Student Info Booklet - University of Birmingham

College of Medical and Dental Sciences 

M3-ALL-Y11 

MBChB Year 3/GEC 2 

Information Booklet 

2011-2012 

Please note that students will be advised of any amendments to information contained in 

this booklet via UNIVERSITY EMAIL ADRESSES and MBChB OFFICE WEBSITE 

http://medweb4.bham.ac.uk/studentintramed/Home/SignIn.aspx 

MBChB Year 3 Information Booklet 2011-12

. 


Introduction 

Overview of Year 3 Teaching 3 

Communication 

Key Contacts 

Senior Tutors 4 

Year Three Tutor 4 

Year Three MBChB Lead 5 

MBChB Administrative Staff 5 

Email 5 

Changing your Address 6 

College Websites 6 

Registration 7 

Trust Placement Information 

Conduct in Trusts 

Ward behaviour 7 

Mobile Phones / Portable Devices 7 

Dress Code 7 

Hospital Reporting Instructions 7 

Information for Trusts whilst on placement 7 Appendix 1 

The Role of the Clinical Undergraduate 8 

Hospital Allocations 8 

Complaints Procedures 8 

Third Year Undergraduate Co-ordinators 9 

Module and Teaching Information 

Module Co-ordinators 2011/2012 10 

Teaching Calendar 11 Appendix 2 

Reading Lists 11 

Assessment & Examinations 

Assessment Summary 11 

E-submission of Coursework 11 

Late Submission of Coursework 12 

University Guidelines in Examinations 12 

Examination Irregularities 12 

Extension Requests 12 

Plagiarism 13 

Other Information 

Dates of Term 14 

Attendance Procedures 14 

Attendance and Academic Duty 14 

Attendance and Academic Duty – University Regulations 15 

Identity Cards 18 

Name Badges 19 

Immunisation 19 

Code of Conduct 19 

Fitness to Practise 20 

MBChB Travel Scheme 20 

GMC „Tomorrow‟s Doctors‟ extract 20 

Sharp Instrument / Needlestick Injury 20 

Other Contacts 

Main Library Contacts 20 

Barnes Library Contacts 20 

University Student Services / Academic Student Administration 20 

MBChB Year 3 Information Booklet 2011-12 1

Useful Contacts 21 

Intercalation 21 

Welfare and Tutoring 

Student Development & Support Office 21 

Personal Mentor System 21 

Concern Forms 22 

Student Commendation Forms 22 

Extenuating Circumstances 22 

Placements 23 

Access to Learning Fund (ALF) 23 

Student Representation & Social Support 23 

Appendix Information 

Appendix 1: Personal Details Form 24 

Appendix 2: Teaching Calendar 25 


Introduction 

Welcome to your third year in the MBChB programme at the University of Birmingham. 

This documentation has been designed to answer the most common questions you might need to ask and 

also to provide you with essential information. Please keep it safely as you may need to refer to it 

throughout the year. 

We recommend that you take some time to read through the information, and refer frequently to the Yr3 

MBChB homepage on the MBChB Office website for further information that will be posted throughout the 

year. 

On the first day of year 3 there are a series of introductory lectures, you will also receive a copy of the 

lecture programme and copies of your course booklets. You will already have received details of your 

hospital allocations and reporting instructions via IntraMED. 

Overview of Year 3 Teaching 

The third year commences on Tuesday 30 th August 2011. 

The third year is where clinical skills are consolidated by building on the Basic Science and Community 

Based Medicine (CBM) courses from Year 1 & 2. The major module is the Integrated Medicine and Surgery 

Module. Students also develop their learning in Public Health & Epidemiology, Neurology, Clinical Sciences 

and Therapeutics. During hospital placements students will develop their skills in clinical history taking and 

examination as part of the Medicine and Surgery Course. In addition to two clinical placements, there are 

two blocks of teaching in the Medical School; the introductory lectures run for the 1 st week of the semester 

in September and then Thursday and Friday of the next three weeks, with the remainder of the time until 

December on hospital placement. The second block of Medical School-based teaching takes place in the 

week preceding the Christmas holiday period and the week after, in early January. During placements, 

Fridays are given over alternately to a) a day of CBM, and b) Neurology in the morning and Epidemiology & 

Public Health in the afternoon. Towards the end of April students undertake Student Project 2. This is the 

equivalent of Student Project 1 in Year 2, but the specific subject reflects the change of focus expected of 

students during the third year. Please check the MBChB Office website for information relating to the 

Student Project options early in semester two. 

Small group teaching sessions for Clinical Communication take place during October and November. 

Students will be notified of these dates through your undergraduate coordinator during semester 1. The 

Clinical Communication assessment forms part of the IMS OSCE clinical examination. If you have a 

referral and need to be reassessed you will be notified of this when your results are published and if 

necessary a Clinical Communications representative will contact you to make an appointment. 

GEC2 students do not undertake Student project 2 during year 3, instead they are required to carry out a 

case based presentation assessment during April/May which must be passed by all students. The 

assessment consists of a clinical case presentation made by 5 groups of GEC2 students; the case 

scenarios will be given out approximately 6 weeks before the presentation is to take place. The cases will 

be chosen to cover areas not fully addressed during the GEC1 year, in order to ensure that students are on 

a par with those in the 5 year course. 


Communication 

Key Contacts 

Senior Tutors 

The Senior Tutor for Welfare is responsible for the personal tutoring system within the MBChB and GEC 

programmes, and oversees the role of the Year Tutors and Personal Tutors in providing an effective 

response system for students experiencing problems. 

Professor Kate Thomas 

Senior Tutor (Welfare) 

c.maitland@bham.ac.uk 

The Senior Tutor for Professional Behaviour is responsible for dealing with issues of reasonable diligence 

and professional conduct issues that may arise from time to time. 

Professor Janesh Gupta 

Senior Tutor (Professional Behaviour) 

j.k.gupta@bham.ac.uk 

The administrative support for Dr Thomas and Prof. Gupta in relation to student welfare issues are: 

Co-ordinator for Medical Student Affairs 

Ms Claire Maitland (0121) 414 7830 c.maitland@bham.ac.uk 

The Student Development and Support Office contacts in terms of administrative support for Dr Thomas 

and Prof. Gupta in relation to student welfare issues are: 

Administrative Assistant for SDSO and first contact for routine appointments 

Ms Annie French (0121) 414 6268 a.french@bham.ac.uk 

Administrative Assistant, Personal Mentor System 

Mrs Penny Hewlett (0121) 414 5318 p.hewlett@bham.ac.uk 

Learning Support Advisor 

Mrs Jayne Sayers (0121) 415 8074 j.sayers@bham.ac.uk 

The Student Development and Support Office are responsible for academic and welfare concerns for all the 

students in the five years of the MBChB Programme. 

Year Three Tutor 

The Year Three Tutor‟s role is to deal with students experiencing particular difficulties, either personal or 

academic. He may be contacted if you cannot contact your personal tutor, or think that he/she may not be 

able to help you. 

