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City Council 10-4-2011.pdf - The City of Titusville, Florida

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<strong>City</strong> <strong>Council</strong><br />

Special Meeting<br />

October 4, 2011<br />

<strong>The</strong> <strong>City</strong> <strong>Council</strong> <strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Titusville</strong>, <strong>Florida</strong> met in special session on Tuesday,<br />

October 4, 2011 in the <strong>Council</strong> Chamber <strong>of</strong> <strong>City</strong> Hall, 555 South Washington Avenue,<br />

<strong>Titusville</strong>, <strong>Florida</strong>.<br />

xxx<br />

Mayor Jim Tulley called the meeting to order at 5:30 p.m. Those present were Mayor Jim<br />

Tulley, Vice-Mayor Walt Johnson and Members Kathleen Burson, Martha Long, and<br />

Rita Pritchett. Also present were Acting <strong>City</strong> Manager Tom Abbate, <strong>City</strong> Attorney<br />

Richard Broome, and <strong>City</strong> Clerk Wanda Wells. Assistant <strong>City</strong> Clerk Jolynn Donh<strong>of</strong>f<br />

completed the minutes.<br />

xxx<br />

Mayor Tulley advised the purpose <strong>of</strong> the meeting was to conclude the unfinished<br />

business items <strong>of</strong> the regular <strong>City</strong> <strong>Council</strong> meeting on September 27, 2011.<br />

xxx<br />

Pastor Bernard C. Wright, Sr. <strong>of</strong> Bethlehem Baptist Church gave the invocation. Mayor<br />

Tulley then led those present in the Pledge <strong>of</strong> Allegiance to the Flag and he highlighted<br />

the procedure for public comment during the meeting.<br />

Old Business:<br />

xxx<br />

Follow-up to <strong>City</strong> <strong>Council</strong> Discussion on Spaceport Commerce Park – Acting <strong>City</strong><br />

Manager Abbate advised that at the September 13, 2011 <strong>City</strong> <strong>Council</strong> Meeting, a <strong>Council</strong><br />

Member indicated that <strong>City</strong> staff was the originator <strong>of</strong> the proposal for a pad ready site<br />

within the Spaceport Commerce Park and staff championed this concept to the Citizens’<br />

Budget Advisory Committee (CBAC). It was noted that the CBAC made a<br />

recommendation in August/September <strong>of</strong> 2011 to fund this pad ready site through<br />

economic development funds.<br />

During the September 13, 2011 <strong>City</strong> <strong>Council</strong> Meeting, discussion <strong>of</strong> the minutes from the<br />

CBAC were cited as the source to validate that the pad ready site was the desire <strong>of</strong> staff,<br />

which implied that <strong>City</strong> staff was the originator <strong>of</strong> this proposal. At this meeting, it was<br />

explained that it was unknown who was the originator <strong>of</strong> this proposal and whether it was<br />

initiated by the District One County Commissioner, Spaceport Commerce Park<br />

Authority, Economic Development Commission <strong>of</strong> <strong>Florida</strong>’s Space Coast, (EDC), Space<br />

Coast Economic Development Commission (SEDC), Brevard County Staff, or <strong>City</strong> Staff.<br />

Further research was conducted following the regular <strong>City</strong> <strong>Council</strong> meeting <strong>of</strong> September<br />

13, 2011, which was provided in the current report.


Acting <strong>City</strong> Manager Abbate advised that included in the meeting’s agenda package were<br />

the February 14, 2011 minutes <strong>of</strong> the Spaceport Commerce Park Authority Meeting. This<br />

meeting was one month prior to the commencement <strong>of</strong> meetings by the CBAC, which<br />

began on March 3, 2011 and two months prior to the appointment <strong>of</strong> Mr. Curt Leady (the<br />

advocate <strong>of</strong> the pad ready site proposal) to the CBAC on April 26, 2011. <strong>The</strong> CBAC<br />

meeting minutes <strong>of</strong> February 14, 2011 indicated the originator <strong>of</strong> the proposed pad ready<br />

site was the Commerce Park Authority.<br />

Member Long commented on the accessibility <strong>of</strong> reviewing the meeting minutes <strong>of</strong> a few<br />

<strong>of</strong> the aforementioned entities and her understanding <strong>of</strong> the responsibilities and objectives<br />

that she believed were to be carried out independently by the Citizens’ Budget Advisory<br />

Committee (CBAC), since its initial creation. She expressed that the <strong>City</strong> Manager or<br />

<strong>Council</strong> who were affiliated with the Commerce Park Authority or the SEDC could have<br />

used other opportunities to present the proposal for a pad ready site. She did not feel the<br />

recommendation should have been made by the CBAC if it originated by another.<br />

