

1:15 – 2:40 Period 3 




2013 - 2014 Timetable Continued 

Alternate Schedule ~ Late Start 

9:00 am Opening 

9:05 – 10:15 Period A 

10:20 – 11:30 Period B 

11:30 – 11:40 Break 

11:45 – 12:55 Period C 

12:55 – 1:25 Lunch 

1:30 – 2:40 Period D 

Study Blocks 

Only Grade 12 students may be granted a study block based on their course load and 

approval by administration. 

Study blocks will be supervised. As with regular classes, attendance will be taken, 

and students must be on time with work to keep them busy. 

Students not using their study blocks effectively or causing disruptions will be 

scheduled into a class in that block for the purposes of supervision. 




Evaluation of Progress and Basis for Grading 

a. Four Progress Reports 

Student progress reports will be issued four times during the year: Interim reports will be 

issued in November and April, final semester reports will be issued in February and June. 

Each report will contain a percentage, letter grade, and skill-based comment in each of 

the four areas of study. Formal parent-teacher interviews are held following the interim 

reports in November and April. As well, parents may request interviews with teachers at 

any time throughout the semester. Final year-end progress reports will normally not be 

issued until a student pays for all textbooks, library books and fines. 

b. Grading System 

SJB uses a conventional grading system approved by the Ministry of Education. Grade 

points will be based on an aggregate of the student’s test, assignment and project results. 

An average of 80% is required in order to achieve Honors standing. The grading system 

is as follows: 

86 – 100% = A = 4 GPA (grade point average) 

73 – 85% = B = 3 

67 – 72% = C+ = 2.5 

60 – 66% = C = 2 

50 – 59% = C- = 1 

0 – 49% = F = 0 

* = I = 0 

A student will receive an “I” (in progress/incomplete) grade before a failing grade (F) can 

be issued. Teachers must work together with the student and parents to complete an 

improvement plan following an “I” grade. 

c. Evaluation Periods 

The academic year is divided into two semesters both ending in formal examination 

periods as described below. There will be four reporting periods; two semester-end 

reports and two interim reports. Marks will be cumulative from September up to and 

including the January exam. The second semester cumulative mark will include 

evaluation of work from February until the final exam in June. 

d. Formal Evaluations; Exam Periods 

Two formal evaluation (exam) periods will occur during the year as follows: 

Semester exams will take place in January and June for all students. Regular classes will 

not be scheduled at this time. In addition, mid-semester evaluations will take place in all 

academic subjects, and at all grade levels, and will test knowledge and skills acquired in 

the first half of each semester. Grade 10 students will be required to write provincial 




exams in Language Arts (English), Math and Science. Grade 11 students will be required 

to write a provincial exam in Social Studies 11. Grade 12 students will be required to 

write provincial exams as determined by their course selection and future education 

plans. 

e. Failure to Pass a Course 

Students who fail a course during the regular school year may be required to attend 

summer school to upgrade their mark to a passing percentage. Summer school is 

available through the Public School District. Contact the SJB office for details. 

A student who fails the religious education course will be given a series of assignments to 

be completed in a satisfactory manner during the summer. It will be necessary for 

students to pass their religious education course in order to advance to the next grade. 

Assignments may include community church service as well as course content. 

f. Completion of Assignments 

At St. John Brebeuf, students are expected to complete all assignments. Students who 

fall behind may be required to attend regular study hall on their own time. 

g. Expectations for Homework 

Rationale: 

 

 

Regular, systematic and effective home study is one of the greatest contributors to 

a student’s success in school. 

Studies have shown that to be effective, homework is best done at a consistent 

time each day, and in a controlled environment 

Student Responsibilities: 

 

 

 

 

 

 

 

Record homework, assignments, projects and tests in student agenda book daily. 

Finish work from the day's class. 

Complete all assigned work. 

Review work from the previous lessons. 

Preview upcoming lessons. 

Prepare for tests. 

Take initiative to obtain assistance as required. 

Parent Responsibilities: 

 

 

 

 

 

Provide an environment that is conducive to learning. 

Encourage regular study time and place. 

Actively participate in homework completion. 

Contact teacher with questions and/or concerns. 

Regularly check student agenda book. 




Teacher Responsibilities: 

 

 

 

 

 

Clearly state expectations for homework. 

Provide clear criteria for assignments and projects. 

Contact parents when students are not meeting expectations. 

Provide learning opportunities that will give the students the ability to 

successfully complete the assigned work. 

Encourage students to use the agenda book. 

Career Planning: Academic Advice 

a. The Academic Advisor 

The role of the Academic Advisor is to assist parents and teachers in ensuring that our 

students are successful in their courses. The Academic Advisor helps students with 

course selection, career counseling, post-secondary education counseling, scholarship 

preparation and study skills. The Academic Advisor also assists Administration with 

Ministry of Education documentation, course scheduling, transcripts and Provincial 

Exams. 

b. Planning 10 / Personal Health 

This program is intended to contribute to the development of students in becoming 

rounded, balanced individuals. It helps students to relate their school activities to their 

future plans, to make appropriate personal decisions, and to manage their lives more 

effectively. Topics such as anti-smoking and responsible driving (Counter Attack) are 

typically included. Students will complete a Student Learning Plan. 

c. Grade 12 Student Requirements 

Grade 12 students must complete 30 hours of work experience, 150 minutes per week of 

physical activity, and a graduation transition plan. Criteria for completion of work 

experience hours will be forwarded to parents. 

Scholarships and Bursaries; Passport to Education 

a. Graduate Scholarships, Bursaries and Awards Administered by SJB 

The following Graduate awards do not require an application form. Recipients will be 

chosen by the Administration. Unless indicated otherwise, these awards are honours that 

do not involve money. 

1. SJB Echon Award – student who best exemplifies the spirit of St. Jean de Brebeuf: a 

strong faith in Jesus Christ and the courage to live and share that faith 

2. Governor General’s Bronze Medal – top academic student 

3. Areas of Study Awards – top students in designated subject areas 




4. Archbishop James Carney Archdiocesan Scholarships (two awards) – two Catholic 

students exemplifying Christian witness, school community involvement, and both 

Christian education and academic achievement 

5. Canuel Caterers’ Bursary (variable monetary value) – awarded to a student who has 

demonstrated dedication to St. John Brebeuf Secondary. 

6. Dr. Ken Newcombe Memorial Scholarship (one award,) – top science student 

7. Francois Joseph Croquet Memorial Bursary (one award) – student pursuing career in 

health field 

8. Abbotsford and District Medical and Dental Bursary (one award) – student pursuing 

a career in medicine, dentistry or health field 

9. James Omelus Memorial Bursary (variable monetary value) – hard-working student 

who is pursuing Post Secondary Studies 

Please Note: This is not a comprehensive list of the scholarships/bursaries we award. While many of the above 

mentioned awards are presented annually, some are issued on a periodic basis only. The availability of these awards 

is subject to change without notice. 

b. Graduate Scholarships, Bursaries and Awards Administered by Other 

Agencies 

The Catholic Women’s League and Knights of Columbus groups of the various Parishes 

have also traditionally offered awards. These awards are for students pursuing post 

secondary studies and range in value from $150 - $750. Eligibility requirements vary. 

