Exhibit Prospectus - American College of Sports Medicine

Exhibit
Prospectus
Exhibit dates: March 12-14, 2013
Become an exhibitor
with the organization
that sets the standards
in the health and
fitness industry.
Reserve booth space by
December 10, 2012 for
best value!
www.acsmsummit.org

Exhibitors: tap into
a higher class of
health and fitness
professionals.
Exhibiting at ACSM’s Health & Fitness Summit & Exposition
gives your company priceless exposure to the best and
brightest in the field. At ACSM, we don’t just have trainers.
We have club managers who oversee dozens of trainers who, in
turn, work with hundreds of clients. We don’t just have teachers. We
have respected researchers and educators whose opinions influence
several hundred students each year. And we don’t just have
students. We have future leaders and ambassadors whose buying
decisions today will stick with them throughout their promising
careers.
What’s in it for you?
As an exhibitor at the Health and Fitness Summit
and Exposition, your company will receive the
following benefits:
• NEW! Place a full page ad in the onsite
program/exhibit guide—limited availability
• NEW! Opportunity to participate in Passport to
Prizes program (details to follow)
• An opportunity to showcase your products or
services to 900+ attendees with 13.5 hours of
exhibit hall time.
• Pre-registration and final attendee lists with full
addresses
• Company listing and link on ACSM’s web site
• Up to four registrations per company for booth
personnel*, who are welcome to attend sessions
• A listing in the exhibit guide, including complete
contact information and a 25-word company
description (for $50, you can upgrade to a 50-
word description)
• A 10' x 10' carpeted exhibit space with 3' side
drape, 8' back drape and ID sign
* BOOTH PERSONNEL ARE DEFINED AS EMPLOYEES OF THE EXHIBITING COMPANY OR
ORGANIZATION. THERE WILL BE A CHARGE FOR ADDITIONAL REGISTRATIONS. ONLY
PAID REGISTRANTS CAN RECEIVE CONTINUING EDUCATION CREDITS.
Because our influence runs deep, your potential is limitless.
Who attends?
Health/Fitness
Instructor/Personal
Trainer/Student
Club Owner/Manager,
Cardiac Rehab Specialist
and other health care
professionals
Fitness/Wellness
Program Director
Educator
52% 19% 17% 12%
American College of Sports Medicine • 401 West Michigan Street • Indianapolis, IN, 46202-3233 • Fax: (317) 634-7817 • www.acsm.org

Exhibit Hours
Designed to maximize your time with attendees and
minimize your time away from the office, the
Summit offers 13.5 hours for you to be face-to-face
with attendees.
Tuesday, March 12
7:00AM-3:00PM Exhibitor Move In
3:30-5:30PM Exhibits Open/Welcome
Reception in Exhibit Hall
Wednesday, March 13
9:30AM-4:30PM Exhibits Open
Thursday, March 14
9:30AM-2:00PM Exhibits Open
2:00-9:00PM Exhibitor Move Out
Exhibit Fees
If application and deposit are received on or
before December 10, 2012
10' x 10' aisle booths $1250
10' x 10' corner booths $1350
If application and deposit are received after
December 10, 2012
10' x 10' aisle booths $1325
10' x 10' corner booths $1425
Summit Venue
The meeting will take place at Paris Las Vegas.
Sleeping rooms are available $159 on a first-come,
first-served basis, or until February 8, 2013. Make
reservations at www.acsm.org/summit or call (877)
796-2096 and mention ACSM’s Health & Fitness
Summit & Exposition.
Corporate Partnerships
Partnerships are available and include targeted
opportunities such as Presenting Rights to the
exhibit area, keynote speakers, conference socials
and sessions. Tailored partnerships are available
and could include ACSM member promotions and
web advertising. Contact Todd Oliver at (317)
637.9200 ext. 142 or toliver@acsm.org.
Advertising in ACSM’s Health
& Fitness Journal
For advertising schedules and rates, call
Christine Kenney at Lippincott Williams & Wilkins
at (410) 528-4106.
Initial Floor Plan
PREMIER
PRESENTING
eggnutritioncenter.org
SUPPORTING
Sponsors
2010-2012 Exhibitors (companies exhibiting with Summit 5+ years are in bold)
Abbott Nutrition
AC Grace Co
ACSM American Fitness Index
ACSM Store/Healthy Learning
ActiGraph
AthleteInMe, LLC
A T Still University
Backjoy
Ball Dynamics International
Beachbody Team
BiPro USA
Bob’s Red Mill Natural Foods
Body Quest
BOSU
California University of Pennsylvania
Health Science and Sport Studies
Calmoseptine, Inc
Cardiomixes Fitness Music
The Cooper Institute
COSMED
Cranberry Marketing Committee
CZT Machines
Egg Nutrition Center
Egg Whites International
FASEB
Forrest T Jones & Company, Inc
Health Profile Institute, Inc.
