Trade Exhibitor Manual - Balmoral Show
Trade Exhibitor Manual - Balmoral Show
Trade Exhibitor Manual - Balmoral Show
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Contents<br />
Page<br />
3 Steps to a Successful Exhibition<br />
4 Useful Contact Details<br />
5 Services / Contractors<br />
8 Build-Up / Break Down Times<br />
10 Build-Up / Break Down General Information<br />
14 <strong>Exhibitor</strong> Passes<br />
15 Parking<br />
16 Directions to <strong>Balmoral</strong> <strong>Show</strong><br />
17 General Information<br />
21 Food Safety Advice<br />
23 Best <strong>Trade</strong> Stand Awards<br />
www.balmoralshow.co.uk 2
Steps to a Successful Exhibition<br />
Checklist<br />
This checklist is intended to assist exhibitors to avoid any last minute difficulties.<br />
♦ Order Electricity/Audio-Visual/ Wi-Fi Broadband/ Plumbing if required<br />
(www.balmoralshow.co.uk) or see Contractors details page 6.<br />
♦ Risk Assessment Form – complete and return<br />
(www.balmoralshow.co.uk)<br />
♦ Order any floral decorations, furniture or stand fittings required<br />
♦ Return Free Catalogue Entry (www.balmoralshow.co.uk)<br />
♦ Order Corporate Tickets (www.balmoralshow.co.uk)<br />
♦ Order Corporate Hospitality (www.balmoralshow.co.uk)<br />
♦ Order extra admission tickets for staff (www.balmoralshow.co.uk)<br />
♦ Order extra Car Parking Tickets (www.balmoralshow.co.uk)<br />
♦ Take out Exhibition Insurance.<br />
♦ Make any accommodation/ travel arrangements in good time.<br />
www.balmoralshow.co.uk 3
Contact Details<br />
<strong>Show</strong> Opening Times<br />
Wednesday 13 May 2009<br />
Thursday 14 May 2009<br />
Friday 15 May 2009<br />
8.30am – 8.00pm<br />
8.30am – 8.00pm<br />
8.30am – 8.00pm<br />
The Royal Ulster Agricultural Society<br />
The King’s Hall<br />
<strong>Balmoral</strong><br />
Belfast<br />
BT9 6GW (for Sat Nav use BT9 6GU)<br />
028 9066 5225 Fax: 028 9066 1264<br />
info@kingshall.co.uk<br />
www.balmoralshow.co.uk<br />
<strong>Trade</strong>stand Enquiries<br />
Jenny McNeill 028 9068 6183 jenny@kingshall.co.uk<br />
Sponsorship Enquiries<br />
Kathryn Calvin 028 9066 5225 kathryn@kingshall.co.uk<br />
Technical Enquiries<br />
Rhonda Geary 028 9066 5225 rhonda@kingshall.co,.uk<br />
Advertising in the Official <strong>Show</strong> Programme & Catalogue<br />
Gill McNeill 028 90656407 Gill@mcneillmedia.com<br />
www.balmoralshow.co.uk 4
Services / Contractors<br />
AUDIO VISUAL EQUIPMENT / WI-FI BROADBAND INTERNET/TELECOMS<br />
Event Technical Services Ltd, The King's Hall, <strong>Balmoral</strong>, Belfast BT9 6GW<br />
0870 163 0071 Fax: 0870 163 0072<br />
orders@event-ts.co.uk<br />
Focus Audio Visual<br />
Contact: Roy Porter<br />
07874 006777 / 028 9443 3848<br />
roy@focusav.co.uk<br />
B G Audio Visual<br />
Contact: Brian Greer<br />
07828 570842<br />
b.greer2@ntlworld.com<br />
CATERING<br />
Hamilton & Kirk Ltd, The King's Hall, <strong>Balmoral</strong>, Belfast BT9 6GW<br />
(028) 9066 9341 Fax: (028) 9038 2070<br />
info@hamiltonandkirk.co.uk<br />
Contact: Bruce Kirk or Willie Jack<br />
CLEANING<br />
Industrial Cleaning Services,<br />
16 Dalchoolin, Cultra, Holywood BT18 0HR<br />
(028) 90426674 M: 07703 395365 E: thomson316@btinternet.com<br />
ELECTRIC & PLUMBING<br />
Event Technical Services Ltd, The King's Hall, <strong>Balmoral</strong>, Belfast BT9 6GW<br />
0870 220 1778 Fax: 0870 220 1779<br />
admin@ac-electric.co.uk<br />
Contact: Jim McEvoy or Erick Snoddy<br />
FURNITURE<br />
ECS , Unit E1 Tougher Business Park, Naas, Co Kildare<br />
00353 4543 5800 Fax: 00353 45435802<br />
www.ecs.ie<br />
www.balmoralshow.co.uk 5
FLORIST & FURNITURE<br />
Hillmount Nurseries<br />
56-58 Upper Braniel Road,<br />
Gilnahirk, Belfast BT5 7TX<br />
(028) 9044 8213 Fax: (028) 9044 8822<br />
info@hillmount.co.uk<br />
FLORIST<br />
Reids Florist, 154 Lisburn Road, Belfast BT9<br />
(028) 90663381<br />
REFRIGERATION<br />
Lowe Refrigeration, 101 Ballynahinch Road<br />
Carryduff, Co Down BT8 8DP<br />
(028) 9081 2248 Fax: (028) 9081 2608<br />
STAND FITTING ITEMS<br />
Octanorm Shell Scheme System supplied by :<br />
ECS , Unit E1 Tougher Business Park, Naas, Co Kildare<br />
00353 4543 5800 Fax: 00353 45435802<br />
www.ecs.ie<br />
Local specialist stand fitting companies: -<br />
Excite Exhibition & Display 028 9267 3030<br />
Exclaim 028 9041 0006<br />
Parker Butler Ltd 028 9070 5678<br />
The Display Team 028 9127 5616<br />
TELEPHONE<br />
B.T. Northern Ireland<br />
(028) 90214415<br />
Contact: Heather Waring<br />
<strong>Exhibitor</strong>s requiring telephones installed on their stands are asked to contact B.T. You<br />