These awards require an application form, which is available from the Academic 

Advisor. 

The Academic Advisor will inform students of the many other scholarships and bursaries 

available outside of SJB. These awards are typically based on academic performance and 

community/school involvement. Bursaries require evidence of financial need. 

c. University/College Entrance Scholarships 

St. John Brebeuf Secondary students have the same access to entrance scholarships at 

colleges and universities as those students attending public schools. These awards 

typically range in value from $2000 - $3000 per year and are based primarily on 

academic performance. Our students have traditionally been very successful in receiving 

these awards. 




d. Passport to Education 

The government of British Columbia has designed a program to reward academic 

performance by giving students credit towards the cost of tuition at post secondary 

educational institutions. The value of passport credits is as follows: Grade 10 - $250, 

Grade 11 - $250, Grade 12 - $500. The credit is recorded each year in a Passport 

Booklet. SJB maintains the Passport Booklet in the student's file, and it is given to 

students when they graduate. It then becomes the sole responsibility of the student to 

care for the Passport and to use it appropriately. 

SJB considers student involvement in academic, spiritual, social and athletic areas to be 

important and desirable components of education. SJB uses a point scale that includes 

student achievement in academics and other areas of development for ranking students, 

according to the following guidelines: 

Grades 10 - 12: A maximum of 14 points may be earned, 10 of which derive from 

academic marks, and 4 of which derive from extracurricular school-based activity (2 

points, minimum of 10 hours) and community volunteer activity (2 points, minimum of 

10 hours). For grades 10 and 11, a student must be taking a full course load, as well as 

meet Provincial graduation requirements in order to apply. 

Students in grades 10 to 12 must apply for Passport to Education by June 6, 2014. 

Candidates must complete a 'Certificate of Participation' by the due date. To receive the 

points for community volunteer work, a student is required to secure and submit a signed 

'participation form.' 

Ineligibility for Passport to Education credits may be incurred by repeated or serious 

discipline infraction, or failure to follow the guidelines described above. 

Transcript Requests 

Many students may require a transcript (a listing of their final marks for the previous 

year and the courses currently enrolled in) for submission to port-secondary 

institutions. Forms may also be obtained from the office. Transcript requests require five 

complete school days’ notice to prepare after receipt by office staff. Please ensure that 

your request for a transcript is submitted well in advance of the deadline date, as there 

may be many other students requesting transcripts around the same time. 




Section IV 

School Policies and Regulations 

Rationale 

It is inherent in the SJB educational philosophy that students work to their potential to 

achieve academic, physical, spiritual and social development to a level consistent with 

the talents given to them by God. The purpose of school policies and regulations is to 

provide an environment that fosters the development of a healthy sense of self-discipline 

and personal achievement, and respect for self, neighbour and community. 

a. Policy 

Regular attendance in all assigned classes is both expected and required. The school 

reserves the right to withdraw a student for non-attendance. 

b. Absences 

If a student must be absent from school, a parent/guardian must call the school office 

before 9:00 am to explain the absence, or if the lines are busy, leave a voicemail. In 

addition, a note written by the parent or legal guardian must be presented to the office 

upon the student’s return to school. (The Ministry of Education checks records of 

attendance and unexplained absences can result in a reduction in the funds provided to 

the school by the Ministry. Students must attend a minimum of 135 school days to 

complete funding requirements.) Students are responsible for making up work that was 

missed due to absence. It is the students’ responsibility to consult with their various 

teachers to find out what work must be made up. 

Students are not excused from school to take day or vacation trips unless there is a 

compelling reason, and advance permission is obtained from the Principal. Such 

requests must be made in writing by the parent or guardian and submitted at least two 

weeks prior to the expected departure. Teachers will not be responsible to provide extra 

assistance to students as a result of family vacations. In addition, students whose absence 

results in a reduction in Ministry of Education funding will be required to make up the 

amount lost through payment of additional tuition. 

c. Medical and Dental Appointments 

Appointments should be scheduled at times other than school hours whenever possible. 

d. Students Not in Class 

Students excused to the sick room, office, library, counselor etc. must first obtain a 

permission slip before leaving class. 




e. Truancy 

Truancy is defined as an unexcused absence from school without the knowledge and 

consent of parents or guardians and the proper school authorities, for part or for all of a 

school day. Truancy is subject to disciplinary action as explained in Section V. Any 

school time missed must be made up by the student. 

f. Tardiness 

Tardiness is defined as the arrival at school after the bell at 8:30 a.m., or arrival in class 

after the bell has rung. Students who arrive late for school must first report to the school 

office and present explanatory notes. Then the students must wait outside the classroom, 

without causing any disruption, until the teacher is ready at an appropriate time in the 

lesson to admit them. 

Students, who are not present and ready to begin class with appropriate materials such as 

text, notebook, pens, etc., will be considered late. Repeated lateness for school will 

result in lunch detentions or further disciplinary actions. 

g. Off-Campus Privileges 

Grade 11-12 students are permitted off campus during their lunch breaks and before 

school (including late starts) once a permission slip has been completed. 

Grade 8 - 10 students are not permitted off campus during lunch breaks or before 

school (including late starts). 

h. Field Trips 

From time to time throughout the year, teachers may schedule field trips. These field 

trips may form integral parts of courses. Field trip consent forms must be signed by 

parents or guardians and returned to the teacher in question no later than 24 hours prior to 

the day of the field trip. 

i. Accidents and Illness 

All accidents occurring in school or on school grounds must be reported at once to the 

school office. No student is to leave the school because of an illness or accident without 

notifying the office. A student will be sent home only if a responsible adult is at home. 

In case of an emergency, the parent or guardian or emergency contact will be phoned. 

The general health of the student, including immunization, is the responsibility of the 

parents or guardians. 

j. School Equipment 

School equipment may only be used with staff permission. 




k. Lockers 

Lockers are school property and must not be marked, altered or damaged in any way. 

Lockers may be opened at any time by the Administration. 

l. Office Photocopier and Telephones 

The office photocopier and telephones are for the use of staff only. 

available right inside the school entrance for students' use. 

A pay telephone is 

m. Cell Phone Usage/Electronic Communication/School Computers 

i) All cell phones and electronic entertainment devices must be turned off and stored 

safely during school time. Any student found either using these items during class time 

or with them on, will have the device confiscated for a minimum of one day and a 

maximum of one month for repeat offenders. The MPX area and outside the doors of 

the MPX are the only areas students may use devices while at school during noninstructional 

times. 

ii) The use of cell phones between parents/students and teachers, is strictly limited to 

transportation and/or safety situations. Any communication that occurs outside of these 

two areas must be reported to administration immediately. No student is allowed to 

communicate via text messaging with a teacher at any time. 

iii) Contact between teachers and students through social networking sites, such as face 

book, is strictly prohibited. 

iv) Parents wishing to contact teachers via email should use school email addresses only. 