Dr Martin Humphreys 

martin.humphreys@bsmhft.nhs.uk 

The Student Development and Support Office administrative contact for Dr M Humphreys in relation to 

student welfare issues is: 

Ms Annie French (0121) 414 6268 a.french@bham.ac.uk 


Third Year MBChB Lead 

The year lead, through his deputy, can be contacted in relation to any academic issues relating to the third 

year of the MBChB programme. 

Mr E Bainbridge (3 rd Year Lead) 

mbchb-year3lead@bham.ac.uk 

Dr Jamie Coleman (Deputy 3 rd Year Lead) 

(0121) 371 6003 j.j.coleman@bham.ac.uk 

Mr David Morley Education Development Specialist (Deputy 3 rd Year Lead / 3 rd Year 

Co-ordinator (0121) 414 2891 

d.morley@bham.ac.uk 

The 3 rd Year Lead also acts as Chair of the 3 rd Year MBChB Curriculum Committee, which meets 

approximately four times a year to discuss plans for changes/improvements to the third year of the course. 

MBChB Administrative Staff 

http://medweb4.bham.ac.uk/schoolOffice/index.asp 

The staff member who provides administrative support for the 3 rd year is: 

3 rd & 4 th Year MBChB Executive Officer 

Miss Julie Robinson (0121) 414 5286 

Email 

Please contact yr3generaladmin@contacts.bham.ac.uk for any general enquiries. 

Your University email account can be accessed through the my.bham portal located at: 

http://www.my.bham.ac.uk 

A basic introduction to university email (or remote access) can be found at: 

http://www.helpdesk.bham.ac.uk/email/offcampus.shtml 

Simply log in using your network username and password. You should immediately see your email listed in 

the top right hand section of the screen. If this is not the case click on the email icon and you will be 

prompted to confirm your password, which will allow the email to configure itself. 

Please note: MBChB staff are required to communicate with you via your university email address only, and 

not your Hotmail or other account. In order to ensure that you do not miss important information issued by 

the MBChB Office, you should ensure that you link your university email to your own Hotmail or other 

account. For further information on how to do this contact the IT helpdesk: 

http://www.helpdesk.bham.ac.uk 0121 414 7171 

The primary form of communication with students will be by email, and the MBChB Office will email you 

regularly to notify you of new documentation/notices published on the MBChB Office website. Please note 

the following: 

You should ensure you have access to your university email (i.e. that you have activated your 

designated email account) and regularly check your mail. Please ensure that you empty your inbox 

on a regular basis (twice weekly) – there is limited space for each mailbox on the university server, 

and non compliance will result in messages being bounced and you may miss out on vital 

information if your inbox reaches its quota. 

The MBChB Office uses a majordomo circulation list to send messages to your main cohort. If you 

are not receiving your cohort emails, it may be that your name has not been included in the list. 

Please email the Yr3 administrative team if this is the case. 


Changing Your Address 

It is essential that you have the correct address and contact details on your record. It is the students‟ 

responsibility to change their own addresses via the student portal at www.my.bham.ac.uk. Once you have 

logged on to the portal, select the „myProgramme‟ tab and then click „Online Registration‟. This will allow 

you to access certain elements of your centralised record including your address details. To update an 

address, you should click on the „Current‟ or „Future‟ link next to the address you wish to update. In the 

Insert Address page you will be able to enter your new details and then click „Submit‟. It is important that 

students enter an end date for all term time addresses. This need not be entered for home addresses. Even 

if you live at home it is important that you re-enter this address as a term time address for mailing purposes 

and Council Tax exemption. 

If we need to contact you URGENTLY we may telephone you at your hospital placement. 

Data Protection Act: www.webteam.bham.ac.uk/legal/dataprot.shtml 

College Websites 

Most information you will require during your time as a medical student at the University of Birmingham can 

be found on the following websites: 

WebCT - http://www.weblearn.bham.ac.uk 

The following links can be accessed directly through WebCT (for directions please see below). 

Medical School Homepage – http://medweb4.bham.ac.uk/schoolOffice/index.asp 

Electronic Curriculum - http://www.weblearn.bham.ac.uk 

Help notes are available from: http://weblearn.bham.ac.uk/student_tips/introduction.htm 

FY1 Information - www.foundationprogramme.nhs.uk 

(Please note that there will be certain FY1 information relevant to you as Yr3 MBChB students, 

which will be posted at key times on the MBChB Office website.) 

MBChB Office Homepage – http://medweb4.bham.ac.uk/schoolOffice/index.asp 

(General information relating to timetables, urgent notices, examination results etc.) 

You should check the MBChB website regularly for urgent notices and other information. For data 

protection purposes, the MBChB Office website is username and password protected, therefore please 

note the process for accessing the site. 

You should be accessing the Electronic Curriculum through WebCT: 

www.weblearn.bham.ac.uk 

Click on „Log in to WebCT 2011-12‟. 

Use your normal username and password (i.e. your email login details) to log on. 

You should be accessing the MBChB Office through IntraMED: 

http://medweb4.bham.ac.uk/studentIntraMED/Home/SignIn.aspx 

Use your normal ADF User name and password to gain entry to IntraMED. 

From your profile page select MBChB Course information, at the top of the page. 

This will take you through to the MBChB Office website; please use this to access general information 

relating to module, teaching and assessment information, urgent notices, etc. The site also includes a Year 

Three notice board. Please check this for any updates/changes to the timetable or other curriculum 

information: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/N/Electronic%20Noticeboards.asp 


Registration 

At the start of every academic session the University asks its students to confirm that they agree to abide 

by the statutes and regulations of the University and to be a member of the University. Only when a student 

makes this commitment will they be 'registered' as a student. The University of Birmingham requires all of 

its students to register annually. Students can access the web registration pages via the student portal at 

www.my.bham.ac.uk Students are reminded that it is the responsibility of the individual Registered 

Student to ensure that he or she is correctly registered for the modules specified in the programme 

requirements of his or her programme. 

Trust Placement Information 

Conduct in Trusts 

Ward Behaviour 

Please introduce yourself to a member of the nursing staff before approaching patients on a particular 

ward. There may be a reason why a patient is not available for you to see. You should appreciate that 

patients with particularly interesting physical signs may have already seen a large number of students in a 

given day and may not wish to be examined by any more. Please also see: 

http://www.student.bham.ac.uk/studentlife/studentcharter.shtml 

Mobile Phones / Portable Devices 

Trusts now have stringent policies prohibiting removal of clinical information from Trust premises. These 

apply equally to hard copy and to electronic formats. Breach of this code is regarded as being very grave 

indeed, and will almost certainly result in serious disciplinary action. Please be aware of these regulations 

when, for example, you are preparing clinical presentations or undertaking audits, and ensure that you do 

not have any confidential, identifiable clinical information on your laptops or memory sticks. 

Mobile phones must be switched off during lectures, during time spent on the wards and in clinics. Please 

take time to read the University guidance: http://www.webteam.bham.ac.uk/legal/dataprot.shtml 

Dress Code 

You are expected to dress as smartly as the health care professionals with whom you are working. 

Hospital Reporting Instructions 

Semester 1 and 2 http://medweb4.bham.ac.uk/schoolOffice/mbchb/yr3%20web%20years/yr3- 

1112/Modules%20and%20Teaching/Reporting%20Instructions/Index.asp 

Information for Trusts whilst on placement 

You will all be expected to complete the Personal Details Form (Appendix 1) and submit it to the Trust 

Undergraduate Co-ordinator on your first day of attendance on your hospital placement. Please keep a 

completed copy for your records and for your next placement. 