Human Kinetics
IDEA
IntelaMetrix
iWorx Systems Inc.
Jelly Belly Candy Company
KLM Orthotic Labs
Lake Region State College
Life University
Lippincott Williams &
Wilkins/WKH
MBT - The Anti-Shoe
Medical Fitness Association
MicroFit, Inc
MINDBODY Inc
Mission Pharmacal Company
ML International
National Association for Health and
Fitness
National Center on Physical
Activity and Disability (NCPAD)
National Dairy Council
NEW-LIFESTYLES Inc
NuStep Inc
Nutra-C
Olympic Granola
Perform Better
Power Systems
Precor
Progressive Health Innovations
Qubit Systems Inc.
Revitalized Body
Savvier Fitness
Skechers
The Sound Body Sound Mind
Foundation
Spidertech Inc
SPRI Products, Inc
Square, Inc
Structure House
TA Sciences
Tamir Kfir – Custom Made Orthotics
TRABOKI
TruDerma
US Figure Skating
University of Houston
University of St. Augustine
VacuMed
Vita Coco
Wellcoaches
Wellsource, Inc
Yamax USA
ZeaVision
American College of Sports Medicine • 401 West Michigan Street • Indianapolis, IN, 46202-3233 • Fax: (317) 634-7817 • www.acsm.org

Things You Need to Know
• Exhibits will be located at Paris Las Vegas in
Concorde AB. The room is carpeted and has a
30-foot ceiling.
• Booths are 10 feet by 10 feet. If you anticipate
that your booth will be taller than eight feet,
please submit your plans to us.
• Booths must be staffed at all times when the
exhibit hall is open. No packing of materials or
dismantling is allowed before 2PM Thursday,
March 14.
• Booths are assigned using a priority point
system based on past participation in ACSM’s
Health & Fitness Summit & Exposition.
• Space assignments will be confirmed in January.
• Freeman is the official decorator and will send
service kits to each company after booth
assignments are made.
• Tables and chairs are not included with the
booth. If needed, they may be ordered from
Freeman.
• In the event of a sell-out, a waiting list will be
established, and openings will be filled based on
receipt of application and deposit. If we are
unable to accommodate, the deposit will be
refunded.
• Children under the age of 18 must wear a badge
and be accompanied by an adult at all times.
Children are not permitted on the exhibit floor
during setup and teardown.
Important Dates
• December 10, 2012 – Deadline to receive
discount on booth space.
• January 10, 2013 – Final booth payment due
• January 2013 – Booths assigned and service kits
sent
• January 18, 2013 – Deadline for exhibit guide
information and descriptions
• February 8, 2013 – Housing deadline
• March 12, 2013 – Exhibitor move-in (7:00AM-
3:00PM); Hall open/welcome reception (3:30-
5:30PM)
• March 13, 2013 – Exhibit Hall Open (9:30AM-
4:30PM)
• March 14, 2013 – Exhibit Hall Open (9:30AM-
2PM); Move-out (2PM)
Another Opportunity to
Exhibit with ACSM
Annual Meeting
May 28-June 1, 2013
Indianapolis, Indiana
5,000+ exercise physiologists, basic & applied
physiologists, scientists in other specialties,
educators, students, physicians and other health
care professionals
For more information on exhibiting, please visit
www.acsm.org/exhibit, or contact Anne Krug at
(317) 637-9200 ext. 135 or akrug@acsm.org
Rules and Regulations
For your planning and protection, please read these carefully. In
addition, plan to share this information with your on-site booth
personnel.
A. THE FOLLOWING PRACTICES ARE EXPRESSLY
PROHIBITED:
1. Canvassing or distribution of any materials outside
the exhibitors’ assigned space (includes hotel rooms
or meeting space)
2. The use of billboard advertisements and/or display of
signs outside the exhibit area
3. Publicizing and/or maintaining any extracurricular
activities, inducements, demonstrations or displays,
away from the exhibit area during hours of the
scientific program or exposition
4. Entry into another exhibitor’s booth without
permission
5. Photographing or examining another exhibitor’s
equipment without permission
6. Use of television equipment without permission from
show management
7. The playing of radios and/or music during show
hours at a volume level distracting to neighboring
exhibitors
8. Videotaping without permission from show
management
9. Subletting of space to another business, firm, or
organization; parent or subsidiary companies
accepted
10. Use of the College insignia
11. Hookup of X-ray machines to full current use, as for
radiographic purposes
12. Demonstrations of extremely noisy or distracting
apparatus
13. Demonstrations and/or entertainment in hospitality
suites, during the hours of the educational sessions
14. Dismantling of displays prior to the exhibition’s close
15. Defacing any part of the exhibit building, booth
equipment, show equipment, or show decor
16. Any other behavior deemed inappropriate or
detrimental to ACSM or other exhibitors
ACSM reserves the right to remove exhibitors and their
accompanying exhibit material from the show floor in
the event that an activity or presentation of product is
deemed, in ACSM’s sole discretion, inappropriate or
detrimental to the professional nature of the exhibition.
