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Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Table of Contents
Introduction ..............................................................................................2
1 General Information .......................................................................3
1.1 Role and authority of FITA ..................................................................3
1.2 Archery World Cup Final overview .......................................................4
2 Technical Elements ........................................................................5
2.1 Competition categories .......................................................................5
2.2 Qualification .....................................................................................5
2.3 Event schedule ..................................................................................8
2.4 Competition format ...........................................................................9
2.5 Venue requirements ........................................................................ 11
2.6 Other ............................................................................................ 11
2.6.1 Transport and accommodation ....................................... 11
2.6.2 Safety and security ............................................................ 12
2.6.3 Presentation to the public .................................................... 12
3 Basic Conditions for Organiser ..................................................... 13
3.1 Rights of the LOC ............................................................................ 13
3.2 Obligations of the LOC .................................................................... 13
3.3 Responsibilities of the LOC ............................................................... 14
3.3.1 Marketing ......................................................................... 14
3.3.2 Financial ........................................................................... 14
3.3.3 Management ...................................................................... 15
3.3.4 Operational ....................................................................... 15
4 Bidding Process ............................................................................ 17
4.1 Timeline ....................................................................................... 17
4.2 Observer Programme ...................................................................... 18
4.3 Fees ............................................................................................. 18
4.4 Bid submission ................................................................................ 19
4.4.1 Documents to be submitted ................................................. 19
4.4.2 Conditions to be fulfilled ...................................................... 19
4.4.3 Evaluation ......................................................................... 19
4.4 Awarding of the Archery World Cup 2012 and 2013 ............................. 19
5 Contacts for further information .................................................. 20
Appendices
A. Venue requirements – Technical drawings
B. TV audience projection
C. Bid application forms
FITA Tender Document 1

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Introduction
This guide is intended for any FITA Member Association, city, region, event
organiser or commercial body that would be interested in bidding for the Archery
World Cup Final in 2012 or 2013 (bidders may apply for both years but only one
Final shall be awarded to any elected host).
The Archery World Cup Final is the marquee event of Archery. This annual event
is the grand final culminating from four stages held over the year to determine
the top archers in Outdoor Target Archery. The Final always takes place at an
extraordinary venue, be it at an iconic location or at the heart of the city. This
feature together with the best archers competing for top honours promises a
thrilling contest and an unforgettable visual spectacle for spectators and TV
audience.
The following document outlines the concept of the Archery World Cup Final and
provides the approved framework for organising the event. Included herein are
the general Archery World Cup Final rights and obligations for the selected host,
and the procedure for the bidding process to host the Archery World Cup Final in
2012 and in 2013.
FITA Tender Document 2