Mayor Tulley clarified that Member Long felt the pad ready site proposal would have<br />

been acceptable to her if the idea had originated solely from the CBAC, not any <strong>of</strong> the<br />

other entities.<br />

Vice-Mayor Johnson commented on his affiliation with the Commerce Park Authority<br />

and previous ideas that were discussed at its meetings. He commented on the CBAC’s<br />

recommendation <strong>of</strong> the pad ready site and advised that he believed that minutes were<br />

available for the Commerce Park Authority meetings.<br />

Member Pritchett clarified whether the recommendation <strong>of</strong> funding a pad ready site<br />

would provide a pr<strong>of</strong>it to an outside organization. Her impression <strong>of</strong> this recommendation<br />

by the CBAC was one <strong>of</strong> excitement and an opportunity for the area. Additionally,<br />

Member Pritchett supported the use <strong>of</strong> funding if it meant a return on investment. She<br />

also emphasized appreciation to the CBAC Members who volunteered their time to the<br />

committee. She was comfortable with the CBAC’s recommendation due to her belief that<br />

the CBAC unanimously recommended the pad ready site.<br />

Member Burson felt the original intention <strong>of</strong> establishing the CBAC was to improve the<br />

budget and make any improvements to the <strong>City</strong>’s budget. She felt the pad ready site<br />

recommendation was an economic development issue, not a budget improvement issue.<br />

Vice-Mayor Johnson felt the mission <strong>of</strong> the CBAC was to provide any recommendations<br />

for improvements.<br />

Member Pritchett commented that the CBAC provided several recommendations during<br />

the FY 2011/2012 budget session and those recommendations should also receive<br />

attention.


Member Long referenced prior documentation and communication between the<br />

Spaceport Commerce Park and the SEDC. She also referenced the CBAC meeting<br />

minutes <strong>of</strong> July 21 st and the CBAC’s compilation <strong>of</strong> recommendations, which were<br />

allegedly based on staff’s wish list. She would have preferred those recommendations, if<br />

they were the SEDC’s or staff’s ideas, to have been recommended by the <strong>City</strong> Manager.<br />

Her main point was to ask what <strong>Council</strong> would like from the CBAC moving forward. She<br />

wanted the CBAC to be independent and not influenced by anyone else.<br />

Mayor Tulley summarized that there seemed to be debate by <strong>Council</strong> whether the CBAC<br />

worked independently. He then read from the CBAC’s mission objective whose copy was<br />

provided to <strong>Council</strong>. In his opinion, he could support a good idea no matter its original<br />

source. Vice-Mayor Johnson and Member Pritchett also shared the same opinion.<br />

Mayor Tulley advised that ultimately, <strong>Council</strong> would make the decisions on these types<br />

<strong>of</strong> issues. He requested that when the CBAC was ready to be reconstituted, their policy<br />

be presented to <strong>Council</strong> to review the mission objectives.<br />

Discussion ensued on the CBAC’s current mission objectives and making changes to the<br />

CBAC’s policy mission upon their reformation.<br />

Member Burson advised that she wanted the CBAC to be the committee that looked over<br />

the <strong>City</strong> Manager’s shoulder and confirm that he did a good job preparing the budget.<br />

Second, she wanted economic development ideas to come solely from individuals<br />

involved with economic development. Third, she wanted the review <strong>of</strong> the <strong>City</strong>’s budget<br />

and improvement recommendations to come solely from the CBAC.<br />

Mayor Tulley requested the CBAC’s mission policy be placed on a future agenda. Acting<br />

<strong>City</strong> Manager Abate advised that it would be placed on the regular <strong>City</strong> <strong>Council</strong> meeting<br />

agenda <strong>of</strong> October 11, 2011.<br />

New Business:<br />

xxx<br />

Strategic Planning – Acting <strong>City</strong> Manager Abbate advised that each year, the <strong>City</strong><br />

<strong>Council</strong> solicited input from both internal and external stakeholders as it refreshed the<br />

<strong>City</strong>’s strategic goals and objectives. This process began in early February and<br />

culminated in April with the adoption <strong>of</strong> the <strong>City</strong>’s Strategic Plan and Areas <strong>of</strong> Emphasis.<br />

This plan then became the cornerstone document used by staff in determining resource<br />

allocation requests and developing performance measures during the subsequent fiscal<br />

year’s budget build.<br />

Acting <strong>City</strong> Manager Abbate highlighted that from FY 2005 through FY 2011, <strong>Council</strong><br />

contracted with the <strong>Florida</strong> Institute <strong>of</strong> Government (FIG) to provide facilitation for the<br />

various workshops, preparing summary reports and completing strategic plan formulation<br />

tasks required to develop each year’s plan. This cost was approximately $2,500. For the