The Role of the Clinical Undergraduate 

The Role of the Clinical Undergraduate contains the following information: Dress Code, Case Notes, 

Access to Patients, Chaperones, Operating Theatre and Delivery Suite, Out Patients / GP Surgeries and 

Home Visits, A&E, On Call, Practical Procedures, Student Health and Legal Liability. 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/yr3%20web%20years/yr3- 

1112/General%20Information/Role%20of%20the%20Clinical%20Undergraduate%20(August%202011).pdf 

You should re-familiarise yourselves with the information in the above document. 

Hospital Allocations 

Allocations to hospitals for the third year clinical placements are made by Miss Julie Robinson, 3 rd Year 

MBChB Executive Officer, MBChB Office 0121 414 5286 (yr3generaladmin@contacts.bham.ac.uk). 

The placements are then communicated to students just prior to the start of term. The following criteria are 

used: 

Students will be allocated to two hospitals in Yr3 and to a new Community Based Medicine practice. Unless 

there are proven extenuating circumstances, students will NOT be allocated more than one close 

placement and students will usually have a mixture of near, middle and distanced placements. Students 

undertaking re-sit examinations at the start of Yr3 are evenly allocated to all hospitals as so not to 

adversely affect numbers should they be required to repeat all or part of their second year. 

Community Based Medicine allocations are made by Miss Holly Caulfield, Department of General Practice, 

and published on the MBChB Office website - h.j.caulfield@bham.ac.uk / 0121 414 7939. 

Complaints Procedure 

The complaints procedures for students can be found within the Generic information on the Medical school 

website. This is accessed through IntraMED with your ADF password and username. The link for this 

document is below. 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/C/Current%20FINAL%20Student%20Co 

mplaints%20Procedure%20in%20NHS%20Acute%20Trusts_autumn%202005.pdf 

For Guidance on Informal complaints please use this link. 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/C/MDS%20complaints%20process%20v 

5%20final%20approved.doc 

For Formal complaints please use this link. 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/C/Complaints%20Poster.pdf 


Third Year Undergraduate Co-ordinators 

University Hospital (UHB) 

Mrs Valerie Oakes 

0121 371 2483 valerie.oakes@uhb.nhs.uk 

Clinical Lead 

Mr O Adedji 

Alexandra Hospital (ALX) 

Mrs Lorraine Murphy 

01527 505 768 lorraine.murphy@worcsacute.nhs.uk 

Clinical Lead 

Dr K Nathavitharana 

City Hospital (CIT) 

Mrs Christine Spiller 

0121 507 4990 christine.spiller@nhs.net 

Clinical Lead 

Dr D Carruthers 

Good Hope Hospital (GHO) 

Mrs Glynis Jones 

0121 424 7819 glynis.jones@heartofengland.nhs.uk 

Clinical Lead 

Dr S Jones 

Heartlands Hospital (BHH) 

Mrs Jay Thompson 

0121 424 2679 jayne.thompson@heartofengland.nhs.uk 

Clinical Lead 

Dr E Jones 

Hereford Hospital (HER) 

Ms Sue Powell 

01432 364 025 sue.powell@hhtr.nhs.uk 

Clinical Lead 

Mr P Ryan 

Russells Hall Hospital (DUD) 

Ms Jeanne Harris 

01384 456 111 ext 2381 jeanne.harris@dgh.nhs.uk 

Clinical Lead 

Mr A Rehman 

Sandwell General Hospital (SAN) 

Mrs Gaynor Hulme 

0121 507 3947 gaynor.hulme@nhs.net 

Clinical Lead 

Mr K Wheatley 

Walsall Manor Hospital (WMA) 

Ms Emma Perks/Ms Sarah Burns 

01922 721 172 ext 7225 emma.perks@walsallhealthcare.nhs.uk 

sarah.burns@walsallhospitals.nhs.uk 

Clinical Lead 

Mr S Odogwu 

Wolverhampton New Cross (WNC) 

Mrs Jackie King 

01902 695 323 Jacqueline.king2@nhs.net 

Clinical Lead 

Dr P Rylance 

Worcester Royal Infirmary (WOS) 

Mrs Suzanne Wilcox 

01905 760 839 suzanne.wilcox@worcsacute.nhs.uk 

Clinical Lead 

Miss R Johnson 


Module & Teaching Information 

Module Co-ordinators 

Subject 

M3-PHE-y11 

EPIDEMIOLOGY AND PUBLIC HEALTH PROJECT 

Admin Contact: 

M3-CBM-y11 

COMMUNITY BASED MEDICINE 


M3-SP2-y11 

STUDENT PROJECT 2 

(SPECIAL STUDY MODULE SSM3) 


M3-CLS-y11 

CLINICAL SCIENCE 


M3-IMS-y11 

INTEGRATED MEDICINE AND SURGERY 

Subjects below 

Subject Lead: 

THERAPEUTICS 

Subject Lead: 

STUDENT SELECTED ACTIVITY 


Subject Lead: 

NEUROLOGY 


Subject Lead: 

ANATOMY 


Co-ordinator(s) 

Dr J Powell 

Department of Public Health 

0121 414 4533 j.e.powell@bham.ac.uk 

Andrea Robinson 

0121 415 8823 

a.robinson.1@bham.ac.uk 

Dr Lakhbinder Jhass 

0121 414 7941 l.s.jhass@bham.ac.uk 

Miss Holly Caulfield 

0121 414 7939 

h.k.caulfield@bham.ac.uk 

Dr. S Egginton 

s.eggington@bham.ac.uk 

Miss Anthea Guise 

Tel: (0121) 414 6889 

SSCgeneraladmin@contacts.bham.ac.uk 

Professor S Hubscher 

Leith Neuman Professor of Pathology 

0121 414 4014 s.g.hubscher@bham.ac.uk 

Miss Julie Robinson 

0121 414 5286 

j.robinson.3@bham.ac.uk 

Mr E Bainbridge 

mbchb-year3lead@bham.ac.uk 

Dr Jamie Coleman 

Senior Lecturer in Medicine 

0121 371 6003 

j.j.coleman@bham.ac.uk 

Dr Jamie Coleman 

Senior Lecturer in Medicine 

0121 371 6003 

j.j.coleman@bham.ac.uk 

Miss Anthea Guise 

Tel: (0121) 414 6889 

SSCgeneraladmin@contacts.bham.ac.uk 

Professor C Clarke 

Carl.clarke@swbh.nhs.uk 

Miss Julie Robinson 

0121 414 5286 

j.robinson.3@bham.ac.uk 

Professor Joanne Wilton 

j.wilton@bham.ac.uk 

Jean Brooks 

0121 414 6811 

j.s.brooks@bham.ac.uk 


Teaching Calendar (Appendix 2) 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Calendar%202011-12v9.pdf 

Reading List 

www.readinglists.bham.ac.uk 

Type 'medicine' in the search box, click 'go'; click 'For More Information' in '1 School' and then click again 

on 'School of Medicine' and then click on the correct year, and the specific module, you'll see book 

references. 

