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Board Of School Trustees – Minutes March 14, 2011
March 14, 2011
REGULAR MEETING
BOARD OF SCHOOL TRUSTEES
BROWNSBURG COMMUNITY SCHOOL CORPORATION
The Board of School Trustees of the Brownsburg Community School Corporation met in a regular
meeting on Monday, March 14, 2011 at 6:30 p.m. at Brownsburg East Middle School, 1250 East Airport
Road, Brownsburg, Indiana.
I. CALL TO ORDER
Mrs. Kim Armstrong, President of the Board, called the meeting to order at 6:35 p.m. Other Board
members in attendance included Mr. David Ayers and Mr. Mike Runyon. Mrs. Kim R. Lucas and Mr.
Richard Sutton were unable to attend the meeting. Administrators present were Dr. Jim Snapp, Mrs.
Kat Jessup, Mr. Marvin Ward and Mr. John Voigt. Mrs. Jodi Gordon, Mrs. Donna Petraits and Mrs.
Marsha Webster also attended the meeting.
II.
PLEDGE OF ALLEGIANCE
Everyone stood for the Pledge of Allegiance.
III.
MOMENT OF REFLECTION
Mrs. Armstrong asked for a moment of silence for reflection.
IV.
CONSENT ITEMS
A. Approval - Minutes from February 28, 2011
B. Claims:
SUMMARY
PAYROLL DEDUCTIONS 2/28/2011 $ 333,226.12
PAYROLL DEDUCTIONS
2/28/2011 $ 390,453.66
PAYROLL DEDUCTIONS 3/14/2011 $ 884,963.06
PAYROLL DEDUCTIONS 3/14/2011 $ 248,281.46
PAYROLL DEDUCTIONS 3/14/2011 $ 107,363.96
TOTAL PAYROLL
$
TOTAL
1,964,288.26
PREWRITTEN CLAIMS: GORDON FOOD SERVICE, $ 85,649.62
MIDWAY PRODUCE, DUKE ENERGY, HCBT NSF 2/28/2011
PREWRITTEN CLAIMS: AT&T MOBILITY, GORDON $ 37,329.56
FOOD SERVICES, MIDWAY PRODUCE
GLORIA AVILA, IND. DEPT. OF WORKFORCE DEV.,
TOWN OF BROWNSBURG, TEAM SPORTS, JOHN 3/14/2011
TOTAL PREWRITTENS $ 122,979.18
BANK TRANSFERS
2/28/2011 $ 760,000.00
BANK TRANSFERS 3/14/2011 $ 2,400,320.87 $ 3,160,320.87
TOTAL BANK TRANSFERS
NEW CLAIMS #5499 TO #5647 $ 427,247.93 $ 427,247.93
GRAND TOTAL CLAIMS #5442 TO 5648 $ 5,674,836.24 $ 5,674,836.24
FEBRUARY 28, 2011 TO MARCH 14, 2011
IV. C. Superintendent's Report
The Superintendent’s Report is presented as follows:
1. Retirement - Administrative:
Name Building Position Effective Date
a. Marvin Ward Central Office Business Manager On or before June 30, 2012 as presented in
the Board packet
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Board Of School Trustees – Minutes March 14, 2011
2. Retirement - Certified:
Name Building Position Effective Date
a. Roberta Clark Reagan Second Grade Teacher End of the 2010-11 school year
b. Linda Berryman Cardinal Second Grade Teacher End of the 2010-11 school year
c. Deanna Carman Cardinal Kindergarten Teacher End of the 2010-11 school year
d. Bobbe Lawrence Eagle Second Grade Teacher End of the 2010-11 school year
e. Janet Hawn Brown Music Teacher End of the 2010-11 school year
f. Mike Jannusch EMS PE/Health Teacher End of the 2010-11 school year
g. Carol Reimer EMS Language Arts Teacher End of the 2010-11 school year
h. Krista Medsker EMS Social Studies Teacher End of the 2010-11 school year
i. Jill Dunbar WMS Language Arts Teacher End of the 2010-11 school year
j. Martha Clancy BHS English Teacher End of the 2010-11 school year
k. Wayne Johnson BHS PLTW Teacher End of the 2010-11 school year
l. Dan Schermer BHS Math Teacher End of the 2010-11 school year
m. Pam Beerbower BHS Family and Consumer Science Teacher End of the 2010-11 school year
n. Allyson Santner CLC Flight Director End of the 2010-11 school year
3. Resignation - Certified:
Name Building Position Effective Date
a. Matthew Lutton BHS Business Teacher March 15, 2011
b. Karen Murray Cardinal Speech Pathologist End of the 2010-11 school year
c. Pat Branscome Harris Social Studies Teacher End of the 2010-11 school year