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
1. General Information
The Archery World Cup Final, conducted under the guardianship of the
International Archery Federation (FITA), is the grand final of the Archery World
Cup competition.
FITA contracts an event organiser to conduct each World Cup Final. Within the
framework established in this document, Archery World Cup Final bidders are
encouraged to develop visionary proposals that can enhance the scope,
presentation and marketing of the Archery World Cup Final.
This section gives a brief introduction to FITA, as well as the general concept for
the Archery World Cup Final for 2012 and 2013.
1.1 Role and authority of FITA (International Archery Federation)
The International Archery Federation (FITA) was founded in 1931 at a meeting in
Lwow, Poland. Seven founding nations were present: France, Italy, Hungary,
Poland, Sweden, the United States and the former Czechoslovakia. The head
office for FITA is in Lausanne.
In 2005, Dr. Ugur Erdener (TUR) was elected President. According to its
constitution, FITA’s main objective is “to promote and encourage archery
throughout the world in conformity with the Olympic principles.”
Archery has been part of the Olympic Movement since 1900 and has been a
permanent Olympic sport since the 1972 Olympic Games. FITA has held World
Championships since 1931. Since 1991, FITA has included eight disciplines. In
2006, FITA launched the Archery World Cup.
FITA makes and interprets the FITA Rules; supervises the organization of World
Championships and other international competitions; and promotes archery
through the media and sponsors. Further information about FITA can be found at
www.archery.org.
FITA exclusively owns the rights to the Archery World Cup Final and contracts
the organisation of the Games to a Local Organising Committee (LOC), which can
consist of any combination of a FITA Member Association, a city, region, private
event organiser or commercial body.
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Tender document for potential hosts of
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2012 & 2013
1.2 Archery World Cup Final overview
This section is intended to give prospective Archery World Cup Final bidders a
practical sense of FITA’s desired concept for the Archery World Cup Final, based
on FITA’s objectives for the Archery World Cup competition. It is a fundamental
requirement that any Archery World Cup Final Organiser is fully aware of the
concept, format and scope of the Archery World Cup Final envisioned by FITA.
FITA’s objectives for the Archery World Cup are:
Involve top-level archers all year long in Outdoor Target Archery
comprising 4 competition stages leading to the Grand Final
Host the Archery World Cup Final in spectacular outdoor venues in the
city and/or iconic locations
Develop a strong sponsorship platform
Give archery more media exposure
Based on these objectives, the Archery World Cup Final has been designed to be
the marquee event for FITA and World Archery. In essence, the very best
athletes will compete for the highest award in Archery at an extraordinary
venue, with prize money of over USD 150,000 to match the occasion.
Unfolding over a weekend, the Archery World Cup Final will not only be a
sporting competition, but also a visual spectacle and celebration for the city.
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Tender document for potential hosts of
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2012 & 2013
2. Technical Elements
The technical elements of the Archery World Cup Final consist of the competition
categories, the schedule, venue requirements and any other logistical
requirements needed to make the Archery World Cup Final a reality.
2.1 Competition categories
During the Archery World Cup Final, the following four Outdoor Archery
competition categories (or divisions) are competed in:
Recurve Men
Recurve Women
Compound Men
Compound Women
The difference in these divisions besides gender lies in the type of bows used by
the archers – recurve and compound.
A recurve bow is the only class of bow that is shot at the Olympic Games. Its
basic working principles are similar to that of a traditional longbow. Its defining
feature is that the ends of the limbs curve forwards slightly, away from the
archer. It is also called a Classic Bow.
A compound bow is designed to reduce the force that an archer must hold, yet
increase the overall energy stored by the bow. Most compound designs use
pulleys and cables to make the holding weight less than half of the draw weight.
With less force required to hold a compound bow at full draw, the muscles take
longer to fatigue, thus giving a compound archer more time to aim.
2.2 Qualification
To qualify for the Archery World Cup Final (AWCF), Archers must first compete in
the Archery World Cup stages (AWCS) to earn ranking points. The following are
the stipulated FITA rules pertaining to the qualification of archers for the Archery
World Cup Final:
2.2.1 There will be four (4) AWCS for recurve and compound divisions in
outdoor archery, male and female.
Archers wishing to qualify for the AWCF should compete in the
AWCS.
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Tender document for potential hosts of
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2012 & 2013
2.2.2 Each Member Association, including the AWCS organising host
countries, may enter a maximum of four (4) men and four (4)
women per category (i.e. 4 recurve men, 4 recurve women, 4
compound men, 4 compound women).
2.2.3 The following competitions will be organised in each of the AWCS:
• Individual (RM, RW, CM, CW)
• Team (RM, RW, CM, CW)
• Mixed Team (Recurve & Compound)
2.2.4 Points for the Archery World Cup Ranking (AWCR) may be won at
any and all of the AWCS.
All four AWCS hold the same value for World Cup purposes, though
they may have different factors for the World Ranking.
