EOI for Empanelment of Consultants for Preparation of State-wise ...

Energy Efficiency Services Limited 

(A Joint Venture Company of PSU’s of Ministry of Power, Government of India) 

Empanelment of Consultants for Preparation of State-wise Energy Savings 

Plan / General Consultancy and for Preparation of Detail Project Reports on 

Waste Heat Recovery in some Selected Units of Small & Medium Enterprises 

(SME) Clusters along with Demonstration in a few of them 

Invitation for Expression of Interest (EoI) for Empanelment of Consultants 

May 2010 


4th Floor, Sewa Bhawan, R. K. Puram 

New Delhi -110066, India

EOI for Empanelment of Consultants for Preparation of State-wise Energy Savings Plan / General Consultancy 

and for Preparation of Detail Project Reports on Waste Heat Recovery in some Selected Units of Small & 

Medium Enterprises (SME) Clusters along with Demonstration in a few of them 

TABLE OF CONTENTS 

1.0 LETTER OF INVITATION .............................................................................................4 

1.1 Advertisement ....................................................................................................................4 

1.2 Critical Information...........................................................................................................5 

2.0 BACKGROUND INFORMATION .................................................................................6 

3.0 OBJECTIVE ....................................................................................................................10 

4.0 SCOPE .............................................................................................................................11 

5.0 TIMELINE .......................................................................................................................15 

6.0 SELECTION PROCESS.................................................................................................15 

6.1 Pre-Qualification Criteria...............................................................................................15 

6.2 Preliminary Scrutiny .......................................................................................................17 

6.3 Evaluation of Proposals...................................................................................................17 

7.0 THE CONSULTANT ......................................................................................................17 

7.1 Procedure for Submission of EoI....................................................................................17 

7.2 Cost of EoI ........................................................................................................................18 

7.3 Contents of the EoI ..........................................................................................................18 

7.4 Conflict of Interest ...........................................................................................................18 

7.5 Language of Bids..............................................................................................................18 

7.6 Confidentiality..................................................................................................................19 

7.7 Disclaimer .........................................................................................................................19 

7.8 Authorized Signatory (Consultant)................................................................................19 

7.9 Consortium Partners related conditions........................................................................19 

7.10 Contact details of the Consultant ...................................................................................20 

7.11 Amendment of EoI...........................................................................................................20 

7.12 Bid Processing Fees..........................................................................................................20 

7.13 Documents Comprising the EOI.....................................................................................20 

7.14 Power of Attorney............................................................................................................21 

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8.0 EoI FORMS......................................................................................................................21 

8.1 EoI Form 1 : EoI Letter Proforma.................................................................................21 

8.2 Correspondence Details...................................................................................................22 

8.3 Document forming part of EOI ......................................................................................22 

8.4 EoI Form 2 : Minimum Eligibility .................................................................................23 

8.5 EoI Form 3 : Prior Experience .......................................................................................24 

8.6 EoI Form 4 : Comments and Suggestions......................................................................25 

8.7 EoI Form 5 : Approach and Methodolgy ......................................................................25 

8.8 EoI Form 6 : Declaration Letter.....................................................................................26 

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1.0 LETTER OF INVITATION 

1.1 Advertisement 

This Expression of Interest (EoI) Document is for carrying out two tasks. 

Task 1: Preparation of State-wise Energy Savings Plan and General Consultancy. 

Task 2: Preparation of Detail Project Reports on waste heat recovery in some selected units of 

small & medium enterprises (SME) clusters along with demonstration in a few of them. 

The consultants empanelled with Energy Efficiency Services Limited through this EOI and will 

be awarded the tasks based on second stage competitive bidding. Energy Efficiency Services 

Limited will carry out this task on behalf of the State Designated Agencies. The consultants will 

be empanelled separately for each task. Any interested consultant may apply for carrying out 

both the tasks or for any one of the task. 

Task 1: The Energy Savings Plan will be owned by the State Governments and its preparation 

will be facilitated by the State Designated Agencies (SDAs). It should clearly indicate the policy 

interventions required or the notifications to be issued by the State Governments which will 

facilitate in achieving the measures mentioned in the plan. The plan will consist of clear 

measures to reduce the energy consumption or the peak demand of the State. It will indicate 

annual implementation plans with well defined reductions in the energy end-use. Since various 

sectors viz. Municipality, agriculture, commercial, households are involved, so different State 

Govt. departments / agencies like Power Dept., Utilities, Urban Local Bodies, Agriculture Dept. 

etc. are to be taken on board during the preparation of the plan. For implementation of the plan, 

the extent of possible financial involvement of the various State Government agencies / dept., the 

possibility of implementation through PPP mode, the extent of possible intervention through the 

ESCO route during implementation should be clearly stated. 

The State-wise Energy Savings Plan will be prepared on the basis of the state-wise study 

conducted by National Productivity Council under the guidance of the Bureau of Energy 

Efficiency on assessment of savings potential in the agricultural, commercial, municipalities, 

domestic and small & medium enterprises sectors. This study will be conducted by a consultant 

having experiences in preparation of policy intervention plans for the Central / State 

Governments of India. The consultant / firm will work in close relation with State Government 

and State Designated Agencies officials. Reports and deliverables will be produced providing 

elements on points described above and as per the requirement of the State Governments / State 

Designated Agency. 