are advised to give at least 5 working days notice. For ease of communication, please<br />
notify the Society of the telephone number on the stand. Please note that coin boxes in<br />
the <strong>Show</strong>grounds or Halls do not accept incoming calls.<br />
www.balmoralshow.co.uk 6
MARQUEE HIRE<br />
North Down Marquees (recommended supplier)<br />
39 Ballynahinch Road<br />
Carryduff<br />
BT8 8DL 028 9081 5535 enquiries@northdownmarquees.co.uk<br />
www.northdownmarquees.co.uk<br />
Other local Marquee Hire Companies: -<br />
Executive Marquees Ireland<br />
211 Belfast Road, Ballynahinch, BT24 8UP<br />
028 9756 4040 sales@executive-marquees.com<br />
Mid-Antrim Marquees<br />
21 Cennick Road, Gracehill, Ballymena BT42 2NH<br />
028 2565 6932<br />
Please ensure that the Marquee Hire company you choose conforms to the Code of<br />
Practice laid down by the Society, i.e. any company erecting Marquees in <strong>Balmoral</strong><br />
<strong>Show</strong>grounds must be a member of The Performance Textiles Association, 42 Heath<br />
Street, Tamworth, Staffs B79 7JH. 01827 52337<br />
info@performancetextiles.org.uk www.performancetextiles.org.uk<br />
HOSPITALITY UNITS<br />
UMEX (Ulster Mobile Exhibitions)<br />
55 Main Road, Cloughy, Co Down BT22 1JB<br />
028 4277 2300 www.umexhire.com<br />
WATER COOLERS FOR HIRE<br />
Antrim Hills Spring Water<br />
100 Irish Hill Road, Ballyclare BT39 9NA<br />
028 9332 2325 sales@antrimhills.com<br />
MOBILE CREDIT & DEBIT CARD TERMINALS<br />
123 Hire Ltd, Elliot House, 10-12 Allington Street, London SW1E 5EH<br />
0870 20 30 123 Fax: 0870 20 60 123<br />
hire@123hire.net www.123hire.net<br />
FLEXIBLE LIGHT PANELS<br />
1mm thick, even light distribution, low energy, range of sizes<br />
exterior and interior<br />
For more information contact:<br />
Janine Jordan, Service Point T:07760172659<br />
www.balmoralshow.co.uk 7
Build-Up and Breakdown Times<br />
SHOWGROUNDS EXHIBITORS<br />
(EXCEPT GARDEN VILLAGE & FOOD PAVILION)<br />
Build-up begins: Sunday 3 May 2009 8.30am – 5.30pm daily<br />
Build-up ends: Sunday 10 May 2009<br />
Enter by:<br />
NB New 2008<br />
GATE E Harberton Park except Sundays use GATE A Lisburn Rd<br />
Deliveries of large pieces of machinery etc should only take<br />
place on Monday 11 May if essential. Please request<br />
permission to deliver from Jenny McNeill.<br />
NO LARGE MACHINERY/EQUIPMENT DELIVERIES WILL BE<br />
ACCEPTED ON TUESDAY 12 MAY.<br />
Small items and perishable items may be delivered on Monday 11 and Tuesday 12 May.<br />
Please enter by GATE H Harberton Car Park. <strong>Exhibitor</strong>s are asked to provide their own<br />
means of transportation of their goods to their stand.<br />
Breakdown commences: Saturday 16 May 2009 8.30am – 5.30pm<br />
Sunday 17 May 2009 8.30am – 5.30pm<br />
Monday 18 May 2009 8.30am – 5.30pm<br />
All exhibits must be removed from the <strong>Show</strong>grounds by Tuesday<br />
19 May. Exhibits remaining after this date will be charged at £500<br />
per day or if causing an obstruction will be removed and disposed<br />
of.<br />
www.balmoralshow.co.uk 8
KING’S HALL, NUGENT HALL, GARDEN VILLAGE & FOOD<br />
PAVILION EXHIBITORS<br />
SHELL SCHEME STANDS<br />
All shell scheme stands are Octanorm supplied by ECS Ltd. Nails, Staples, Screws etc<br />
cannot be used, only Blu-Tack or sticky fixtures may be used to apply graphics to the<br />
panels. Damaged panels will be charged at £25 per panel. Accessories eg shelves etc<br />
can be ordered direct form ECS Ltd. www.ecs.ie<br />
Build-up: Monday 11 & Tuesday 12 May 8.00am – 7.00pm<br />
Enter by :<br />
GATE D <strong>Balmoral</strong> Avenue using florescent yellow vehicle pass<br />
All vehicles once unloaded must be removed to Harberton Park<br />
(GATE G) to avoid being clamped and/or removed.<br />
All shell scheme stands are carpeted and a company name sign in standard lettering<br />
will be provided.<br />
FREE BUILD (SPACE ONLY) STANDS<br />
Build-up: From Thursday 7 May 8.00am – 5.00pm<br />
Enter by:<br />
GATE E Harberton Park (GATE A on Sunday 10 May only)<br />
Breakdown commences: Saturday 16 May 2009 8.30am – 5.30pm<br />
Sunday 17 May 2009 8.30am – 5.30pm<br />
Monday 18 May 2009 8.30am – 5.30pm<br />
NB: Any large items requiring the use of a fork lift must be in place by Sunday 10<br />
May.<br />
As a security precaution, the Organiser asks exhibitors to remove small products &<br />
equipment etc from their stand before leaving on Friday evening. <strong>Exhibitor</strong>s are<br />
recommended to work in pairs so that their stand is manned at all times. <strong>Exhibitor</strong>s will<br />
