Microsoft Office

Printing Your Work 10
Changing Your Page View
One of the slickest new features in Excel 2007 is Page Layout View, which shows your worksheet divided
up into pages. In other words, you’re able to visualize your printed output as you work.
Page Layout View is one of three worksheet views, which are controlled by the three icons in the right side
of the status bar. These views are also available in the View ➪ Workbook Views group of the Ribbon. The
three view options are
n Normal View: The default view of the worksheet. This view may or may not show page breaks.
n Page Layout View: A view that shows individual pages.
n Page Break Preview: A view that lets you manually adjust the page breaks.
Just click one of the icons to change the view. You can also use the Zoom slider to change the magnification
from 10% (a very tiny bird’s eye view) to 400% (very large, for showing fine detail).
The following sections describe how these views can help with printing.
Normal View
Most of the time when you work in Excel, you’ll use Normal View. Normal View displays page breaks in the
worksheet. The page breaks are indicated by horizontal and vertical dotted lines. These page break lines
adjust automatically if you change the page orientation, add or delete rows or columns, change row heights,
change column widths, and so on. For example, if you find that your printed output is too wide to fit on a
single page, you can adjust the column widths (keeping an eye on the page-break display) until the
columns are narrow enough to print on one page.
NOTE
TIP
Page breaks aren’t displayed until you print (or preview) the worksheet at least one time.
If you’d prefer not to see the page break display in Normal View mode, choose Office ➪ Excel
Options and select the Advanced tab. Scroll down the section titled Display Options For This
Worksheet and remove the check mark from Show Page Breaks. This setting applies only to the active worksheet.
Unfortunately, the option to turn off page break display is not in the Ribbon, and it’s not even available
for inclusion on the Quick Access Toolbar.
Figure 10.1 shows a worksheet in Normal View mode, zoomed out to show multiple pages. Notice the dotted
lines that indicate page breaks.
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