FY 2012 budget build, <strong>Council</strong> elected to utilize a new Strategic Plan facilitator and<br />

directed staff to conduct an RFP to solicit bids from various public sector strategic<br />

planning consultants. <strong>The</strong>se bids ranged from $5,500 to $19,500. In December <strong>of</strong> 20<strong>10</strong>,<br />

<strong>Council</strong> awarded the contract for FY 12 strategic planning services to LEAD Brevard at a<br />

cost <strong>of</strong> $5,500. With their assistance, <strong>Council</strong> adopted the current formulated Strategic<br />

Plan in April 2011 and it was incorporated as part <strong>of</strong> the FY 12 annual operating budget.<br />

Member Pritchett recommended conducting the strategic planning process every other<br />

year. She did not feel a lot could change each year and the strategic planning workshops<br />

required <strong>Council</strong> and staff’s time. This could afford an opportunity to save on costs.<br />

Member Long supported Member Pritchett’s idea, but she desired building upon the<br />

current strategic plan and measuring its success thus far using matrixes and data.<br />

Vice-Mayor Johnson supported Member Pritchett and Member Long’s recommendations.<br />

Mayor Tulley desired holding the strategic planning sessions every year and using the<br />

<strong>Florida</strong> Institute <strong>of</strong> Government each time due to their experience and cost savings they<br />

afforded to the <strong>City</strong>. He also desired including more matrixes to measure the success <strong>of</strong><br />

the prior goals and using the five-year business plan early in the annual planning process,<br />

which was introduced during the FY 20<strong>10</strong>/2011 budget cycle. His thoughts were to have<br />

the citizens give their input on the business plan each year that strategic planning sessions<br />

were held and for them to have a say on each annual budget prior to the final adoption.<br />

Member Burson recommended directing staff to conduct an RFP to solicit bids from<br />

various public sector strategic planning consultants. She was interested in different<br />

approaches that could be used by various facilitators including any new planning methods<br />

used by the <strong>Florida</strong> Institute <strong>of</strong> Government.<br />

Member Long clarified the cost <strong>of</strong> the RFP solicitation process was based on staff time.<br />

She supported utilizing the services <strong>of</strong> the <strong>Florida</strong> Institute <strong>of</strong> Government and Marilyn<br />

Crotty due to her experience and familiarity with the <strong>City</strong> and that the cost was lower.<br />

She reiterated that she desired matrixes and that she wished to build upon the <strong>City</strong>’s fiveyear<br />

business plan.<br />

Mayor Tulley, Vice-Mayor Johnson and Member Pritchett supported Member Long’s<br />

thoughts if the <strong>City</strong> were to decide to hold strategic planning sessions each year rather<br />

than every other year. Member Pritchett felt that Marilyn Crotty had an excellent ability<br />

to facilitate communication. Vice Mayor-Johnson expressed that he supported the<br />

aforementioned ideas.<br />

Member Pritchett clarified that one <strong>of</strong> the goals <strong>of</strong> strategic planning was to receive<br />

citizen input during the planning process.<br />

Mayor Tulley highlighted the schedule <strong>of</strong> prior years’ strategic planning sessions.<br />

Initially, the first strategic planning sessions began with a meeting with the <strong>City</strong> <strong>Council</strong>


and staff so that <strong>Council</strong> could consider the staff’s point <strong>of</strong> view or goals. <strong>The</strong>n, the<br />

<strong>Council</strong> held its own special meeting to review, discuss, and collaborate their own<br />

visions, goals, etc. and how they would affect the next year’s budget. Mayor Tulley<br />

advised that during his first year as the Mayor, he initiated adding an additional meeting<br />

to the strategic planning session schedule to allow input from the citizens early in the<br />

process. He advised that the struggle over the prior three years was how to get citizen<br />

input early in the process. He reiterated that he desired matrixes to measure the success <strong>of</strong><br />

the prior goals, using the five-year business plan early in the annual planning process, and<br />

getting the most from input by the citizens early in the process.<br />

Member Pritchett recommended getting <strong>Council</strong>’s input on items they did and did not<br />

need to focus on, in preparation <strong>of</strong> a 2012/2013 strategic planning session. She did not<br />

like the <strong>Council</strong> personality pr<strong>of</strong>iles analysis that was conducted during the 2011/2012<br />

strategic planning session.<br />

Acting <strong>City</strong> Manager Abbate advised that Marilyn Crotty was knowledgeable with the<br />