be permitted to remove items from stands in the King's Hall and Nugent Hall from the<br />
close of the <strong>Show</strong> for two hours only. The Halls will be sealed at 10.00pm and for<br />
security reasons exhibitors will not be permitted further entry.<br />
www.balmoralshow.co.uk 9
Build-Up/Break Down General Information<br />
All STANDS MUST BE READY BY 7PM ON TUESDAY 12 MAY 2009<br />
1. For Health and Safety reasons, children under 16 will not be allowed onto the<br />
premises during build-up and breakdown periods.<br />
2. PLEASE NOTE THAT BOXES AND CARDBOARD PACKING CASES MAY NOT BE<br />
STORED ON TOP OF STANDS<br />
3. <strong>Trade</strong> Stands are re-numbered every year; do not assume that your stand Number will<br />
be the same as at the previous <strong>Show</strong>. Please ensure that you have the current trade<br />
stand number before preparing advertising or informing your contractors. If in doubt<br />
call Jenny 028 9068 6183.<br />
4. <strong>Exhibitor</strong>s should note that the Society will not be able to provide a tractor for<br />
unloading heavy machinery.<br />
5. Machinery Exhibits - <strong>Exhibitor</strong>s of Loaders, Telehandlers, Excavators, Cranes or<br />
machinery attachments displaying their machine in an elevated position must ensure<br />
that mechanical ram props are in place, even if the machine incorporates safety<br />
check valves on main lift rams or other standard safety features. This point of safety<br />
will be strictly enforced. <strong>Exhibitor</strong>s should supply the Society with a letter from the<br />
manufacturer which covers the recommended method of elevated display in crowded<br />
show scenarios for each specific machine.<br />
All Machinery exhibits must be in place by Sunday 10 May.<br />
All machinery exhibitors must ensure that suitable barriers or management<br />
arrangements are in place during the <strong>Show</strong> to prevent children from climbing<br />
up/over large pieces of machinery.<br />
6. Electrical Requirements<br />
If you have not already ordered electrical requirements for your stand, please contact<br />
Event Technical Services Ltd on 0870 163 0071 or download an order form from<br />
www.balmoralshow.co.uk. Orders placed after 7 May 2009 may be subject to a 25%<br />
surcharge. Work will only be carried out when accompanied by an official order and<br />
only electrical installations constructed by the Contractor will be connected to the<br />
mains distribution system. PLEASE NOTE THAT ALL ACCOUNTS MUST BE<br />
SETTLED BEFORE THE SHOW COMMENCES TO ENSURE POWER SUPPLY TO<br />
STANDS.<br />
<strong>Exhibitor</strong>s should be advised that any portable appliance brought onto the premises<br />
must be PAT tested and within the inspection period. Proof of testing will be required<br />
on request.<br />
www.balmoralshow.co.uk 10
7. Liquefied Petroleum Gas<br />
Butane gas may be used within the King’s Hall Complex but must be removed<br />
overnight. Propane gas must be piped into the building from an exterior location,<br />
agreed in advance, and under no circumstances will propane gas be permitted in any<br />
building.<br />
All tradestands with an LPG installation will be required to provide a CORGI certificate<br />
confirming the safety of the LPG installation. The CORGI certificate must be available<br />
when requested.<br />
8. Forklift<br />
A forklift service is available on a first come, first served basis. Prior booking is not<br />
available. Requests for forklift should be made directly to the Organiser’s Office at<br />
the front of The King's Hall. <strong>Exhibitor</strong>s should note that waiting time may exceed one<br />
hour at peak times. The Forklift can lift up to 2 tonnes and can be used on hard<br />
ground only.<br />
9. Goods Lift<br />
The King's Hall has Goods Lift access onto the Balcony and this will be available to<br />
<strong>Exhibitor</strong>s as follows:-<br />
Thursday 7 and Friday 8 May:<br />
Saturday 9 and Sunday 10 May:<br />
Monday 11 and Tuesday 12 May:<br />
Friday 15 May:<br />
Saturday 16 May:<br />
8.30am – 5.00pm<br />
9.00am – 4.00pm<br />
7.00am – 8.00pm<br />
8.00pm – 10.00pm<br />
8.00am – 4.00pm<br />
Dimensions: 6m long x 2.2m wide x 1.8m high. Can lift up to 3 tonnes.<br />
10. Restocking Service<br />
<strong>Exhibitor</strong>s are permitted to re-stock their stands during the days of the <strong>Show</strong> between<br />
7.00am and 8.00am only and vehicle access is by GATE D in <strong>Balmoral</strong> Avenue. Any<br />
vehicle found in the showground’s after 8.00am will be towed from the premises.<br />
11. Car parking Monday 11 & Tuesday 12 May<br />
