PPC Package

More documents

Recommendations

Info

Chapter – 3 Purchase Order Planning and Control The purpose of this module is to register the information on different procurement activities. This includes raising of purchase requisitions by sections, raising and authorizing an SHIS, raising a tender, registering quotations recieved from suppliers and finally raising a purchase order. Reports are generated on the various activities covered to help in information management. Purchase requisitions can be raised from the production sections to indicate their requirement of materials. In that information will be available on item code, quantity, approximate date by which the material is required and any justification/ authority for the material procurement. This may further be processed by MCO to raise the SHIS. An SHIS is raised to initiate the procurement action. This document is raised from MCO and forwarded to Provisioning office to take procurement action. Based on the SHIS one of several actions can be take. Either a purchase order to a trade agency or and IFD to a sister factory or an Indent to an allied agency can be raised to get the material. In case of procurement from the trade, a Tender enquiry will be raised and distributed to the vendors. There the item and quantities to supplied will be mentioned. Vendors will respond against these Tenders by sending quotations. The selected quotation will be entered into the computer for further while raising the purchase order. this quotation will contain different rates of the material. A party can supply different alternates for a given item. If the specification of the item supplied by the vendor deviates from what is required then that can be registered at the time of entering the quotations. This deviated specification will be used in further documents like purchase order, MIS etc.. There is provision for processing rate contract information also. Rate contract document contains rates of different items that will be supplied by the vendor for a fixed interval. If these information are registered in the computer then these can be used like quotation information and rate and value of an order can be obtained. Total allowable expenditure is allocated under different budget heads and this is fixed at the beginning of the year. This allocated amount can be registered in the computer as soon as they are available at the beginning of the year. Later, whenever an order is placed against a budget head or payment is done, respective fields in the corrsponding budget record will be updated. After raising the purchase order, the vendor will start supplying the material. When the full quantity is received, the supply order can be closed. In case there is requirement of closing the supply order before completion of the order, it can be short-closed. No further material will be received against such closed or short-closed purchase order. Ordnance Factories Institute of Learning, Dehradun 11
CONTENTS main - po000menu 1. Purchase Requisitions 1. Raise - po101preq 2. Modify - po106preq 3. Inquire - po106preq 4. Delete - po106preq 5. Reports - lb_dates 2. SHIS Add - po203sis, po205pusi Modify - po203sis, po206sis Vett - po203sis Inquire - po203sis Delete - po203sis Print - po203sis Reports - lb_dates 3. Tender Enquiry Raise - po121te, po122tept, po124tesis Modify - po121te, po122tept, po124tesis Inquire - po121te TE_items - po125tept Delete - po121te Reports Tcp - tend_scr Cst - itend_scr Tender printing - po209pte 4. Quotations Add - po131quot Modify - po131quot Delete - po131quot Inquire - po131quot P_rating - va100prce Ord_qty - va200itent 5. Vendor Rating Vendorwise - po132vitm Itemwise - po132vitm Ordnance Factories Institute of Learning, Dehradun 12
Page 1 and 2: INDEX Chapter Topic Page No. 01. Op
Page 3 and 4: the dedicated keys. b) Depending on
Page 5 and 6: Module names and their respective d
Page 7 and 8: specification of the material more
Page 9 and 10: CONTENTS main - im000menus 1. RR/LW
Page 11: 21. Loss statement for every DD vou
Page 15 and 16: 11. Vendor Item Add - po132vitm Mod
Page 17 and 18: data available in the computer, tha
Page 19 and 20: 3. Net requirement calculations (mp
Page 21 and 22: Chapter - 4 Vendor Analysis The pri
Page 23 and 24: the payment is to be a part (provis
Page 25 and 26: 6. Statement of payment - pa105r007
Page 27 and 28: 3. Warrant WIP Calculation (ct003nw
Page 29 and 30: 5. Trransfer voucher abstract (ct00
Page 31 and 32: Chapter - 6 User Manual on Database
Page 33 and 34: 11. Manufactured item master Add -
Page 35 and 36: Option: Modify a party record in pa
Page 37 and 38: Option: Suspend a party db010party
Page 39 and 40: Input: Machine number Second input:
Page 41 and 42: db022machn MACHINE MAINTENANCE RECO
Page 43 and 44: db030mcspr MACHINE SPARES MASTER DB
Page 45 and 46: db040tools TOOLS MASTER DB004TOOLS
Page 47 and 48: EP code :[ ] Drawing number :[ ] Es
Page 49 and 50: Option: Query on standard man hour
Page 51 and 52: db060estmt MATERIAL ESTIMATE MAINTE
Page 53 and 54: [f002 ][a ] [b ] [f004 ] [f005 ][f0
Page 55 and 56: Sl. Order No [ ] Order Type [ ] ORD
Page 57 and 58: db091order ORDERS MASTER DB009ORDER
Page 59 and 60: Option: Print a list giving the req
Page 61 and 62: db111stitm STOCK ITEM MASTER Screen
Page 63 and 64:
the computer. If the specifications
Page 65 and 66:
Inspection responsibility [ ] Packi
Page 67 and 68:
db121mfitm MANUFACTURING ITEM MASTE
Page 69 and 70:
Description :[ ] Godown keeper: [ ]
Page 71 and 72:
description Action: The set of valu
Page 73 and 74:
___________________________________
Page 75 and 76:
itm_cd char(10) Item code est_sl sm
Page 77 and 78:
ev_no smallint rat_fm_no char(10) R
Page 79 and 80:
Machine utilisation is to be record
Page 81 and 82:
Option: Machine breakdown mm100ahdo
Page 83 and 84:
Option: Preventive Maintenance mm20
Page 85 and 86:
mm300nmenu MM300NMENU SPARES MANAGE
Page 87 and 88:
Option: Machine utilisation and dep
Page 89 and 90:
utilisation has been added and whic
Page 91 and 92:
Chapter - 9 Tools Control Activity
Page 93 and 94:
A) Tool transfer This option record
Page 95 and 96:
Chapter - 10 Work in Progress MAIN:
Page 97 and 98:
(wi100r010.4gl, wi100rmen.4gl) 1. D
Page 99 and 100:
d. Warrant issue date e. Planned da
Page 101 and 102:
Data expected: a. Work order number
Page 103 and 104:
Action: Input: Extract Number, Work
Page 105 and 106:
Action: Operation Code, Authorized
Page 107 and 108:
[ ] [ ] [ ] [ ] [ ] [ ] Input: Work
Page 109 and 110:
With the above data material is tra
Page 111 and 112:
Item Code : [ ] [ ] Warrant Quantit
Page 113 and 114:
material or labour has been drawn i
Page 115 and 116:
5. CONSTRAINTS MAINTENANCE (ds006nc
Page 117 and 118:
time_batch = set_tm + proc_tm where
show all

PPC Package

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?