General Consultancy: The main objective is to provide consultancy support to the State 

Designated Agencies on the initiatives undertaken in carrying out the Energy Conservation 

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Activities in the states. The activities include industry interaction, awareness campaign, coordination 

with BEE, preparation of Yearly Action Plan, budget estimation, capacity building, 

implementing EC projects etc. The empanelled firm will be required to depute a technically 

qualified consultant to the headquarter of the State Designated Agencies as and when required. 

This also includes promoting Demand Side Management (DSM) by the utilities. The empanelled 

firm will be required to depute technically qualified consultants, located within the utility and 

will be responsible for the design and coordination of the DSM programme. The consultants 

should have knowledge of the electricity regulatory systems, DISCOM operations and DSM 

design. 

Task 2: The State Designated Agencies will identify some clusters of SME in the State where 

the potential of waste heat recovery is maximum in consultation with the Bureau of Energy 

Efficiency. The first task for the empanelled consultants will be preparation of DPRs in some 

units of the selected SME clusters indicating the potential of waste heat recovery that exists and 

the technological interventions along with the financial implication to achieve the same. The 

second task will be to demonstrate the findings of the DPR in two to three units of the selected 

clusters. 

This study will be conducted by a consultant having experiences in preparation of DPRs to 

explore the potential of waste heat recovery in small and medium enterprises clusters and 

implementation of technological interventions to facilitate the recovery of waste heat in small 

and medium enterprises. The consultant / firm will work in close relation with SME associations 

and with SDA officials. Reports and deliverables will be produced providing elements on points 

described above and as per the requirement of the SME Association / State Designated Agency. 

The empanelled consultants will essentially become partners of Energy Efficiency Services 

Limited in promoting the efficient use of energy and its conservation in the country. 

Last Date for Submission of EoI: 15.00 hours (IST) on 3 rd June 2010. For any clarification, you 

may contact: 

Shri Arijit Sengupta, Asstt. Energy Economist, Bureau of Energy Efficiency 

Tel: +(91) 26179699, Email : asengupta@beenet.in 

1.2 Critical Information 

Availability of Invitation for EoI 12.05.2010 

Last date for receipt of Queries 28.05.2010 

Last date for receipt of EOI 03.06.2010 

Place of opening of EOI 

Bureau of Energy Efficiency 

4 th Floor, Sewa Bhawan, 

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Contact Person for queries 

R. K. Puram, Sector – 1, 

New Delhi – 110066 

Arijit Sengupta 

Asstt. Energy Economist 

Bureau of Energy Efficiency 

4 th Floor, Sewa Bhawan, 

R. K. Puram, Sector – 1, 

New Delhi – 110066 

Phone – (011) 26179699 (5 lines) 

Fax – (011) 26178352 

Email – asengupta@beenet.in 

2.0 BACKGROUND INFORMATION 

India faces formidable challenge in meeting its energy needs and in providing adequate energy of 

desired quality in various forms in a sustainable manner and at competitive prices. Target is to 

achieve 8% to 10% economic growth rate over the next 25 years. To deliver this growth on 

sustainable basis and to meet the energy needs of all citizens, at the very least, India needs to 

increase its primary energy supply by 3 to 4 times and its electricity generation capacity/supply 

by 5 to 6 times of their 2003-04 levels. India’s commercial energy supply would need to grow 

from current 5.2% to 6.1% per annum while its total primary energy supply would need to grow 

at 4.3% to 5.1% annually. By the year 2031-32, power generation capacity must increase to 

nearly 800000 MW from the current capacity of around 160000 MW inclusive of all captive 

plants. Similarly, requirement of coal, the dominant fuel in India’s energy mix will need to 

expand to over 2 billion tonnes/annum based on domestic quality of coal. Meeting the energy 

challenge is of fundamental importance to India’s economic growth imperatives and its efforts to 

raise its level of human development. In all sectors of the economy, improving energy efficiency 

before increasing energy supply is generally the more economically and environmentally 

efficient national strategy. The emphasis for the future is to look for technologies to promote 

energy efficiency, demand side management and conservation. The success of Government of 

India’s plan lies with effective policy framework, implementation and promotion of energy 

efficiency initiatives. The Energy Conservation Act, 2001; created Bureau of Energy Efficiency 

(BEE) which was assigned a quasi-regulatory role looking after policy advisory and a catalyst to 

promote energy efficiency in the country. 

Energy efficiency assumes significance for the nation in the current environment of shortages 

and concerns over climate change. It is a win-win situation for all – for facility owners increased 

energy efficiency means availability of more resources and for nations energy efficiency offers a 

number of benefits including improved use of natural resources, reducing energy imports, 

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improved balance of trade, conservation of foreign exchange, reduced capital requirement for 

new energy production facilities, and reduced environmental pollution from energy use, and 

production. It offers enormous promise for a robust market to exist under the PPP model (Energy 

Service Company (ESCO) based). Given that BEE has been assigned a quasi-regulatory role, 

taking on implementation may lead to conflict of interest as BEE is required to suggest policies, 

identify programs and then participate in the bidding process for implementing them. Hence, 

there was the need to have a separate implementing agency which addresses all the 

issues/barriers which impede the progress in investments in energy efficiency projects and can 

take the implementation leadership position in the market. 