2.2.5 INDIVIDUAL competition: Archers ranked in the top 16 positions in
each AWCS will win points for the AWCR.
Points will be awarded based on the following table:
1 st place: 25 points 9 th place: 5 points
2 nd place: 21 points 10 th place: 5 points
3 rd place: 18 points 11 th place: 5 points
4 th place: 15 points 12 th place: 5 points
5 th place: 13 points 13 th place: 5 points
6 th place: 12 points 14 th place: 5 points
7 th place: 11 points 15 th place: 5 points
8 th place: 10 points 16 th place: 5 points
The top three World Cup scores (points) won by each archer will
be added to compile the AWCR.
An archer who has won points in all four AWCS will only have his
top three scores added for the AWCR.
2.2.6 After finishing with the four AWCS, and with the final ranking list,
the top seven archers in the AWCR for each of the four individual
categories (compound women, compound men, recurve women
and recurve men) will qualify for the AWCF.
2.2.7 Ties in the AWCR will be solved on the following basis:
• The archers’ position in the World Ranking issued
immediately after the last AWC stages
• If the tie persists, the archers’ position in the AWCR in the
previous year
• If the tie still persists or neither of the archers is present in
the previous year’s AWCR, the result of the last AWCS in
which they both participated;
• If still unsolved, a coin toss will be made
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Tender document for potential hosts of
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2012 & 2013
2.2.8 As of 2010, after the last AWC stage, the top 7 ranked archers and
one archer (host nation place) from the organising country in each
category will be selected to participate in the AWC Final. However,
there is a limitation of two archers from the same country in each
category.
In case there are more than two archers from the same country
among the top 7 places, then the next available archer(s) in the
AWCR will be selected.
In case there are two archers from the host country among the top
7 places, both will qualify. The organising country will not be able
to choose a third archer and the next available archer in the AWCR
will be selected.
2.2.9 A position in the AWCR can be used only by the archer who won it.
It is not a position won for the archer’s country. This means that
the archer who wins a position for the AWCF cannot be replaced by
another archer from his own country.
2.2.10 If an archer who has won a position for the AWCF is unable to
participate, the next ranked archer on the AWCR will be invited to
compete in the AWCF. A deadline for confirmation of participation
will be established and published by FITA, giving time for
substitution if necessary.
2.2.11 MIXED TEAM Competition: The mixed team competition will
continue in 2010 in order to keep developing and promoting this
competition. A mixed team is composed of one (1) male and one
(1) female archer from the same country and same bow division.
Therefore, there will be a RECURVE Mixed Team competition and a
COMPOUND Mixed Team competition. Each country that will have
at least one man and one woman of the same bow division will
have a mixed team. There is no need to make specific registration
for this competition. The best score from the qualification round of
one male and one female from the same country and bow division
will establish the score of the mixed team competition.
The first eight (8) teams only from the qualification round will go
to the elimination phase (1/4 finals, semi-finals and medal
matches).
For the elimination phase (semi-finals and medal matches), each
team can decide which archer will be the member of the mixed
team. Member Associations are allowed to choose the member of
the mixed team, independently of the qualification round results.
Any further changes in team members are not allowed as soon as
the finals start (semi-finals and medal matches).
The match format for the Mixed Team competition is based on 16
arrows competition at 70 meters, with the regular scoring on a 122
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Tender document for potential hosts of
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2012 & 2013
cm FITA target face. (4 end of 4 arrows -2 arrows per archer- with
1 min. 20 sec. per end).
Shoot off and other possible matters during the Mixed Team
competition will be managed by the same rules and principles as
the regular team competition.
2.2.12 The best eight (8) mixed teams will receive point for the Mixed
Team Ranking (MTR):
1 st place: 16 points 5 th place: 4 points
2 nd place: 12 points 6 th place: 3 points
3 rd place: 10 points 7 th place: 2 points
4 th place: 8 points 8 th place: 1 point
2.2.13 The top three World Cup scores (points) won by each country in
the MTR will be added to compile the final MTR.
A country that has won points in all four AWCS stages will only
have its top three (3) scores added for the final MTR.
2.2.14 After finishing with the four AWCS, and with the final MTR, the top
team (first country in Recurve and in Compound Mixed Team
Ranking) will qualify for the AWCF.
2.2.15 Ties in the MTR will be solved on the basis of:
• Using the AWCR, by calculating the average value of the
position of the best male and female of the countries
involved; after calculating the average, the lower number
of these values will win
• If still unresolved, a coin toss will be made
2.3 Event schedule
The Archery World Cup Final should take place after the fourth and final
qualification stage, and during a time with calm weather conditions. The
following table illustrates the typical dates the Archery World Cup competitions
take place over the year.
Table 1. Typical dates for Archery World Cup competitions to be held
Archery World Cup Competitions
Stage One
Stage Two
Stage Three
Stage Four
The Final
Typical Dates
March - April
April - May
June - July