<strong>Florida</strong> Bench Marking Consortium and would or may have performance measures used<br />

by peer cities that <strong>Council</strong> might wish to utilize during the 2012/2013 strategic planning<br />

process.<br />

Mayor Tulley summarized there seemed to be a consensus among <strong>Council</strong> to conduct the<br />

strategic planning session again in 2012/2013, include matrixes and performance data,<br />

utilize the five year business plan and citizen input early in the process, use the services<br />

provided by the <strong>Florida</strong> Institute <strong>of</strong> Government and Marilyn Crotty, and have staff report<br />

back to <strong>Council</strong>. No further discussion ensued.<br />

xxx<br />

Interlocal Agreement with the County and the <strong>City</strong> on the Economic Development Zone<br />

– Acting <strong>City</strong> Manager Abbate advised that the <strong>City</strong> and the County had both adopted tax<br />

increment financing (TIF) districts to include the commercial and industrial properties <strong>of</strong><br />

the North Brevard Area. <strong>The</strong> purpose <strong>of</strong> the TIF districts was to provide a funding source<br />

for economic development in the North Brevard area. <strong>The</strong> <strong>City</strong> and the County proposed<br />

an interlocal agreement to provide guidance on the relationship <strong>of</strong> the <strong>City</strong> funds with the<br />

County funds, the approval <strong>of</strong> said funds, and the provision <strong>of</strong> <strong>City</strong> staff to manage the<br />

funds and provide staff to the Board <strong>of</strong> the Economic Development Zone. At this<br />

meeting, the <strong>Council</strong> would review and consider approval <strong>of</strong> the interlocal agreement.<br />

<strong>City</strong> Attorney Broome distributed a revised copy <strong>of</strong> the interlocal agreement to the<br />

<strong>Council</strong>. He highlighted the revisions including new Section No. 7 that addressed<br />

termination <strong>of</strong> the agreement. <strong>The</strong> section was added due to <strong>Council</strong> Member Long’s<br />

concerns at the regular <strong>City</strong> <strong>Council</strong> meeting on September 27, 2011. <strong>City</strong> Attorney<br />

Broome advised that the County Attorney expressed the new section was appropriate.<br />

<strong>The</strong> next revision was made to Section No. 6 D, which read, “As a condition precedent to<br />

the District Board’s expenditure <strong>of</strong> any funds from the <strong>City</strong> Account, the <strong>City</strong> must


approve the Economic Development Plan in its initial form and all amendments to such<br />

plan.”<br />

Member Long commented on Section No. 4. She also commented on whether the <strong>City</strong><br />

could put itself in a position <strong>of</strong> debt if it pledged future TIF revenue funds for future<br />

bonds and payment <strong>of</strong> bond obligations if TIF revenues were not as expected.<br />

Planning and Growth Management Director Courtney Barker advised the <strong>City</strong> would be<br />

required to take over bond payment obligations, but as with the Community<br />

Redevelopment Agency, it did not allow debt to exceed 50% <strong>of</strong> the obligations. <strong>The</strong> <strong>City</strong><br />

would be cognizant <strong>of</strong> these matters and the <strong>Council</strong> would have to approve such bonds.<br />

Member Long clarified the rationale for having <strong>City</strong> staff provide the administrative<br />

functions for the economic development zone interlocal agreement. She also expressed<br />

concern on staff’s workload due to the scope <strong>of</strong> administrative responsibility was not yet<br />

determined.<br />

Planning and Growth Management Director Barker commented that Brevard County’s<br />

main <strong>of</strong>fices and the Economic Development Commission’s (EDC) <strong>of</strong>fice was in South<br />

Brevard County. She expressed using local staff would provide continuity and<br />

coordination by staff who worked locally, had knowledge <strong>of</strong> nearby properties, and<br />

desired the growth <strong>of</strong> North Brevard County. Additionally, staff <strong>of</strong>ten collaborated and<br />

participated in regional projects with other municipalities such as the Transportation<br />

Planning Organization (TPO). Many projects were the result <strong>of</strong> regional collaboration.<br />

<strong>The</strong> interlocal agreement would not be much different.<br />

Vice-Mayor Johnson supported using local staff or <strong>City</strong> staff to provide administrative<br />

support, which he believed would be advantageous and allow North Brevard to maintain<br />

control <strong>of</strong> the funds allocated for North Brevard County. Furthermore, he advised there<br />

was a precedence <strong>of</strong> regional collaboration. One example was Knight Armament.<br />

Locally, the Space Coast Economic Development Commission (SEDC) worked and<br />

collaborated with other organizations further away to bring this business to the north area<br />

<strong>of</strong> the County.<br />

Mayor Tulley clarified there were no public speaking cards submitted on the item.<br />

