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CALCULATION OF TENTATIVE ORDER QUANTITY VA200 CALCULATION OF TENTATIVE ORDERING QUANTITY VA200ITENT Supplier Code : [ ] Item Code : [ ] Quotation Date : [ ] Input : Supplier code, Item code, Quotation date Action : The tentative ordering quantity is calculated and displayed on the sreen. QUALITY RATING The quality rating is calculated during the posting of reciept voucher (please refer to the user manual on inventory control). On pressing the escape key after entering the reciept voucher details, the user is prompted with the message "Do you want to run Quality rating (y/n)?". If the user responds with a "Y/y"then the system calculates the Quality rating for the vendoron the item mentioned in the reciept voucher. The quality ratingfor the vendor is recorded in the vendor item master. DELIVERY RATING The delivery rating is also calculated during the posting of reciept voucher (please refer to the user manual on inventory control). Once the system has calculated the quality rating, the user is prompted with "Do you want to run Delivery rating (y/n)?". If the user confirms with a "Y/y", then the delivery rating for the vendor on the item mentioned in the reciept voucher is calculated. The delivery rating for the vendor is recorded in the vendor item master. PAYMENT ANALYSIS Module The purpose of this module is essentially to track vendor bills from the time that they are raised or registered till cheque details are issued for the bill. The activities include linking of bills to receipt vouchers on receipt of material, posting the bill and generating payment advice. When a bill is received, the person dealing with the registration of the bill has to enter the purchase order number against which the bill is being registered. The person may then verify the vendor code that appears on the screen. Other particulars like bill type, challan number, inote number etc are then entered. It is important to elaborate a little on the bill type that is to be entered. While raising the purchase order, the basis on which the payment is to be made and the payment percent are identified. In case Ordnance Factories Institute of Learning, Dehradun 21
the payment is to be a part (provisional) payment, then the bill type should be P. When a bill is to be registered for the remaining (adjustment) amount, the bill type entered should be A. Whenever a single bill is raised for the entire amount in the purchase order, then the bill should be treated as an adjustment bill. On entering the amount claimed against each item, the computer cross checks with the maximum amount allowable for that item on the basis of the payment percent in the purchase order. The computer generates a bill serial number for reference purpose. Any recovery statements against a particular vendor are to be registered in the system. The recovery from a particular vendor are to made against a purchase order raised against him. The type of recovery and the amount to be recovered are required once the vendor code and purchase order number are cross checked by the computer. The recoveries registered may be adjusted against a particular vendor bill when the bill is being passed. If the bill is an adjustment bill, then it has to be linked to receipt vouchers before any further action can be taken on it. This activity links the material that has been received against the purchase order with the bill. It must be noted that the values on receipt vouchers which are partly linked or not linked at all are linked to the adjustment bill. Payment may not be made before the bill is passed. A provisional bill may be passed once it has been registered whilst an adjustment bill may only be passed after it has been linked to receipt vouchers. In case of adjustment bills the amount that is passed cannot exceed the amount against which material has been linked. While passing a bill any recoveries that are to be made against the vendor are accounted for in the bill. The recoveries in this case are made purchase orderwise. The amount that is to be recovered in the bill is therefore deducted from the total bill amount. Once a bill has been passed, there is provision to modify the recovery amount. Once a bill has been passed, the payment advice is generated. The particulars of the bank of the vendor (if payment is to be made through a bank) are to be entered and a printed copy of the payment details is