4. Resignation – Classified:
Name Building Position Effective Date
a. Vicki Templeton Transportation Bus Driver February 25, 2011
5. New Employment – Certified:
Name Building Position Effective Date Degree
a. Adam
Spieth
Harris
Academy
Social
Studies
Teacher;
Temporary
contract
6. New Employment - Classified:
Upon the date Mrs. Adams is
medically unable to work
thru the end of the 2010-11
school year with the first 14
days being paid as a
substitute teacher
Years of
Experience
Reason for
Employment
Bachelors Zero While Alecia
Adams is on
medical/
maternity
leave
Name Building Position
a. Jessica
Canales
b. Michael
Watson
c. Janet
McIntyre
d. Kim
Graham
e. Sherry
Moodie
f. Kathleen
Fuson
g. Meredith
Potter
Facility
Services
Facility
Services
WMS
Eagle
Reagan
BHS
BHS
Effective
Date
Custodian February 25,
2011
Custodian March 9,
2011
Special
March 3,
Education Aide 2011
Instructional March 8,
Assistant;
Temporary position
2011
Instructional
Assistant;
Temporary position
Special
Education Aide;
Part time
Special
Education Aide
March 14,
2011
March 9,
2011
March 7,
2011
Years of
Experience
Hours
per Day
Reason for
Employment
Zero 8 Replacing Judy
Snider due to leave
of absence
Zero 8 Replacing Jose
Cruz-Chavez
Zero 7 Replacing Talia
Brandon
Zero 7 Temporary position
Zero 7 Temporary position
Zero 6 Replacing Kara
Clingerman due to
a job transfer
Zero 7 Replacing Megan
Munro
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Board Of School Trustees – Minutes March 14, 2011
h. Nicole BHS
Hubbard
i. Lisa Randall Facility
Services
Special
March 1,
Education Aide 2011
Custodian March 28,
2011
Zero 7 Replacing Linda
Crouse
Zero 8 Open position
7. New Employment – Extra-Curricular:
Name Building Position Effective Date Reason for Employment
a. Alan Huffman EMS Seventh Grade Softball March 14, 2011 Replacing Kim Woodward
(Lay) Coach; Pending
receipt of criminal history
report
b. Randall
Green
WMS Seventh Grade Baseball (Lay)
Coach; Pending receipt of
criminal history report
March 14, 2011 Replacing Craig Huls
c. David Garrard WMS Boys Golf (Lay) Coach March 14, 2011 Replacing Travis Smith
8. Leaves of Absence – Certified:
Name Building Position Type of Leave Effective Date
a. Joe Vrabec BHS Band / Music Medical March 7, 2011 for approximately 2-
Teacher
8 weeks
b. Rebecca
Hardebeck
c. Lauren Davis Delaware
Trail
White Lick Music Teacher Medical/
Maternity
Fifth Grade
Teacher
Medical/
Maternity
Approximately April 22, 2011 thru
the end of the 2010-11 school year
Approximately May 18, 2011 thru
the end of the 2010-11 school year
9. Change of Status – Certified:
Name Previous Position New Position Effective Date
a. Cathy
King
BHS 2/7 Computer
Programming
Teacher
BHS 8/7 Computer
Programming
Teacher
March 14, 2011 for the
remainder of the 2010-11
school year
Reason for
Change
Replacing
Matthew Lutton
10. Change of Status – Classified:
Name Previous Position New Position Effective Date Reason for Change
a. Brenda
Harrison
Instructional Assistant ENL Assistant March 14, 2011 Replacing Paula
Apostolovski
11. Change of Status – Extra-Curricular:
Name Previous Position New Position Effective Date Reason for Change
a. Andre Kirtz Assistant Varsity Track
($1.00 Lay) coach
Assistant Varsity Track
(Lay) Coach
March 14, 2011 Replacing Jackie
Weber
12. Job Share Applications
It was recommended the Board approve the following job share applications for the 2011-
12 school year:
a. The renewal of the certified job share application between Colleen Cannon and Julia
Sanders; Mrs. Cannon and Mrs. Sanders share an English teaching position at BHS; Mrs.