Member Burson advised that she was uncomfortable with these issues due to the annual<br />

SEDC contract renewal was not yet determined and the areas affected by the economic<br />

development zone included areas other than the <strong>City</strong>.<br />

Member Pritchett supported having <strong>City</strong> staff serve as the administrative support to the<br />

economic development zone. Second, she commented that the word “may” could be used<br />

in the proposed agreement to solve the issues related to staff support.<br />

Mayor Tulley advised that staff’s administrative work requirement could be minimal for<br />

the initial few years until the desired results <strong>of</strong> the economic development began to be


ealized. He recommended adding an equitable provision to the agreement that provided,<br />

“At such time those funds become available the <strong>City</strong> staff time would be reimbursed by<br />

the North Brevard Economic Development Zone.”<br />

In Section No. 6, Mayor Tulley requested adding an additional paragraph that provided<br />

and would “restrict the use <strong>of</strong> <strong>City</strong> funds to subsidize individual private enterprises<br />

without explicit <strong>City</strong> <strong>Council</strong> approval.” He felt governments should support building<br />

infrastructure and dollars that were used should be used for infrastructure that was<br />

friendly to all businesses, not just one or a few.<br />

Vice-Mayor Johnson commented on his understanding <strong>of</strong> Mayor Tulley’s request to add<br />

a new paragraph under Section No. 6. He did not agree with the additional language<br />

<strong>of</strong>fered by Mayor Tulley as he felt that it would eliminate the economic development<br />

process. Economic development required a variety <strong>of</strong> enticements.<br />

Mayor Tulley felt there could be better methods to promote economic development that<br />

did not involve competition. He desired the <strong>City</strong> or the North Brevard Area to be the<br />

premier entrepreneurial incubation and start-up place for many new small businesses that<br />

would synergize with one another and bring growth to the area. He also desired using<br />

funds to leverage this type <strong>of</strong> activity. To express his ideas, Mayor Tulley advised that<br />

the successful area <strong>of</strong> Silicon Valley in California began in this fashion.<br />

Planning and Growth Management Director Barker <strong>of</strong>fered a language amendment to the<br />

proposed interlocal agreement, under Section No. 6, paragraph A, “<strong>The</strong> District Board<br />

shall seek <strong>City</strong> <strong>Council</strong> approval <strong>of</strong> any cash expenditure exceeding $50,000 payable<br />

annually from the <strong>City</strong> Account with the exception <strong>of</strong> cash incentives to a private<br />

enterprise in which the entire expenditure must be approved by <strong>City</strong> <strong>Council</strong>.”<br />

Mayor Tulley and Vice-Mayor Johnson supported the revised language recommendation<br />

provided by Planning and Growth Management Barker.<br />

Member Burson clarified how the recommended language <strong>of</strong>fered by Planning and<br />

Growth Management Director Barker would work.<br />

Mayor Tulley requested <strong>City</strong> Attorney Broome restate the language amendment <strong>of</strong>fered<br />

by Planning and Growth Management Director Barker under Section No. 6, paragraph A.<br />

<strong>City</strong> Attorney Broome advised the language included “<strong>The</strong> District Board shall seek <strong>City</strong><br />

<strong>Council</strong> approval <strong>of</strong> any cash expenditure exceeding $50,000 payable annually from the<br />

<strong>City</strong> Account with the exception <strong>of</strong> cash incentives to a private enterprise, which shall<br />

require the approval <strong>of</strong> <strong>City</strong> <strong>Council</strong>.”<br />

Motion:<br />

Member Pritchett moved to approve the proposed Interlocal Agreement with the County<br />

and the <strong>City</strong> on the Economic Development Zone with the <strong>City</strong> Attorney’s changes, with<br />

the amendment that Planning and Growth Management Director Barker read in Item


(Section) No. 6 A, and the amendment in Section No. 6 E, “<strong>The</strong> economic development<br />

staff <strong>of</strong> the <strong>City</strong>, as designated by the <strong>City</strong> Manager, shall serve,,,”, and the <strong>City</strong> staff will<br />

receive compensation from the County as the funds picked up.<br />

Member Burson believed that Member Pritchett meant to use the words “may serve” in<br />

Section No. 6 E. <strong>of</strong> her motion.<br />

<strong>City</strong> Attorney Broome advised that he believed Member Pritchett intended to use the<br />

word, “may”.<br />

Mayor Tulley advised that he believed Member Pritchett did use the word “may”.<br />