Exhibitors and their representatives shall at all times
conduct themselves in a professional manner and
shall not disparage or libel fellow exhibiting
companies, member companies, ACSM or the
employees of aforementioned organizations, or
engage in other activities detrimental to the event.
If exhibitors do engage in any prohibited conduct,
ACSM reserves the right to cancel the exhibitor’s
space without further notice and without obligation to
refund moneys previously paid and to re-sell exhibit
space assigned.
B. FIRE, SAFETY AND HEALTH
The exhibitor assumes all responsibility for compliance
with local, city, and state ordinances and regulations
covering fire, safety and health. No flammable
decorations such as crepe paper, tissue paper,
cardboard, or corrugated paper shall be used at any
time. All packing containers, excelsior, etc., must be
removed from the floor by 3:00PM on Tuesday, March
12, 2013. All muslin, velvet, silken or other cloth
decorations must stand a flame proof test as prescribed
by fire ordinances. All materials and fluids which are
flammable are to be kept in safety containers.
C. LIABILITY AND INSURANCE
Although security personnel will be on duty during nonexhibit
hours, it is expressly agreed that the ACSM
and/or the Paris Las Vegas and Freeman Decorating may
take reasonable precautions against damage or loss by
fire, water, storm, strikes or other emergencies, but by
doing so do not guarantee or insure the exhibitors
against loss. All property of the exhibitor remains under
his custody and control in transit to and from the exhibit
hall and while it is in the confines of the exhibit hall.
Neither ACSM, its service contractors, the management
of the Paris Las Vegas, nor any officers, staff members,
or directors of same are responsible for the safety of the
property of exhibitors from theft, damage by fire,
accident, vandalism or other causes.
The exhibitor agrees to indemnify and hold harmless the
American College of Sports Medicine, the Paris Las
Vegas and Freeman Decorating, including the officers,
directors, employees, members, and agents of each,
from any and all damages, liability, expense (including
attorneys fees) out of; (i) the occupancy of space by the
exhibitor, or the exhibitor’s agents or servants, (ii) any
fault or negligence by the exhibitor and/ or, (iii) any
failure on the exhibitor’s part to comply with any of the
covenants, terms and conditions, herein contained, or
otherwise, in each case whether or not such damages,
liability, and expense, are caused by or due to the failure
of the Paris Las Vegas and Freeman Decorating and/or
ACSM to perform any of the covenants herein,
expressed or implied. Upon signing the application, the
exhibitor expressly releases the foregoing institutions,
individuals, and committees from any and all claims for
loss, damage, or injury.
A certificate of insurance naming ACSM and the Paris
Las Vegas as additional insureds for the dates of the
event must be provided to ACSM by the time final
payment is made. Exhibitors will not be allowed on
the show floor without a certificate of insurance on
file.
Addresses
Paris Las Vegas
3655 Las Vegas Blvd South
Las Vegas, NV 89109
American College of Sports Medicine
401 West Michigan Street
Indianapolis, IN 46202
ACSM shall not be held liable for failure to hold ACSM’s
Health & Fitness Summit & Exposition as scheduled.
D. LABOR
Exhibitors are required to observe all contracts in effect
between ACSM, service contractors, hall and the labor
organizations involved.
E. APPLICATION FOR SPACE
Once exhibit space is assigned, and after exhibitors are
notified in writing, the application is considered a
contract. The acceptance of the deposit which
accompanies the application for space does not
constitute acceptance of the application. ACSM reserves
the right to refuse exhibiting companies it deems a
detriment to the success of its exhibition. Certifying
bodies will be prohibited from exhibiting unless an
educational partnership with ACSM has been
established. ACSM reserves the right to make
adjustments in booth assignments deemed necessary.
ACSM reserves the right to reject any applications for
space, in ACSM’s sole discretion (with or without
cause).
F. CANCELLATION AND TERMINATION
ACSM may cancel any accepted application and
terminate an assignment of space (i) for cause, at any
time, or (ii) without cause not less than 60 days prior to
commencement of ACSM’s Health & Fitness Summit &
Exposition.
G. IMAGE/LIKENESS/VOICE RELEASE: I understand and
agree that, as a result of participating in ACSM’s Health
& Fitness Summit & Exposition, my image, likeness or
voice may be recorded by photography, video or other
medium. I hereby grant irrevocable and unrestricted
permission to ACSM and its representatives or
assignees to use my image, likeness or performance in
any medium and for any purpose. I hereby waive any
right to inspect or approve such use or materials. Your
submission of the application form acknowledges
acceptance of these terms.
