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23. Bid Opening E. BID OPENING AND EVALUATION
23.1 The Employer will open all the Bids received (except those received late), including modifications made
pursuant to Clause 22, in the presence of the Bidders or their representatives who choose to attend at time,
date and place specified in Appendix in the manner specified in Clause 20 and 23.3. In the event of the
specified date of Bid opening being declared a holiday for the Employer, the Bids will be opened at the
appointed time and location on the next working day.
23.2 Envelopes marked “WITHDRAWAL” shall be opened and read out first, Bids for which an acceptable
notice of withdrawal has been submitted pursuant to Clause 22 shall not be opened.
23.3 The envelope containing “Technical Bid” shall be opened. The amount, form and validity of the bid security
furnished with each bid will be announced. If the bid security furnished does not conform to the amount and
validity period as specified in the Invitation for Bid (ref. Column 4 and paragraph 4), and has not been
furnished in the form specified in Clause 16, the remaining technical bid and the sealed financial bid will be
returned to the bidder.
23.4 i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with
valid bid security will be taken up for evaluation with respect to the Qualification Information and
other information furnished in Part-I of the Bid pursuant to Clause 12.1.
ii)
iii)
iv)
After receipt to confirmation of the bid security, the bidder will be asked in writing (usually) within
10 days of opening of the Technical Bid) to clarify or modify his technical bid, if necessary, with
respect to any rectifiable defects.
The bidders will respond in not more than 7 days of issue of the clarification letter, which will also
indicate the date, time and venue of opening of the Financial Bid (usually on the 21 st day of opening
of the Technical Bid).
Immediately (usually within 3 or 4 days), on receipt of these clarification the Evaluation Committee
will finalize the list of responsive bidders whose financial bids are eligible for consideration.
23.5 Not Withstanding any modification of rectifiable defect in technical bid carried out by a bidder in accordance
with the of clause 23.4, no bidder shall be permitted to modify his financial offer after the dead line of
submission of bids as indicated in appendix is over
23.6 At the time of opening of “Financial Bid”, the names of Bidders were found responsive in accordance with
clause 23.4 (iv) will be announced. The bids of only these bidders will be opened. The remaining bids will be
returned to the bidders unopened. The responsive Bidders‟ names, the Bid prices, the total amount of each
Bid, any discounts, Bid Modifications and withdrawals, and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening. Any Bid price or discount, which is not read
out and recorded, will not be taken in to account in Bid Evaluation.
23.7 In case bids are invited in more than one package, the order for opening of the “Financial Bid” shall be that in
which they appear in the “Invitation for Bid”.
23.8 The Employer shall prepare minutes of the Bid opening, including the information disclosed to those present
in accordance with Sub-Clause 23.6.
24. Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not
officially concerned with such process until the award of the successful Bidders has been announced. Any
effort by Bidder to influence the Employer’s processing of Bids or award decisions may result in the rejection
of his Bid.