Vice-Mayor Johnson seconded the motion.<br />

Member Long asked whether <strong>City</strong> Attorney Broome could <strong>of</strong>fer a language change<br />

suggestion to Section No. 4 that would permit the <strong>City</strong> to have the option whether it<br />

would transfer TIF funds to the trust fund.<br />

Under Section No. 4, in the first sentence, <strong>City</strong> Attorney Broome <strong>of</strong>fered, “<strong>The</strong> <strong>City</strong><br />

agrees to annually review and approve the District’s budget concerning the expenditure<br />

<strong>of</strong> <strong>City</strong> funds and transfer for deposit into the <strong>City</strong> Account that portion <strong>of</strong> the dedicated<br />

increment value <strong>of</strong> ad valorem taxes determined under the <strong>City</strong> tax increment ordinance<br />

as approved by the <strong>City</strong>.”<br />

Member Long asked whether Member Pritchett would accept a friendly amendment to<br />

the motion on the floor that provided that annually, the <strong>City</strong> would have a decision in the<br />

TIF funds that would be transferred.<br />

Member Pritchett declined the friendly amendment requested by Member Long.<br />

Member Burson clarified how the trust fund would be organized and used according to<br />

the terms in the proposed interlocal agreement.<br />

Vice-Mayor Johnson read aloud Section No. 3; paragraph No. 2 in the proposed<br />

agreement, which he believed would provide comfort to the <strong>Council</strong>. <strong>The</strong> language<br />

provided the <strong>City</strong> would have control <strong>of</strong> its funds.<br />

Mayor Tulley advised that the County would provide more funds than the <strong>City</strong> and he<br />

was comfortable with the controls <strong>of</strong> the agreement, based on the motion made by<br />

Member Pritchett.<br />

Member Long advised that she would vote no on the pending motion due to she felt the<br />

<strong>City</strong> did not have enough experience in making these types <strong>of</strong> agreements, there was no<br />

plan, the Board was not yet established, there could be bonding and liability issues,<br />

staff’s time would be required, etc.


<strong>The</strong> roll call was:<br />

Member Pritchett<br />

Vice-Mayor Johnson<br />

Mayor Tulley<br />

Member Long<br />

Member Burson<br />

Yes<br />

Yes<br />

Yes<br />

No<br />

Yes<br />

<strong>The</strong> motion carried 4-1 with Member Long in objection.<br />

xxx<br />

Petitions and Requests from the Public Present (Open Forum) –<br />

Giles Malone advised that he was a chair <strong>of</strong> the Brevard County Tourism and<br />

Development <strong>Council</strong> and a partner <strong>of</strong> a company that produced special events. He<br />

advised that his company produced successful quality events and his company owned the<br />

Space Coast State Fair event, which he proposed to hold at Sand Point Park in <strong>Titusville</strong><br />

on November <strong>10</strong>-13 and November 17-20, 2011. He commented on the events <strong>of</strong> the fair,<br />

the anticipated attendance on the various days the fair would be held, parking, busing in<br />

senior citizens, student volunteers, admission prices, etc.<br />

Mayor Tulley clarified where and how Mr. Malone proposed to hold several <strong>of</strong> the fair’s<br />

events including the motor-cross show, concerts, etc.<br />

Acting <strong>City</strong> Manager Abbate advised that staff was working with Mr. Malone’s company<br />

and Brevard County to address the proposal <strong>of</strong> holding the Space Coast State Fair at Sand<br />

Point Park. It was summarized that a site plan, a memo <strong>of</strong> understanding, limiting the fair<br />

to five days, security, costs, etc. were items that were still pending and being addressed.<br />

Mayor Tulley clarified the number <strong>of</strong> days that Mr. Malone wished to hold the fair was<br />

reduced from eleven days to eight days, in order for it to be financially feasible for the<br />

company who owned the fair business, which was North America Midway<br />

Entertainment.<br />

Member Pritchett clarified whether it was possible to allow Mr. Malone to hold the fair<br />

for eight days and any impacts that could result. She and Member Long supported<br />

holding the fair in <strong>Titusville</strong>.<br />

Member Burson clarified the fair’s proposed schedule, Mr. Malone’s experience with fair<br />

company contractors and certain fair events, her concern for fair animals, and what the<br />

details <strong>of</strong> the fair’s events included. She also supported working with the fair<br />

representatives and encouraged having the fair held in the <strong>City</strong>.<br />

Vice-Mayor Johnson clarified the Birds <strong>of</strong> Prey exhibit was the Wilson’s Birds <strong>of</strong> Prey<br />

show.