Sanders is on a temporary contract due to the job share.
b. The certified job share application between Lori Mehrtens and Megan McColl-Mayo;
Mrs. Mehrens and Mrs. McCool-Mayo share a Language Arts position at EMS; Mrs.
McCool-Mayo is on a temporary contract due to the job share.
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Board Of School Trustees – Minutes March 14, 2011
Leaves of Absence due to Job Shares:
Name Position Effective Date
a. Colleen Cannon ½ teaching contract For the 2011-12 school year due to job share
b. Lori Mehrtens ½ teaching contract For the 2011-12 school year due to job share
FOR YOUR INFORMATION:
13. Student Trip – Approved by the Superintendent
Field Trip Request to Chicago, IL – The BHS Advance Placement German Class will be
traveling to Chicago, IL to visit the Goethe Institute and the Breakthrough! art exhibit. The
group will leave and return on April 5, 2011; 10 students and 1 chaperone will participate.
The Superintendent approved this trip based on travel guidelines set forth by the Board
Mr. Ayers moved for approval; Mr. Runyon seconded the motion. The Board approved the motion
by a vote of three (3) ayes; zero (0) nays.
V. COMMUNICATIONS
A. Presentation: Character Education
Mr. Matt Walsh, Director of Special Projects, presented the Board with information about the
BCSC character education program. He explained that BCSC Guidance Counselors have
created a viable character education curriculum for grades K-12, integrating Brownsburg's
best practices for teaching character development. Included in these best practices are
Olweus anti-bullying education, cultural competency, and other aspects of character
education.
V. B. Operations Update
Mr. Voigt presented an Operations update to the Board:
QSCB II - BHS Curtain Wall & Restroom Refurbishment:
A meeting was held with the contractors on the High School portion of the work. Actual
construction work on this project will start in May, with the bulk of the work occurring in June
and July. Work in the building during the regular school year is being coordinated with Mr.
Hickey at the High School.
QSCB II - BCSC Guaranteed Energy Savings Contract:
Last week, a meeting was held to discuss details of the Guaranteed Energy Savings
contract, and those efforts will be continuing this week. At this time no significant issues
are appearing on either project.
Ice Storm Update: Quotes are being collected to repair damages from the February ice
storm. The estimated value of the loss has been revised upwards to fall between $100,000
and $150,000. Repair work is expected to be completed over the summer break.
Transportation: The need for qualified school bus drivers continues. Driver shortages are
impacting the ability of the department to meet the schedules of extracurricular and
athletic events.
VI.
COMMENTS FROM PATRONS
Anne Sering - 6 West Tilden, Brownsburg: requested that the door entrances be included in
notifications of alternate School Board meeting locations.
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Board Of School Trustees – Minutes March 14, 2011
VII.
OLD BUSINESS
A. Public Hearing for an Additional Appropriation & Recommendation to Approve a Resolution
1. Presentation of Hearing
Mr. Ward recommended that the Board approve an Additional Appropriation Resolution
for the purpose of utilizing the Rainy Day Fund to offset the losses in the 2010 and 2011
General Fund. Any funds not utilized in 2011 from the Rainy Day Fund will remain as
appropriations that may be applied towards needs in the 2012 Budget.
2. Public Hearing
Mrs. Armstrong opened the Public Hearing for community response. There was no
community response.
3. Adjournment of Hearing
There being no community response, Mrs. Armstrong adjourned the Public Hearing.