Summary of MBChB lecture dates: 

Semester One: 

Tuesday 30 th August – Friday 2 nd September 2011 

Thursday 8 th September 2011 – Friday 9 th September 2011 

Thursday 15 th September 2011 – Friday 16 th September 2011 

Thursday 22 nd September 2011 – Friday 23 rd September 2011 

Semester Two: 

Monday 12 th December 2011 – Friday 16 th December 2012 

Wednesday 4 th January 2012 – Friday 6 th January 2012 

The modules undertaken are as follows: 

Integrated Surgery & Medicine (IMS) 

Community Based Medicine (CBM) 

Clinical Sciences (CLS) 

Communication Skills (required component) 

Case Based Learning (GEC2 only) 

Assessment & Examinations 

Assessment Summary – 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/yr3%20web%20years/yr3- 

1112/Assessment%20and%20Exams/index.asp 

E-submission of coursework 

Epidemiology (EPI)(inc SSM2) 

Student Selected Component (SSC) (SP2) 

Therapeutics (THER) (Integrated Teaching) 

Neurology (NEU) 

Clinical Skills Anatomy (CSA) 

1. Login to the College IntraMED student portal using the following URL (this link is provided on the 

BMedSc School Office WebCT site): 

http://medweb4.bham.ac.uk/studentintramed/index.asp 

a. Username is your University (ADF) username (ABC123 - as used to access University IT 

resources) 

b. Password is your 6-digit student ID number 

2. Go to the appropriate e-submission by following the submission link on the menu (left hand side of 

screen) 

3. Browse for your file and select the correct file to submit. Ensure that: 

a. Your file is saved-as the correct file-format*, as instructed (this will usually be text-only – select 

this in the “Save As” dialogue box) 


. Your file is named uniquely using the correct naming convention, as instructed (usually 

123456abc.txt – where “123456” is you ID number, and “abc” uniquely identifies the 

assignment) 

(*IGNORE the on-screen message about acceptable file formats) 

Please note that your filename should be no more than 40 characters otherwise it will not upload! 

4. click on the Upload> button if you are happy you have the right file, in the correct format 

5. your file name should appear at the bottom of the screen and you will be issued with an email 

confirmation 

6. Logout 

If you have submitted the wrong file click on the red cross and you have the option of deleting and starting 

again. 

There is an online help link if you need further instruction. 

Note that a computer log is kept of all “transactions” (uploads/ deletes etc). 

Late Submission of Coursework 

Module co-ordinators can NOT authorise the extension of a deadline for any individual student. In the 

absence of mitigating circumstances, penalties of 5 marks per day will be deducted in line with University 

regulations. These penalties will be applied when the Examination Board meets in April. 

If you wish to submit mitigating circumstances in support of the late submission you must: 

(1) Complete the project extension request form (See Extension Requests below) before the submission 

deadline 

and 

(2) Submit the reasons in writing. The reasons should include what has occurred, the dates when the 

events happened, which items of work were affected and how the events impacted on you personally to 

cause the delay in submission. You will need to include independent corroborating evidence. 

(3) LATE WORK MUST BE SUBMITTED TO THE MBChB OFFICE FOR THE ATTENTION OF THE 

RELEVANT ADMINISTRATIVE TEAM. 

The work will be awarded a provisional mark and returned to you with the penalty applied. However, the 

Examination Board will scrutinise all the written submissions made in justification of the failure to meet a 

deadline and will review the applied penalty. 

Please ensure that you read and understand all documentation on the following web pages: 

University guidelines in Examinations: http://www.as.bham.ac.uk/study/assess/exam/Guidance.shtml 

Examination Irregularities: http://www.as.bham.ac.uk/study/support/sca/examirregular.shtml 


Extension Requests 

Any student needing an extension to a piece of work must fill in the Extension Request form – under 

MBChB Course Information > Generic Information > E - where you will find both guidelines and the form. If 

possible, ie unless acute welfare circumstances arise, we ask that you give us at least a week‟s notice, 

because you may need to see your year tutor. The form should be returned to the MBChB Office along with 

supporting documentation for your Year Tutor / Module Lead to authorise. You will then be notified of the 

outcome and new deadline (if granted). Please note that you must take a copy of the form to attach to your 

work when it is submitted. Please remember penalties are applied for the late submission of work and 

students should make every effort to meet all deadlines. 

Plagiarism 

http://www.as.bham.ac.uk/study/support/sca/plagguide.shtml 

Make sure that you are fully aware of what plagiarism is and how to avoid it. A more positive way of 

approaching this aspect of your studies is to always aim to adopt what can best be called “good academic 

practice” – so follow instructions, listen to advice, think about what you are doing, and why you are doing it. 

What is plagiarism? 

(a) Plagiarism can be defined as taking and using another person‟s thoughts, ideas, writings etc as one‟s 

own. It is a form of cheating which is taken very seriously by the University and will incur penalties. 

(b) Allowing your work to be plagiarised by another student is also deemed by the University to be 

improper behaviour and may be dealt with by disciplinary action. 

Most commonly, students plagiarise written work by incorporating other people‟s work into their own, either 

verbatim or with minimal amendment, without proper acknowledgement. Minimal amendments can be the 

alteration or rearrangement of words / sentences in a paragraph such that the overall change can not be 

defined as creating a new piece of work. 

Avoiding plagiarism: 

Plagiarism can arise in various ways. For example, failure to follow academic conventions can lead to 

plagiarism – easy to avoid by following instructions. More seriously, plagiarism is used in an attempt to 

cheat or gain advantage – avoid getting into situations where this temptation arises. Common causes of 

plagiarism include (i) „cutting and pasting‟ electronic text (e.g. from a Web site or electronic journal/book), 

(ii) failure to make notes in your own words and (iii) attempting to write an essay/ report with the reference 

texts open and available to be read. 

Plagiarism can be easily avoided by stopping to think about the purpose of completing coursework, and 

strictly following the rules on recognition of sources, citation and referencing (listen carefully to the advice of 

your Tutor during any essay briefing). If text is to be used (quoted) verbatim it must be properly 

acknowledged (i.e. presented within inverted commas and accompanied by the relevant reference). There 

are very few occasions where it is appropriate to quote verbatim; invariably assessments are about testing 

your ability to communicate in your own words. 

During the first few weeks of the course you will have many opportunities to explore what is considered to 

be “good academic practice”, so make sure that you discuss this with Tutors if you are unsure, or if this 

gives you cause for concern. 

Detection of plagiarism 

Written coursework will be submitted in duplicate with a signed cover sheet declaring that you have read 

and understood the guidance on plagiarism, and that the work you are submitting is your own. Coursework 

will also be collected in electronically, and submitted to scrutiny by the JISC Plagiarism Detection Service 

(PDS) software. 


Work that is identified as potentially containing plagiarised content will initially be scrutinised by the MBChB 

Plagiarism Contact (Professor J Gupta) and the assessor consulted to confirm and verify the extent of the 

plagiarism. 

