Council Minutes - Town of Cambridge

COUNCIL MINUTES
TUESDAY 20 DECEMBER 2011
POLICY/STATUTORY IMPLICATIONS:
2.1.24 – Conduct of Special Events, Concerts, Parties and Large Public Events.
FINANCIAL IMPLICATIONS:
Hire Charges are approximately $3,000 and an appropriate bond of $5,000 will be applicable.
A stall holder fee would also be applicable to each of the various display stands and vendors.
STRATEGIC DIRECTION:
The SIDS and Kids Sunshine Beach Run supports a number of the key priority areas in the
Town's 2009-2020 Strategic Plan, including:
Planning for our Community; and
Delivery Our Services
COMMUNITY CONSULTATION:
The IKE proposal has been assessed under the Town's Community Consultation Policy. In
accordance with the assessment criteria, it was rated at the Inform level.
It is recommended that the following community consultation methods are undertaken to
include but are not limited to:
Letter Box drop to nearby residents 14 days prior to event
Written notification to those clubs and businesses in close proximity to the event
Public notification at the site 14 days prior to the event
Statutory compliance; and
Advertisements in local newspaper.
SUMMARY:
IKE has written to the Town requesting the approval to conduct the Sids and Kids Sunshine
Beach Run at City Beach on Sunday 12 February 2012 and in 2013 and 2014. The Town has
met representatives from IKE and outlined the necessary requirements for an event this size to
gain the approval from Council. IKE has provided the majority of the information.
It is recommended that approval is granted for the event on Sunday 12 February 2012 subject
the signing of a MOU. It is recommended that before approving a similar event in 2013 and
2014, an evaluation is undertaken and a further report be presented to Council.
ATTACHMENTS:
1. Event Overview, including site map.
H:\CEO\GOV\COUNCIL MINUTES\11 MINUTES\DECEMBER 2011\C CR.DOCX 181