In this regard, Energy Efficiency Services Limited (EESL) is a joint venture company promoted 

by 4 Central Public Sector Undertakings (CPSUs), namely National Thermal Power Corporation 

Limited (NTPC Limited), Power Grid Corporation of India Limited (PGCIL), Power Finance 

Corporation Limited (PFC Limited) and Rural Electrification Corporation (REC) was 

constituted. It is registered under the companies Act, 1956 on 10 th December 2009 and has 

obtained the commencement of business certificate on 11 th February 2010. It will be the first 

such company exclusively for implementation of energy efficiency in South Asia and amongst a 

very few such instances in the world. The authorised share capital of EESL is Rs. 190.00 crores 

with equal contribution from the 4 promoters. 

After analysing the market potential and future scenario, business models have been devised for 

various activities. In the existing scenario, EESL could work in following broad areas as given in 

Fig. 1. 

Figure 1: Role of EESL 

EESL as ESCO 

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Importance of ESCO model to propagate energy efficiency has been proven in various countries. 

In India, this is still at a nascent stage. EESL can demonstrate the effectiveness of ESCO model 

in taking up high risk products and demonstrate energy efficiency through this route. By 

demonstrating energy efficiency measures and realising saving potential, it can set up the market 

for future investments by other ESCO companies thereby leading the way and showing the path 

for others to follow. 

EESL as Monitoring/implementing Agency 

EESL can undertake few ongoing programmes of BEE and can implement and monitor them. 

The programs, which can be owned by EESL, are as under: 

Standard & Labelling Programme 

Certification Examination for Energy Managers & Energy Auditors 

EESL as Consultancy Organization 

Looking at the present scenario and rosy potential in the future of energy efficiency, consultancy 

business has lot of promise and EESL can certainly capture a good chunk of consultancy market 

in following areas: 

• CDM projects in Industrial sector 

• DSM 

• Energy Efficiency 

• Combined Heat and Power 

EESL as a Resource Centre 

Training and Capacity Building for Energy Efficiency has been considered a very important 

activity in the area of energy efficiency. EESL can act as a resource centre in this regard and take 

up following activities: 

• Capacity building of SDAs employees 

• Training/Capacity Building of Utilities 

• Training /Capacity Building of other Stakeholder and Bankers 

• Training under 3-L program 

• Operation of Website “ www.energymanagertraining.com” 

The Ministry of Power has approved a scheme for contribution to the State Energy Conservation 

Fund (SECF) by the Bureau of Energy Efficiency (BEE). The BEE suggests that the funds under 

the SECF may be utilized for the following activities: 

• Preparation and implementation of State-wise Energy Savings Plan of the State 

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• Preparation of Waste Heat Recovery Detailed Project Report for identified units in SME 

clusters 

• Demonstration Projects on Waste Heat Recovery 

Most of the State Designated Agencies who have created their SECFs and have received the 

contributions from the BEE have expressed their willingness to give EESL the task of preparing 

the State-wise Energy Savings Plan and preparation of Waste Heat Recovery Detailed Project 

Report for identified units in SME clusters. 

Task 1: The assessment of savings potential study in all 35 states / UTs carried out by National 

Productivity Council will provide the guidelines for preparation of State-wise energy savings 

plan. The study focused only on estimation of the total electricity consumption and saving 

potential in the following sectors of each state / UT: 

• Agricultural pumping 

• Municipal water and sewage pumping, street lighting 

• Commercial buildings like Hotel/Resorts, Hospital, Shopping Mall/Multiplex, office 

building, public park/monument having connected load of more than 500 KW. 

• Small and Medium Enterprises (SMEs) which have high saving potential. 

In addition to the above, the study also looks at the large industries and the household sector. For 

this purpose the consumption reported in the report of Central Electricity Authority titled All 

India Electricity Statistics 2009: General Review 2009, was adopted for the two sectors. The 

energy saving potential was assessed based on the experience gained in implementing 

programmes in industry and household sector by BEE and NPC. 

The sectoral consumption on an All-India basis for the year 2007-08 has been broken down in 

agriculture, commercial, municipalities, SMEs, domestic and industries. The conservative 

potential for savings is about 15% of the electricity consumption. The sector wise aggregated 

potential at the national level is as under: 

S. No. Sector Consumption 

(Billion KWh) 

1. Agriculture Pumping 92.33 27.79 

2. Commercial Buildings/ 9.92 1.98 

Establishments with connected 

load > 500 KW 

3. Municipalities 12.45 2.88 

4. Domestic 120.92 24.16 

5. Industry (Including SMEs) 265.38 18.57 

Total 501.00 75.36 

Saving Potential 

(Billion KWh) 

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Task 2: India has nearly 13 million micro, small & medium enterprises which constitute more 

than 80% of the total number of industrial enterprises in the country. Small industries have a 

45% share of the total manufacturing output and they contribute nearly 40% of total exports in 

the economy. They are one of the biggest employers providing employment to about 41 million 

people and according to recent estimates, constitutes about 8-9% of the country’s GDP. The 

SME sector is one area which demonstrates high overall potential for reductions in energy 

intensity ranging from 20 – 25% as per study conducted by the BEE. SMEs, especially those for 

whom energy costs represent a large portion of total production costs, can reap especially high 

benefits from improving efficiency of energy conversion and reduction of energy losses, yet 

numerous barriers and market failures have prevented widespread adoption of these measures. 

Rising energy costs can lead to higher production and distribution costs for business, eroding 

long term competitiveness and profitibality. SMEs are particularly vulnerable due to limited 

resources and tight operating margins. Cutting energy waste can be quick way for them to reduce 

costs, but they often lack the knowledge, financing and dedicated personnel needed to identify 

efficiency opportunities and implement improvements. Potential savings can be unlocked 

through simple measures, one of which can be the waste heat recovery in some of the clusters. 

