PURPOSE: This process is used to prevent accounting entries from ...
PURPOSE: This process is used to prevent accounting entries from ...
PURPOSE: This process is used to prevent accounting entries from ...
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Document Title:<br />
Document Number: DWU-PRO-012-SAP Rev<strong>is</strong>ion Number: 1<br />
Approved By: Janet Grabinski Effective Date: 06/20/10<br />
Description of Last Initial<br />
Change:<br />
FICO Month End Closing Process<br />
<strong>PURPOSE</strong>: <strong>Th<strong>is</strong></strong> <strong>process</strong> <strong>is</strong> <strong>used</strong> <strong>to</strong> <strong>prevent</strong> <strong>accounting</strong> <strong>entries</strong> <strong>from</strong> posting <strong>to</strong> the<br />
previous financial period.<br />
SCOPE: <strong>Th<strong>is</strong></strong> procedure covers the <strong>process</strong> utilized by the SAP Business Consulting<br />
Div<strong>is</strong>ion <strong>to</strong> accurately post the <strong>accounting</strong> <strong>entries</strong> <strong>to</strong> the correct financial period.<br />
RESPONSIBILITY & AUTHORITY: <strong>Th<strong>is</strong></strong> <strong>process</strong> <strong>is</strong> managed by the City Controller’s<br />
Office and executed by the SAP Business Consulting Div<strong>is</strong>ion on behalf of the City<br />
Controller’s Office. The SAP FI-Closing Role <strong>is</strong> required <strong>to</strong> run the SAP transactions for<br />
th<strong>is</strong> <strong>process</strong>.<br />
SAFETY: Follow any applicable City of Dallas safety guidelines.<br />
ENVIRONMENT: Follow any applicable City of Dallas environmental guidelines.<br />
PROCEDURE/WORK INSTRUCTION<br />
Activity Number 1<br />
Activity Description Open Financial period for G/L <strong>entries</strong><br />
Scheduled Time One business day before month end before 12:00:00<br />
Sequential Dependencies N/A<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
SAP ABAP Program/Report OB52: SAPL0F00<br />
Activity Number 2<br />
Activity Description Change TVARV table for posting period (FI batch job)<br />
Scheduled Time Day 1 @ 00:00:15<br />
Sequential Dependencies N/A<br />
Person Responsible Batch Process<br />
SAP ABAP Program/Report ABAP program : ZE_FI002_UPDATE_TVARV<br />
Activity Number 3<br />
Activity Description Open/Close MM period (MM – batch job)<br />
Scheduled Time Day 1 @ 00:02:00<br />
Sequential Dependencies N/A<br />
Person Responsible Batch Process<br />
SAP ABAP Program/Report MMPV: RMMMPERI<br />
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Document Title:<br />
Document Number: DWU-PRO-012-SAP Rev<strong>is</strong>ion Number: 1<br />
Approved By: Janet Grabinski Effective Date: 06/20/10<br />
Description of Last Initial<br />
Change:<br />
FICO Month End Closing Process<br />
Activity Number 4<br />
Activity Description Settle work orders<br />
Scheduled Time Day 1 @ 08:00:00<br />
Sequential Dependencies N/A<br />
Person Responsible Batch Process<br />
SAP ABAP Program/Report FICO_RK07KO8G<br />
Activity Number 5<br />
Transfer remaining FICA documents with posting date in<br />
Activity Description prior month.<br />
Scheduled Time Day 1 @ 16:00:00<br />
Sequential Dependencies N/A<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
1) FPT7 (Use variant “COD ME” for transaction FPT7.<br />
Space between words <strong>is</strong> required)<br />
SAP ABAP Program/Report 2) FPG4<br />
3) FPT4 (verify results of FPG4)<br />
4) FPG1<br />
Activity Number 6<br />
Activity Description Close Financial Accounting Period for G/L <strong>entries</strong><br />
Scheduled Time Day 1 @ 16:30:00<br />
Sequential Dependencies Activity 4 and 5<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
SAP ABAP Program/Report OB52<br />
Activity Number 7<br />
Activity Description<br />
Check all FICA documents <strong>from</strong> prior periods are<br />
transferred.<br />
Scheduled Time Day 2 @ 08:00:00<br />
Sequential Dependencies Activity 6<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
SAP ABAP<br />
Program/Report<br />
FPT7 (Use variant “COD ME” for transaction FPT7.<br />
Space between words <strong>is</strong> required)<br />
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Document Title:<br />
Document Number: DWU-PRO-012-SAP Rev<strong>is</strong>ion Number: 1<br />
Approved By: Janet Grabinski Effective Date: 06/20/10<br />
Description of Last Initial<br />
Change:<br />
FICO Month End Closing Process<br />
Activity Number 8<br />
Activity Description<br />
Repeat activity 1, 5, & 6 if FICA documents in prior period<br />
were not transferred<br />
Scheduled Time Day 2 @ 16:00:00 – Day 4 @ 23:59:00<br />
Sequential Dependencies Use th<strong>is</strong> activity if activity 7 fails <strong>to</strong> transfer documents.<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
SAP ABAP Program/Report N/A<br />
See Note 1<br />
Activity Number 9<br />
Activity Description Lock Period<br />
Scheduled Time<br />
N/A<br />
Sequential Dependencies Steps 1 - 8<br />
Person Responsible BCD FICO Business Process Support Coordina<strong>to</strong>r<br />
SAP ABAP Program/Report OKP1<br />
NOTES:<br />
1. Repeat Process through the 3rd business day of the month if all FICA documents<br />
<strong>from</strong> prior periods are not transferred unless otherw<strong>is</strong>e directed by the City<br />
Controller’s Office. City Controller’s Office directive supersedes th<strong>is</strong> note.<br />
REFERENCES:<br />
SAP FICO Month-End Closing Work Instruction<br />
Monthly Closing Schedule (AMS) <strong>from</strong> City Controller’s Office<br />
RECORDS: None<br />
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