Cars will not be allowed to park in the <strong>Show</strong>ground’s from Monday 11 May 2009 and<br />
<strong>Exhibitor</strong>s and their Contractors are requested to park in Harberton Car Park (enter by<br />
GATE H in Harberton Park) from that date.<br />
12. Close of <strong>Show</strong> Access<br />
Essential Vehicles only. Access only by admission pass which can be obtained from<br />
Jenny McNeill, Organisers Office, front of King’s Hall after 6pm on Friday 15 May.<br />
Only essential trade exhibitor vehicles may enter the <strong>Show</strong>grounds on Friday<br />
15 May after the <strong>Show</strong> closes at 8pm to enable removal of their exhibits.<br />
Please note that vehicle access is limited and only permitted after the general<br />
public has been cleared from the showgrounds. This may not be until<br />
www.balmoralshow.co.uk 11
8.30pm. Due to congestion within the <strong>Show</strong>grounds, it is advisable to provide your<br />
own method of transporting stand items to your vehicle.<br />
UNDER NO CIRCUMSTANCES ARE EXHIBITORS PERMITTED TO<br />
REMOVE ANY GOODS FROM THEIR STAND BEFORE THE EXHIBITION<br />
CLOSES AT 8.00PM FRIDAY 15 MAY.<br />
13. Food <strong>Exhibitor</strong>s<br />
Food/Drink may only be sampled, sold in multi pack form or sold for consumption off<br />
site. All exhibitors sampling non packaged food must comply with the Food Hygiene<br />
regulations.<br />
14. Insurance<br />
<strong>Exhibitor</strong>s are advised to take out adequate insurance cover against the kinds of risks<br />
that could incur in connection with the <strong>Show</strong>, especially: -<br />
Public Liability,<br />
Employers Liability,<br />
Personal Accident to staff<br />
All risks to – (a) <strong>Exhibitor</strong>s property at <strong>Show</strong><br />
(b) Property on loan or hire to them<br />
In addition, exhibitors may wish to take out insurance for losses and wasted<br />
expenditure in the event of the <strong>Show</strong> being abandoned or curtailed.<br />
15. Value Added Tax<br />
A claim for refund of Value Added Tax by a taxable person not established in the<br />
United Kingdom may be made by completing the appropriate form and sending it with<br />
a copy of our invoice and a certificate of claimant’s status as a taxable person in<br />
another EC country to:<br />
HM Customs & Excise<br />
VAT Overseas Repayments Unit<br />
PO Box 34<br />
Foyle House<br />
Duncreggan Road<br />
Londonderry BT48 7AE<br />
Tel: 028 7137 6200 E: enq.oru.ni@hmce.gsi.gov.uk<br />
www.customs.hmrc.gov.uk<br />
16. Distribution of Publicity Matter / Balloons<br />
<strong>Exhibitor</strong>s are not allowed to distribute leaflets, brochures, magazines, newspapers<br />
etc anywhere within the Halls or <strong>Show</strong>grounds, except at their own stands, and they<br />
must not, for this or any other purposes, encroach upon the alleys or open spaces or<br />
do anything which may cause an obstruction.<br />
Balloons are not permitted on the premises at any time during the <strong>Show</strong>.<br />
17. Public Address<br />
The Public address system is provided for the use of the Organisers and is not<br />
available to exhibitors or visitors.<br />
www.balmoralshow.co.uk 12
18. Objectionable Exhibits – The Society reserves the right to refuse or to order the<br />
removal of any article or articles brought for exhibition which they may deem<br />
unsuitable or objectionable, without assigning any reason for such refusal or order.<br />
The sale of handout balloons, laser pens, explosive caps, pellet/laser guns, replica<br />
guns, knives and water pistols are strictly prohibited, together with items likely to<br />
cause offence to other patrons and/or livestock.<br />
19. Performing Right Society and Use of Audio Equipment: Charges to cover the<br />
public performances of copy right music at the <strong>Show</strong> by <strong>Exhibitor</strong>s is payable in<br />
advance at a rate determined by the PRS. An application form may be obtained from<br />
the Copyright House, 20-33 Berners Street, London W1T 3AB (Tel 020 75805544)<br />
www.mcps.prs-alliance.co.uk. The use of radios and other sound reproduction devices<br />
is strictly controlled and if the noise level is deemed to be objectionable the <strong>Exhibitor</strong><br />
will be prohibited from using such devices.<br />
Sound Recording: Charges to cover background music on individual stands are<br />
payable in advance by exhibitors at a rate determined by the Phonographic<br />
Performance Ltd. An Application form may be obtained from PPL, 1 Upper James<br />
Street, London L1F 9DE Tel: 020 75341000 www.ppluk.com<br />