Planning and Growth Management Director Courtney Barker clarified that Mr. Malone<br />

was agreeable with the costs required by the Police and Fire Departments.<br />

Acting <strong>City</strong> Manager Abbate advised staff would report back to <strong>Council</strong> once the various<br />

aspects were addressed including a site plan, memo <strong>of</strong> understanding that addressed<br />

responsibilities and costs, etc.<br />

North Brevard County Parks and Recreation Commission Director Terry Lane<br />

highlighted the few permits that were required by the County and the <strong>City</strong> for the event<br />

and that he would attend the upcoming <strong>Council</strong> meeting when the Space Coast State Fair<br />

was a scheduled agenda item.<br />

xxx<br />

Curt Leady felt that the objectives and work by the Citizens’ Budget Advisory<br />

Committee was misunderstood. He desired to come back at a future <strong>Council</strong> meeting<br />

where the <strong>Council</strong> would discuss the committee, to speak on its behalf.<br />

Mayor and <strong>Council</strong> Reports:<br />

Mayor James H. Tulley, Jr. Report – Mayor Tulley provided a written report.<br />

xxx<br />

xxx<br />

Mayor Tulley advised that he recently attended a <strong>Florida</strong> League <strong>of</strong> Cities legislative<br />

committee meeting on growth management. <strong>The</strong>re, a legal matter regarding another<br />

<strong>Florida</strong> city’s bonding <strong>of</strong> public infrastructure based on a development project was<br />

discussed. He advised that he shared the information with the Legal Department upon his<br />

return.<br />

xxx<br />

Regarding the Space Coast Economic Development Commission (SEDC), Mayor Tulley<br />

advised that since there were not too many members in his opinion, he visited each <strong>of</strong><br />

them personally to get their input on <strong>Council</strong>’s recent discussion <strong>of</strong> the organization. He<br />

wanted to get this input before <strong>Council</strong> discussed the SEDC at their future meetings.<br />

xxx<br />

North Brevard Commission on Parks & Recreation - <strong>Council</strong> Member Rita Pritchett -<br />

Member Pritchett advised that at the North Brevard Parks & Recreation meeting held on<br />

September 8, 2011, the Commission discussed an upcoming race at the Chain <strong>of</strong> Lakes<br />

Park with an incredible turnout <strong>of</strong> runners expected, and upcoming mullet festival, a state<br />

fair in the <strong>City</strong> in November, a crafts show at Fox Lake Park on November 19, 2011, and<br />

trees that were planted in the dog area at Marina Park.


xxx<br />

Student Advsiory <strong>Council</strong> - <strong>Council</strong> Member Rita Pritchett - Member Pritchett advised<br />

that at the Student Advisory meeting held on September 18, 2011, a new member was<br />

introduced and the students discussed and worked on a plan to hold a leadership seminar<br />

in 2012. She advised the members on the Student Advisory <strong>Council</strong> were very bright and<br />

enthusiastic about their projects. She would report back to <strong>Council</strong> with more details<br />

about the upcoming student leadership seminar as they were revealed.<br />

xxx<br />

<strong>City</strong> Manager’s Report – Acting <strong>City</strong> Manager submitted <strong>City</strong> Manager Mark Ryan’s<br />

report.<br />

xxx<br />

Establishment <strong>of</strong> <strong>City</strong> <strong>Council</strong> Workshops/Special Meetings – Four subjects were listed<br />

on the <strong>City</strong> Manager’s Report that <strong>Council</strong> previously expressed holding special meetings<br />

on. <strong>The</strong>se were<br />

• Medicare Supplemental Insurance for Municipal Retirees<br />

• Planned Industrial Development Regulations<br />

• Riverfront Acquisition<br />

• Space Coast Economic Development Commission<br />

Acting <strong>City</strong> Manager Abbate advised that at the regular <strong>City</strong> council meeting on<br />

September 27, 2011 at 6:30 p.m., the <strong>Council</strong> authorized a special meeting on October<br />

18, 2011 at 5:30 p.m. to discuss the Space Coast Economic Development Commission<br />

(SEDC). He requested whether the <strong>Council</strong> desired authorizing additional special<br />

meetings to discuss the remainder <strong>of</strong> these subjects.<br />

Mayor Tulley clarified that the employee benefits consulting firm <strong>of</strong> Bush Robinson was<br />

working on the Medicare issue and it would be wise to wait for their pending report.<br />

Vice-Mayor Johnson recommended combining the Planned Industrial Development<br />

Regulations and the SEDC at the previously scheduled meeting on October 18, 2011 at<br />

5:30 p.m.<br />

Mayor Tulley summarized that <strong>Council</strong> seemed agreeable with Vice-Mayor Johnson’s<br />

recommendation. He also commented that there were many pressing issues and the<br />

opportunity to discuss the Riverfront Acquisition would have to wait until other issues<br />

were addressed.<br />

Member Pritchett recommended focusing on cost saving opportunities with Medicare<br />

supplemental insurance early in the process, not when the annual renewal was due to<br />

occur.<br />

xxx


<strong>Titusville</strong> Housing Authority – Acting <strong>City</strong> Manager Abbate advised that included in the<br />

agenda package was correspondence from Mr. Bob Lambert, Executive Director <strong>of</strong> the<br />