Also, demonstration in few units will have high replicability potential as these units are located 

in clusters. 

The clusters will be identified by the Bureau of Energy Efficiency in consultation with the State 

Designated Agencies of the respective states based on the potential of waste heat recovery that 

exists in the clusters. 



The consultants will be empanelled separately for each task. Any interested consultant may apply 

for carrying out both the tasks or for any one of the task. 

3.0 OBJECTIVE 

Task 1: Based on the preparation of the assessment of savings potential report for each State, it 

was felt necessary to prepare a State-wise Energy Savings Plan to explore and implement the 

sector-wise assessed savings potential of each State as per the scope given below. This 

Expression of Interest aims to have a pool of technically qualified empanelled consultants which 

will facilitate the EESL in preparing the State-wise Energy Savings Plan for the States. The 

empanelled consultants will be awarded the task for preparation of State-wise Energy Savings 

Plan through a second stage competitive bidding. 

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General Consultancy: The empanelled consultants will also be utilized for providing 

consultancy services on energy efficiency to State Designated Agencies / DISCOMS through a 

second stage competitive bidding. 

Task 2: One of the deliverable to be achieved by the SDAs with the contribution to SECF by the 

BEE is to explore the potential of waste heat recovery in SME clusters. This is to be achieved in 

two steps. Firstly DPRs will be prepared in some units of the selected SME clusters indicating 

the potential of waste heat recovery that exists and the technological interventions along with the 

financial implication to achieve the same. Secondly, the findings of the DPR are to be 

demonstrated in two to three units of the selected clusters. This Expression of Interest aims to 

have a pool of technically qualified empanelled consultants which will facilitate the EESL in 

achieving the same for the States. The empanelled consultants will be awarded the task through a 

second stage competitive bidding. 





4.0 SCOPE 

Task 1: The Annual Energy Savings Plan is to be owned by the State Governments and its 

preparation will be coordinated by the State Designated Agencies of the States. The plan will 

clearly indicate the policy interventions required by the State Governments, listing the 

notifications that are required to be issued for successful implementation of the plan. The 

successful implementation of the plan will essentially comprise two parts, firstly the energy audit 

part and secondly the implementation part based on the measures mentioned in the energy audit 

report. The financing sources which are required for conducting the energy audit as well as for 

implementation should be clarified. The plan should deliberate on the time lines for conducting 

the energy audit, the means through which the energy audit will be conducted, the year-wise 

implementation strategy and the gain that the State Government will accrue through reduction in 

energy consumption or the reduction in peak demand that can be achieved through 

implementation of the plan. 

The sector-wise state specific Annual Energy Savings Plan will be prepared on the basis of the 

study conducted by National Productivity Council under the guidance of the Bureau of Energy 

Efficiency on assessment of savings potential in the agricultural, commercial, municipalities, 

domestic, industries and small & medium enterprises sectors for each state. Following tasks will 

have to be undertaken for preparation of the sector-wise state specific Annual Energy Savings 

Plan: 

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Step 1: The sector-wise state specific Annual Energy Savings Plan should be prepared keeping 

in mind the requirement of the State Governments, since it is to be owned and implemented by 

the respective State Governments. The plan should clearly indicate the policy interventions 

required by the State Governments to achieve the desired reduction in energy consumption or the 

reduction in peak demand, within a specified time limit. The policy interventions may in the 

form of notifications or directives by the State Governments as mandated by the Energy 

Conservation Act 2001. The notifications or directives that are needed to be issued by the State 

Governments for implementation of the plan and also for promoting the efficient use of energy 

and its conservation should be clearly deliberated upon in the report. These notifications may be 

making mandatory the procurement of appliances having a BEE Star rating of 3 and above in all 

Govt. purchase, making mandatory the procurement of agricultural pump sets having a BEE Star 

rating of 3 and above in all Govt. purchase, making mandatory that all new and high energy 

intensive commercial buildings that are being constructed be Energy Conservation Building 

Code complaint and many others. 

Step 2: Based on the report prepared by National Productivity Council, the sector-wise state 

specific Annual Energy Savings Plan will be prepared in consultation of various departments of 

the State Governments like Power Dept., Utilities, Urban Local Bodies, Agriculture Dept. etc. 

The plan will essentially consist of two parts. 

The first part should be the energy audit. The primary objective of conducting the energy audit is 

to establish the baseline data and to explore the various possibilities of energy savings alongwith 

the financial implications. For energy consumption reduction in each sector, the plan should 

indicate the number of commercial buildings or agriculture pumpsets or municipalities for which 

investment grade energy audits are to be conducted annually so that the savings potential in those 

sectors can be harnessed within a period of five years. The plan should also include model scope 

of work for conducting energy audits in commercial buildings or agriculture pumpsets or 

municipalities. The scope of work should be prepared in such a manner that the energy audit 

report consist of cost-benefit analysis showing the simple pay-back period, Return on Investment 

(RoI), Net Present Value (NPV) and Internal Rate of Return (IRR) for every such audit reports 

prepared. The scope of work should take notice of the fact that a model bidding document be 

prepared along with each of the energy audit reports to facilitate the concerned departments in 

expediting the implementation of the measures mentioned in the energy audit report. The plan 

should state as to how the audits are to be conducted and how the finances involved for 

conducting the energy audit will be met. The plan should clearly state the sources from which the 

audit fees will be paid. The possibility of sharing a certain percentage from the State Energy 

Conservation Fund with the concerned department / agency should be explored. The option of 

conducting the energy audit and its subsequent implementation through the Energy Service 

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Company route should also be explored, if the concerned department / agency agrees to consider 

the ESCO route for conducting energy audit and its subsequent implementation for projects. 