August - September
mid September – mid October
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Tender document for potential hosts of
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2012 & 2013
In the context of this bidding process for The Final, the optimal and
recommended period for hosting the event will be from mid September to mid
October.
FITA’s preferred competition dates for the two years are as follows:
• 2012 Archery World Cup Final (22 Sep – 7 Oct)
• 2013 Archery World Cup Final (28 Sep - 13 Oct)
The event schedule for the Final, including preparation, typically runs over seven
days and concludes on a weekend. The following is an example of the typical
schedule:
Table 2. Typical event schedule for Archery World Cup Final
Days
Monday – Wednesday
Thursday – Friday
Saturday and Sunday
Activity
Venue setup and preparation
Athlete warm-up and promotional activities
Finals competition
The programme for the Finals competition consists of two compact 3-hour
sessions held on Saturday and Sunday afternoons, to keep the competition short
and intense for optimal spectator and viewer experience.
2.4 Competition format
There are a total of 32 top archers ranked from the Archery World Cup stages,
competing in the Archery World Cup Final. Eight archers compete in each of the
four competition categories (or divisions) as described in Section 2.1. Out of the
eight for each division, it is ideal for promotional purposes that at least one
archer is a local athlete of the host country.
Competition for the Archery World Cup Final is based on elimination, starting
with the quarter-finals with one match occurring at a time. Over the two days of
the Final, the competition will follow the elimination format illustrated in the
diagram below for each of the four divisions.
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2012 & 2013
Archer 1
Archer 2
Archer 3
Archer 4
Archer 5
Archer 6
Archer 7
Archer 8
Quarter-final Semi-final Final
(Gold-medal match)
The competition takes place on two afternoons, Saturday and Sunday. Each
session lasts around three hours and the competition format is described in the
following table. The 4 categories (or divisions) competed in the Archery World
Cup are referred to as A, B, C and D in the table to illustrate the competition
format sequence.
Table 3. Competition format over the two days of competition
Competition
Sequence
Division Stage No. of
matches
for stage
Time per
match
(mins)
Day 1 A Quarter-final 4 12 50
Total time
A Semi-final 2 12 25
A Final 1 15 15
B Quarter-final 4 12 50
B Semi-final 2 12 25
B Final 1 15 15
Day 2 C Quarter-final 4 12 50
Total time
C Semi-final 2 12 25
C Final 1 15 15
D Quarter-final 4 12 50
D Semi-final 2 12 25
D Final 1 15 15
Approximate
total time
(mins)
180 min
180 min
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2.5 Venue requirements
The technical requirements for the Archery World Cup Final are much less
demanding than most sports. Organisers can practically take the event anywhere
they wish to and have the freedom and flexibility to set up the most dramatic
and spectacular backdrop that can be dreamed to showcase the host location; as
long as it meets the following FITA requirements.
Requirements:
A flat primary space measuring a minimum of 120 m x 30 m for the
main competition area
A flat secondary space measuring a minimum of 80 m x 10 m as
warm-up area, which should not be more than 50 m away from
primary space
Both spaces to be oriented to the North-South direction (lengthwise)
with a tolerance of 20 degrees
Calm weather conditions at venue location
To gain a better understanding of how the typical setup of an Archery World Cup
Final venue looks like, please refer to Appendix A for the technical drawings. This
appendix also includes an example of the setup for Dubai 2007 and Copenhagen
2009. Illustrations showing examples of what is considered a “flat” space defined
in the above requirements can also be found. This will further demonstrate how
flexible the Archery World Cup Final is in allowing creativity and innovation for
the venue.
2.6 Other
The following logistical elements and requirements must also be taken into
consideration when hosting the Archery World Cup Final.
2.6.1 Transport and accommodation
The Organiser should ensure that transport is arranged for the athletes, support
staff and officials for all activities related to the event including the following:
Airport transfer
Transfer between hotel and competition venue
Promotional activities
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2012 & 2013
The organiser is also required to provide accommodation for the athletes,
support staff and officials in a hotel of a minimum 4* standard that is reasonably
close to the competition venue.
More specifically, the above arrangements of transport and accommodation are
to be made for the following personnel involved in the Archery World Cup Final
as indicated in Table 3.
Table 4. Personnel requiring transport and accommodation
Personnel
Approximate number of people
Athletes 32
Support staff 50
FITA and event officials 40
TOTAL 122
2.6.2 Safety and security
To minimise the risk of accidents, all FITA events are subject to stringent safety
regulations. The Archery World Cup Final Organiser must be acutely aware of the
safety issues and always enforce safe operating procedures during the
competition events.
For each Archery World Cup Final, FITA will review all aspects of safety and
security together with the Organisers, from planning phase to execution, to
ensure a safe and enjoyable event.
2.6.3 Presentation to the public
The Archery World Cup Final should be presented to the on-site spectators by
professional announcers, large video screens, and athlete interviews, as
designated by FITA. Olympic style award presentations should be conducted onsite,
at the conclusion of each event. Printed programmes should provide