American College of Sports Medicine • 401 West Michigan Street • Indianapolis, IN, 46202-3233 • Fax: (317) 634-7817 • www.acsm.org

RESERVE YOUR 2013 EXHIBIT BOOTH
SPACE BY DECEMBER 10, 2012 FOR
BEST VALUE!
Payment Worksheet
All booths are 10' X 10'. 50% of full payment is due as a deposit with the contract.
Reserve space by December 10, 2012 to receive discounted rates.
Early Rate Regular Rate
by 12/10/12 after 12/10/12
❑ STANDARD 10 x 10 $1250 $1325
❑ CORNER 10 x 10 1350 1425
❑ 10 x 20 2600 2750
❑ BOOTH COST....................................................................$_________________
❑ OPTIONAL DESCRIPTION UPGRADE ($50).....................$_________________
TOTAL ......................................................$_________________
DEPOSIT AMOUNT................................................................$_________________
PLEASE RETAIN A COPY FOR YOUR RECORDS
Exhibit Space Application
You are hereby authorized to reserve space for our use in the exhibit hall at
ACSM’s Health & Fitness Summit & Exposition. This application is made with
the understanding that the applicant agrees to abide by all regulations outlined in
the exhibit prospectus which becomes part of the accepted contract along with
the other rules and directives which may be used by ACSM in connection with
these educational sessions. ACSM reserves the right to reject any application for
space.
Please list five choices for exhibit space. Since many firms will apply for the
same space, please do not concentrate your choices in one area.
Check which is more important: ❑ Booth type or ❑ location on
exhibit floor.
Choices: 1. _______ 2. _______ 3. ________ 4. _______ 5. ________
Number of booths requested _______
FOR THOSE RESERVING MULTIPLE BOOTHS, PLEASE ATTACH A PHOTOCOPY
OF THE FLOOR PLAN AND HIGHLIGHT YOUR CHOICES.
1) Company name and address as you wish it to appear in the Exhibit Guide.
Firm Name ________________________________________________
Street Address ______________________________________________
City __________________________ State _____ Zip Code __________
Telephone Number ( ) ___________ Fax Number ( ) ___________
E-mail address ______________________________________________
Web Site __________________________________________________
Name of Trade Show Coordinator (person to whom all correspondence and show
kit should be sent)___________________________________________
Name of Contact ____________________________________________
Telephone Number ( ) ___________ Fax Number ( ) ___________
E-mail address ______________________________________________
2) ACSM strives to offer exhibitors the most advantageous location to conduct
business. Please list exhibitors we should avoid placing adjacent to or opposite
your display.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
3) How is your product or service relevant to the professional needs of the
attendee?
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
4) Please provide via email to akrug@acsm.org a brief description of your
products or services for the Exhibit Guide in 25 words or less. Descriptions must
be received by January 18, 2013 to be included in the Exhibit Guide. See
payment worksheet for description upgrade pricing.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Cancellation Policy
Cancellation of booth space must be made in writing. Booths cancelled between
December 4, 2012 and January 5, 2013 will result in forfeiture of the deposit.
Cancellations made after January 5, 2013 will be charged the full booth fee.
Payment Information
Enclosed with this application is a deposit of 50 percent of the total booth cost.
We agree to pay the balance of the space assigned on or before January 5, 2013,
or incur the resulting penalty fees. We understand that failure to submit final
payment by January 5, 2013, will result in cancellation of booth space and
forfeiture of deposit. Advance notice will be given before booth space is cancelled.
Please make checks payable in U.S. dollars only, to American College of Sports
Medicine and forward to: Exhibits Manager, ACSM, Department 6022, Carol
Stream. IL 60122-6022. ($25 fee for returned checks), Federal ID# 23-6390952,
Tel.: (317) 637-9200 Fax: (317) 634-7817. There is a $25 processing fee for wire
transfers.
❑ VISA ® ❑ MasterCard ® ❑ Discover ® ❑ American Express ®
Card #____________________________________________________
Expiration Date: _____/_____ Security Code: |__|__|__|__|
Signature of an authorizing officer: ________________________________
Date: ___________
❑ I am interested in receiving information on advertising opportunities.
❑ I am interested in receiving information regarding corporate partnerships.
American College of Sports Medicine • 401 West Michigan Street • Indianapolis, IN, 46202-3233 • Fax: (317) 634-7817 • www.acsm.org

American College of Sports Medicine
401 West Michigan Street
Indianapolis, IN 46202-3233
(317) 637-9200
Reserve space by December 10, 2012 for best value!
www.acsmsummit.org