Procedures for dealing with plagiarism: 

Please refer to the copies of the University guidance and code of practice in the following pages for full 

details: 

http://www.as.bham.ac.uk/sca/plagiarism/guide.shtml 

Plagiarism can be a serious issue and may result in referral for Fitness to Practise. Please ensure that you 

are familiar with the University guidance and code of practice on plagiarism. Full details can be found in the 

following pages. 

http://www.as.bham.ac.uk/sca/plagiarism/guide.shtml 

http://www.as.bham.ac.uk/sca/plagiarism/index.shtml 

http://www.as.bham.ac.uk/legislation/docs/COP_plagiarism1011.pdf 

Other Information 

Dates of Term 

Autumn Term 

Tuesday 30 th August 2011 - Friday 16th December 2011 

Spring Term 

Wednesday 4 th January 2012 – Friday 6 th April 2012 

Summer Term 

Monday 16 th April 2012 - Friday 4 th May 2012 

A copy of term dates for official (LEA) purposes may be obtained either from Student Services or from the 

MBChB Office. 

Attendance Procedures 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/A/Index.asp 

Non attendance, without the appropriate documentation to explain the absence, may result in action being 

taken in relation to the lack of due diligence being shown by a student. This could mean being asked to 

attend a meeting with the Senior Tutor to explain the circumstances regarding absence. 

Please ensure you read the documents related to this policy. Copies can be found at the following web 

address:http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/A/Index.asp 

(Policy on absence from the MBChB Course; Absence Request Form; Absence Flow Chart.) 

All requests for planned absence or leave of absence must be submitted on the appropriate forms and sent 

to the Tutors‟ Office for the appropriate Year Tutor to consider. More information on the Leave of Absence 

process will be available on the University website later in the academic year. 

When on hospital/GP placement, if patients have been organised for you and you cannot attend (through 

illness for example) then you need to complete the online documents as well as contacting your respective 

Undergraduate Co-ordinator by telephone by 9.00am. 


Attendance and Academic Duty 

The University is very clear on what it expects of students. There are also specific programme requirements 

you must be aware of (see the extract from University Regulations below - and the Programme Regulations 

detailed in other parts of this guide). Most of what is expected is plain common sense, and will come 

perfectly naturally for many of you. This can be briefly summarised as follows, but take the time to look 

through all parts of this guide to get the full picture. 

You are here to study, full-time: 

do not let paid employment or other activities get in the way of your studies 

o sports and extracurricular activities can seriously limit your academic performance if you do not 

achieve an appropriate balance 

- there is little point in being here if you get distracted from your studies 

you are expected to attend full-time, and show reasonable diligence 

o you are required to keep the University terms in full (find the dates in this guide) 

o you should aim to attend all timetabled sessions (they are there for a purpose) 

o some parts of the course are compulsory, and penalties apply if you are absent 

o if you are ill, or cannot attend for good reason, there are procedures you must follow to ensure 

that the course can take this into account 

- there is a strong correlation between poor attendance and academic failure 

- see the information on Medical Certification and Extenuating Circumstances later in this 

guide 

assessments are a compulsory part of the course 

o there are penalties for late submission of coursework 

o failure to submit coursework will lead to failure of the module 

o failure to attend examinations will lead to failure of the module 

- see procedures for submission of coursework and assessment guidance 

Attendance and Academic Duty – Extract from UNIVERSITY REGULATIONS 

(www.as.bham.ac.uk/legislation/regulations.shtml) 

5.2.2 Registered Students Following Taught Programmes of Study 

5.2.2 (a) Registered Students normally register for a University Session on either a full-time or part-time 

basis. Exceptions may include Registered Students on individual modules, Registered Students 

repeating modules, AP(E)L Students, occasional Students, those on exchange visits and 

Registered Students who may have taken an approved interruption of studies. 

5.2.2 (b) The University Session consists of normally 30 weeks as specified by the council which is divided 

into two Semesters, each notionally comprising fifteen weeks of learning, teaching and 

assessment, organised as follows: 

- Learning and teaching for Semester 1: 11 weeks 

- Learning and teaching for Semester 2: 11 weeks 

- Combined Semester 1 and Semester 2 revision and examination period: 8 weeks, 

comprising 2 weeks for revision and 6 weeks for examinations and results processing. 

These three periods correspond to the three terms of the University Session. 

5.2.2 (c) Unless otherwise stated in programme requirements, a Registered Student's Registration on a 

programme shall begin at the start of a University session. 


5.2.2 (d) A Registered Student may be required to attend outside the weeks of a University Session as 

specified below in 5.2.2 (f) (i). 

5.2.2 (e) A Registered Student must not allow paid employment or other activities to conflict with the study 

required by the modules and programme for which the Registered Student is registered. 

5.2.2 (f) (i) Full-time Registered Students must attend as required by their programme during 

University Session and also during such additional periods as may be prescribed for 

their programme. 

(ii) 

(iii) 

Part-time Registered Students are required to keep the pattern of attendance specified 

by the programme on which they are registered. 

Any Registered Student who wishes to be absent from the University for any part of 

any University Session or other period of required attendance must first obtain 

permission of the Head of School (or nominee). 

5.2.9 Module Registration 

5.2.9 (a) Registered Students on taught programmes and Registered Students on research degree 

programmes with taught elements shall register for modules in accordance with the relevant 

programme requirements. Registration may be subject to other factors such as the Registered 

Student‟s prior subject knowledge, timetabling or resource constraints. 

5.2.9 (b) It is the responsibility of each individual Registered Student to ensure that he or she is correctly 

registered for the modules specified in the programme requirements of his or her programme. 

5.2.10 Registered Student identity cards 

5.2.10 (a) A Registered Student is issued with a University Identity Card on registration at the 

commencement of his or her studies. 

5.2.10 (b) The card remains the property of the University, may be withdrawn at any time for good reason, 

and shall be surrendered if the holder ceases to be a Registered Student of the University. 

5.2.10 (c) The use of the card is personal to the individual to whom it is issued and no Registered Student 

shall permit the use of his or her card by another person, whether a member of the University or 

not. 

5.2.10 (d) If a Registered Student‟s likeness on the University Identity Card becomes unrecognisable 

through changes to the Registered Student‟s appearance then the Registered Student must 

request a new card. 

5.2.10 (e) A Registered Student found to be using an identity card belonging to another person may be 

subject to disciplinary procedures, as per clauses 8.2.1 (e) and 8.2.1 (l). 

5.2.10 (f) No Registered Student may use or tamper with a University identity card in such a way as to use 

or gain benefit from or access to buildings, services or other facilities of the University to which he 

or she is not entitled. 

5.2.10 (g) A Registered Student is required to produce the card to confirm his or her identity when asked to 

do so by a member of University Staff. 


7.7 Academic Duty in Relation to Assessment 

7.7.1 Duty to Attempt Assessments 

7.7.1 (a) Taking an opportunity for assessment means making a bona fide attempt at an examination or 

other assessment, in the academic opinion of the Board of Examiners or equivalent. 

