Chapter 2 - Crew Administration - Royal Navy PDev Portal

BRd 9615
PART 1
CHAPTER 2
CREW ADMINISTRATION
CONTENTS
Para
0201. Entry Proforma
0202. Risk Assessment
0203. Nominal Lists
0204. Fitness Tests
0205. Transport of Field Guns
0206. RNRMC Field Gun Business Continuity Manager
0207. Sports Lottery & RNRMC Payroll Giving
ANNEXES
Annex 2A Entry Proforma
Annex 2B Risk Assessment Forms (MOD Forms 32 Form 4 and 32 Form 5010a)
Annex 2C Nominal Lists
Annex 2D RNRMC Field Gun Business Continuity Manager Terms of Reference
Annex 2E RNRMC Grant Bid Letter
Annex 2F RNRMC Payroll Giving Form
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PART 1
CHAPTER 2
CREW ADMINISTRATION
0201. Entry Proforma
a. All crews are required to complete an entry proforma forwarded with a covering
letter of intent to participate sent to the Battery Commander by 31 October each year.
A copy of the entry proforma can be found at Annex 2A. The entry proforma is
followed by an entry fee which can be seen in Table 2-1 below. This is to be received
by 31 January each year.
Table 2-1. Entry Fee
b. Crews failing to pay by the nominated date will not be permitted to enter the
competition and those on the Reserve List will be allocated guns as decided by the
Executive Committee.
0202. Risk Assessment
a. All crews are required to conduct a Risk Assessment for their place of training. A
copy of the Risk Assessment form can be found at Annex 2B. The risk assessment
form must be submitted before the date of gun issue. A copy of the risk assessment
must be displayed at the side of the Field Gun Track during training.
Note. It is a legal requirement to provide a completed Risk Assessment and this is the
responsibility of the No1 Trainer and Field Gun Officer. Medical cover MUST be
arranged for each and every track period of training with the gun.
b. For crews who request the loan of a gun outside of the RN Field Gun Competition,
a risk assessment must be made for the venue at which they intend to run. This should
be forwarded to the Battery Commander. No guns will be released until the risk
assessment has been received.
0203. Nominal Lists
Crew
Fee
A Crew £500
B Crew £250
a. Due to the introduction of the Junior Leaders Field Gun Competition there is a
need to de-conflict the personnel who run in a Royal Navy Field Gun Crew with those
who run in a Junior Leaders Field Gun Crew. This is to ensure that no person who has
taken part in a competition run during the RN competition is a member of a Junior
Leaders crew. For this reason FGOs are to submit a nominal list of all crew members
and spare numbers to the Battery Commander’s Assistant no later than 1700
Wednesday evening of Field Gun Week. A form for nominal lists can be found at
Annex 2C.
b. Any spare numbers who subsequently participate in the competition, following
injury to a crew member, are to be reported to the Battery Commander during his brief
at 1200 on the Friday morning of Field Gun Week and at any time thereafter during the
competition as required. Failure to do so may jeopardize a crew’s entry into the Junior
Leaders’ competition. The Executive will decide on a case by case basis on which
firing numbers and extractors may participate in JLFG to ensure strict H&S rules are
observed.
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0204. Fitness Tests
All military personnel associated with a crew which includes running members, spare
numbers, No1 Trainers, Judges and Timekeepers (military), are to be in date for the Royal
Navy Fitness Test by the time they arrive in COLLINGWOOD.
0205. Transport of Field Guns
No1 Trainers and Field Gun Officers are reminded that all RN Field Guns, transported
by road within the UK, must comply with JSP 440 Part 7 Section 7 Chapter 2 as a baseline
measure. It is a legal requirement to act responsibly under UK statutes due to the Royal Navy
12lb Field Gun being classed as a firearm.
0206. RNRMC Field Gun Business Continuity Manager
The Royal Navy Field Gun competition has grown exponentially in both popularity and
participation throughout the early years of the 21 st century. This has culminated with the formal
backing of the Royal Navy and Royal Marines Charity (RNRMC) and the subsequent
advantages that such a generous benefactor affords the community has been recognised by
the renaming of the competition to the ‘RNRMC Field Gun Competition’ (RNRMC FG). The
growth and formalised sponsorship has in turn required an expansion of the committee that
oversees the FG community, including a role for a Business Continuity and events Manager
(BCM). The terms of reference for the BCM can be found at Annex 2D.
0207. Sports Lottery & RNRMC Payroll Giving
The RNRMC Grant money is to help all crews that require support towards
participating in Field Gun and the expenses that go with it. The criteria is listed below but prior
to any team submitting a bid, all teams are to submit in writing their expenses for the last
3 years, regardless of whether an application for grant money is being made, to Anne Carr
(address on grant bid letter). This is to allow the Executive Committee to understand how and
where other support has been gained and also to ensure the grant is distributed to as many
crews as possible. A bid for money is to be applied for in writing using the letter template
attached at Annex 2E and submitted to Anne Carr in hard copy, this will then be presented to
the remainder of the Executive Committee. Deadlines will be published at the Field Gun
meetings also by e-mail as the season progresses. The criteria is as follows:
a. All team members are encouraged to be part of the payroll scheme and this will
assist in future bids and funds towards Field Gun. This is to be sent direct to Anne
Carr at the RNRMC so as not to break Data Protection of Personal Information. The
form attached at Annex 2F is to be printed filled in and the hard copy sent direct to:
Anne Carr
RNRMC
Building 29
HMS EXCELLENT
Whale Island
Portsmouth
Hampshire
PO2 8ER
b. All teams are to state whether they have applied for any other funding from other
sources and how much they have been granted.
c. The funds can only be paid by BACS or cheque to a Welfare or Central Fund not
to an individual.
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d. On successful receipt of a grant a personal letter is to be written to the Naval
Service Amenity Fund Chairman this is to include photographs with the team
displaying the RNRMC Logo/buckets and flags.
e. Use of the RNRMC buckets, collection tins and flags etc are to be used at any
public event.
f. Applications for grants towards kit purchases, sports refreshments and medical
supplies for the week at HMS COLLINGWOOD or training weeks are allowed.
g. No bid will be granted towards travel expenses or subsistence for travel ie the hire
of a mini-bus or towards crew meals.
h. In a Joint/Tri Service team, the bid letter is to clearly state how many personnel
are serving with each of the Services and what application has been made if any, to
the other Service’s Funds.
i. All crews utilising the grant towards kit are to allow the RNRMC logo to be
displayed somewhere on the kit. This can be a small logo so as not to detract from
the design of the kit. For crews that have received sponsorship but would like to utilise
the RNRMC logo on their kit as well should contact Hilary Jukes
(hilary.jukes@rnrmc.org.uk) who will be happy to discuss any issues other sponsors
may have.
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