These can be found on the website, www.stjohnbrebeuf.ca. Students may contact 

teachers via email in regards to school business only. Contacting teachers regarding class 

assignments via email should only occur between the hours of 7:00 am and 8:00 pm. 

Any email inquiries sent outside these hours will not be answered. (Students should also 

note that emails do not require immediate response at any time). 

v) School computer usage is limited to school related assignments or inquiries. School 

computers may not be used to download music or videos without expressed permission of 

a teacher. School computers may not be used for game play, face book type pages or you 

tube without direct teacher supervision. The use of personal laptops in class is subject to 

the same restrictions. Students may not access school internet on personal laptops for the 

purposes of game play, music downloads and/or video downloads at any time. 

n. Textbooks and Library Books 

Textbooks and library books are loaned to the students by the school. The issuing teacher 

will assess any damage or loss to books, and students will be responsible for the 

replacement cost of the lost or damaged book. Software programs will not be loaned. 




o. Lost and Found Items 

Lost and found items may be turned in or claimed at the front office. Valuables should 

not be left in lockers. Students are asked not to bring large sums of money to school. 

The school cannot take responsibility for lost or stolen property. 

p. School Premises 

The appearance of the school premises reflects the respect of the students for their school, 

and conveys an impression to the neighbouring community. Students are asked and 

expected not only to refrain from littering, but also to take initiatives to foster a spirit of 

pride in the appearance of their school. 

q. Smoking Ban 

Due to Provincial Legislation, which went into effect on September 1, 2007; all school 

properties are to be considered no smoking zones. Be advised that it is now illegal to 

have cigarettes or smoking utensils on your person on the premises. 

r. Vehicles 

All vehicles driven by students and parked on the school property must be registered at 

the office. Please note the following information: 

Students are only permitted to drive themselves to and from a school sanctioned 

activity once written permission has been granted by a parent. Students will not 

be allowed to drive another student to and from a school sanctioned activity when 

leaving from the school. The school recommends that parents drive their children 

to school sanctioned activities during the evening, or on non-school days. 

Students are not permitted to park on the St. James school parking lot. They are 

not to leave the school property until the end of the day. 

Drivers must at all times demonstrate safe driving habits and are reminded that we 

are in an elementary school zone. 

Visiting student cars and their drivers are not permitted to come onto school 

property to pick up students during school hours. 

s. Responsibilities of Students Traveling by Bus 

The general rules that apply to students’ behaviour at school also apply to bus 

transportation. Students are expected to show respect to their peers and to the bus driver 

who is responsible for ensuring the safety and well being of the passengers. Students are 

expected to do the following: 

find a place and remain seated there until the bus reaches its destination, 

ensure that the middle aisle is not blocked, 

behave in a socially acceptable way, 

speak softly and refrain from playing music, 

not open windows or emergency exit door without permission of the bus driver, 




refrain from smoking, eating and throwing trash inside or outside of the bus, 

refrain from putting their heads or arms out of the bus windows, 

use the emergency exit door only in the case of an emergency, 

not touch any bus equipment or mechanism whatsoever, 

leave the bus one at a time without pushing and shoving, beginning with the students 

sitting in the front seats. 

Failure to follow the regulations or the directions of the driver will result in the 

suspension of bus privileges, and possibly suspension from school, depending on the 

seriousness of the offense. 

Uniform Policy 

a. Philosophy 

The personal appearance of a student reflects an image of our school to the community. 

It also has an impact on the student's attitude and behaviour, and thus the learning 

process. The uniform policy is predetermined and established to engender an attitude of 

respect for oneself and the school. Consistent appearance establishes standards of 

modesty, neatness, good taste and cleanliness. Exaggerated haircuts, hair shaving or hair 

colouring (unnatural colours) is not accepted. Extreme or outlandish makeup and fashion 

accessories (including facial piercings) are not allowed. No hats may be worn in school. 

The Principal will determine all standards. In order to maintain consistency of colours, 

patterns, fabrics and quality, and to maximize economy, a specific uniform supplier has 

been selected. Uniforms can be purchased through this supplier, MITY Wear Inc. 

b. Uniforms 

In accordance with the above philosophy, all SJB students are required to wear uniforms 

while on the school premises and while participating in off-campus school functions, 

unless instructed otherwise. In order to maintain consistency of colours, patterns, fabrics 

and quality, as well as to maximize economy, a specific uniform supplier has been 

selected. Uniforms can be purchased through this supplier. 

All items indicated in bold must be purchased from the school uniform supply company, 

MITY Wear Inc. We also allow polo shirts as supplied. 

Boys 

 

 

 

 

 

Green pullover sweater/vest/or cardigan with SJB crest (mandatory for special events. 

Grade 12 students may choose to purchase the Navy Grad Sweater instead) 

Black dress pants 

White dress shirt with collar (long or short sleeve) 

Solid black closed toe shoes (no contrasting trims or soles allowed) 

Black or white socks 




Girls 

 

 

 

 

 

 

Green pullover sweater/vest/or cardigan with SJB crest (mandatory for special events. 

Grade 12 students may choose to purchase the Navy Grad Sweater instead) 

Black dress pants 

White dress shirt with collar (long or short sleeve) 

Plaid dress SJB Kilt (to be no shorter than 8 cm. (3 in.) above the floor while kneeling) 

Solid black closed toe shoes (no contrasting trims or soles allowed) 

Black or white socks; with kilt, black/navy/white knee socks or opaque tights must be 

worn 

Optional Summer Uniform (for both boys and girls from Spring Break to Thanksgiving) 

Black knee length walking shorts 

Running or deck shoes may be worn with shorts only. 

Gym Strip * 

All students are required to be in regulation SJB gym clothing while participating in 

Physical Education classes. Gym strip may be purchased through the PE Department. 

Please Note: 

Items indicated in bold must be purchased through MITY Wear Inc, our uniform supplier 

Undershirts, if worn by either boys or girls, must be white only (no colours, writing or 

designs) 

Dress shirts/polo shirts/undershirts must be long enough to be tucked in. Shirts must 

remain tucked in at all times. 

While supplies last, the school polo shirt will remain an option. 

Kilts are to be worn no shorter than 8 cm. (3 in.) above the floor measured when 

kneeling. Shirts are to be tucked in at all times – on or off campus including lunchtime. 

Students out of uniform must report to the office before first class and will be required to 

serve a lunchtime detention. 

The Administration reserves the right to confiscate any article of clothing or fashion 

contrary to the dress code. 

c. Non-Dress Code Days (Colour Days) 

Permission will be given by the Administration. Uniforms are not required on these 

days; however, students must wear acceptable clothing to show school spirit. 

d. Interpretation and Enforcement of Dress Code and Uniform Regulations 

The manner in which uniforms are worn is expected to reflect respect for self, for 

classmates, and for the image of the SJB student body in the community. Consistent 

appearance establishes standards of modesty, neatness, good taste and cleanliness. 