ADDITIONAL APPROPRIATION RESOLUTION
WHEREAS, it has been determined that it is now necessary to appropriate funds
from the Rainy Day Fund to be utilized by the Brownsburg Community School
Corporation for the purpose of offsetting shortfalls of the General Fund for 2011;
NOW, THEREFORE:
BE IT RESOLVED by the Board of School Trustees of the Brownsburg Community
School Corporation, that for the expenses of the School Corporation the following
sums of money are hereby appropriated out of the funds named and for the purposes
specified, subject to the laws governing the same:
AMOUNT APPROPRIATED
Rainy Day Fund: Account 11000 Instructional Salaries $ 3,500,000
Account 26200 Utilities $ 2,000,000
Account 17400 Joint Services & Supply $ 500,000
Total Additional Appropriation $ 6,000,000
Adopted this 14 th day of March, 2011.
Mr. Ayers moved for approval; Mr. Runyon seconded the motion. The Board approved
the motion by a vote of three (3) ayes; zero (0) nays.
VIII.
NEW BUSINESS
A. Recommendation to Approve Use of Alternative Legal Counsel
Dr. Snapp recommended the Board authorize Administration to secure the services of
Wayne E. Uhl, attorney with Stephenson Morow & Semler, Indianapolis, Indiana for legal
counsel associated with depositions by Mr. Marvin Ward and Mr. John Voigt in the matter
of Natare Corporation v. Spear Corporation, on an hourly basis not to exceed $7,500.00.
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Board Of School Trustees – Minutes March 14, 2011
This recommendation results from a legal action involving BCSC and the construction of
the BHS Aquatic Center in March of 2003. The school district was excused from the suit by
the Indiana Supreme Court in 2005. A second defendant settled their portion of the case
out of court, leaving the third and final defendant, Spear Corporation, still defending
against Natare Corporation.
Mr. Uhl defended BCSC in the original lawsuit through Indiana Insurance and served the district
well. He has continued to monitor the case, and recently informed BCSC that Natare
Corporation intends to move forward with the case against Spear Corporation. Given that Mr.
Uhl is familiar with the case and parties involved, BCSC Administration recommends securing
his services for the deposition as the appointed legal counsel, due to the fact that BCSC’s
appointed legal counsel, Bose McKinney, was not involved in the original lawsuit.
Mr. Runyon moved for approval; Mr. Ayers seconded the motion. The Board approved
the motion by a vote of three (3) ayes; zero (0) nays.
VIII.
B. Recommendation to Approve Modifications to Use of Facilities Policy
Mr. Voigt recommended that the Board approve the following:
1. The Revised 2010-2011 Facility Use Rates, adjusting the BCSC’s Use of Facility Policy for
all currently outstanding invoices;
2. The continuation, through June 30, 2011, of any existing agreement or billing structure or
practice currently in place, unless the new rate structure reduces the costs to a user.
3. "League Status" requirements remain as published, except that a waiver of the
residency requirement will be provided for programs that are not otherwise available
in neighboring communities.
Mr. Runyon moved for approval; Mr. Ayers seconded the motion. The Board approved
the motion by a vote of three (3) ayes; zero (0) nays.
VIII.
C. Recommendation to Approve a Professional Services Agreement
Mr. Voigt recommended that the Board approve a professional services agreement for
Microsoft Active Directory Migration Support, Integrity Network Solutions of Sheridan,
Indiana in the amount of $18,650.
The recommendation is a step in addressing computer replacement and district-wide
system management, performance, and licensure issues. Technology Services Manager,
Mr. Jason Starkweather and the technology staff have reviewed various options to
address the situation and arrived at the following conclusions:
1. Novell, the district’s file management system provider, has been bought out and the
long-term viability of Novell has become questionable;
2. The 2009 BCSC Technology Master Plan states that as district computers get older,
another methodology of computing must be considered in order to maintain and
improve computing power with available financial resources.
3. With an increased number of district computers, licensure compliance of operating and
productivity software has become a significantly larger issue.
To address these issues, Mr. Starkweather has reviewed alternative file management
systems and “virtual” desktops, recommending professional services to assist BCSC in an
orderly process of transferring the district’s file management system.