20. Responsibility for protection of goods – The Society will take such precautions as<br />
it may consider necessary for the protection of all articles exhibited, but will not, at any<br />
time, be responsible for the loss of, damage to, or safety of, any exhibit, empty cases,<br />
tools or other property of an exhibitor or any person, in any circumstances<br />
whatsoever.<br />
21.Temporary Structures – Any temporary structure erected in the <strong>Show</strong>grounds must<br />
have a Structural Certificate and Fire Certificate. These certificates must be available<br />
on request. Any change in levels should be appropriately protected by hand rails.<br />
www.balmoralshow.co.uk 13
<strong>Exhibitor</strong> Passes<br />
Pre/Post <strong>Show</strong> Passes<br />
You will find enclosed a number of pre/post show passes which will allow you<br />
access onto the showgrounds during build-up and breakdown. Please ensure you<br />
present your pass at the gate to gain admission.<br />
Wrist Bands / One Day Passes<br />
Please find enclosed a number of exhibitor one day tickets and 3-day wristbands for<br />
the use of you and your staff during the <strong>Show</strong>. One ticket will admit one person on<br />
any one day of the <strong>Show</strong>. A 3-day wristband once worn should not be removed until<br />
the end of the <strong>Show</strong> or it will become void. Please be aware that all tickets are now<br />
scanned upon entrance.<br />
<strong>Exhibitor</strong>s’ passes are allocated free of charge as follows:-<br />
King’s Hall / Nugent Hall <strong>Exhibitor</strong>s / Food Pavilion<br />
1 – 9 sq m 1 x 3-day wristband + 3 one day tickets<br />
10 – 18 sq m 2 x 3-day wristbands + 4 one day tickets<br />
19 – 36 sqm 2 x 3-day wristbands + 6 one day tickets<br />
37sqm+ 3 x 3-day wristbands + 9 one day tickets<br />
Garden Village<br />
25 sqm 1 x 3-day wristband + 3 one day tickets<br />
25+ 2 x 3-day wristbands + 6 one day tickets<br />
<strong>Show</strong>grounds <strong>Exhibitor</strong>s<br />
Any stand less than 129sqm 1 x 3-day wristband + 3 one day tickets<br />
130 – 349 sqm 2 x 3-day wristbands + 6 one day tickets<br />
350 – 601 + sqm 4 x 3-day wristbands + 9 one day tickets<br />
Additional Tickets: -To order additional tickets for bona fide members of staff please<br />
complete the form on www.balmoralshow.co.uk tradestands page.<br />
Please note that if you intend to invite clients etc to your stand at the <strong>Show</strong> please<br />
ensure you have provided them with a ticket as they will be charged at the gate.<br />
NB If you need to leave the <strong>Show</strong> and return in the same day please ensure you<br />
obtain a stamp to gain readmittance.<br />
NO FREE TICKETS IN EXCESS OF THE FREE ALLOCATION CAN BE ISSUED<br />
www.balmoralshow.co.uk 14
Parking<br />
1 Free Car Park Pass per <strong>Trade</strong> Stand – entitles the bearer to park in : -<br />
BOUCHER ROAD PLAYING FIELDS (Hard Standing)<br />
Convenient to M1 Motorway. Free Shuttle Bus to the front of the King’s Hall will run on<br />
<strong>Show</strong> Days from 8.00am to 9.00pm.<br />
STRANGFORD AVENUE PLAYING FIELDS (Grass Site)<br />
Walking distance to <strong>Show</strong>grounds.<br />
BELFAST HARLEQUINS PLAYING FIELDS (Hard Standing)<br />
Free Flexibus dropping off close to Gate G in Harberton Park will run on <strong>Show</strong> Days from<br />
8.00am to 9.00pm.<br />
QUEEN’S PLAYING FIELDS (Hard Standing)<br />
Convenient to Outer Ring. Enter via House of Sport. Free Flexibus dropping off close to<br />
Gate G in Harberton Park will run on <strong>Show</strong> Days from 8.00am to 9.00pm.<br />
Extra passes for the above car parks are not available to buy in advance. Payment<br />
is charged upon entrance £5 per car.<br />
Other car parks available to trade exhibitors are: -<br />
HARBERTON PARK (Top of <strong>Show</strong>grounds)<br />
3 Day Ticket £50 (inc. VAT)<br />
1 Day Ticket £20<br />
STRANGFORD AVE PLAYING FIELDS (Forward Area)<br />
3 Day Ticket £35 (inc. VAT)<br />
1 Day Ticket £13<br />
MALONE PARK 3 Day Ticket £35 (inc. VAT)<br />
1 Day Ticket £13<br />
To order please complete the car park order form on our website. Please note all car<br />
park tickets must be paid for in advance.<br />
www.balmoralshow.co.uk 15
Directions to <strong>Balmoral</strong> <strong>Show</strong><br />
If using Sat Nav please use postcode BT9 6GU.<br />
From the M1 Motorway: Exit at Junction 2 and follow the signs to The King’s Hall.<br />
From the M2 Motorway /International Airport: Follow the Westlink to M1 and exit at<br />
Junction 2, follow signs to The King’s Hall.<br />