Exaggerated haircuts, hair shaving or hair colouring (unnatural colours) is not 

accepted. Extreme or outlandish makeup and fashion accessories (including facial 

piercings and overstated ear piercings) are not allowed. Tattoos must not be visible 

during school hours, including colour days. No hats may be worn in school. The 

Principal will determine the standards and insure adherence to the standards and spirit of 

the dress code. 




e. Dress Code Violations 

Students out of uniform must submit a permission note from their parents to the office 

before classes begin. Uniform excuse slips will be issued for one day only. Students 

without a parental note may be sent home to change into uniform, and any class time 

missed must be made up after school. Staff will monitor the dress code and may send 

any student who is in violation to the office. Dress code violations will be recorded at the 

office and communicated to the parents. All incidents of dress code violation will result 

in an in-school consequence, e.g., lunchtime detention. Students who consistently violate 

the uniform policy will not be able to attend classes until the uniform is corrected. The 

Administration reserves the right to confiscate any article of clothing or fashion that is 

contrary to the dress code. 

Please note the policy change regarding kilt length. Students who receive more than 

three warnings regarding kilt length will then be required to wear the uniform pant 

rather than the kilt. 

Student Responsibilities and Conduct 

Philosophy 

Our goal is that student conduct will reflect the distinctive qualities of the Catholic 

school: that the Catholic school is filled with the Spirit of Christ and that the Catholic 

school forms the whole person. The whole Christian person is equipped to enter society 

well informed and well rooted in Christian faith, ready to talk and work with all of God’s 

children. Inherent in this goal are expectations of continual growth and development of a 

sense of responsibility, and respect and love for others, for self, and for all of God’s 

Creation. 

Respect and Love for Others 

God asks each of us to love our neighbour. Conduct that is inconsistent with this belief 

will not be tolerated. 

Respect for Self 

"You are not your own property. You have been bought and paid for. That is why you 

should use your body for the glory of God." (1 Cor.6:20) 

Examples of kinds of conduct that show lack of respect for others and self are listed 

below. Any student who is involved in any of the activities described below will be 

suspended from the school, and may face expulsion from the school. Parents will be 

notified. The police may be called at the discretion of the Principal. 

a. Bullying and Harassment 

Bullying and harassment occur when there is an abusive power imbalance; it is different 

from conflict or arguing. Such behaviour includes but is not limited to things such as 




physical or verbal aggression, sexual harassment, intimidation, teasing, trickery, 

discrimination, and exclusion. 

Students who feel that they are being bullied or harassed are encouraged to identify the 

behaviour and ask for it to stop. Students or parents are strongly encouraged to report the 

incident to the school counselor, teachers or administrators. Usually, bullying gets worse 

if it is not reported, and the school cannot work to resolve the problem if it goes 

unreported. 

b. Fighting 

Fighting for any reason will not be tolerated. 

c. Weapons 

No student while on or near school property or at a school function may have possession 

of or access to any type of weapon, including but not limited to knives, martial arts 

weapons, firearms, explosives, and poisonous or corrosive substances. 

d. Gang or Criminal Activity 

Gang involvement, membership or activity is not an acceptable activity for SJB students. 

e. Theft and Vandalism 

Theft is taking the possession of another without permission. Vandalism is causing 

wilful damage to the property of another. In addition to the disciplinary actions described 

above that may be taken, parents are responsible for reimbursing the affected party or the 

school for the cost of damages. 

f. Interference 

Behaviour and items that interfere with the educational objectives of the school will not 

be tolerated. Examples of interfering behaviour include, but are not limited to, using 

objectionable language, failing to follow directions of teachers and school staff, and 

speaking in a rude or disrespectful manner or talking back to a staff member. Items that 

interfere with or are inconsistent with the educational objectives of the school are not 

allowed at SJB and will be confiscated. 

g. Smoking 

No student may smoke on school grounds or in the vicinity of the school at any time. For 

a first offence, parents will be notified. For a second offence, parents will be notified, 

and the student may serve an in-school suspension. Further offences may result in 

suspension from school, or even expulsion. 

h. Alcohol, Drugs and Other Substances of Abuse 

The seriousness of offences involving these kinds of substances cannot be overemphasized, 

both for the student and for SJB. St. John Brebeuf will not tolerate the 




possession or usage of, or trafficking in any kinds of drugs or alcohol. Trafficking is 

defined as any exchange of illegal substances. Any student found to be under the 

influence of, or in possession of alcohol or drugs on or near the school property, or at a 

school function will be suspended. 

The Principal will immediately contact the parents/guardians of such student, inform 

them of the circumstances, and request that they come to the school immediately and take 

the student home. The police may be called. There will be an automatic minimum fiveday 

suspension of the student from the school. If a second offence involving alcohol or 

drugs occurs, the student will be expelled. Any student found to be trafficking in 

alcohol or drugs will be expelled. 




Section V 

Enforcement of Policies and Regulations 

Rationale 

The objective of the discipline policy is to maintain an atmosphere conducive to the 

effective operation of the school community as well as to encourage the growth of selfdiscipline 

in each student. The administration of discipline is the responsibility of the 

teacher, the school Administration or, in extreme circumstances, the Education 

Committee as appropriate. 

Reasons for Disciplinary Sanctions 

The primary reason for the assigning of any disciplinary sanction such as detention, 

reflective writing, community service, or expulsion is that students must understand that 

certain behaviour is inappropriate and unacceptable in relation to the community we are 

attempting to build and foster at SJB. All actions have a consequence either positive or 

negative, and responsibility must be accepted when behaviour violates what the 

community has established as the code of conduct for its members. Sanctions assigned 

prior to expulsion are intended to make it clear to students and their parents that such 

behaviour or other serious violations of school policy must not happen again. It is the 

desire of the school that the student being disciplined will learn from the consequence 

and grow to become a positive contributor to the school community. If the behaviour 

does occur again, then the student is making a choice about continuing as a member of 

the community. 

Examples of the type of conduct requiring disciplinary sanctions are: 

bullying and harassment 

possession of weapons 

gang or criminal activity 

theft or vandalism 

interference 

smoking 

influence of, possession of, or trafficking of alcohol, drugs or other substances of 

abuse 

Disciplinary Options and Actions 

a. Detentions 

Detentions are issued for minor infractions of school rules. Detentions are served 

in the classroom of the teacher issuing the detention. Community service activities may 

be assigned in lieu of or in addition to detention as reparation for minor infractions. 




b. Disciplinary Referral 

A referral will be issued by teachers and given to the office for significant or repeat 

violations of school rules. With serious or repeat offences, parents will be asked to meet 

with the Administration. 