obtained. In case recoveries are to be made by accounts after a bill has been passed, then they must be identified and recorded against the particular bill. These recoveries are distinct from the recoveries made against a purchase order. It is for this simple reason tthat the recovery type for such recoveries should always begin with the digit 3. A final deduction in the amount that has been passed would therefore be nescessary. The cheque number, cheque date and the cheque amount are recorded when a cheque is passed against a particular bill. The cheque amount should not exceed the amount that has been passed by accounts. In case the bill is a provisional bill, it has to be regularised. This activity may be done after the part payment has been made and before the adjustment bill is registered. This activity involves the linking of the provisional bill to receipt vouchers. The values in the receipt vouchers for an item in the bill are either comppletely linked or partly linked to the bill. The partly linked receipt vouchers and those receipt vouchers which have not been linked are linked against the item in the adjustment bill after it has been registered. Thus regularising the provisional bill and linking the coressponding adjustment bill actually links up the entire material received against the purchase order. CONTENTS Ordnance Factories Institute of Learning, Dehradun 22
Page 1 and 2: INDEX Chapter Topic Page No. 01. Op
Page 3 and 4: the dedicated keys. b) Depending on
Page 5 and 6: Module names and their respective d
Page 7 and 8: specification of the material more
Page 9 and 10: CONTENTS main - im000menus 1. RR/LW
Page 11 and 12: 21. Loss statement for every DD vou
Page 13 and 14: CONTENTS main - po000menu 1. Purcha
Page 15 and 16: 11. Vendor Item Add - po132vitm Mod
Page 17 and 18: data available in the computer, tha
Page 19 and 20: 3. Net requirement calculations (mp
Page 21: Chapter - 4 Vendor Analysis The pri
Page 25 and 26: 6. Statement of payment - pa105r007
Page 27 and 28: 3. Warrant WIP Calculation (ct003nw
Page 29 and 30: 5. Trransfer voucher abstract (ct00
Page 31 and 32: Chapter - 6 User Manual on Database
Page 33 and 34: 11. Manufactured item master Add -
Page 35 and 36: Option: Modify a party record in pa
Page 37 and 38: Option: Suspend a party db010party
Page 39 and 40: Input: Machine number Second input:
Page 41 and 42: db022machn MACHINE MAINTENANCE RECO
Page 43 and 44: db030mcspr MACHINE SPARES MASTER DB
Page 45 and 46: db040tools TOOLS MASTER DB004TOOLS
Page 47 and 48: EP code :[ ] Drawing number :[ ] Es
Page 49 and 50: Option: Query on standard man hour
Page 51 and 52: db060estmt MATERIAL ESTIMATE MAINTE
Page 53 and 54: [f002 ][a ] [b ] [f004 ] [f005 ][f0
Page 55 and 56: Sl. Order No [ ] Order Type [ ] ORD
Page 57 and 58: db091order ORDERS MASTER DB009ORDER
Page 59 and 60: Option: Print a list giving the req
Page 61 and 62: db111stitm STOCK ITEM MASTER Screen
Page 63 and 64: the computer. If the specifications
Page 65 and 66: Inspection responsibility [ ] Packi
Page 67 and 68: db121mfitm MANUFACTURING ITEM MASTE
Page 69 and 70: Description :[ ] Godown keeper: [ ]
Page 71 and 72: description Action: The set of valu
Page 73 and 74:
___________________________________
Page 75 and 76:
itm_cd char(10) Item code est_sl sm
Page 77 and 78:
ev_no smallint rat_fm_no char(10) R
Page 79 and 80:
Machine utilisation is to be record
Page 81 and 82:
Option: Machine breakdown mm100ahdo
Page 83 and 84:
Option: Preventive Maintenance mm20
Page 85 and 86:
mm300nmenu MM300NMENU SPARES MANAGE
Page 87 and 88:
Option: Machine utilisation and dep
Page 89 and 90:
utilisation has been added and whic
Page 91 and 92:
Chapter - 9 Tools Control Activity
Page 93 and 94:
A) Tool transfer This option record
Page 95 and 96:
Chapter - 10 Work in Progress MAIN:
Page 97 and 98:
(wi100r010.4gl, wi100rmen.4gl) 1. D
Page 99 and 100:
d. Warrant issue date e. Planned da
Page 101 and 102:
Data expected: a. Work order number
Page 103 and 104:
Action: Input: Extract Number, Work
Page 105 and 106:
Action: Operation Code, Authorized
Page 107 and 108:
[ ] [ ] [ ] [ ] [ ] [ ] Input: Work
Page 109 and 110:
With the above data material is tra
Page 111 and 112:
Item Code : [ ] [ ] Warrant Quantit
Page 113 and 114:
material or labour has been drawn i
Page 115 and 116:
5. CONSTRAINTS MAINTENANCE (ds006nc
Page 117 and 118:
time_batch = set_tm + proc_tm where
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