From the City Airport: Follow signs to Dublin on the Sydenham By-Pass, onto the<br />
Westlink and then M1. Exit at Junction 2, follow signs to The King’s Hall.<br />
From Belfast Docks: Follow signs for Westlink and M1 Motorway. Take first exit off M1,<br />
signposted to The King’s Hall and follow signs to the King’s Hall.<br />
From the Outer Ring (A55): Follow the directions towards Lisburn, The King’s Hall is<br />
clearly sign posted<br />
www.balmoralshow.co.uk 16
General Information<br />
• BANKING<br />
There are no banking facilities at the <strong>Show</strong>, however, there are ATM’s beside the<br />
Organisers Office at the front of King’s Hall, between the King’s Hall & Nugent Hall<br />
and at the press centre in the showgrounds.<br />
Local Banks may be found at: -<br />
Northern Bank Ltd Boucher Road Tel: 028 90 38 1540<br />
First Trust Bank 2 Finaghy Road North Tel: 028 90 30 1841<br />
Bank of Ireland 364 Lisburn Road Tel: 028 90 66 9522<br />
Ulster Bank Boucher Road Tel: 028 90 68 2997<br />
• CLEANING OF STANDS<br />
It is the responsibility of each <strong>Exhibitor</strong> to clean their own stand. NB: cleaning<br />
equipment is not provided by the RUAS. Stand cleaning can be arranged by<br />
contacting Industrial Cleaning Services or another company of your choice.<br />
• CARAVAN / MOBILE HOMES<br />
There are no facilities for parking caravans and mobile homes within the<br />
showgrounds.<br />
• CATERING<br />
<strong>Exhibitor</strong>s are reminded that no company or individual may bring any food or drink<br />
into the <strong>Show</strong> for distribution (other than small scale sampling which must be<br />
authorised in writing by the Society). The franchised caterers, Hamilton & Kirk,<br />
will be pleased to take orders for food required during the <strong>Show</strong>.<br />
Pre-<strong>Show</strong> Catering<br />
Saturday 9 & Sunday 10 May - Fast food at Fodder & Food area.<br />
Monday 11 & Tuesday 12 May<br />
o Fast Food available from the Central <strong>Balmoral</strong> Food Court<br />
o Café Corner at the front of The King’s Hall – Monday 10am-6.00pm and<br />
Tuesday 10.00am – 8.00pm.<br />
o The Elmwood Grill (between King’s Hall & Nugent Hall) Monday 12.00 –<br />
7.00pm, Tuesday 7.30am – 7.00pm<br />
o Fodder & Food situated beside the cattle wash at the end of the Londonderry<br />
Hall.<br />
www.balmoralshow.co.uk 17
<strong>Show</strong> Catering<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
o<br />
Café Corner at the front of The King’s Hall – Hot & Cold Fast Food<br />
The Elmwood in the King’s Hall – Self Service Meals and Snacks<br />
Pinewood Snack Bar on The King’s Hall Balcony – Hot & Cold Snacks and<br />
Meals<br />
Mobile Units opposite Horse Rings 1 – Fast Food and Ice Cream<br />
The <strong>Balmoral</strong> Food Court in the centre of the <strong>Show</strong>grounds – Ice Cream,<br />
Aberdeen Angus Carvery, Continental Coffee, Sandwiches & Fast Food<br />
Grand Stand Food Court –Coffee and Ice Cream, general fast foods<br />
Arena & Promenade Area - Popular Fast Foods, Ice Cream and Juice Bar<br />
Children’s Farm – Fast Food and Ice Cream<br />
Garden Village – Ice Cream, crepes & Coffee Unit<br />
Fodder & Food - Fast Food & Beef & Lamb Carvery<br />
Rear of Harberton Hall – Coffee Trailer with Sandwiches<br />
Corporate Hospitality<br />
Corporate Hospitality at <strong>Balmoral</strong> <strong>Show</strong> is the perfect way to entertain clients, family<br />
and friends in the exclusive ‘Arena Suite’. Overlooking the Main Arena, you will<br />
experience first class hospitality and uninterrupted views of the <strong>Show</strong> Jumping and<br />
other Main Arena attractions.<br />
A number of packages are available. For further information, please contact Judith,<br />
Gareth or Kristina on 028 9066 5225 or checkout the website<br />
www.balmoralshow.co.uk.<br />
• CLOAKROOMS<br />
Cloakroom facilities are open beside Café Corner at the front of the King’s Hall.<br />
• COMPLAINTS PROCEDURE<br />
Should for any reason you have a complaint during the <strong>Show</strong> please ensure that<br />
you contact Jenny McNeill in the Organisers Office at the front of the King’s Hall.<br />
• DELIVERIES<br />
Any deliveries which are to be accepted by the Organisers prior to the show, must<br />
be clearly labeled with your Company name, Stand location and Stand No.<br />
No deliveries will be accepted before Friday 9 May.<br />
• Deliveries during <strong>Show</strong> opening hours – If it is essential that stock is delivered<br />
during the opening hours (8.30am – 8.00pm) of the <strong>Show</strong>, your delivery driver must<br />