information for each venue, including diagrams of the staging and display areas,
time schedule for events, a description of each event and its objective, and
competitor profiles for the top-ranked athletes.
To enhance spectator interest and attendance, FITA will collaborate with the
Archery World Cup Final Organiser to ensure interactive activities (e.g. “Try out
Archery” stations) and static displays (i.e. Archery equipment) are available for
spectators. Spectators should be given the chance not just to watch Archery but
to experience and learn more about Archery. The Archery World Cup Final
Organiser should provide the booth structures, furnishings, electricity and
technical support to facilitate this.
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Tender document for potential hosts of
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2012 & 2013
3. Basic Conditions
The agreement for the Archery World Cup Final 2012 and 2013 will be concluded
between two parties:
1) FITA – International Archery Federation
2) A Local Organising Committee (LOC) composed of the host
city/region, and/or FITA Member Federation and/or eventual
promoters, agencies, commercial partners, etc.
The basic conditions must be viewed as basic and minimum requirements. FITA
may accept a certain degree of flexibility to allow potential LOCs to maximise the
benefits of hosting the Final.
3.1 Rights of the LOC
1. To receive 100% of income from:
a. Sponsorships* generated by the LOC
b. Ticket sales
c. Food and Beverage sales
d. Merchandise
2. 1 minute promotional video of the host city to be aired at the beginning
of all broadcasts of the event, including sports highlights programmes.
3. The right to use the name ‘Archery World Cup Final’ from the day of
contract signature until six months after the last day of the event.
4. Availability of archers for up to 2hrs the day before the competition for
promotional activities.
5. To have the autonomy to design/select a venue as long as the proposed
venue meets with FITA technical requirements for staging the event
* Local sponsors to share advertising space with FITA sponsors on a principle of 50-50
visibility both on TV and field-of play, where category exclusivity of FITA sponsors should
not be infringed upon.
3.2 Obligations of the LOC
1. To pay FITA a staging fee amounting to EUR 200,000 in three instalments
over the three years leading up to the event.
2. To cover hotel/lodging of a minimum of 500 nights (4* level and above),
and local transport for the athletes, support staff and officials.
3. To cover all staging/organisational costs related to the Archery World Cup
Final with a minimum seating capacity of 2500.
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4. To promote the Archery World Cup Final nationally in the years/months
leading up to and during the event.
3.3 Responsibilities of the LOC
3.3.1 Marketing
Organising the Archery World Cup Final has the potential to generate
considerable revenue over expenses, if the event is marketed professionally. The
Archery World Cup Final provides a good opportunity to reduce overhead
expenses by attracting support from government and commercial entities. It is
the responsibility of the LOC to market the Archery World Cup Final sufficiently.
All revenues from successful marketing will go directly to the LOC.
3.3.2 Financial
The following table provides an estimate of the associated costs for hosting and
organising the Archery World Cup Final:
Table 5. Estimated costs of organising the Archery World Cup Final
Organisational component
Venue staging costs
Rental and/or set-up of venue
with seating capacity of 2500
Accommodation
500 bed nights at 4*
Transport
Airport transfer
Transfer between hotel and
competition venue
Promotional activities
Marketing
Advertising
Promotional activities
Staging fee for “Archery World Cup
Final” event
Costs (EUR)
variable
variable
variable
variable
200,000
ESTIMATED TOTAL 400,000 – 500,000
Except for the event staging fee to be paid to FITA which is fixed, the other cost
components are variable from country to country. It is thus the responsibility of
Archery World Cup Final Organisers to project the costs of hosting and
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2012 & 2013
organising the event in their own city, with the above figures to be referred to
only as a guideline.
3.3.3 Management
In order to ensure that the Archery World Cup Final is administered effectively,
the Organiser and the FITA should establish internal management structures and
procedures that allow both parties to work together cohesively.
The Archery World Cup Final Organiser’s infrastructure should allow it to
effectively organise, conduct and finance the Archery World Cup Final, and
provide clear channels of communication with all internal (between FITA and
Organiser) and external entities. FITA will designate a central point of contact for
communication on all Archery World Cup Final matters. The personnel
representing FITA and the Archery World Cup Final Organiser, and their specific
functions, must be declared during the bidding process, before the Archery
World Cup Final is awarded, and their names will be designated in the Archery
World Cup Final governing documents.
During the Archery World Cup Final organisational period, the Organiser should
maintain effective communication with all external parties involved, including
FITA, participants, government entities, professional contractors, vendors,
sponsors, media, the public and all other interested parties.
3.3.4 Operational
The Organiser of the Archery World Cup Final is responsible for coordinating,
directing and funding all operational aspects of the event. The Organiser should
select all staff and obtain the use of all equipment and other materials needed
for conducting the Archery World Cup Final, unless otherwise specified by FITA
for technical purposes.