7.7.1 (b) A Registered Student shall take the first opportunity of any required assessment unless: 

(i) 

(ii) 

(iii) 

The Head of School or nominee recommends that the Registered Student be 

allowed to defer assessment, on the grounds that the Registered Student‟s 

performance in the assessment is likely to be adversely affected by medical or 

other exceptional factors. It is the responsibility of individual Registered Students 

to request such deferral and to provide suitable corroborating evidence. 

the Registered Student has been barred from the opportunity of assessment on 

grounds of failure to show reasonable diligence in relation to learning and teaching 

(subsection 8 below); or 

the Registered Student has been excluded from attempting assessment by the 

Registrar and Secretary; 

7.7.1 (c) Where a Registered Student fails to take an opportunity for assessment, a Board of Examiners 

or Head of School in the case of research degree students may recommend to the Senate or a 

delegated authority that the Registered Student be barred from any further attempts at that 

assessment or, in exceptional circumstances, that the Registered Student be required to 

withdraw from the programme, unless documented mitigating circumstances have been 

submitted which are considered to justify failure to take the opportunity. 

7.7.2 Late Submission of Coursework 

7.7.2 Where a Registered Student submits assessed work that contributes to a final module mark after a 

prescribed deadline, or after an agreed extension, a penalty in the form of a reduction of the mark shall 

be imposed in accordance with the Assessment Protocols. 

7.8 Reasonable Diligence 

7.8.1 Application of Reasonable Diligence 

7.8.1 (a) A Registered Student is required to show reasonable diligence in relation to learning and 

teaching for each module, and the whole programme of study or research. 

7.8.1 (b) The Code of Practice on Student Attendance and Reasonable Diligence procedure does not 

apply to Registered Students on Fitness to Practise programmes. Registered Students 

undertaking programmes of study or research that are subject to Fitness to Practise 

requirements, and who fail to show reasonable diligence, will be dealt with in accordance with 

the Code of Practice on Misconduct and Fitness to Practise Committees. 

http://www.as.bham.ac.uk/legislation/docs/COP_Student_Attendance_Reasonable_Diligence.pdf 

http://www.as.bham.ac.uk/legislation/docs/COP_Misconduct_Fitness_Practise_Committee.pdf 


7.8.1 (c) Failure to show reasonable diligence in relation to learning and teaching shall be defined as: 

(i) 

(ii) 

(iii) 

(iv) 

(v) 

Absence from more than 30 per cent of those teaching sessions at which a record 

of attendance is kept, or failure to submit assessed work which is required by the 

module description or programme specification for a programme of study or 

research on more than two occasions during an academic year; or 

absence from teaching sessions or failure to submit assessed work, contrary to 

requirements of a module description or a programme specification (which may be 

different from those set out in a above); or 

failure to attend all teaching sessions and submit all required assessed work after 

a formal written warning has been given to the Registered Student by the Head of 

School; or 

failure to register for modules to the required credit value for the programme 

(appropriate to the level and stage of learning and teaching required by the 

programme); or 

for Registered Students undertaking taught modules failure to report to the Head 

of School (or nominee) an absence of more than 10 consecutive working days 

during an academic session; or 

7.8.1 (d) Registered Students should take reasonable steps to ensure that their attendance is accurately 

recorded. 

7.8.1 (e) The attendance requirements for Registered Students are set out in the Code of Practice on 

Student Attendance and Reasonable Diligence. 

7.8.1 (f) In accordance with the Code of Practice on Student Attendance and Reasonable Diligence, and 

under the Points Based System, the attendance of non-European Economic Area Registered 

Students will be verified by 10 defined contact points, which will be determined by individual 

Schools. 

7.8.2 The Reasonable Diligence Procedure 

7.8.2 (a) If monitoring by a School indicates that a Registered Student‟s attendance and/or academic 

progress is a cause for concern, then the School must initiate the initial stage of the Student 

Attendance and Reasonable Diligence Procedure. 

7.8.2 (b) If a Registered Student has not taken the steps required under the initial stage of the Student 

Attendance and Reasonable Diligence Procedure, the School will refer the Registered Student‟s 

case for consideration by a Board of Examiners or, in the case of Registered Students on a 

research programme of study, a School Progress Panel. 

7.8.2 (c) The following are the possible decisions that may be made by a Board of Examiners or School 

Progress Panel with regard to a Registered Student under the Student Attendance and 

Reasonable Diligence procedure: 

(i) 

To require the Registered Student to withdraw from the programme of study or 

research; or 


(ii) 

(iii) 

To require the Registered Student to continue on the programme of study or research, 

subject to such requirements of an academic nature as may be imposed. Failure to 

follow these requirements will result in immediate referral again to the Board of 

Examiners or School Progress Panel; or 

To permit the Registered Student to continue on the programme of study or research 

unconditionally. 

Identity Cards 

All students must have a University identity card consisting of two parts, photo card and registration card. 

You will need your identity card for access to the Medical School and the Barnes Library and University 

buildings including the Main Library, the Sports Centre, Guild of Students facilities, as well as for student 

loan applications and for sitting examinations. 

A charge of £10 will be made for replacing a lost Identity card. There will be no charge for replacements 

due to changes to any of the information, i.e. personal circumstances or programme details, or for damaged 

cards or stolen cards (for stolen cards you will be required to produce a police crime number). 

If you have any queries regarding the issue of ID cards you should contact Student Services and 

Admissions on (0121) 414 3091. For more information refer to: http://www.studserv.bham.ac.uk/registration 

and follow the link for „Student Guide to Registration‟. 

Name Badges 

With the exception of returning intercalating students, you were all provided with a name badge in 

November 2009. There are badges on order for the returning intercalating students and you will be notified 

immediately when they arrive at the MBChB Office. 

This badge must be worn at all times when you are in a clinical environment, as it will clearly identify you as 

a medical student and not a qualified health care professional. Failure to wear your badge as instructed 

may result in disciplinary action. 

Any lost badges must be reported to the MBChB Office immediately. In addition, you must inform your 

practice manager at your GP placement. Replacement badges will be issued at a cost of £10. 

Immunisation 

All students must have completed the College requirements in immunity. Please read the Policy Statement 

on Immunisation and Lack of Immunity Policy. Both of these can be found on the MBChB Office Website 

under „Policy Statements‟. You will be required to show your Personal Vaccination Record (PVR) on your 

first day of attendance at each of the hospitals that you are placed at as evidence of your immunity. Without 

this evidence you will be refused access to your placement. 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/I/Index.asp 

Occupational Health regularly updates the MBChB Office with the status of student immunisation. Please 

note that allocations to hospitals may not be finalised for students who do not have a completed PVR. 

If you have any enquiries about immunisation, you should contact Philippa Hawkins at The University of 

Birmingham, Health and Safety Unit, Occupational Health Service, R129, Health Centre, 3, Elms Road, 

Edgbaston B15 2SE or on telephone number 0121 414 5116. If you lose your PVR, Occupational Health 

may charge you for a duplicate copy. 


Code of Conduct 

The College of Medical and Dental Sciences will require all students to formally agree to the „University of 

Birmingham MBChB Office Code of Conduct and Fitness to Practice‟ codes. These codes identify the 

behaviour required of a student of the University of Birmingham and the relevant professional code with 

respect to Medicine. Students will be required to complete an online form on an annual basis, which will 

produce a summary sheet to be signed and forwarded to the MBChB Office. Details of how to participate 

will be sent to all students via email and the MBChB Office website early in the academic year. Please see 

http://www.as.bham.ac.uk/study/prospective/fitness/ 

It may be prudent to familiarise yourself with the following policies: 

Fitness to Practice: http://www.as.bham.ac.uk/study/prospective/fitness/ 

University regulations: http://www.as.bham.ac.uk/legislation/regulations.shtml 

Health and Safety: www.hsu.bham.ac.uk 

Student Fitness to Practise 

Medical Students have certain privileges and responsibilities different from those of other students. 

