City Council 10-4-2011.pdf - The City of Titusville, Florida

FY 2012 budget build, Council elected to utilize a new Strategic Plan facilitator and
directed staff to conduct an RFP to solicit bids from various public sector strategic
planning consultants. These bids ranged from $5,500 to $19,500. In December of 2010,
Council awarded the contract for FY 12 strategic planning services to LEAD Brevard at a
cost of $5,500. With their assistance, Council adopted the current formulated Strategic
Plan in April 2011 and it was incorporated as part of the FY 12 annual operating budget.
Member Pritchett recommended conducting the strategic planning process every other
year. She did not feel a lot could change each year and the strategic planning workshops
required Council and staff’s time. This could afford an opportunity to save on costs.
Member Long supported Member Pritchett’s idea, but she desired building upon the
current strategic plan and measuring its success thus far using matrixes and data.
Vice-Mayor Johnson supported Member Pritchett and Member Long’s recommendations.
Mayor Tulley desired holding the strategic planning sessions every year and using the
Florida Institute of Government each time due to their experience and cost savings they
afforded to the City. He also desired including more matrixes to measure the success of
the prior goals and using the five-year business plan early in the annual planning process,
which was introduced during the FY 2010/2011 budget cycle. His thoughts were to have
the citizens give their input on the business plan each year that strategic planning sessions
were held and for them to have a say on each annual budget prior to the final adoption.
Member Burson recommended directing staff to conduct an RFP to solicit bids from
various public sector strategic planning consultants. She was interested in different
approaches that could be used by various facilitators including any new planning methods
used by the Florida Institute of Government.
Member Long clarified the cost of the RFP solicitation process was based on staff time.
She supported utilizing the services of the Florida Institute of Government and Marilyn
Crotty due to her experience and familiarity with the City and that the cost was lower.
She reiterated that she desired matrixes and that she wished to build upon the City’s fiveyear
business plan.
Mayor Tulley, Vice-Mayor Johnson and Member Pritchett supported Member Long’s
thoughts if the City were to decide to hold strategic planning sessions each year rather
than every other year. Member Pritchett felt that Marilyn Crotty had an excellent ability
to facilitate communication. Vice Mayor-Johnson expressed that he supported the
aforementioned ideas.
Member Pritchett clarified that one of the goals of strategic planning was to receive
citizen input during the planning process.
Mayor Tulley highlighted the schedule of prior years’ strategic planning sessions.
Initially, the first strategic planning sessions began with a meeting with the City Council