have a letter of access. This can be obtained from Jenny McNeill. All deliveries will<br />
be admitted through GATE A Lisburn Road where they can be unloaded in a covered<br />
area adjacent to security. It is up to you to get the delivery to your stand.<br />
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• EMERGENCY NOTES<br />
In the event of an emergency situation the Public & <strong>Exhibitor</strong>s may be asked to<br />
evacuate the premises. You will be advised discreetly by a steward or member of<br />
staff or by the PA System. We would ask you to secure your stand and leave as<br />
directed.<br />
• EXHIBITORS LOUNGE<br />
An exclusive space for exhibitors during the pressures of the show, to relax with free<br />
tea, coffee and newspapers. Just call into the ChristChurch Centre on the ground<br />
floor of the Conference Centre and we will give you a warm welcome.<br />
• FIRST AID<br />
First Aid posts are found beside the <strong>Show</strong> Office at the Alexander Hall, beside the<br />
Judges’ Box at the Arena, at the Nugent Boxes above Horse Ring 1 and inside the<br />
King’s Hall, at the front, beside Café Corner. The Paramedic team can be contacted<br />
through any of the First Aid posts or from the Organiser’s Office at the front of the<br />
King’s Hall.<br />
• ORGANISERS<br />
The Organiser of the <strong>Balmoral</strong> <strong>Show</strong> is the ROYAL ULSTER AGRICULTURAL<br />
SOCIETY. Tel: (028) 9066 5225, Fax: (028) 9066 1264<br />
E-Mail: info@kingshall.co.uk www.balmoralshow.co.uk<br />
Two days before and during the <strong>Show</strong>, the Organiser’s Office will be in operation,<br />
opening at 8.30am each morning. This is situated at the front of the King’s Hall and all<br />
enquiries relating to tradestands will be handled from this office.<br />
• POSTAL SERVICE<br />
There is a post-box outside the front of the King's Hall and a Post Office situated<br />
approximately 1/4 mile away at Creightons Garage.<br />
• PUBLIC TRANSPORT – Northern Ireland Railways have a station (<strong>Balmoral</strong> Halt)<br />
immediately opposite the King’s Hall. Metro bus 9A, B or C passes the front of the<br />
King’s Hall. For timetables and further information please contact www.translink.co.uk<br />
• SECURITY<br />
24-hour Security will be maintained throughout the <strong>Show</strong>; however, if you have<br />
special high risk items or very valuable products on your stand, you may prefer to<br />
hire a Security guard to stay on your stand overnight. Please ensure that you<br />
inform the Organiser in writing of your intention.<br />
www.balmoralshow.co.uk 19
<strong>Exhibitor</strong>s will be informed on the opening morning of security procedures to be<br />
enforced during the <strong>Show</strong> and during breakdown. The Organiser appreciates<br />
exhibitors' co-operation in carrying out these procedures.<br />
• OVERNIGHT SCREENS<br />
Overnight Screens are not provided. It is up to the exhibitor to provide their own<br />
overnight screen for their stand.<br />
• TOILET FACILITIES/SHOWERS<br />
In the build up period from 6 May until 11 May, toilets may be found at the Alexander<br />
Hall and at the back of the Grandstands. On Monday 12 May and Tuesday 13 May,<br />
all toilets are open. During the <strong>Show</strong>, showers are available adjacent to Fodder &<br />
Food, at the Alexander Hall and at the <strong>Balmoral</strong> Hall (Ladies’ only).<br />
• TAXIS<br />
Local Taxi firms are: -<br />
Value Cabs 028 9080 9080<br />
Fona Cab 028 9033 3333<br />
www.balmoralshow.co.uk 20
ADVICE TO FOOD BUSINESS OPERATING<br />
WITHIN MARKETS, FAIRS AND EXHIBITIONS<br />
This document is intended to provide advice on how to comply with the Personal Hygiene,<br />
Equipment Washing and Temperature requirements of The Food Safety (General Food<br />
Hygiene) Regulations (N.I.) 1995 and The Food Safety (Temperature Control)<br />
Regulations (NI) 1995. Regard must also be given to the other relevant parts of these<br />
Regulations.<br />
This guidance has been produced taking into consideration the Industry Guide to Food<br />
Hygiene Practice: Markets & Fairs Guide.<br />
For further information contact:<br />
Environmental Health Officer, Belfast City Council, The Cecil Ward Building, 4-10<br />
Linenhall Street, BELFAST, BT2 8BP<br />
Tel:- (028) 90320202 Fax:- (028) 90270422<br />
TYPE OF OPERATION<br />
1. Low Risk<br />
e.g. – selling pre-wrapped tinned or bottled goods, or<br />
open dried goods such as seeds, nuts, cereals, plain bread products or<br />
whole fruit and vegetables, or<br />
wet unwrapped fish/meat/poultry<br />
(Please note this list is not exhaustive)<br />