The following is a joint policy statement from Principals and Pastors of CISVA 

High Schools: 

There will be no tolerance for serious infractions of school or CISCA policy. Any 

misconduct deemed serious will always result in disciplinary action and may result in 

suspension or expulsion from the school. When practicable, parents will be notified that 

a suspension or expulsion is under consideration. 

Suspension 

A student may be suspended if: 

the misconduct is serious, in and of itself and/or 

the accumulation of minor misconducts warrants further disciplinary action 

For a student to be reinstated following a suspension; 

The student must accept responsibility for his/her misconduct(s) 

The students must accept, and follow through with, consequences established by the 

school 

The students must demonstrate firm purpose of amendment 

The parent(s) of the student must accept and support the school's disciplinary 

decision(s) 

Expulsion 

A student may be expelled if: 

The misconduct is deemed serious enough, in and of itself, to warrant direct 

expulsion and/or 

Previous serious misconduct(s) warrant further disciplinary action and/or 

He/she does not accept responsibility for his/her misconduct(s) and/or 

The student's parent(s) do not accept and support the school's disciplinary decision(s) 

A student will always be expelled if: 

He/she does not accept, and follow through with, consequences established by the 

school and/or 

His/her actions place others in moral or physical danger 

The Principal has the authority to suspend or expel and does so in accordance with 

section 16.0 of CISVA policy 

c. In-School Suspension 

Students serving an in-school suspension will arrive at school at regular time but go 

directly to the office once they enter the school. They will be assigned a room in which 

to complete a written assignment relating to the behaviour that resulted in the sanction 




being assigned. The students will then proceed to complete assignments from that day’s 

classes given by their teachers. They will have their break and lunch at different times 

than the rest of the school population and will be restricted to campus for the day. They 

will not participate in any school event including extra-curricular events that day except 

for Mass or penitential services being offered. 

d. Out-of-School Suspension 

Serious offences of any school policy may result in out-of-school suspension or expulsion 

from SJB. The Principal will give an out-of-school suspension to the student as a 

consequence for well-evidenced, grave misconduct. During this time, the student may 

not attend any classes, school functions, or extra-curricular activities, even if the activity 

is off the school premises. Classes missed during the period of out-of-school suspension 

may not be made up. 

e. Expulsion 

Expulsion shall only be given by the Administration after serious consideration and 

consultation with the Education Committee Chairperson and the Archbishop’s 

Representative. Expulsion means that the student will be prohibited from attending 

school for the balance of the school year and for subsequent years unless reinstated. It 

will be the parent’s responsibility to make alternative arrangements for the schooling of 

the student following expulsion. The reason(s) for the expulsion shall be provided to the 

parent(s) or guardian in writing and forwarded to the alternate school of the parent’s 

choice. 

f. Appeals 

Decisions regarding out-of-school suspension and expulsion may be appealed. The 

procedures for dealing with major complaints, including appeals are described in detail in 

the Policy Manual for Catholic Schools in the Vancouver Archdiocese (CISVA). In 

essence, the statements related to appealing a decision to expel are as follows: 

"The appeal must be submitted to the Chair of the Education Committee, in writing, no 

more than seven days after the Principal's decision has been received." 

Upon receiving the complaint the Education Committee will form a subcommittee with 

authority to make a decision regarding the appeal. This committee must always include 

the school's Pastor/Archbishop's Representative. 

g. Readmission to SJB After Expulsion 

Expulsion is the most serious sanction a school can impose on a student for grave 

misconduct. Readmission to SJB will only be granted in those instances where there is 

clear and compelling evidence of a change in the perspective of the student who was 

expelled that includes complete and unreserved acceptance of our school's philosophy, 

policies and regulations. Each case will be dealt with individually and on its own merits. 




Reasons that led to expulsion will bear heavily on whether re-admittance will be 

considered or approved. Students who wish to reapply to SJB after they have been 

expelled must meet the following requirements: 

demonstrate an ability to achieve academically and behave appropriately in another 

school, normally for a full year following expulsion. 

provide reasons in writing as to why they should be considered for re-admittance and 

how they have changed in their time since the expulsion. 

re-enter the school under contract and on probation. 


Parent ~ Student Handbook 


Section VI 

Your Role as Parents 

Primary Responsibility for Education of Children 

When you, as parents, enrol students at St. John Brebeuf, you are committing to the 

school's philosophy of education and undertaking an obligation to give both moral and 

financial support to the school. We encourage parents to become involved in the various 

parent participation programs at the school. 

However, in sending your children to SJB, as to any other school, you as parents do not 

abdicate your primary role in the education of your children, but simply delegate some 

aspects of it. SJB sees parents as the primary educators of their children. Parents are 

expected to see the school as supporting, not substituting for, the faith and family life of 

the home. 

Parents are an essential ingredient in developing an effective school and a true Christian 

community within the school. As parents you retain the responsibility of taking an active 

part in your children's education by co-operating with the teachers and the Education 

Committee in every possible way by upholding school discipline, by supervising 

homework, by attending parent-teacher interviews and school functions, etc. 

Partnership Relationship with the School 

Your children are at SJB because you believe in and support the educational philosophy 

of SJB. How can this belief and support be actualized 

a. Development of a home-based faith life 

b. Awareness, understanding and support of the school's policies in your relationship 

with your children 

c. Daily communication with your children about what goes on at school 

d. Timely communication with the school staff about the progress of your children at 

SJB 

e. Presence and participation at school open houses, dances, intramural sporting events, 

concerts and plays, fund-raising activities and other school functions 

f. Participation in parent / volunteer committees 

Vehicles of Communication 

a. Your child: general conversation, agenda book, involvement and support of home 

work assignments, activities and projects 




b. Parent-student handbook: be familiar with its content; make suggestions for its 

improvement. 

c. SJB monthly newsletter 

d. Parent-teacher interviews; interactions with staff 

e. Education Committee meetings: parents are welcome to attend Education Committee 

meetings, which take place at the school every third Thursday of the month (7:30 pm) 

f. Your Pastor, and the Archbishop's Representative for St. John Brebeuf School 

Process for Dealing with Concerns 

Go directly to the teacher; in most cases, the concern can be dealt with at this level. If 

after discussing the matter with the teacher, it remains a matter of concern, discuss the 

matter with the Principal. If the matter remains unresolved, bring the concern to the 

attention of the Archbishop's Representative. 

Parent Participation Policy 

General 

The Parent Participation Program is an important dimension of the operation of St. John 

Brebeuf Regional Secondary School. An important aim of the program is to foster a 

spirit of community among families working to create a better school. As an active 

school community, we depend on parents to help with various school activities, including 

fundraising. This involves a minimum of 12 service hours throughout the year. Those 

who commit to the Parent Participation Program must submit a participation commitment 

cheque in the amount of $300, dated June 15, 2013. This post-dated cheque must be 

submitted to the school with the registration but will only be cashed if the family does not 

complete their service hours. If you choose not to participate, you may pay the $300 nonparticipation 

fee. This cheque should be dated July 1, 2012. 

