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COO's MESSAGE<br />
Managing time at work<br />
It is easily forgotten but we need to keep it in our mind<br />
at all times that time is not only scarce but a nonrenewable<br />
resource.<br />
All people should be conscious of the value of time<br />
and its non-renewable properties so that they manage<br />
it effectively. People who manage their time properly<br />
accomplish more within the same time space than their<br />
counterparts who do not. The principles of good time<br />
management are quite simple……commitment and a<br />
belief that you can do it!<br />
1. One should direct one’s efforts appropriately; by<br />
addressing what is most important.<br />
2. A person should also direct his/her efforts efficiently<br />
by maximizing the achievements for time and energy<br />
expended.<br />
3. Most importantly, a person should reduce time<br />
wastage.<br />
It is necessary to plan how to use the available time, and<br />
to monitor usage on a continuing basis to ensure that bad<br />
habits that tend to cause time wastage are systematically<br />
eliminated from your daily routine.<br />
the efforts as effective as possible. For example, avoid<br />
procrastination. Make sure that you start off on an organized<br />
platform. A lot of time is lost doing things without a clear<br />
plan from start to finish. Do not trying to do more than<br />
one thing at time. A lot of people attempt to do too many<br />
things simultaneously –<br />
this is a another common problem.<br />
Remedial actions, if your efforts are not<br />
fully effective<br />
If have an office , organize your it: It is extremely<br />
hard to concentrate when you are surrounded by a<br />
mess. There are many organizers/computer software<br />
(if you have paperless office). The system you choose is<br />
unimportant. Whatever you decide make sure that you<br />
have system.<br />
Devote efforts doing what you have planned to do:<br />
Procrastination is the thief of time. If you have a big<br />
task use the “divide and conquer approach”.<br />
Use prime time for prime jobs<br />
Make sure that you are doing what you are meant to be<br />
doing<br />
Work to deadlines<br />
Mr Mahesh Chavda,<br />
COO, <strong>MRM</strong><br />
Appropriate Direction of<br />
Your Efforts<br />
This means allocating your time in<br />
accordance with importance of various<br />
task requirements. It means avoiding<br />
doing unnecessary tasks. Typically<br />
people engage into inappropriate<br />
activities such as…<br />
Working on low priority job while a<br />
high priority job is waiting<br />
Over-supervising subordinates<br />
Aiming for perfection in performing<br />
tasks that do not require 100%<br />
accuracy<br />
Reading a document in detail when<br />
a scan would suffice<br />
Doing something by yourself when<br />
you could delegate to others<br />
Remedial actions to<br />
maximize time value<br />
1. Plan your time: Spend time to earn time<br />
2. Delegate: It may require initial time<br />
investment in training your subordinates<br />
3. Understand your over commitment<br />
4. Renounce Perfection<br />
5. Stop performing in a routine fashion : Think<br />
carefully how you spend the largest fraction<br />
of your time and rearrange the approach<br />
of doing the same thing with a view to<br />
completing the task faster.<br />
Effective Efforts<br />
Once you are sure that you are directing<br />
your efforts towards the right things, make<br />
How to minimize time wastage<br />
Keep reminding yourself about how much working time<br />
you have. Remember all the time that time is your scarcest<br />
resource, and it is your responsibility to ensure it is never<br />
wasted.<br />
Remedial actions, if time wastage is a<br />
problem<br />
Reduce meeting commitments: Prepare in advance and<br />
be objective. You will save other people’s time also.<br />
Reduce interruptions: Shorten unavoidable<br />
interruptions<br />
Putting in to practice<br />
Whatever approach you adopt enhance value for time, it is<br />
important address following:<br />
Think: In terms of telephone, visitor in terms of what<br />
you would achieve<br />
Check: Look at your day’s plan and compare with<br />
what you have achieved so far to ensure that you are<br />
progressing satisfactorily toward your deadlines<br />
Review: Compare what you have done today with<br />
what you did yesterday; have you made some<br />
improvement in time utilization?<br />
Alter: If your time is getting interfered with alter<br />
your future plans or ways of operating to ensure<br />
you accomplish in the day what you set out to<br />
complete.<br />
It is important to start improving your time management<br />
from today and to monitor your progress on continuous<br />
basis.<br />
Wish you all the best!!<br />
6<br />
M A B A T I N E W S
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