A recommendation for professional services associated with the virtual desktop initiative
will be brought forward to the Board for consideration at a later date.
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Board Of School Trustees – Minutes March 14, 2011
Mr. Ayers moved for approval; Mr. Runyon seconded the motion. The Board approved
the motion by a vote of five (5) ayes; zero (0) nays.
VIII.
D. Recommendation to Approve the 2011-2012 Kindergarten Program
Dr. Snapp recommended that Kindergarten programming for 2011-2012 consist of two
programs: a full-day program and a half-day program.
The half-day program school placement will be determined based on available
classrooms and enrollment. Parents will be notified of placement the week of June 13.
Half-day kindergarten students will be provided transportation one-way (either to school
for the AM session or home from school for the PM session). Students enrolled in the halfday
program will not have related arts classes or recess during their time at school.
Some important dates for Kindergarten programming are as follows:
• April 7: Kindergarten Registration at Cardinal Elementary School
• May 2-13: Readiness assessment administered at home school
• May 31: Second round assessment for those potentially qualifying for the high ability
program
• June 13: Notify parents of placement for the 2011-2012 school year
Mrs. Armstrong moved for approval; Mr. Ayers seconded the motion. The Board
approved the motion by a vote of three (3) ayes; zero (0) nays.
VIII. E. Recommendation to Approve the 2011-2012 Kindergarten Fee
Dr. Snapp recommended that the Board approve the Full-Day Kindergarten fee of $975
for the 2011-2012 school year. He stated that a deposit of $75 will be required at
registration with nine payments of $100 due the 15th of each month, beginning on May 15
(May-January 2012).
Mr. Runyon moved for approval; Mr. Ayers seconded the motion. The Board approved
the motion by a vote of three (3) ayes; zero (0) nays.
VIII. F. Recommendation to Approve Notices of Non-Renewal for Certified Staff - Reduction in Force
Dr. Snapp recommended that the Board authorize Dr. Snapp to issue written notices of
consideration for the non-renewal of non-permanent teachers as a procedural part of a
reduction in force. Necessary notifications will be sent out by March 25, 2011, prior to
spring break.
Mr. Ayers moved for approval; Mr. Runyon seconded the motion. The Board approved
the motion by a vote of three (3) ayes; zero (0) nays.
IX.
SUPERINTENDENT COMMENTS
Dr. Snapp commented on the following:
• The next Board meeting is scheduled for April 11, 2010 in the Central Office Board Room.
The March 28 meeting has been canceled due to Spring Break.
• With the retirement of several staff members at the end of the school year, activities are
being planned in the school buildings to recognize the retirees. Dr. Snapp also
acknowledged BCSC Business Manager Marvin Ward’s retirement which is planned on or
before June 30, 2012. An Assistant Business Manager will be hired to transition into the
Business Manager’s position upon his retirement.
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Board Of School Trustees – Minutes March 14, 2011
X. BOARD MEMBER COMMENTS
Members of the Board acknowledged Mr. Ward’s retirement and thanked him for his years of
outstanding service to BCSC as well as a representative of the school corporation in
professional community and business organizations.
XI.
ADJOURNMENT
Mrs. Armstrong moved to certify that the Board discussed no subject matter in the Executive
Session on February 28, 2011 other than the subject matter specified in the public notice. Board
members present at the Executive Session were: Mrs. Kim Armstrong, Mr. David Ayers, Mrs. Kim R.
Lucas and Mr. Mike Runyon and Mr. Richard Sutton. The purpose of the meeting was: I.C. 5-14-
1.5-6.1(b)(2) For discussion of strategy with respect to the following: (A) Collective bargaining;
and (9) To discuss a job performance evaluation of a individual employees. Mr. Runyon
seconded the motion. The Board approved the motion by a vote of three (3) ayes; zero (0) nays.
Mr. Ayers moved for adjournment of the regular Board meeting; Mr. Runyon seconded the
motion. The Board approved the motion by a vote of three (3) ayes; zero (0) nays. The
regular meeting adjourned at 7:17 p.m.
BROWNSBURG COMMUNITY SCHOOL CORPORATION
BOARD OF SCHOOL TRUSTEES
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