Council Minutes - Town of Cambridge

More documents

Recommendations

Info

COUNCIL MINUTES TUESDAY 20 DECEMBER 2011 CR11.162 PROPOSED 'SIDS AND KIDS SUNSHINE BEACH RUN' AT CITY BEACH PURPOSE OF REPORT: To seek Council's support for the conduct of the 'Sids and Kids Sunshine Beach Run' at City Beach on Sunday 12 February 2012. BACKGROUND: I Katcher Events (IKE) have written to Council seeking support for the conduct of the inaugural 'Sids and Kids Sunshine Beach run' to be held at City Beach on Sunday 12 February 2012. The purpose of the event is to raise funds for the WA SIDS and KIDS Association. IKE is a Perth based event Management Company specialising in the design and production of corporate events. DETAILS: IKE originally approached the Town in September 2011, seeking permission to conduct the ‘Sids and Kids Sunshine Beach Run’ on Sunday 5 February 2012 where the event would commence at Scarborough Beach and then conclude on City Beach and utilise City Beach Oval for a family fun day. It was envisaged that between 3,000 and 5,000 participants would be involved in the event. However, due to the possible redevelopment works of the City Beach oval pavilion, IKE was informed that City Beach Oval would not be available. After further discussions, the event organisers submitted an application for the event to run entirely at City Beach and the adjacent grass foreshore area, with the new proposed date of 12 February 2012, from 8am to 12 noon. The number of participants has been scaled down to approximately 1500-2000. The event would incorporate the charity walk, again followed by a family fun day. The event is supported by the West Coast Eagles and coincides with one of the pre-season training sessions. The Town has met with IKE on 15 November 2011 to discuss the event application. An overview of the event is provided as an Attachment. IKE will provide a deputation at the Community and Resources Committee meeting on 12 December 2011. IKE has requested a 3 year agreement with the Town to ensure the event will continue at City Beach. However, if the event is approved it is recommended that only one year is approved and a review is undertaken after the event. If the event proved to be successful, a further 2 year term could then be examined. Following the meeting with IKE and in accordance with the Town's Policy Number 2.1.19- Conduct of Special Events, Concerts, Parties and Large Public Events, IKE has provided a Traffic Management Plan, Risk Management Plan and other statutory requirements, although more work is required in relation to the Traffic Management Plan. In addition, IKE has support from a number of stakeholders including: 1. City of Perth Surf Lifesaving Club 2. Greenrange Cricket Club H:\CEO\GOV\COUNCIL MINUTES\11 MINUTES\DECEMBER 2011\C CR.DOCX 179
COUNCIL MINUTES TUESDAY 20 DECEMBER 2011 3. Wembley Districts Cricket Club 4. Metropolitan Districts Rifle Association 5. Clancy's Fish Bar 6. South City Beach Kiosk; and 7. Floreat beach Kiosk. The Floreat Surf Life Saving Club have not been contacted as the beach run course now heads 2.5km south from the City of Perth Surf Club towards Swanbourne. Previously the course went north from the City of Perth Surf Club to the Floreat Surf Club. A letterbox drop will also be undertaken by IKE to nearby residents informing them of the event. As part of the event, it is proposed to have the Surf Lifesaving WA helicopter parked on the grassed area, near the Floreat Beach groyne. Surf Lifesaving WA will provide Civil Aviation Safety Authority approval to land the helicopter and necessary risk management practices will be in place. A number of advantages and disadvantages are associated with the IKE event, specifically: Advantages An estimated attendance of between 1500 and 2000 people from all over the Metropolitan Area provides an opportunity to showcase City Beach; Create considerable interest with the media. This will be achieved through the West Coast Eagles supporting the event and public relations firm CPR to handle the PR for the event. It is proposed that radio, print and TV all be utilised to promote the event; and Secondary benefits to local business groups. Disadvantages The actual set-up for the event is very large, they will require access to the beach for 1 day prior to the event to install infrastructure also impacting on the access by other potential clients or users of the beach; The timing of the event falls within the middle of summer when the beach is heavily used and parking operates close to capacity. Due to the size and nature of the event, general access to the beach will be limited (if at all available) Potential for inconvenience to local residents; and Negative publicity if there are any issues with the event The proposed ‘Sids and Kids Sunshine Beach Run’ will have advantages and disadvantages. However, if the event is well managed it could provide the Town and local residents the opportunity to experience an exciting iconic event within Perth. To ensure all the necessary responsibilities (including financial arrangements, insurance arrangements, risk management, traffic management, cleaning, security and consultation) is undertaken a formal Memorandum of Understanding (MOU) between the Town and IKE will be entered into. H:\CEO\GOV\COUNCIL MINUTES\11 MINUTES\DECEMBER 2011\C CR.DOCX 180
Page 1 and 2:
Council Minutes 20 December 2011
Page 3 and 4:
COUNCIL MINUTES TUESDAY 20 DECEMBER
Page 5 and 6:
Page 7 and 8:
Page 9 and 10:
Page 11 and 12:
Page 13 and 14:
Page 15 and 16:
Page 17 and 18:
Page 19 and 20:
Page 21 and 22:
Page 23 and 24:
Page 25 and 26:
Page 27 and 28:
Page 29 and 30:
Page 31 and 32:
Page 33 and 34:
Page 35 and 36:
Page 37 and 38:
Page 39 and 40:
Page 41 and 42:
Page 43 and 44:
Page 45 and 46:
Page 47 and 48:
Page 49 and 50:
Page 51 and 52:
Page 53 and 54:
Page 55 and 56:
Page 57 and 58:
Page 59 and 60:
Page 61 and 62:
Page 63 and 64:
Page 65 and 66:
Page 67 and 68:
Page 69 and 70:
Page 71 and 72:
Page 73 and 74:
Page 75 and 76:
Page 77 and 78:
Page 79 and 80:
Page 81 and 82:
Page 83 and 84:
Page 85 and 86:
Page 87 and 88:
Page 89 and 90:
Page 91 and 92:
Page 93 and 94:
Page 95 and 96:
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103 and 104:
Page 105 and 106:
Page 107 and 108:
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
Page 119 and 120:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128:
Page 129 and 130:
Page 131 and 132: COUNCIL MINUTES TUESDAY 20 DECEMBER
Page 181: COUNCIL MINUTES TUESDAY 20 DECEMBER
Page 225 and 226: COUNCIL 20 DECEMBER 2011 Best Water
Page 227 and 228: COUNCIL 20 DECEMBER 2011 STRATEGIC
Page 229 and 230: COUNCIL 20 DECEMBER 2011 10.3 METRO
Page 231 and 232: COUNCIL 20 DECEMBER 2011 ADMINISTRA
Page 233 and 234:
COUNCIL 20 DECEMBER 2011 (c) (d) (e
Page 235 and 236:
COUNCIL 20 DECEMBER 2011 Discount P
Page 237 and 238:
COUNCIL 20 DECEMBER 2011 A further
Page 239 and 240:
COUNCIL 20 DECEMBER 2011 Amendment
Page 241 and 242:
COUNCIL 20 DECEMBER 2011 (a) (b) (c
Page 243:
COUNCIL 20 DECEMBER 2011 14. CLOSUR
show all

Council Minutes - Town of Cambridge

Create successful ePaper yourself

Delete template?

Save as template?