• Preparation: Prior to participants arriving, organising staff members
should be familiar with, and capable of performing all their required tasks.
Back-ups for all systems, equipment and staff should be in place, venues
should be fully prepared, volunteers should be fully trained and briefed,
technical systems and equipment (and the means to run them) should be
tested and fully operational; and operational procedures should be well
rehearsed and fully functional.
• Conducting the Archery World Cup Final: The Organiser should run the
operations as professionally, efficiently and effectively as possible. FITA
codes of conduct, safety regulations and all other applicable codes should
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2012 & 2013
be respected. Any problem areas that arise should be immediately
addressed and resolved.
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4. Bidding Process
The Archery World Cup Final Organiser will be selected through a bidding
process. The bid process is launched on April 1st, 2010 and the deadline for
bidders to submit their bid application to FITA is September 1st, 2010.
Short-listed candidate cities will be evaluated by FITA technical experts during a
site-inspection visit. Following this, the election of the host cities for 2012 and
2013 will be voted on and announced during the FITA Council meeting on
November 12-13 th , 2010 in Lausanne (Switzerland).
FITA has also created the Observer Programme, which is an invitation to all
potential hosts to visit as guest observers for the next World Cup Final in
Edinburgh in September 18-19 th , 2010. Programme details may be found in
section 4.2.
4.1 Timeline
Table 6. Overview of bidding process
Date
Activity
April 1 st , 2010 Launch of the bidding process
September 1 st , 2010 Deadline for submission of bid
document and fee
September 18-19 th , 2010 Optional: Observer Programme
for bidding cities at Edinburgh
2010 Archery World Cup Final
October 1 st , 2010
Short-list of candidate cities by
FITA Executive Committee
October-November 2010
Site visits to candidate cities by
FITA Technical Experts
November 12-13 th , 2010
Decision on host cities for
Archery World Cup Final in
2012 and 2013 by FITA
Executive Committee.
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4.2 Observer Programme
FITA cordially extends an invitation to all potential bidding candidates to visit as
guest observers for the next World Cup Final in Edinburgh on September 18-19 th
2010.
Truly believing in what the Archery World Cup Final can bring to Organisers of
the Archery World Cup Final, and thrilled about the boundless potential for
creative innovation and exciting opportunities within this event platform, FITA
welcomes all potential hosts to gain a first-hand experience of this fantastic
event.
FITA shall cover all local costs for two observers from each bidding city for this
optional 2-day programme.
4.3 Fees
Bidders for the Archery World Cup Final will pay a non-refundable Bid Fee when
they submit their bid documents to FITA.
FITA will use the Bid Fees (EUR 5’000,-) for on-site inspections to candidate
cities, thorough evaluation of the materials submitted by the bidders,
preparation of the bid review and other related activities appropriate to conduct
a comprehensive bid evaluation.
Following signature of the Archery World Cup Final Host City Contract, the
selected Organiser must pay FITA a non-refundable Archery World Cup Final
staging fee totalling EUR 200’000,- to the designated FITA bank account. The
staging fee shall be paid in three instalments over a period of three years leading
up to the event according to the following schedule:
30% (EUR 60’000,-) within one week upon signing the Archery World Cup
Final Host City Contract
35% (EUR 70’000,-) by July 1 st of the year one year before Organiser
hosts the event
35% (EUR 70’000,-) within one week after the organisation of the
Archery World Cup Final event
4.4 Bid Submission
All potential hosts are required to submit their bid documents according to the
requirements specified in the following sections.
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4.4.1 Documents to be submitted
- Bid application forms (Appendix C)
Deadline: September 1 st , 2010
4.4.2 Conditions to be fulfilled
A non-refundable Bid Fee of EUR 5’000.- must be paid to FITA – no later than
when the Bid application forms are due to be submitted to FITA (September 1 st ,
2010). No Bid will be considered as submitted until FITA has received the Bid
Fee in its designated Bank Account.
4.4.3 Evaluation
The FITA Executive Committee will evaluate each bid and may eliminate bids
that are not in line with the Archery World Cup concept or bidders whose
qualifications do not fulfil FITA’s criteria for an Archery World Cup Final
Organiser.
FITA will only shortlist a bidding city as a candidate city if it is convinced that the
bidder has the capabilities and resources to stage the Archery World Cup Final
professionally, and to fulfil all the obligations of an Archery World Cup Final
Organiser. The short-listing decision will be made by the FITA Executive
Committee.
4.5 Awarding of the Archery World Cup Final for 2012 and 2013
The bidding process will culminate in November 12-13, 2020 when the host city
decisions for 2012 and 2013 are made and announced by the FITA Executive
Committee when they meet in Lausanne, Switzerland.
Based on submitted bid documents, on-site inspections, meetings with shortlisted
candidates and their final presentations, a secret ballot vote by the FITA
Executive Committee will determine who will be awarded the hosting rights of
the Archery World Cup Final for 2012 and 2013. The voting will take place in
rounds until a majority vote of 50% is reached. In each round the bid with the
lowest votes will be eliminated. In the case of a tied vote, the FITA President’s
vote will count twice.
FITA Tender Document 19