The second part of the plan should state as to how the energy audit report will be implemented. It 

should clearly state for example the number of commercial buildings whose implementation 

should be taken in the first year, how many in the second year and so on based on the energy 

audit reports prepared and savings potential proposed in the energy audit report. This will be 

similar for agriculture pumpsets, small and medium enterprises sector also. The plan should also 

include exploring the financial implication of the various departments of the State Governments 

like Power Dept., Utilities, Urban Local Bodies, Agriculture Dept. etc., concerned departments / 

organizations, private firms, financial institutions and others for implementation. The plan should 

clearly indicate the flow of funds from various sources for carrying out both the energy audit and 

also for implementing them. 

The concept of achieving the specific targets by the Energy Service Companies through the 

shared savings or the guaranteed savings mode should be explored wherever possible. In the 

shared savings mode, the financial risk lies with the Energy Service Companies and the savings 

are shared between the ESCO and the concerned department / agency / facility owner for a 

negotiated period of time. In guaranteed savings the financial risk lies with the concerned 

department / agency / facility owner but the Energy Service Companies guarantees a certain 

percentage of savings. In some cases, the energy audit may be undertaken by one company and 

its implementation may be done by another, while in some other cases, the same company may 

undertake both the energy audit part and its subsequent implementation. Both these scenarios 

need to be explored and given due diligence while preparing the plan. 

Step 3: The plan should clearly indicate the benefits that the State Government will accrue due 

to the implementation of the Annual Energy Savings Plan. This benefit should be clearly stated 

in terms of million units of energy saved for each year. The benefits should also be related to the 

reduction in peak demand. The total savings potential of the State which can be achieved over a 

period of five years, should be broken annually. The plan should be prepared keeping in mind 

that the overall reduction is achieved in the specified time period with annual break-up of 

reduction in energy consumption or reduction in peak demand which is to be achieved. 

General Consultancy: The main objective is to provide consultancy support to the State 

Designated Agencies on the initiatives undertaken in carrying out the Energy Conservation 

Activities in the states. The activities include industry interaction, awareness campaign, coordination 

with BEE, preparation of Yearly Action Plan, budget estimation, capacity building, 

implementing EC projects etc. The empanelled firm will be required to depute a technically 

qualified consultant to the headquarter of the State Designated Agencies as and when required. 

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This also includes promoting Demand Side Management (DSM) by the utilities. The empanelled 

firm will be required to depute technically qualified consultants, located within the utility and 

will be responsible for the design and coordination of the DSM programme. The consultants 

should have knowledge of the electricity regulatory systems, DISCOM operations and DSM 

design. 

Task 2: The scope of work to achieve the deliverables are: 

Step 1: Preparation of DPR in Selective Clusters 

a) The empanelled consultant will prepare a “Status Report” of the selected cluster from 

collection of secondary data from reliable sources or going through a rapid energy audit of 

the cluster. The report should depict the brief overview of the cluster, no. of units, major 

products, production process/technology, age of the units, operational practices and potential 

for waste heat recovery. 

b) The consultant will identify 2-3 units in the cluster in consultation with BEE / SDA / 

Industry Association for preparation of the Detail Project Report (DPR). 

c) The empanelled consultants will prepare DPRs for the selective two to three units in each of 

the identified clusters. The maximum number of DPRs to be prepared in a State will not 

exceed 20. 

d) For preparation of the DPR, detailed field study in the selected units with actual 

measurement of process parameters is to be conducted. Suitable gadgets may be used for 

measuring flue gas quantity, temperature, %CO 2 or %O 2 in flue gas etc. 

e) Estimation of WHR potential with the use of Standard Empirical relations. 

f) Preparation of a DPR depicting findings, observations, design for suitable WHR scheme, bill 

of quantity, probable usage of waste heat and the simple payback period. 

g) The design criterion of the units as depicted in the DPRs to be finalized after the same is 

reviewed by a technical committee comprising officials from the Bureau of Energy 

Efficiency. 

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Step 2: Demonstration & Knowledge Dissemination in selective Units 

a) Demonstrations in a single unit for some clusters may be carried out in each State. The units 

which have the maximum potential of waste heat recovery will be preferred for 

demonstration. Selection of ‘Demonstration Unit’ will be done in mutual consultation of 

BEE / SDA / Industry Association the consultant and the unit representative. 

b) Develop fabrication / modification of the existing structure as per the design scheme. This 

may include ducting, channeling, electrical and civil works. 

c) Trial run of the scheme and measurement of all parameters after the implementation. 

d) Fine tuning of the process parameters after successful utilization of the waste heat. 

e) Estimation of actual saving through standard empirical relations and suggest for suitable 

monitoring mechanism. 

f) Preparation of the project report with findings at each step of the project. 

g) Conduct workshop / training programmes to disseminate the findings of the successful 

demonstration on site. The consultant will also prepare a 2-page leaflet describing the 

project activities. 



