City Council 10-4-2011.pdf - The City of Titusville, Florida

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FY 2012 budget build, Council elected to utilize a new Strategic Plan facilitator and directed staff to conduct an RFP to solicit bids from various public sector strategic planning consultants. These bids ranged from $5,500 to $19,500. In December of 2010, Council awarded the contract for FY 12 strategic planning services to LEAD Brevard at a cost of $5,500. With their assistance, Council adopted the current formulated Strategic Plan in April 2011 and it was incorporated as part of the FY 12 annual operating budget. Member Pritchett recommended conducting the strategic planning process every other year. She did not feel a lot could change each year and the strategic planning workshops required Council and staff’s time. This could afford an opportunity to save on costs. Member Long supported Member Pritchett’s idea, but she desired building upon the current strategic plan and measuring its success thus far using matrixes and data. Vice-Mayor Johnson supported Member Pritchett and Member Long’s recommendations. Mayor Tulley desired holding the strategic planning sessions every year and using the Florida Institute of Government each time due to their experience and cost savings they afforded to the City. He also desired including more matrixes to measure the success of the prior goals and using the five-year business plan early in the annual planning process, which was introduced during the FY 2010/2011 budget cycle. His thoughts were to have the citizens give their input on the business plan each year that strategic planning sessions were held and for them to have a say on each annual budget prior to the final adoption. Member Burson recommended directing staff to conduct an RFP to solicit bids from various public sector strategic planning consultants. She was interested in different approaches that could be used by various facilitators including any new planning methods used by the Florida Institute of Government. Member Long clarified the cost of the RFP solicitation process was based on staff time. She supported utilizing the services of the Florida Institute of Government and Marilyn Crotty due to her experience and familiarity with the City and that the cost was lower. She reiterated that she desired matrixes and that she wished to build upon the City’s fiveyear business plan. Mayor Tulley, Vice-Mayor Johnson and Member Pritchett supported Member Long’s thoughts if the City were to decide to hold strategic planning sessions each year rather than every other year. Member Pritchett felt that Marilyn Crotty had an excellent ability to facilitate communication. Vice Mayor-Johnson expressed that he supported the aforementioned ideas. Member Pritchett clarified that one of the goals of strategic planning was to receive citizen input during the planning process. Mayor Tulley highlighted the schedule of prior years’ strategic planning sessions. Initially, the first strategic planning sessions began with a meeting with the City Council
and staff so that Council could consider the staff’s point of view or goals. Then, the Council held its own special meeting to review, discuss, and collaborate their own visions, goals, etc. and how they would affect the next year’s budget. Mayor Tulley advised that during his first year as the Mayor, he initiated adding an additional meeting to the strategic planning session schedule to allow input from the citizens early in the process. He advised that the struggle over the prior three years was how to get citizen input early in the process. He reiterated that he desired matrixes to measure the success of the prior goals, using the five-year business plan early in the annual planning process, and getting the most from input by the citizens early in the process. Member Pritchett recommended getting Council’s input on items they did and did not need to focus on, in preparation of a 2012/2013 strategic planning session. She did not like the Council personality profiles analysis that was conducted during the 2011/2012 strategic planning session. Acting City Manager Abbate advised that Marilyn Crotty was knowledgeable with the Florida Bench Marking Consortium and would or may have performance measures used by peer cities that Council might wish to utilize during the 2012/2013 strategic planning process. Mayor Tulley summarized there seemed to be a consensus among Council to conduct the strategic planning session again in 2012/2013, include matrixes and performance data, utilize the five year business plan and citizen input early in the process, use the services provided by the Florida Institute of Government and Marilyn Crotty, and have staff report back to Council. No further discussion ensued. xxx Interlocal Agreement with the County and the City on the Economic Development Zone – Acting City Manager Abbate advised that the City and the County had both adopted tax increment financing (TIF) districts to include the commercial and industrial properties of the North Brevard Area. The purpose of the TIF districts was to provide a funding source for economic development in the North Brevard area. The City and the County proposed an interlocal agreement to provide guidance on the relationship of the City funds with the County funds, the approval of said funds, and the provision of City staff to manage the funds and provide staff to the Board of the Economic Development Zone. At this meeting, the Council would review and consider approval of the interlocal agreement. City Attorney Broome distributed a revised copy of the interlocal agreement to the Council. He highlighted the revisions including new Section No. 7 that addressed termination of the agreement. The section was added due to Council Member Long’s concerns at the regular City Council meeting on September 27, 2011. City Attorney Broome advised that the County Attorney expressed the new section was appropriate. The next revision was made to Section No. 6 D, which read, “As a condition precedent to the District Board’s expenditure of any funds from the City Account, the City must
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City Council 10-4-2011.pdf - The City of Titusville, Florida

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