Because of this, different standards of professional behaviour are expected of them. Medical Schools are 

responsible for ensuring that medical students have opportunities to learn and practice the standards 

expected of them. 

The University of Birmingham has a responsibility to ensure that students graduating with MBChB are 

academically, professionally, physically and psychologically fit to practise as a doctor. Fitness to practise is 

especially important with this degree since each graduate is usually employed within the NHS with direct 

responsibility for patient care, which with satisfactory performance then leads to full registration with the 

GMC. Students will be asked to sign up to and adhere to the University of Birmingham College of Medical 

and Dental Sciences Code of Conduct and Fitness to Practise for MBChB (and PA) students. Failure to 

adhere to the Code would result in a breach of University Regulation 8.2.1(a) and may result in a referral to 

a College Fitness to Practise Committee. 

http://www.as.bham.ac.uk/legislation/docs/COP_Misconduct_Fitness_Practise_Committee.pdf 

MBChB Travel Scheme: 

Details of the MBChB Travel Scheme can be found at the website below: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/T/Travel%20Schemes%20Homepage.htm 

GMC ‘Tomorrow’s Doctors’ extract 

There is a link for the GMC website and the „Tomorrow‟s Doctors‟ publication on the MBChB Office website: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/G/Index.asp 

Sharp Instrument / Needlestick Injury 

Information about what to do if you get an injury of this nature can be found on the MBChB Office website: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/N/sharp%20instrument%20needlestick%20injury%20updated%20260805.pdf 

Further Health and Safety information can be found at: www.hsu.bham.ac.uk 


Other Contacts 

Main Library Contacts 

Enquiries: 0121 414 5816 Lending Services: 0121 414 6992 

Barnes Library Contact Details (The Barnes Library is located in the Medical School Building) 

Enquiries: 0121 414 3567 Lending Services: 0121 414 5862 

University Student Services – Academic & Student Administration 

For information relating to the following student services you can view the website or contact staff on the 

telephone numbers provided. 

http://www.as.bham.ac.uk/study -- provides an overview of Academic Services 

www.student.bham.ac.uk/new 

- provides detailed information on each of the following services: 

Student Records 0121 414 6613 

Finance 0121 414 2751 

Exams 0121 414 3813 

Student Support and Counselling 0121 414 5130 

Useful Contacts 

BMA – Enquires: 

MPS – Enquiries: 

GMC – Enquires: 

MSS – Darshna Parmar: 

MDU – Enquiries: 

inbox.midlandscentre@bma.org.uk 

info@mps.org 

gmc@gmc-uk.org 

darshna.parmar@wesleyan.co.uk 

membership@the-mdu.com 

Intercalation – BMedSc 

You are probably aware that some students opt to intercalate during the MBChB year to obtain a BMedSc 

degree, and then rejoin the MBChB to complete the course. Students can opt to do this at the end of the 

third year, and should start thinking carefully now about whether this may be an option they wish to 

consider. During the Spring Term, representatives from the Biological Sciences and Integrated Health 

Sciences courses will give you details of what is involved, and how and when you would need to apply. If 

you are considering intercalating at a university outside of Birmingham, you will need to gain permission to 

do this and are advised to discuss this option with your Year Tutor. 


Welfare and Tutoring 

Student Development & Support Office 

The Student Development & Support Office is responsible for academic and welfare counselling for all the 

students in the five years of the MBChB Programme. 

Documents (e.g. absence, placement forms, advice etc) can be accessed via the student portal > MBChB 

Course Information > Generic information > relevant letter of the alphabet. 

Personal Mentor System 

All contact information for your PM Group is at http://medweb4.bham.ac.uk/tutorgroups/search.aspx 

Please bookmark this link. Any queries contact p.hewlett@bham.ac.uk 

By now you should be familiar with your Personal Mentors and other students in your group. 

The idea of the group meetings is that you all get to know one another, and it is hoped that more mature 

students in the older years will offer good advice, help and support to the younger students. We hope that 

you will also meet informally at other times and keep in contact through your years in Birmingham. 

Erasmus students will be allocated to mentor group for the duration of their study. 

The University requires every student to have a meeting with their Personal Mentor twice a year. The 

mentors divide the group for this purpose so make sure you know which of your mentors you should 

contact. It is your responsibility to contact your mentor to set up an appointment, though some mentors 

take the initiative on this. Mentors take a dual role: your compulsory tutorials will involve discussion of and 

reflection on the formative aspects of SSAs; welfare issues will also be included. 

Some mentors will incorporate individual meetings into the main meetings and others will see you 

separately. Some of the mentors work quite a distance from the Medical School, so they will probably want 

to meet you as part of the main meeting. It is vital that this should be a private meeting where you can 

share any concerns with your mentor. Personal Mentors are there to help students with academic and 

personal problems. The sooner they know of any problems you have which may affect your studies (and 

indeed any matters that are worrying you) the easier it is for them to help you. Complicated problems or 

those likely to impact on your studies will normally be dealt with by the Year or Senior Tutors as they 

generally have more experience of the sources of help and the University systems for dealing with them. 

Therefore your Personal Mentor may well ask for help in dealing with your problem. The mentoring system 

is confidential. If information about you needs to be given to anyone else you will be asked for your consent 

first, other than in highly exceptional circumstances, for example where you or someone else (e.g. a 

patient) is at risk. 

If individual meetings with your Personal Mentor do not take place please contact Penny Hewlett – 0121 

414 5318 - p.hewlett@bham.ac.uk - who will be able to help. Similarly we ask mentors to let us know of 

students who do not attend meetings. Many students think that if they don't have a problem there is no 

point in meeting their mentor. It is a good idea to have someone at the Medical School who knows you and 

can offer help when and if you do need it - in a way it is like having insurance! Meeting your mentor 

about SSA is compulsory. 

Personal Mentors can also help on academic matters (study skills etc.) and give general advice from 

someone who has been through a University course and has a greater understanding of „the system‟ than 

you. Also, when it comes time for mentors to give a reference for you, it helps if you have met with them 

and they have seen you on a few occasions! 


Concern Forms 

The yellow Concern Form is in use for staff to alert the Student Development and Support Office of 

students about whom they have a concern. These concerns can be relating to welfare issues or conduct. 

All forms are sent to the Student Development and Support Office for a referral to the appropriate Year 

Tutor, who will make the decision on whether to meet with the student to discuss the concern. A copy of the 

form will be retained on the individual student file. The student and their Personal Tutors will be notified. 

There is also now available a white „Notification of Concern for Fellow Student‟ form, which is for students 

to use to (anonymously if necessary) alert those involved in welfare to a problem that has emerged. 

Please see copies of the forms, guidelines and flow chart of action: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/C/Index.asp 

Student Commendation Forms 

Many staff members tell us that they meet students with whom they have been particularly impressed, 

those who take the initiative, are particularly helpful, are very kind to patients or their relatives, or who are 

outstanding in any way. 