5.0 TIMELINE 

The time period for preparation of State-wise Energy Savings Plan is approximately six months 

from the time of starting the task. The time period for preparation of Detail Project Reports to 

explore the potential of waste heat recovery in some selected units of small & medium 

enterprises (SME) clusters along with demonstration in a few of them is also approximately one 

year from the time of starting the task. However, the time period for achieving the deliverables of 

both the tasks may vary as per the requirement of the State Governments. 

6.0 SELECTION PROCESS 

6.1 Pre-Qualification Criteria of Consultants / Consortium of Consultants 

The Consultant interested in being considered for Task 1 must fulfil the following criteria: 

Should be a firm/company registered/incorporated in India. 

Should have at least 3 BEE Certified Energy Auditors/Energy Managers as on the date of 

applying. A photocopy of the certificates of BEE Certified Energy Auditors/Energy 

Managers should be enclosed as proof. 

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Should have at least 2 financial management expert for preparation of financial modelling in 

Detailed Project Reports (DPRs) as on the date of applying. A detail CV of such experts 

should be submitted along with the EOI. 

Should have experience in preparation of Investment Grade Energy Audit (IGEA) Report, 

integrating financial modelling in the Detailed Project Report (DPR) and preparation of 

bidding document for energy efficiency projects. Proof of preparing at least 3 such energy 

efficiency projects having the above features should be submitted along with the EOI. 

Should have the work experience of at least 3 years in the field of Energy Efficiency. Proof 

of having this experience clearly mentioning the nature of work and the period during which 

the work has been undertaken should be submitted along with the EoI. The total months / 

years of working in the area of energy efficiency should be clearly stated. 

Should have the work experience of assisting the State Governments / Central Government 

in preparation of policy intervention plans. Proof of assisting the State Government / Central 

Government in preparation of at least 3 such reports should be submitted along with the EoI. 

Should have a minimum annual turnover of INR 100 lakhs (INR or its equivalent in foreign 

currency) from Consulting Fees in last two of the last three (3) years i.e. FY 2007-08, 2008- 

09 and 2009-10. 

Should have been profitable for at least two (2) of the last three (3) years i.e. FY 2007-08, 

2008-09 and 2009-10. 

Consortium of not more than two companies / organizations / firms may also apply and will 

have to give a joint letter about the lead partner and MOU. 

The Consultant interested in being considered for Task 2 must fulfil the following criteria: 

Should be a firm/company registered/incorporated in India. 

Should have at least 3 BEE Certified Energy Auditors/Energy Managers as on March 31, 

2010. A photocopy of the certificates of BEE Certified Energy Auditors/Energy Managers 

should be enclosed as proof. 

The Firm should have the work experience of at least 3 years in the field of Energy 

Efficiency. Proof of having this experience clearly mentioning the nature of work and the 

period during which the work has been undertaken should be submitted along with the EoI. 

The total months / years of working in the area of energy efficiency should be clearly stated. 

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The Firm should have the work experience in preparing at least 10 DPRs in energy 

efficiency projects. Preference will be given to the organizations who are involved in 

preparing DPRs for SME clusters. 

Should have a minimum annual turnover of INR 100 lakhs (INR or its equivalent in foreign 

currency) from Consulting Fees in last two of the last three (3) years i.e. FY 2007-08, 2008- 

09 and 2009-10. 

Should have been profitable for at least two (2) of the last three (3) years i.e. FY 2007-08, 

2008-09 and 2009-10. 

6.2 Preliminary Scrutiny 

Preliminary scrutiny of the proposal will be made to determine whether they are complete, 

whether required process fee has been furnished, whether the documents have been properly 

signed, and whether the bids are generally in order. 

Proposals not conforming to such preliminary requirements will be prima facie rejected. 

6.3 Evaluation of Proposals 

The proposals would be evaluated on the basis of the pre-qualification criteria and Consultant’s 

prior experience in the areas mentioned above. However, EESL in its sole/absolute discretion 

can apply whatever criteria deemed appropriate in determining the responsiveness of the EoI 

submitted by the respondents. 

7.0 THE CONSULTANT 

7.1 Procedure for Submission of EoI 

The Consultant should submit two hard copies of the Expression of Interest (EoI) and one soft 

copy in a sealed cover. 

Each copy of EoI should be a complete document and should be bound as a volume separately. 

The document should be page numbered and appropriately flagged and contain the list of 

contents with page numbers. Different copies must be bound separately. The deficiency in 

documentation may result in the rejection of the Bid. The soft copy of the EoI should be 

submitted, in the form of a non-re-writeable CD (Compact Disc). The CD media must be duly 

signed by the Consultant using a “Permanent Pen/Marker” and should bear the name of the 

Consultant. The sealed cover should be super scribed with the wordings “Preparation of Statewise 

Energy Savings Plan / General Consultancy” for applying for Task 1 and “Preparation of 

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Detail Project Reports on waste heat recovery in some selected units of small & medium 

enterprises (SME) clusters along with demonstration in a few of them” for applying for Task 2. 

Separate applications are requested from interested parties for achieving the deliverables related 

to Task 1 and Task 2. Any interested party who fulfils the pre-qualification criterion for both the 

tasks may apply separately for both. 

Consultant must ensure that the information furnished by him/her in respective CDs is identical 

to that submitted by him/her in the original paper document. In case of any discrepancy observed 

in the contents of the CDs and original paper documents, the information furnished on original 

paper document will prevail over the soft copy. 