REQIUIREMENTS<br />
Personal Hygiene<br />
a) Wash hand basis (WHB) or bowl with soap, towels and a minimum of 9 litres<br />
of hot and cold water on the stall, or<br />
b) access to communal facilities e.g. WHB in toilets which have hot and cold<br />
water, or soap and towels, or<br />
c) commercial quality sanitised hand wipes on the stall.<br />
Equipment Washing<br />
d) access to communal facilities e.g. a sink with hot and cold running water, or<br />
e) a WHB on the stall with a minimum of 9 litres of hot and cold water.<br />
2. High Risk<br />
e.g. – handling open ready to eat high risk foods, or<br />
o cooking meat/fish, or<br />
o handling open cooked meat, or<br />
o handling open mayonnaise products, or<br />
o selling unwrapped ice cream, or<br />
o selling unwrapped, cut cheese, or<br />
o handling open sandwiches, or handling dairy desserts and cream products.<br />
(Please note this list is not exhaustive).<br />
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REQUIREMENTS<br />
Personal Hygiene<br />
f) WHB provided with running hot and cold water, soap and towels on the stall, or as<br />
(a) above.<br />
Equipment Requirements<br />
g) running hot and cold water provided at a sink on the stall, or<br />
h) a sink with a minimum of 9 litres of hot and cold water on the stall.<br />
3. GENERAL REQUIREMENTS APPLICABLE TO ALL OPERATIONS<br />
Water Supply<br />
Only drinkable water is to be used on the stall. On no account has water for any<br />
‘food’ use to be taken from within toilets or external taps.<br />
Temperature Requirement<br />
A thermometer, or equipment with a temperature display must be available if holding<br />
food hot, or selling cold cooked meats or fish, cold meat and fish products, cold<br />
cooked vegetable dishes, any cold cooked dish containing egg or cheese, prepared<br />
salads and dressings, soft cheeses, smoked or cured fish, sandwiches which<br />
contain any of the above, low acid desserts and cream products, fresh pasta,<br />
smoked or cured meats which are not ambient stable.<br />
The aforementioned high risk foods must be held at or below 8°C or at or above<br />
63°C.<br />
If a gauge on a chilled unit is used this must reflect product temperature.<br />
Please note temperature control requirements may be subject to certain exemptions<br />
e.g. on display for sale for less than 4 hours for chilled products and for less then 2<br />
hours for hot products.<br />
4. PERSONAL HYGIENE<br />
If you have suffered from diarrhea and / or vomiting within the last 48 hours you<br />
should not handle food.<br />
Provide waterproof dressings (plasters)<br />
Keep yourself and your clothes clean.<br />
Thoroughly clean your hands often and always after:<br />
• Breaks including smoke breaks<br />
• Using the toilet<br />
• Handling rubbish<br />
• Handling raw food<br />
• Handling dirty packaging<br />
CROSS CONTAMINATION<br />
• Keep raw products away from cooked products.<br />
• Store food off the ground and protected from rain, dust, birds and dogs.<br />
• Handle cooked food as little as possible.<br />
www.balmoralshow.co.uk 22
BEST TRADE STAND AWARD<br />
All trade stands are automatically entered into this Competition. The object of the<br />
Competition is to encourage exhibitors to stage an attractive display. However, although<br />
it is appreciated that many companies use floral displays, the absence of such will not be<br />
a disadvantage in the Competition.<br />
The Competition will be divided into the following four categories:<br />
A<br />
B<br />
C<br />
D<br />
Best <strong>Trade</strong> Stand – Displaying agricultural and horticultural<br />
machinery and equipment<br />
(Sponsored by N. I. Agricultural Machinery Dealers Association)<br />
Best Agricultural, Horticultural or Food Stand<br />
Excluding stands displaying machinery or equipment.<br />
(Sponsored by Belfast News Letter)<br />
Best <strong>Trade</strong> Stand displaying non-agricultural plant, equipment and<br />
vehicles<br />
(Sponsored by Royal Ulster Agricultural Society)<br />
Best <strong>Trade</strong> Stand in the King’s Hall and Nugent Hall<br />
Not receiving any other award<br />
(Sponsored by Event Technical Services Ltd )<br />
Companies winning the Competition for two consecutive years will not be deemed eligible<br />
for the Competition for another year.<br />
Winners <strong>Balmoral</strong> <strong>Show</strong> 2008<br />
Class A<br />
Class B<br />
Wilson’s of<br />
Rathkenny<br />
Moore Concrete<br />
Class C<br />
Class D<br />
B C Plant J C B Ltd<br />
Safe Food<br />
Highly Commended - McDonalds<br />
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