memorandum of agreement fy 2012 voluntary early retirement

etirement (i.e., VERA) will be encouraged to set up one-on-one retirement counseling which the Library
will offer to eligible employees upon request. A good faith effort will be made to schedule appointments
within two (2) work days from the request and to conduct the counseling within ten (10) work days. The
counseling will be conducted on Library-paid time between August 19, 2011 and October 3, 2011.
Eligible NLS, NAVCC, and Landover bargaining unit employees, upon request, shall be able to have their
counseling sessions via telephone, or to travel to the Madison Building during work time for their
counseling sessions.
5. Applications for VERA and/or VSIP: Applications for the VERA opportunity and for the VSIP
opportunity may be submitted from 8:00 a.m. on September 2, 2011, through 4:30 p.m. on October 3,
2011. Applications shall indicate a date of separation which must be no earlier than October 24, 2011, nor
later than November 3, 2011. Completed forms should be returned to the HRS Customer Service Center,
LM-107. Eligible NLS, NAVCC, and Landover bargaining unit employees, upon request, shall be able to
travel to the Madison Building during work time to submit their applications. The Unions will be given
the opportunity to review and comment on the application form(s) in advance. The Library will neither
encourage any employee to apply for VERA and/or VSIP, nor discourage any employee from applying for
VERA and/or VSIP.
6. Approval of VERA and VSIP applications: The maximum number of applications that will be
approved from each position or group of positions is listed on Attachment A. If more eligible employees
in a position or group of positions apply for VERA and/or VSIP than the maximum listed for that position
or group of positions on Attachment A, the Library will approve applications within that position or group
of positions in the order of the greatest length of service with the Library. The Library reserves the right to
further limit the number of approvals to prevent an adverse impact on the mission of the respective service
unit. In the event of such a limitation, length of service with the Library will be the sole criterion for
determining which eligible employees' applications will be approved within that position or group of
positions.
7. Notification to Applicants of Approval or Disapproval of Applications: Applicants will be advised by
October 11, 2011 whether their VERA and/or VSIP applications are approved or disapproved. Those
applicants whose applications are disapproved may have an interview by October 17, 2011 with the
Assistant or Associate Director/Division Chief or a designated management official of similar status, for
an explanation of the reason(s) for disapproval. On a non-precedential basis, the Library agrees that the
employee may be accompanied by his or her Union representative or by another person of the employee's
choosing. When the Library disapproves an application from a bargaining unit employee for a reason
other than ineligibility or relative seniority, the Library will inform the applicable Union that the
disapproval occurred, the organizational unit, the position, and the reason for the disapproval.
8. Withdrawal of Application: As this VERA opportunity and this VSIP opportunity are voluntary, an
employee who submits an application for either or both opportunities may, at any time prior to actual
separation, withdraw the application(s) without prejudice. In the event an employee withdraws an
application that has already been approved, the Library will normally approve the application of another
employee that was previously disapproved. If the Library approves such an application, the Library will
notify the employee as soon as practicable, which may be after October 11, 2011. The employee may then
modify his or her date of separation as long as it remains no earlier than October 24, 2011, nor later than
November 3, 2011.
9. Information Missing From Electronic Personnel Folder: If in the course of processing/separating an
employee who took advantage of this VERA opportunity and/or this VSIP opportunity, the Library
discovers that insufficient or incomplete information is in the employee's electronic Official Personnel
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