7.2 Cost of EoI 

The Consultant shall bear all costs associated with the preparation and submission of its EoI, 

including cost of presentation for the purposes of clarification of the bid, if so desired by the 

purchaser. EESL will in no case be responsible or liable for those costs, regardless of the conduct 

or outcome of the tendering process. 

7.3 Contents of the EoI 

The Consultant is expected to examine all instructions, forms, terms & conditions and Statement 

of Work in the EoI documents. Failure to furnish all information required or submission of an 

EoI Document not substantially responsive to the EoI in every respect will be at the Consultant’s 

risk and may result in the rejection of the EoI. 

7.4 Conflict of Interest 

The Consultant who is selected for the work will have to maintain the confidentiality of the 

information compiled. In no case the Consultant would be allowed to use the data or share the 

information with anyone else, except for the BEE, EESL and the respective State Governments. 

BEE, EESL and the respective State Governments shall hold the copyrights over any of the data 

collected or compiled during the course of the awards. 

7.5 Language of Bids 

The Bids prepared by the Consultant and all correspondence and documents relating to the bids 

exchanged by the Consultant and the Purchaser, shall be written in the English language, 

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provided that any printed literature furnished by the Consultant may be written in another 

language so long the same is accompanied by an English translation in which case, for purposes 

of interpretation of the bid, the English translation shall govern. 

7.6 Confidentiality 

EESL require that recipients of this document to maintain its contents in the same confidence as 

their own confidential information and refrain from any public disclosure whatsoever. 

7.7 Disclaimer 

EESL and/or its officers, employees disclaim all liability from any loss or damage, whether 

foreseeable or not, suffered by any person acting on or refraining from acting because of any 

information including statements, information, forecasts, estimates or projections contained in 

this document or conduct ancillary to it whether or not the loss or damage arises in connection 

with any omission, negligence, default, lack of care or misrepresentation on the part of EESL 

and/or any of its officers, employees. 

7.8 Authorized Signatory (Consultant) 

The "Consultant" as used in the EoI shall mean the one who has signed the EoI document forms. 

The Consultant should be the duly Authorized Representative of the Consultant, for which a 

certificate of authority will be submitted. All certificates and documents (including any 

clarifications sought and any subsequent correspondences) received hereby, shall, as far as 

possible, be furnished and signed by the Authorized Representative. The power or authorization, 

or any other document consisting of adequate proof of the ability of the signatory to bind the 

Consultant shall be annexed to the bid. EESL may reject outright any proposal not supported by 

adequate proof of the signatory’s authority. 

7.9 Consortium Partners related conditions 

The Consultant shall have the option to submit the proposal either alone or along with other 

consortium partners including the parent company/firm. 

Consortium of not more than two companies / organizations / firms may apply and will have to 

give a joint letter about the lead partner and MOU. 

The consortium partners should not be involved in any major litigation that may have an impact 

of affecting or compromising the delivery of services as required under this contract. The 

Page 19




consortium partners should not have been black-listed by any Central / State Government or 

Public Sector Undertakings. If at any stage of Tendering process or during the currency of the 

Contract, any suppression / falsification of such information is brought to the knowledge, BEE 

shall have the right to reject the proposal or terminate the contract, as the case may be, without 

any compensation to the Tenderer. 

7.10 Contact details of the Consultant 

Consultant who wants to receive EESL's response to queries should give their contact details to 

EESL. The Consultant should send their contact details in writing at the EESL’s contact address 

indicated above. 

7.11 Amendment of EoI 

At any time prior to the last date for receipt of bids, EESL, may, for any reason, whether at its 

own initiative or in response to a clarification requested by a prospective Consultant, modify the 

EoI Document by an amendment. In order to provide prospective Consultants reasonable time in 

which to take the amendment into account in preparing their bids, EESL may, at their discretion, 

extend the last date for the receipt of Bids and/or make other changes in the requirements set out 

in the Invitation for EoI. 

7.12 Bid Processing Fee 

All bids must be accompanied by a bid processing fee of INR 2,000 (INR Two Thousand only) 

in the form of a crossed demand draft drawn on any nationalized/ scheduled bank payable at par 

in New Delhi, in favour of “Energy Efficiency Services Limited, New Delhi” for applying for 

each of the tasks (Task 1 and Task 2). 

7.13 Documents Comprising the EoI 

The proposal prepared by the Consultant shall comprise the following components: 

EoI Form 1: EoI Letter Proforma (refer Para 8.1). 

EoI Form 2: Minimum Eligibility (refer Para 8.4), 

EoI Form 3: Prior Experience (refer Para 8.5), 

EoI Form 4: Comments and Suggestions (refer Para 8.6), 

EoI Form 5: Approach and Methodology (refer Para 8.7), 

EoI Form 6: Declaration Letter (refer Para 8.8), 

Bid processing fee of INR 2,000 (INR Two Thousand only) for each of the tasks (Task 1 

and Task 2). 

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7.14 Power of Attorney 

Registered Power of Attorney executed by the Consultant in favour of the Principal Officer or 

the duly Authorized Representative, certifying him/her as an authorized signatory for the purpose 

of this EoI. 

EESL shall not be responsible for non-receipt / non-delivery of the EoI due to any reason 

whatsoever. 

Consultants are advised to study the EoI document carefully. Submission of EoI shall be deemed 

to have been done after careful study and examination of the EoI document with full 

understanding of its implications. 

