June 2009 - Kitchener Waterloo Aquarium Society

Treasurers’ report read by Brad. Accepted
on a motion made by Zenin, seconded by
Phil. V&C
Signing authorities are currently Brad,
Geoff and Kevin. We need to change them
to Brad, Geoff and Phil. Minutes showing
the new Executive (May General meeting
minutes) and the letter for the bank
(Geoff has) are needed to make the
change. Brad to follow up.
Correspondence – Waterloo Inn has
emailed requesting new pleco(s) to
replace the one that has died. Al has
posted a request on the forum and will
follow up.
Committee Reports
Newsletter (Cam) – Chair absent, no
report.
Webmaster (Phil) – traffic on forum is
slowing down due to the nice weather
(regular trend). Things have settled down
and we hope that a positive focus
continues through the summer.
Our forum license renewal is due by May
31 st , 2009. Zenin motioned that the club
spend the $40.00US to renew the
vBulletin forum support license for the
next 12 months. Seconded by Ryan. V&C
Email from Tracey and Greg Riddell from
Elmira looking to advertise on the
website. Phil has responded suggesting
our Licensed Vendor Section and Geoff
has forwarded the contact information to
Cam for newsletter considerations.
Program (Al) – June; pizza evening,
tank/filter draw, possibly a U of W
researcher. Al will contact Pepi’s about
pizza for 75 people delivered between
7:30 to 7:45 pm. Zenin will bring photo
slide show on a stick and Geoff will
supply the laptop.
September: Phil and Matt on aquarium
photography, October: Kate Gallagher on
Shrimp; November: Jamie McDougall on
running and ordering stock for a LFS;
December: our annual Awards night/
Christmas party, January: Zenin has
posted on the forum that he is looking for
J U N E 2 0 0 9
loach stories and pictures for his
program.
Phil to ask about a longer microphone
cord.
Sue Money announced that Geoff is an
expecting Grandpa. Congratulations to
both of you from KWAS.
Oktoberfish (Al) – First meeting to be
held June 16 th at Al Ridley’s.
Sponsorships for fish show classes will be
opened up on June 1 st . Class sponsorship
will cost $30 per class and Geoff will
maintain the sponsorship listing. Geoff
has contacted the same judges as last year
and they have agreed to participate. Carl
McCleary CDAS has advised us that they
are looking at October 25 th as a date for
CDAS’s auction.
Exchanges (Zenin) – Emailing newsletter
to Canadian clubs and most American
clubs and we are receiving more
newsletters electronically also.
CAOAC (Phil) – Convention reports 80
rooms booked. CAOAC elections will be
held Sunday morning and KWAS has two
votes. Geoff will attend with Phil. We
discussed all contested positions and our
votes have been decided. NOTE – we
have two available CAOAC Rep positions
and only one rep.
Auction (Ed/Jamie) – the split format has
received no negative feedback.
Auctioneers have been asked to use
microphone.
Membership (Mary Lynne) – two family
and one adult renewal. One new family
membership. Do we have a policy for
NSF cheques? Do we get charged? MLL
needs to keep track of number of
members for CAOAC membership and
insurance. We advised MLL of the
elevator at the ARC for bringing all the
newsletters upstairs. MLL asked to
purchase a handcart for transportation of
membership boxes. Approved, she will
bring receipt into Brad. Discussion of
who should receive the KWAS
membership list. Should it go to all
KWAS Executive and BOD members or
just the KWAS Executive and
Membership chair?
Library (Beth and Diane) – chairs absent.
Advise to display books and DVD’s.
Advise of committed funds and keys.
Geoff will email them with information.
Raffle (Quigley’s) – chair absent. Geoff
picked up the balance of items from
Charity, There is not a lot of product
available. We discussed the old policy of
buying goods and a gift cards at different
stores. We discussed a $40 budget per
month if needed.
HAP (Ed) – There is a huge backlog to be
completed.
BAP (Ryan) – Geoff has a box of BAP
documents including a disc with many
files on it. We also received a letter from
the Ottawa Valley Aquarium Society
(Mark Warmington) asking our
permission to use our BAP program as a
guide in revamping their program.
Name That Fish (Zenin) – In June, there
will be one bag o fish and one bag o nonfish.
Show Jar (Anthony) – Chair absent.
Need to confirm the position with
Anthony. A reminder that beanie boxes
are available for $3 each or two for $5.
Lunch Counter (Katie) – Donut crisis!!!
The City of Wtaerloo has written us
asking if we are selling food and drink at
our meetings. We have received
documentation about charges that will
apply due to a conflict with their catering
contract. A suggestion that we ask for
donations for donuts and coffee rather
than charging for it.
Pet Store Liaison (Zenin and Al) – see
Cam’s thread on the forum for pet store
locations.
Calendar (Mary Lynne and Phil) – MLL
passed all responsibility to Phil. We will
be moving forward with this project
regardless of past issues. Phil is expecting
a CD of photos from Brad Smith and
Terry Clements. Phil made arrangements
to schedule shoots of people’s fish.
21