Facilitator Handbook 2005 - PRIMIS

PRIMIS Facilitator Handbook
Your Local PRIMIS Scheme
Records management
As part of a data quality improvement scheme, the facilitator and/or scheme manager may well
be creating and storing a number of documents, such as practice-based reports and action
plans, data quality audits, minutes of meetings, progress reports, guidance, newsletters and so
on.
It is recommended that records management systems are in place that meet the needs of the
scheme and the requirements of the organisation’s records management policy. The Freedom
of Information Act 2000 gives a general right of access to information held by public bodies,
including GP practices and PCTs, and has also established a code of practice on records
management. Further information regarding the Freedom of Information Act 2000 and the NHS
can be found at www.foi.nhs.uk/
The following issues should be considered:
• records should be easily located and retrieved
• information should be recorded legibly and jargon-free
• data should be stored with suitable anonymisation and security.
Facilitators and/or scheme managers are advised to follow their organisation’s records
management policy when creating, storing and disposing of information.
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