Quarterly December 2008 - Odfjell

New Intranet and Website
for Odfjell
By: Margrethe Gudrandsen
Our current Intranet and Website
solution is outdated and the
software will no longer be updated
by the supplier. – Two projects have
therefore been started and the focus
is to introduce a new Intranet Portal
and new Website in 2009, says Arne
Sletten Helgesen, project manager for
the projects.
The existing solution was installed
in 2001 and updated in 2004. Lots
have changed since 2004 and
this is also certainly the case for
Intranet and Web Technology. – We
experience challenges on several
fronts regarding the existing
solution. First and foremost it is
troublesome to maintain and update.
For instance it is not possible to
add pictures. Another important
challenge is that we experience a
lack of ownership resulting in lack
of relevant and updated information.
It is therefore crucial to not just
introduce new systems, but at the
same time encourage a stronger and
broaderownership, Helgesen continues.
Intranet: Information, toolbox and
culture-builder
Intranet is an efficient communication
channel and a work-tool for
businesses. – But a well functional
intranet is also a culture-builder.
Odfjell is a global company and it
is therefore important that all have
the same source of information.
This unifies colleagues all over the
world, says Margrethe Gudbrandsen,
Communication Manager in Odfjell.
More than 1000 employees can access
the intranet today. – We want the future
intranet to be used more efficiently and
to be the most important overall worktool
for the employees. Not just a tool
for sharing information, but also a tool
for cooperation, says Gudbrandsen.
The project is now in the first phase
and the focus is on the future content
and structure of the new Intranet
Portal. - In this phase we need input
from all parts of Odfjell. This is why we
have initiated a survey that we want all
parts of Odfjell to take part in. By doing
this we ensure that we get a better
basis for building a new Intranet Portal
for everyone, says Helgesen.
Corporate websites is important
Corporate websites are becoming
more and more important and today
they may act as a window to the world.
The website is an important source of
information for important stakeholders
like customers, potential employees,
investors, media, students and the
society at large. – To have a website
that is informative, visually good
and easy to navigate is crucial, says
Gudbrandsen.
Cross departmental involvement
In order to get the best possible
content and structure of both the
website and the intranet, it is essential
that the project have members from
the different departments in the
organization. To reassure that the
project team is on the right track, it
is also established a reference group
consisting of 14 Odfjell employees.
- We are very fortunate to have such a
qualified project group with members
from all parts of Odfjell. The same can
be said about the reference group and
steering committee.
The time schedule is tight, so the
Who takes the best photo?
By: Margrethe Gudrandsen
In a digital world it is easy to snap a
photo. Odfjell employees are all over
the globe and experience different
exciting places, nature, people and last
but not least Odfjell vessels and Odfjell
terminals.
choosen solution has to be flexible and
implemented in several phases. The
first phase, which ends with the new
Web Page and Intranet Portal next
year, is just the first in several phases.
- The overall goal is that both systems
should present up-to-date and relevant
information that both Odfjell employees
and our most important stakeholders
could benefit from, says Helgesen.
QUARTERLY always need good photos
to use in the magazine. In addition
we also need good Odfjell photos to
use in other settings as well, like
presentations, brochures, reports etc.
So hereby we invite you all to join the
competition for the best Odfjell photo.
Any photo can be sent us, but photos in
high–resolved solution are preferred.
The photos must have relevance to
Odfjell in one way or another. A small
text should follow the photo.
The best photo, evaluated and chosen
by the editorial committee, will receive
an Odfjell silver Cross pen.
So pull out your camera and start
“shooting”.
The winner will be announced in next
edition of Odfjell Quarterly.
The Intranet project team: Theo Kruithof (OT Rotterdam), Frode Stornes, Odfjell Tankers/QM, Jan Peder Arnesen (Odfjell Tankers),
Wenche Hjelmeland, Communications, Anne Kari Reksten Holme, HR, Arne Sletten Helgesen, ICT, Margrethe Gudbrandsen, Communications
and Mat Duke, ICT
Please send the photo to:
quarterly@odfjell.com
by 6 March 2009 by 6 March 2009
10 Odfjell Quarterly December 2008 Odfjell Quarterly December 2008 11