36th General Convention - William Penn Life

The By-Laws
and sign all official documents of the Association requiring
his or her signature, affixing thereto the seal of the
Association when necessary. He or she shall prepare and
certify under the seal of the Association, all copies of
books, records and all other documents of the Association,
or portions thereof, which may be required for any purpose.
5. Recruit, train, direct and supervise the Underwriting,
Annuity, and Accident and Health Departments, sign
membership certificates and maintain complete individual
records of Members and direct the preparation of statistical
and membership data by the computer operations.
6. Determine the validity of claims.
7. May co-sign checks, provided that all checks shall
also be co-signed by one of the following: the National
President, the National Vice President-Treasurer (provided
that such office is held by some person other than the
National Vice President-Secretary), or another employee of
the Association so authorized by the Board.
8. Perform all of the duties of the National President in
his or her disability or inability to act, with the approval of
the Board and until such time as the Board appoints a
successor to such National President. The National Vice
President-Secretary shall notify the Board within twentyfour
(24) hours of the occurrence of any such disability or
inability to act of the National President.
9. Anticipate short and long-term competitive trends
that may affect key strategies and programs of the Association.
10. Develop and direct the implementation of strategic
business and/or operational plans, projects, programs
and systems of the Association.
11. Establish and implement short-range and longrange
Departmental goals, objectives, policies and operating
procedures established by the Association from time to
time.
12. Perform all other duties customarily performed by
the Secretary of a corporation and perform such other
duties as may be assigned to him or her by the National
President, the Board or Executive Committee, and all other
duties imposed upon him or her elsewhere in these By-
Laws.
Section 405. OFFICE OF THE NATIONAL VICE
PRESIDENT-TREASURER - The National Vice President-
Treasurer is the Chief Financial Officer of the Association
and an official representative of the Association. He or she
shall perform the following duties:
1. Prepare, make and maintain such records and
reports of the Association and its Affiliates as may be
required of him or her by the Board.
2. Be the guardian of funds, securities and safe deposit
box of the Association.
3. Deposit, to the sole credit of the Association, all
funds belonging to the Association in depositories approved
by the Board.
4. Be the custodian of all the supplies, furniture,
fixtures and other personal property belonging to the
Association.
5. Make full and complete reports, in the manner and
time required by the state insurance departments and all
other government agencies having jurisdiction over any of
the affairs of the Association, together with the National
Vice President-Secretary.
6. Oversee the approval and processing of premium
and investment income, expenditures, budgets, salary
updates, ledger, and account maintenance.
7. Coordinate and approve the preparation of annual,
quarterly and other financial statements, financial reports,
special analyses, and information reports.
8. Develop and implement finance, accounting, billing
and auditing procedures.
9. Establish and maintain appropriate internal control
safeguards.
10 Prepare and pay all checks, drafts or other orders
drawn on the Association, which are duly approved and
made in such manner as shall be prescribed by the Board,
and file and keep all such checks, drafts and other orders
paid by him or her as the Board and/or National President
shall direct. The National Vice President-Treasurer
may co-sign checks, provided that all checks are also cosigned
by one of the following: the National President, the
National Vice President-Secretary (provided that that
office is held by some person other than the National Vice
President-Treasurer), or any employee of the Association
so authorized by the Board.
11. Administer insurance protection of the Association
and its properties.
12. Recruit, train and supervise employees within the
Department of the National Vice President-Treasurer, and
direct the preparation of accounting and financial data by
automated computer operations.
13. Make purchases and sales of securities and properties
as authorized by the Finance Committee or Board.
Monitor investments of the Association, with the Finance
Committee, in accordance with the Association's Investment
Policy Statement.
14. Ensure record systems of the Association are
maintained in accordance with generally accepted
accounting and auditing standards.
15. Develop and direct the implementation of strategic
business and/or operational plans, projects, programs,
and systems of the Association.
16. Establish and implement short-range and long-
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William Penn Life, Special Convention Edition, December 2007