annual report 2011 - Blacktown RSL

ANNUAL REPORT 2011
12. The Registered Clubs Act no longer requires the occupation of an applicant for membership to be
displayed on the Club’s notice board. Paragraph 19 of Special Resolution 1 amends the Constitution
to reflect this change to the law.
13. Paragraph 20 of Special Resolution 1 clarifies the wording of Rule 31(a) but does not change the
effect of the Rule.
14. Paragraph 21 of Special Resolution 1 adds an option for the Board to allow Members to pay
subscriptions by monthly, quarterly or half yearly instalments in advance, or for more than 1 year in
advance. It also allows the Board to set options for methods of payment. This is intended to assist in
streamlining membership payments and associated arrangements.
15. All Members are sent a notice to renew their membership each year (unless they do not need to pay
a new subscription for that year, e.g. in the case of Life Members). If members do not pay their
annual subscription within 30 days of the due date then they are ‘unfinancial’. Rule 34 of the
Constitution currently requires the Club to give an unfinancial member a further notice and a further
period to pay. This is considered to be a financial and administrative burden on the Club as
members already receive at least one notice, and some choose not renew membership as they are
leaving the area or for other reasons. Paragraph 22 of Special Resolution 1 removes the obligation
for further notice to be given to unfinancial members. If they remain unfinancial then they may be
removed from membership by a resolution of the Board in accordance with Rule 34.
16. Paragraph 23 of Special Resolution 1 specifically states the long standing procedure that the
Chairman and Deputy Chairman must be elected by the Board from among their own number.
17. Paragraphs 24 and 27 of Special Resolution 1 delete Rules 42(b) and 42(f) as they are already
covered by Rule 51 and Rule 53.
18. Paragraphs 25 and 26 of Special Resolution 1 consolidate the requirements for biennial elections and
remove details which are now obsolete as the system was introduced in 2003.
19. Paragraphs 29 - 30 of Special Resolution 1 amend Rule 44 and Rule 45 to state that Members
breaching those Rules may be subject to disciplinary proceedings.
20. Paragraph 31 of Special Resolution 1 deletes Rule 47 as it is historical and now obsolete.
21. Paragraph 32 of Special Resolution 1 deletes references to leasing of Club property being approved
by the Licensing Court, and, the approval of the Members being obtained for the sale of the Club’s
property. The Licensing Court no longer exists, and the requirements for the disposal (e.g. by
lease/licence/sale) of the Club’s ‘core property’ (as defined in the Registered Clubs Act) are now set
out in section 41J of the Registered Clubs Act and clause 19 of the regulations to it. This includes the
circumstances where Member approval is required. Paragraph 32 updates the Constitution to
amend the rules relating to such use of Club land as set out in that legislation. Copies of section 41J
and clause 19 of the regulations are available from the Club office on request.
22. Paragraphs 33 and 34 amend the Rules relating to ‘sporting sections’ of the Club to clearly state that
the Club can create sections for any sports and affiliate with any State or Australian body controlling
those sports.
23. Paragraph 35 of Special Resolution 1 updates references to the current requirements of the
Registered Clubs Act, as section 39 of that Act has now been repealed.
24. Paragraphs 39 - 40 of Special Resolution 1 update the Constitution to reflect the methods by which
Members may elect to receive notices electronically, in accordance with the Corporations Act 2001.
Members may still choose to receive notices by post.
25. The annual reporting requirements for companies limited by guarantee, such as the Club, have been
changed and paragraph 42 updates Rule 76 of the Constitution accordingly. The Club will still
prepare a financial report, directors’ reports and an auditor’s report under the Corporations Act 2001.
Members may obtain a copy of the reports in electronic or hard copy by making a request to the
Club in writing. The Club also makes the reports available on its website at
www.blacktownrsl.com.au
With no further matters raised by Members the Chairman then put the Motion to adopt the First Special
Resolution to the Members.
Motion Carried
SECOND SPECIAL RESOLUTION:
That the Constitution of the City of Blacktown RSL Club Ltd be amended by:
1. Deleting Rule 38(b) in its entirety.
2. Deleting Rule 38(c) in its entirety and replacing it with the following new Rule 38(c):
‘(c) An Authorised Person may refuse to admit to, or may turn out of, the Club’s premises any person:
(i) who is at the time intoxicated, indecent, violent, quarrelsome or disorderly;
(ii) whose presence on the Club’s premises renders the Club or the Secretary liable to a penalty
under any law;
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