In order that these comments are kept on record we have recently started using a Student Commendation 

Form which can be completed to assist those staff in ensuring that their sentiments are received by the 

School and recognition of positive achievements is given to students. 

It is blue in colour (to differentiate it from the yellow Concern Form). We hope that we will receive many of 

them and the SDSO will write to every student who receives one to congratulate them. 

Extenuating Circumstances 

The University is currently reviewing the policies and procedures on Extenuating Circumstances. Please 

refer to the copies of the University guidance and code of practice in the following pages for full details: 

http://www.as.bham.ac.uk/sca/ 

Placements 

Any student with a chronic illness, extreme financial difficulties or a major family commitment may apply for 

special consideration in advance of allocations. The deadline for these applications will be mid February, 

and you will be contacted with a specific date in good time. Once the academic year begins and a student 

finds that they have an acute change in their circumstances which requires a change of placement, they 

should complete the Placement Request form (acute circumstances only) and submit in the same way. 

Policy on placements can be found at: 

http://medweb4.bham.ac.uk/schoolOffice/mbchb/Generic%20Info/P/Index.asp 

Access to Learning Fund (ALF) 

The Access to Learning Fund is provided to the University by the Government to assistant home students 

(both full and part-time) who are facing financial hardship. Awards are offered as grants and therefore do 

not have to be repaid. They are intended to assist with living costs and are not provided to pay tuition fees. 

Undergraduate students must have taken out the maximum student loan they are eligible for before they 

can receive an award. Students can apply at any time in the academic year but are encouraged to apply 

before their personal financial circumstances become unmanageable. All applications are means-tested 

and not are applications will be successful. 

For more information and an application form please visit the following website: 

www.as.bham.ac.uk/study/support/finance/access/ 


For general student funding enquiries please contact the Student Funding Office: 

Phone: 0121 414 7391 

Fax: 0121 414 6637 

Email: financialsupport@bham.ac.uk 

Website: www.as.bham.ac.uk/funding 

Student Representation and Social Support 

Staff-Student Committees 

CAWC: CAWC-Chair@bham.ac.uk 

MedSoc: MED-SOC-President@adf.bham.ac.uk 

Please also take time to read the Student Charter: 

www.student.bham.ac.uk/studentlife/studentcharter.shtml 

Student questionnaires 

Permission is required to survey Birmingham medical students. An email should be sent to (medstudentfeedback@contacts.bham.ac.uk) 

outlining the proposed process for distributing and collecting 

questionnaires and identify the number of respondents required. This policy relates to questionnaires or 

surveys carried out by members of staff, students or a third party which are aimed at part or whole cohorts 

of MBChB students. 


Appendix 1 

STUDENT INFORMATION 

Personal Details/Contact Form 

Please complete the information below and take a copy of this form with you to EACH of your hospital 

placements. THIS IS A TRUST/MEDICAL SCHOOL REQUIREMENT. The information may be used to 

contact you or a relative in the case of an emergency. It may also be used in the event of hospital 

administration staff needing to discuss matters with you. Your personal details will not be used for any 

other function by the Trust and will not be disclosed to another party. 

TITLE 

FORENAME 

KNOWN AS (if different to 

above) 

DATE OF BIRTH 

TERM TIME ADDRESS 

POST CODE 

TERM TIME 

TELEPHONE NUMBER 

HOME TELEPHONE NO. 

MOBILE TELEPHONE 

NO. 

UNIVERSITY EMAIL 

ADDRESS 

CONTACT DETAILS IN 

CASE OF AN 

EMERGENCY 

CAR REGISTRATION 

NUMBER, if applicable 

PROGRAMME DETAILS 

YEAR OF STUDY 

OTHER INFORMATION, 

ie, dietary requirements, 

special religious holidays 

DO YOU HAVE ANY 

CRIMINAL 

CONVICTIONS? 

MBChB 

YES/NO 

I certify the above details to be correct. 

Signed 

(Student):_________________________________________________Date:____________________ 

IF ANY OF THE ABOVE DETAILS CHANGE, PLEASE INFORM YOUR TRUST UNDERGRADUATE CO- 

ORDINATOR, ACCORDINGLY 


BH Mon 29th 

CBM Band A all day Band B 

Neuro am Epi pm 

CBM Band B all day Band A 


















Fri - AID 

Epi Exam Date TBC 

BH 2nd, Closed 3rd 

CBM A+ Epi B 

CBM B+Epi A 

CBM A+ Epi B 

CBM B+Epi A 

CBM A+ Epi B 

CBM B+Epi A 

CBM A+ Epi B 

CBM B+Epi A 

CBM A+ Epi B 

CBM B+Epi A 

Epi A & Epi B 

BH = Fri 6th 

BH = Mon 9th 

CLS vivas (half day) 

BH = Mon 7th 

BH = Mon 4th & Tue 5th 

13/06/2011 

20/06/2011 

29/08/2011 

05/09/2011 

12/09/2011 

19/09/2011 

26/09/2011 

03/10/2011 

10/10/2011 

17/10/2011 

24/10/2011 

31/10/2011 

07/11/2011 

14/11/2011 

21/11/2011 

28/11/2011 

05/12/2011 

12/12/2011 

19/12/2011 

26/12/2011 

02/01/2012 

09/01/2012 

16/01/2012 

23/01/2012 

30/01/2012 

06/02/2012 

13/02/2012 

20/02/2012 

27/02/2012 

05/03/2012 

12/03/2012 

19/03/2012 

26/03/2012 

02/04/2012 

09/04/2012 

16/04/2012 

23/04/2012 

30/04/2012 

07/05/2012 

14/05/2012 

21/05/2012 

28/05/2012 

04/06/2012 

Hospital Preperation 

Course 

START YEAR 3 

Tuesday 30th Aug 

Introductory Course 

Trust & Med School 

based 

Semester 1 Placement 

Lectures 

Holidays 

Holidays 

Lectures 

Semester 2 Placement 

Clinical Exam 

(week 20 or 21) 

Clinical Exam 

Written Exam 

Holidays 

Student Project 2 (SSM) 



Holidays 

Holidays 

Resit exams 

Holidays 

Holidays 

Appendix 2 

YEAR 2 YEAR 3 

Notes for Yr3: 

Week of Year 2011 Week of Year 2012 

35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 

Week of 3rd year teaching 

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 

max. 4 late 

afternoons/early 

evenings per 

semester. (Themed 

Evenings) Dates to be 

agreed. 

Epimethods Exam 

TBA w/c 

CBM Friday 

+ Project 

Ramadan 1 - 30 Aug 2011 

Eid-Ul-Fitr 30 Aug 2011 

Rosh Hashanah 29 & 30 Sep 2011 

Yom Kippur 8 Oct 2011 

Eid-Ul-Adha 6 Nov 2011 

Yawm-ul-Ashura 5 Dec 2011 

Passover 7 - 14 Apr 2012 

For a more comprehensive list of dates of religious observance, please see http://www.about.bham.ac.uk/keydates/faithcalendar.shtml

Student Info Booklet - University of Birmingham

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