Housing Authority <strong>of</strong> the <strong>City</strong> <strong>of</strong> <strong>Titusville</strong> indicating that Housing Authority Board<br />

Members Judith Pobjecky and Keith Cox have resigned. <strong>The</strong>se resignations reduced the<br />

membership <strong>of</strong> the <strong>Titusville</strong> Housing Authority Board to five members. Mr. Lambert<br />

inquired whether the Mayor and <strong>City</strong> <strong>Council</strong> desired soliciting applications to appoint<br />

new members to the Housing Authority or allow the membership <strong>of</strong> the board to be<br />

reduced to five members.<br />

Mayor Tulley commented on a recent discussion that he had with Mr. Lambert. He<br />

desired bringing in two new members to mitigate any other members who could resign in<br />

future years due to they had been serving a while. <strong>The</strong> rest <strong>of</strong> <strong>Council</strong> supported Mayor<br />

Tulley’s recommendation.<br />

Mayor Tulley requested the two vacant member positions on the <strong>Titusville</strong> Housing<br />

Authority to be advertised. <strong>The</strong>re was no objection from <strong>Council</strong>.<br />

<strong>City</strong> Manager Evaluation Process – Deferred until <strong>City</strong> Manager Ryan returned.<br />

<strong>The</strong> following were for informational items:<br />

xxx<br />

xxx<br />

• Response to FY 2012 Budget Public Hearing Advertisement Issue<br />

• Draft General Management Plan and Environmental Impact Statement for the<br />

Canaveral National Seashore<br />

• 2011 <strong>Florida</strong> League <strong>of</strong> Cities Legislative Conference - November 17 - 18, 2011,<br />

at the Hyatt Regency Orlando International Airport Hotel.<br />

• Marina Park Enhancement<br />

• Max Brewer Causeway Bridge Enhancement<br />

• State Road 50 Milling and Resurfacing Project<br />

• Willow Creek Community Development District Meeting Program<br />

• Open House Party Legislation<br />

• Interim Fire Chief - Mike Woodward, Operations Chief in the <strong>Titusville</strong> Fire &<br />

Emergency Services<br />

• <strong>Titusville</strong> Municipal Marina – NPDES Inspection<br />

• FY 2011-2012 CDBG & HOME Action Plan<br />

• Boards and Commissions Recognition Ceremony - Tuesday, December 6, 2011,<br />

La Cita Country Club, 6:30 p.m.<br />

Mayor Tulley commented on the State Road 50 Milling and Resurfacing Project and<br />

asked whether there was any concern regarding the plans to eliminate on-street parking<br />

and install a bike lane as part <strong>of</strong> the project. Acting <strong>City</strong> Manager Abbate advised that he<br />

or <strong>City</strong> Manager Ryan would report back with the information requested.


Member Burson requested knowing whether there were any businesses that were<br />

concerned with the removal <strong>of</strong> the on-street parking within the State Road 50 Milling and<br />

Resurfacing Project.<br />

Mayor Tulley advised that he did not know the details whether there were any businesses<br />

that were concerned with the removal <strong>of</strong> the on-street parking within the State Road 50<br />

Milling and Resurfacing Project.<br />

xxx<br />

Member Burson asked what <strong>Council</strong> knew about the Willow-Creek Community<br />

Development District and its development plans. She believed the community was<br />

already subdivided and it was an ongoing development district for sometime.<br />

Mayor Tulley advised the Willow-Creek Community Development District had a district<br />

board that held regular meetings.<br />

Vice-Mayor Johnson advised this development district was formed sometime ago in<br />

anticipation <strong>of</strong> having a developer come in and develop the area. To date, this had not<br />

occurred and the Willow-Creek Community Development District Board was<br />

maintaining the original intention until the property could later be developed. Each year,<br />

on an annual basis, Willow Creek Community Development District was required to<br />

report to the <strong>City</strong>.<br />

xxx<br />

Member Pritchett clarified what she or the <strong>Council</strong> could do or prepare for an upcoming<br />

issue related to the on the regulation <strong>of</strong> internet gambling cafés.<br />

xxx<br />

With no further business to discuss, the meeting adjourned at 7:38 p.m.<br />

xxx<br />

ATTEST:<br />

______________________________<br />

James H. Tulley, Jr., Mayor<br />

__________________________________<br />

Wanda F. Wells, <strong>City</strong> Clerk

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