Council Minutes - Town of Cambridge

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COUNCIL MINUTES TUESDAY 20 DECEMBER 2011 FUNCTION ROOM (SWING VIEW) Room Hire – Per Day Room Hire – Per Half Day (maximum 4 hours) $400 $250 Room Hire – Per Hour (minimum 2 hours) $100 Discount Room Hire – registered charitable 30% organisations & community/sporting groups within the Town Exclusive Driving Range Bay Use (5 bays per $200 hour) VALUE ADD PACKAGES Golf Plus $1,399 Golf Plus Lite $699 Practice Plus $1,399 Practice Plus Lite $699 Range Plus $1,399 Range Plus Lite $699 Lesson Plus $899 Lesson Plus Lite $599 (ii) the Chief Executive Officer be delegated authority by an ABSOLUTE MAJORITY to amend the fee schedule for the Wembley Golf Course to undertake promotional offers, charity events and other concessional rates in accordance with Section 6.12 of the Local Government Act 1995; (iii) the intention to impose the above charges at the Wembley Golf Course and the effective date be advertised in accordance with Section 6.19 of the Local Government Act 1995. (iv) a further report be presented to Council in April 2012 in relation to other possible pricing models for the Wembley Golf Course Carried by an ABSOLUTE MAJORITY 8/0 H:\CEO\GOV\COUNCIL MINUTES\11 MINUTES\DECEMBER 2011\C CR.DOCX 191
COUNCIL MINUTES TUESDAY 20 DECEMBER 2011 CR11.164 SURF CLUB BUILDING AND COMMERCIAL DEVELOPMENT AND WEMBLEY GOLF COURSE HOSPITALITY DEVELOPMENT - TENDER T37-11 HOSPITALITY LEASING SPECIALIST PURPOSE OF REPORT: To select a preferred Hospitality Leasing Specialist for both the Surf Club Building and Commercial Facilities Development and Wembley Golf Course Hospitality Development projects. BACKGROUND: Expressions of Interest (EOI) were sought in May 2011 from firms to provide advice for the hospitality development proposed for the Surf Club Building and Commercial Facilities Development at City Beach and Hospitality Development at Wembley Golf Course. Due to the relatively small number of suppliers, it was decided to appoint one consultant for both projects, however, costs will be tracked against each project individually. Only one of the select tenders submitted a formal tender. The tender offer could not be reconciled with the scope of works required in the specification. Further interviews with the single tenderer resulted in a small reduction in the tender price, but it was still far short of the value for money expectations. It was deemed not suitable. The Local Government (Functions and General) Regulations provides that Tenders need not be publicly invited within a 6 month period of last calling for tenders and no suitable tenderer was contracted (Regulation 11 (2) (c) (i) refers). Subsequent to the tender being rejected, two other potential suppliers have been drawn to the attention of the Town who appear to have the capability to undertake the work to the desired standard. A select tender was sought from these suppliers as well as the original single tenderer based on a more refined scope of work. One potential supplier decided not to submit a tender, leaving two tenders to assess. DETAILS: Basis of Works Each project is anticipated to have two distinct phases - the first being development of a business case which determines the scale of the project and then the second phase being the detail design and construction of the works. The second phase of the project is dependent on the business case developed and Council decision to proceed. The tender is structured such that pricing is certain for both phases of work, however, the Town is not bound to commit to the second phase of the project. Tender Submissions The selection of the Hospitality Leasing Specialist for this project is largely based on an assessment of their hospitality experience, ability to develop robust business case models, industry contacts and/or experience in securing operators and ability to work within the team to H:\CEO\GOV\COUNCIL MINUTES\11 MINUTES\DECEMBER 2011\C CR.DOCX 192
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Council Minutes 20 December 2011
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Council Minutes - Town of Cambridge

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