Participant Responsibilities 

At the time of registration, participants will be required to indicate their areas of choice 

for the work participation program. Participants will note that some categories may 

require a trade qualification certificate, and that most require a commitment to a series of 

times over the year. 

Please be aware that it is the responsibility of each family to complete their service hours. 

If you need hours, please contact the Parent Participation Coordinator. Service hour 

opportunities are often posted in the school newsletter. 

Who qualifies as a family member for Work Participation 

Parents, guardians, grandparents, and other mature relatives (19 years or older) qualify. 




Exemptions 

Special exemptions can be indicated on the Parent Participation form and must be signed 

by your parish priest. Principals and teachers working in the Catholic School system are 

also exempt (pastor’s signature not required). 

Participation Co-ordinator 

The Participation Co-ordinator is a member of the Education Committee and is 

responsible for the following. 

appointing of volunteer category managers 

making changes between job categories 

monitoring overall compliance with program 

serving as a liaison between the category managers and the Education Committee 

Categories for Participation 

We have a wide variety of opportunities for service hours. Refer to the descriptions for 

details. 

Active Education Spring Fundraiser Recycling 

Committee Member 

Groundskeeping workbees Repair & Maintenance: Baking 

Trades 

Phoning Athletic Dept. Assistance Event Assistance 

Library Assistance & 

Lunch Coverage 

Uniform Fitting/Order 

Days 

Field Trip & Student 

Activity Assistance 

Category Description 

Assisting with the tasks necessary for the fundraiser. 

Fundraiser 

1. To be part of the team responsible for the planning and organization AND/OR 

2. To assist with setup, cleanup or various other activities during the event. 

Recycling 

1. To collect the paper for recycling and deliver to the depot (estimated one hour per 

week for 12 weeks) OR 

2. To collect the bottles & cans and deliver to the depot (estimated two hours per week 

for six weeks) OR 

3. To take responsibility for the management of the recycling program and organize the 

recycling teams. 




Active Education Committee Member 

Being a member of the Education Committee in itself does not qualify for service hours; 

however, working on a sub-committee does. 

Repair and Maintenance: Trades 

Mechanical: plumbing, heating, electrical, carpentry, painting or other related fields for 

special projects. Trade qualifications may be required. 

Work Bees for Building & Grounds 

1. To assist with minor maintenance and projects for building and grounds. OR 

Note that access to special equipment (e.g., pressure washer, backhoe…) is appreciated 

and should be indicated on the Parent Participation sign up form. 

Groundskeeping 

Landscaping, lawn care, field upkeep and weed eating. Some of these activities will be 

coordinated with the monthly work bees. However, not all grounds maintenance can be 

accomplished on a once a month basis. 

Please note: Need to be proficient with a riding mower and weed eater. 

Baking 

1. Bake for special events throughout the year. Two dozen cookies/bars = one service 

hour, 

One iced cake = one service hour. 

2. This category requires a coordinator to manage the activities and contact the bakers as 

they are required. 

Athletic Department Assistance 

Qualified participants, who are able to commit to being a full-time coach or referee, may 

use their skills for service hours. 

Transporting students to and from sporting events qualifies for participation hours. 

Drivers must 

1. have a license in good standing, 

2. have insurance that meets the requirements of the school, 

3. have a schedule that permits them to be available during a 13 week season, and 

transport a minimum of three students. 

Other types of participation would include the following: 

 

 

 

working at tournament concessions 

washing uniforms 

doing sewing repairs as needed 




Help is also needed with the annual Big Bear Tournament in the following 

areas: 

Soliciting prizes, 

coaches’ hospitality room, 

concessions and 

admissions/gate. 

Event Assistance 

To be present at and assist with Seniors’ Tea, Mothers’ Day Tea and/or other 

school activities. 

Library Assistance 

Assistance with routine tasks during the day and supervision for lunch hours in 

the library is required. No experience necessary – our librarian will train. The 

timing of service hours is flexible and a schedule will be arranged with the 

librarian. 

Field Trip & Student Activity Assistance 

To assist with transportation, supervision or other staff requests for field trips, 

band concerts, drama productions and other student activities. 

Uniform Order Days 

Parents to assist our uniform suppliers with fittings and orders by parents for uniform 

merchandise. 




Section VII 

Reverence for Life 

We will support any student who may become involved in a pregnancy in the following 

ways: 

a. fostering an atmosphere of love and care within the school 

b. exercising discretion, flexibility and leniency with respect to their continuing 

education 

c. providing guidance 

d. discouraging negative judgements or repercussions within our school community. 




Section VIII 

Extracurricular Activities at SJB 

Philosophy on Extracurricular Activities 

The talents possessed by each student are gifts from God, which must be developed and 

shared. We believe that athletics and extra-curricular activities can greatly help that 

development. All students, regardless of their level of ability, are expected to participate 

in the regular physical education program as prescribed by the Ministry of Education. In 

addition, all students will be encouraged to become involved in one or more of the many 

extra-curricular activities and sports that the school sponsors. They will be challenged to 

compete to the best of their ability and demonstrate respect and good sportsmanship. 

While high school sports are competitive, winning cannot and will not be given priority 

over the demonstration of sound Christian attributes before, during and after contests. 

Student participants must understand that they are to be ambassadors of Christ, His 

Church and His School. Failure to attend to this priority at all times may result in a 

student's suspension from some or all extra-curricular activities. 

Eligibility 

A student who wishes to participate in an extra-curricular activity must meet the 

following standards and requirements: 

Demonstrate consistent academic effort and conduct, and must not permit 

participation to interfere with or reduce academic progress. If, in the opinion of 

teachers or coaches, participation is affecting academic standing, students may be 

asked to discontinue their involvement in extracurricular activity until the situation is 

remedied. 

Provide written parental permission on a form to be provided by the school. 

Be prepared to consistently attend practices, events and meetings. 

Be prepared to arrange for transportation to and from events. Where possible, the 

school will try to arrange for transportation. 

Dismissal from Classes for Participation in Extracurricular Activity 

Extracurricular activity must not interfere with or reduce academic progress. It will, 

however, require students to miss parts or all of classes from time to time. When students 

must miss or leave a class early because of extracurricular activity, they must ensure the 

following: 

a. Prepare for classes in the usual way. For example, if a game or activity were to be 

cancelled and a test is given in a class that the student expected to miss because of the 

activity, the student must be prepared for the test. 

b. Complete and be responsible for all work missed during their absence from class. 




c. Remain after class on non-event or practice days to go over missed work or to make 

up tests, as necessary. There are no penalties for being late for practice because of 

class responsibilities. 

d. Proceed to events or practices quietly and without disturbing classes in session. 

Student Leadership 

The Student Council will support various student activities and build school spirit. The 

Council will co-ordinate events and activities in co-operation with the Administration and 

staff sponsor. Council members are aware of and endorse the school's philosophy. 

The Administration and Education Committee reserve the right to overrule the Student 

Council in matters affecting the philosophy and policies of the school. 