8.0 EOI FORMS 

EoI is to be submitted in the following format along with the necessary documents as listed. The 

EoI shall be liable for rejection in the absence of requisite supporting documents. EoI should 

provide information against each of the applicable requirements. In absence of the same, the EoI 

shall be liable for rejection. 

8.1 EoI Form 1: EoI Letter Proforma 

To 

Sir, 

Chief Executive Officer 


4th Floor, Sewa Bhavan, R.K. Puram, 

New Delhi -110066 

India 

Sub: Hiring of Consultant for “Preparation of State-wise Energy Savings Plan / General 

Consultancy” for applying for Task 1 and / or “Preparation of Detail Project Reports on waste 

heat recovery in some selected units of small & medium enterprises (SME) clusters along with 

demonstration in a few of them” for applying for Task 2. 

The undersigned Consultants, having read and examined in detail all the EoI documents in 

respect of appointment of a Consultant for EESL do hereby express their interest to provide 

Consultancy Services as specified in the scope of work 

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8.2 Correspondence Details 

Our correspondence details are: 

1 Name of the Consultant 

2 Address of the Consultant 

Name of the contact person to whom all 

3 

references shall be made regarding this tender 

Designation of the person to whom all 

4 

references shall be made regarding this tender 

Address of the person to whom all references 

5 

shall be made regarding this tender 

6 Telephone (with STD code) 

7 E-Mail of the contact person 

8 Fax No. (with STD code) 

8.3 Document forming part of EoI 

We have enclosed the following: 

EoI Form 2: Minimum Eligibility (refer Para 8.4) 

EoI Form 3: Prior Experience (refer Para 8.5) 

EoI Form 4: Comments and Suggestions (refer Para 8.6) 

EoI Form 5: Approach and Methodology (refer Para 8.7) 

EoI Form 6: Declaration Letter (refer Para 8.8) 

Bid processing fee of INR 2,000 (INR Two Thousand only) for each of the tasks (Task 1 

and Task 2). 

Registered Power of Attorney executed by the Consultant in favor of the Principal Officer or the 

duly Authorized Representative, certifying him/her as an authorized signatory for the purpose of 

this EoI. 

We hereby declare that our EoI is made in good faith and the information contained is true and 

correct to the best of our knowledge and belief. 

Thanking you, 

Yours faithfully 

(Signature of the Consultant) 

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Name : 

Designation : 

Seal : 

Date : 

Place : 

Business Address: 

Witness: 

Signature 

Name 

Address 

Date 

Consultant: 

Signature 

Name 

Designation 

Company 

Date 

8.4 EoI Form 2: Minimum Eligibility 

1 Name of Firm/Company 

2 Year of 

Registration/Incorporation 

3 Year of 

Registration/Incorporation in 

India* 

.4 Number of Employees in 

India as on March 31, 2006 

FY 2007-08 FY 2008-09 FY 2009-10 

5 Annual Turnover from 

Consultancy Services** 

6 Annual Profits ** 

* Enclose a copy of Registration document 

** Enclose a copy of Audited Financial Statement 

Witness: 

Signature 

Name 

Consultant: 

Signature 

Name 

Page 23




Address 

Date 

Designation 

Company 

Date 

8.5 EoI Form 3: Prior Experience 

Name of Consultant/Firm: 

Assignment/job name: 

Nature of Assignment: 

Description of Project 

Approx. value of the contract (in 

Rupees): 

Country: 

Location within country: 

Duration of Assignment/job (months) : 

Name of Employer: 

Address and contact details: 

Total No of staff-months of the 

Assignment/job: 

Approx. value of the Assignment/job 

provided by your firm under the contract 

(in Rupees): 

Start date (month/year): 

Completion date (month/year): 

Name of associated Consultants, if any: 

No of professional staff-months provided 

Page 24




by associated Consultants: 

Name of senior professional staff of your 

firm involved and functions performed. 

Description of actual Assignment/job 

provided by your staff within the 

Assignment/job: 

Note: Please attach Letter of Intent or Purchase Order or certificate of successful completion for 

each project, from the respective Client(s). 

Witness: 

Signature 

Name 

Address 

Date 

Consultant: 

Signature 

Name 

Designation 

Company 

Date 

8.6 EoI Form 4: Comments and Suggestions 

[Suggest and justify here any modifications or improvement to the scope of work, tasks to be 

performed, timeline, deliverables, payment terms etc. to improve performance in carrying out the 

Assignment. The Consultant can suggest deleting some activity or adding another, or proposing a 

different phasing of the activities. Such suggestions should be concise and to the point.] 

(Maximum two pages) 

8.7 EoI Form 5: Approach and Methodology 

[Explain your understanding of the objectives of the Assignment/job, approach to the 

Assignment/job, methodology for carrying out the activities and obtaining the expected output, 

and the degree of detail of such output. You should highlight the problems being addressed and 

their importance, and explain the technical approach you would adopt to address them. You 

should also explain the methodologies you propose to adopt and highlight the compatibility of 

those methodologies with the proposed approach] 

(Maximum two pages) 

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8.8 EoI Form 6: Declaration Letter 

Declaration Letter on official letter head stating the following: 

We are not involved in any major litigation that may have an impact of affecting or 

compromising the delivery of services as required under this contract 

We are not black-listed by any Central / State Government / Public Sector Undertaking in India 

Witness: 

Signature 

Name 

Address 

Date 

Consultant: 

Signature 

Name 

Designation 

Company 

Date 

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