Fine Arts 

SJB offers a variety of opportunities in Art, Band and Drama, both curricular and extracurricular. 

Campus Ministries 

The role of campus ministries in the Catholic high school is one of light bearer, to 

illuminate with the light of Christ the hearts and minds of staff and students through the 

facilitation and co-ordination of liturgy, and opportunities for spiritual formation and 

social practice. 

"Know that I am with you." With Christ at the centre of the Catholic school, the campus 

minister points to the person of Christ and His abiding presence so that in every way the 

words, actions and the life of Christ emanates from each person in the community and the 

community as a whole. Campus Ministry brings the gospel message to staff and students 

in liturgy, personal well-being, spiritual life and social justice. To love our neighbours as 

ourselves, we must try to understand and minister to the complexity of those around us 

who help us define our relationship with Christ. The role of Campus Ministry is to call 

for a conversion to Christ both within the confines of the school and in the larger 

community. 

Other Clubs and Activities 

As resources, staff and interest allow, SJB will develop clubs and activities such as the 

Food Safe Course and the Photography club for example to meet the varied needs of our 

students. Expressions of interest from students and parents should be addressed to the 

Administration. 




St. John Brebeuf Athletic Policy 

Purposes of this policy 

 

 

 

 

 

To establish qualifications for participating in athletic activities; 

To provide motivation to keep academic performance high; 

To aid students in balancing the various aspects of their lives; 

To assist all student athletes in resolving athletic conflicts; 

To identify the guidelines and expectations for athletes, coaches, and parents. 

Athletic Mission Statement 

As a Roman Catholic school, St. John Brebeuf Athletics provides an opportunity for its 

student-athletes to further develop as Christians and become valuable members of 

society. 

Student - Athlete Policies 

1. Regular, punctual attendance in all classes at St. John Brebeuf is essential to 

participation in the athletic programs. A student-athlete who misses a class, 

without a valid reason, will be ineligible to participate in the next scheduled 

contest. Three violations of this policy during the season will result in dismissal 

from the team. If an athlete is absent from school without justification on a 

particular day, he/she may not be present or take part in athletic activities on that 

day. 

2. Regular, punctual attendance at all practices and games. Failure to notify the 

coach will result in: 

a) First Offence: Suspended from one game or practice; 

b) Second Offence: Suspended from three games or practices; 

c) Third Offence: Expulsion from team. 

3. Without exception, athletic participants must turn in to the coach or Athletic 

Director a completed Medical Form. No athlete may participate in practice or 

competition until this form is completed and submitted. 

4. Playing time will be as a result of: 

a. Athlete’s level of ability; 

b. Athlete’s commitment to practices; 

c. And Athlete’s attitude. 

5. All student athletes are valuable members of their respective teams. If students 

have concerns regarding their position on the team or playing time, the issues 

should first be taken up with their coach. If necessary, the Athletic Director may 

also become involved in order to resolve the issue(s). Finally, if a player and/or 

parent are not satisfied with the Athletic Director’s resolution, the player should 

meet with the school’s principal. 




6. All athletes must complete the ‘Athlete Code of Conduct’ and pay the athletic 

extra-curricular fee (see last page of this section) and a uniform deposit ($100). 

No athlete may participate in practice or competition until these forms and 

payments are completed and submitted (Families that are unable to pay the entire 

or part of the fee should contact the Athletic Director or Principal). 

7. Deposits ($100) will be returned once all uniforms and equipment have been 

returned to the school. 

8. Athletes are to be dressed in the official team uniform when representing St. John 

Brebeuf in an athletic contest. These uniforms are to be worn only for athletic 

competitions and not for physical education classes, practice, or recreational use. 

9. A second uniform will only be distributed once a second deposit cheque has been 

given to the school. 

10. An athlete that quits one sport is not eligible to play another sport unless the 

Athletic Director and/or Principal have given permission. 

11. School personnel will make every effort to keep the locker rooms secure: however 

the student-athlete is responsible for issued school equipment as well as his/her 

own personal belongings. 

12. Training supplies are very expensive and must be used wisely and carefully. Tape 

and under wrap are for care and prevention of injuries only. 

13. Students must meet the eligibility requirements of BC School Sports. 

14. All players, with the assistance of their parents, are responsible to arrange 

transportation to and from the event. It is not the responsibility of the coach or 

teacher sponsor to arrange transportation. 

Additionally, all players are required to adhere to BC School sports Student-Athlete 

Code of Conduct. 

Student-Athlete’s Code of Conduct 

The actions of a student-athlete are a reflection of themselves, their team, their school 

and their community. A student’s involvement in school sport provides opportunities 

and experiences that are important to the development of a well-rounded student. 

However, student-athletes must remember that their participation in school sport is a 

privilege, not a right. 

Student-athletes shall: 

2.2.1 Treat Everyone with Respect 

a) treat team-mates, coaches, opponents, event organizers and spectators with 

respect 

b) respect and accept with dignity the decisions of officials 

c) be generous in winning and graceful in losing 

2.2.2 Exercise Self-Control at all times 




a) remember that there is no place in sport for drugs or alcohol 

b) refrain from the use of foul or profane language 

c) refrain from the use of physical force outside of the rules of the game 

2.2.3 Play Fair 

a) play within the rules and the spirit of the rules of the game at all times 

Failing to follow the BC School Sports Code of Conduct will result in: 

a) First Offence: Suspended from one game or practice; 

b) Second Office: Suspended from three games or practices; 

c) Third Offence: Expulsion from team 

Coaches’ Code of Conduct 

Before any individual becomes a coach at St. John Brebeuf, he/she must complete a 

criminal records check. All teachers and staff members will have completed this before 

employment was granted. Therefore, any outside coaches will complete the check. This 

fee will be covered by the Athletic Department. 

All coaches must adhere to the guidelines prescribed by BC School Sports: 

The coach / student-athlete relationship is a privileged one. Coaches play a critical role 

in the personal and athletic development of their students. Therefore, coaches are 

expected to model the fundamentally positive aspects of school sport. Coaches are 

responsible for their own behaviour as well as their student-athletes. 

2.1.1 Coaches shall recognize that school sport is an extension of the classroom, with moral 

and legislative obligations required of the coach at all times. 

2.1.2 Coaches shall uphold the rules and regulations of BC School Sports, the local Athletic 

Association and applicable Sport Commission. 

2.1.3 Coaches shall actively uphold the rules of the sport, the spirit of the rules of the sport, 

and encourage student-athletes to do the same. 

2.1.4 Coaches shall fulfil all league, exhibition, invitational, play-off and championship 

competitive and event obligations, in accordance with Athletic Association policy, 

Sport Commission policy or Tournament Organizer agreements. 

2.1.5 Coaches shall treat all participants fairly and equitably. 

2.1.6 Coaches shall respect the judgment and interpretation of officials without gesture or 

argument, and require student-athletes to do the same. 

2.1.7 Coaches shall not use foul, profane, harassing or offensive language or gestures in the 

conduct of coaching duties. 

2.1.8 Coaches shall not use physical force of any kind in the conduct of coaching duties. 

2.1.9 Coaches shall not, either directly or indirectly, encourage a student to attend a 

particular school for the purpose of participating in interschool sport. 




2.1.10 Coaches shall not, under any circumstances, endorse, recommend or suggest the use 

of performance enhancing drugs or supplements by any student-athlete. 

2.1.11 Coaches shall abstain from the use of tobacco products and alcohol while in the 

presence of student-athletes, and discourage their use by student-athletes. 

2.1.12 Coaches shall not, under any circumstances, require or imply that a student must be 

involved in any summer program or club program as part of their obligation to 

participate on a school team. 

2.1.13 Coaches shall not, under any circumstances, require or imply that a student cannot or 

should not participate in any BCSS approved sport of their choice in the season 

preceding and/or succeeding the coach’s particular season of play. 

2.1.14 Coaches shall not, under any circumstances, start pre-season tryouts or practices to 

the detriment of any in-season sport. 

Coaches are required to practice and play at the assigned time slot unless prior 

arrangements have been made through the Athletic Director. 

Players and/or parents who feel that a coach is not following the Code of Conduct should 

do the following: 

Parent’s Policy 

1. Meet with coach to attempt to resolve the issue; 

2. If the issue is not resolved, meet with Athletic Director to attempt to 

resolve the issue; 

3. Meet with the school’s Administration to attempt to resolve the issue; 

4. Follow the CISVA’s guidelines on conflict resolution 

(http://cisva.rcav.org/policy manual/human resources/complaints 

policy.pdf) 

5. Additionally, the complainant should complete BC School sports coaches’ 

complaint form 

(http://www.bcschoolsports.ca/pdfs/coachcomplaint841.pdf) 

Parents have a major role within St. John Brebeuf’s Athletic Department. As a regional 

school, it is imperative that parents do everything they can to ensure that their child 

attends practices and games. Additionally, parents will be needed to assist the teams in 

transportation, which can be used to complete their parent service hours requirement. 

As a spectator, all parents must follow the guidelines as prescribed by BC School Sports. 

2.3.1 Treat Everyone with Respect 

a) cheer in a positive manner for all competitors 

b) respect the decisions of officials 

c) not interfere with the play or competition 




d) be courteous and respectful to other spectators, all competitors, coaches, event 

organizers and officials 

2.3.2 Exercise Self-Control at all Times 

a) respect the rules and regulations of the facility 

b) refrain from the use of foul or profane language 

c) refrain from the use of physical force of any kind 

Athletic Fees 

Over the course of many years, our schools athletic program has grown and so have 

the fees to run events. Each sport is required to pay a certain fee to BC School 

Sports, Fraser Valley Athletic Association and Abbotsford/Mission Athletic 

Association. These fees have been slowly increasing over the years, yet our school 

fees have remained stationary. After looking at our budget over the past few years, 

we have decided that it is time to increase the individual sport fees in order to offset 

some of the rising costs. The new athletic fees will still only incur about 30 per cent 

of the total cost of running a high school athletic program. 

Each sport has been divided accordingly, relative to the costs that sport accrues. 

Keep in mind that aside from association fees, we have other costs such as insurance, 

transportation (track and field, soccer, and any out of town trips), referees, 

maintenance of equipment and uniforms. 

As a bonus to our increasing fees, we have decided to give a warm-up t-shirt with the 

proper sport indicated on it along with each paid fee. This will save you the extra 

cost of ordering a warm-up shirt during the season. The new fees are as follows: 

Cross Country $25 

Senior Volleyball $55 

Gr.8 / Junior Volleybal l $40 

Senior Basketball $55 * 

Gr.8 / Junior Basketball $40 * 

Senior Soccer $40 

Gr.8 / Junior Soccer $30 

Golf $10 

Track and Field $30 

*Basketball will have a mandatory extra cost for a practice reversible that they will keep. 

This can be used for any basketball team, at any grade level throughout their basketball 

career at St. John Brebeuf. 

Thank you for our understanding the reasoning behind our fee increases. With your 

continued support we hope to continue to bring you quality sports programs and 

opportunities for the students at St. John Brebeuf School. 

Athletic Events 

Fall: Winter Spring 

Boys’ Soccer Boys’ Basketball Girls’ Soccer 

Girls’ Volleyball Girls’ Basketball Golf 

Cross-Country 

Track and Field 




Section IX 

Registration Procedures 

Annual registration for SJB occurs during February and March each year for 

students wishing to enrol for entry the following September. 

Application & Registration Requirements 

An application for enrolment at SJB will only be accepted where the following conditions 

have been met: 

a. Students wishing to enrol must, along with their parents/guardians, undertake to fully 

support the philosophy, objectives and policies of SJB. 

b. Catholic students applying for enrolment must have authorization from their Pastor. 

c. A completed registration package must be submitted in support of an application. The 

registration package consists of the following forms: 

Registration verification form 

Personal information protection form 

Statement of commitment 

Parent/guardian participation form 

Internet acceptable use policy acknowledgement form 

Legal Residency of Parent 

Locker Responsibility Form 

d. The registration fee must accompany all applications (or alternate arrangements must 

be confirmed with the SJB office). 

e. Post-dated cheques for all other applicable fees (see current fee schedule) must 

accompany all registrations. Alternatively, a Direct Debit authorization form and void 

cheque may be submitted with the registration for tuition and bus fees. 

f. Any arrears from previous or current years must be paid before an application can be 

accepted. 

Admission Priority 

The Education Committee and the pastors will admit students to this school in the 

following priorities to the maximum enrolment for each grade as determined. 

Priority 1: 

Priority 2: 

Students currently enrolled here who have met the application 

requirements. 

Catholic students of practicing Catholic families who belong to one of our 

six regional parishes and - 

a) are supportive of the parish. 




Priority 3: 

b) are supportive of Catholic education through the parish school or 

PREP Program. 

c) have received their Pastor's Authorization for admission. 

d) siblings of present students from the regional parishes as outlined in 

Priority 2 will be given preference. 

The pastors of the regional parishes will determine how many students 

will be admitted from each parish. The individual pastors will determine 

which students will be admitted from their parishes if there are more 

applicants than places available. If the needs of the regional parishes have 

been met and there are places available, the following priorities will be 

used to admit students. 

Catholic students of practicing Catholic families who belong to a nonregional 

parish, which does not have a regional secondary school. 

Priority 4: Siblings of those in #3. 

Priority 5: 

Catholic students of practicing Catholic families in parishes other than as 

stated in #3. 

Priority 6: Siblings of those in #5. 

Priority 7: 

*Pastor's Authorization is required of the above. 

All other students regardless of religious denomination, with or without 

Pastor's Authorization for admission 



September 2013 

“Bringing F

Parent-Student Handbook - St John Brebeuf

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