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
5. Contacts for further information
For further information please contact FITA for technical or competition queries
and TSE Consulting for any questions relating to the bidding conditions or
process.
FITA - International Archery Federation
Maison du Sport International
Avenue de Rhodanie 54
1007 Lausanne
Switzerland
Tel: +41 21 614 30 50
Fax: +41 21 614 30 55
Web: www.worldarchery.org
Contact: Juan-Carlos Holgado
Email: jcholgado@archery.org
TSE Consulting
Rue du Petit-Chêne 38
1001 Lausanne
Switzerland
Tel: +41 21 313 23 00
Fax: +41 21 313 23 01
Web: www.tseconsulting.com
Contact: Kenneth Quah
Email: kquah@tseconsulting.com
FITA Tender Document 20

Appendices

Appendix A
Venue requirements – Technical
drawings
Archery World Cup Final 2012 & 2013

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
This document shows the technical drawings related to the venue requirements
for the Archery World Cup Final.
The following are the technical drawings that may be found here:
1. Typical setup of Archery World Cup Final venue (3D-view)
2. Typical setup of Archery World Cup Final venue (plan-view)
3. Setup of Archery World Cup Final 2007 in Dubai (3D-view)
4. Illustrations of what is considered a “flat” space
Appendix A: Venue requirements – Technical drawings
A1

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Appendix A1: Typical setup of Archery World Cup Final venue (3D-view)
Appendix A: Venue requirements – Technical drawings
A2

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Appendix A2: Typical setup of Archery World Cup Final venue (planview)
Appendix A: Venue requirements – Technical drawings
A3

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Appendix A3: Setup of Archery World Cup Final 2007 in Dubai (3D-view)
Appendix A: Venue requirements – Technical drawings
A4

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Appendix A4: Setup of Archery World Cup Final 2009 in Copenhagen
(3D-view)
Appendix A: Venue requirements – Technical drawings
A5

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Appendix A5: Illustrations what is considered a “flat” space
The following are illustrations of examples of what FITA considers a “flat” space
according to the venue requirements stipulated in section 2.5, in addition to
conventional flat spaces such as an open grass field or an outdoor sports arena.
If anything, these illustrations give Organisers an idea of the numerous
possibilities that the Archery World Cup venue can take shape in and
demonstrate the flexibility as well as innovative potential that this event has in
showcasing an extraordinary location as a competition venue.
Illustration 1: Differing heights compensated by a platform
Appendix A: Venue requirements – Technical drawings
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2012 & 2013
Illustration 2: Undulating ground with unobstructed line-of-sight
Illustration 3: Water body separating archer and target
Appendix A: Venue requirements – Technical drawings
A7

Appendix B
TV audience projection
Archery World Cup Final 2012 & 2013

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
TV Audience Projection
Archery World Cup Final
A) Global Exposure
Based on current viewership of archery, the projected cumulative audience for
the Archery World Cup Final is 250 million TV viewers over more than 100
territories.
Overall, archery is touching about 800 millions TV viewers a year with the
Archery World Cup and the different World Archery Championships.
A proof of archery’s audience success in television came from the last Olympic
Games in Beijing. An independent study made by Sponsorship Intelligence
mandated by the International Olympic Committee shows that the average
minute of archery coverage was seen by 35.2 million viewers globally during 91
hours of archery broadcast during the Games. This ranked archery in 10th place
among Olympic sports! Moreover, this study was made over 48 selected
territories, but did not include Korea, which won 5 medals (which of course
would have further raised this figure for archery).
B) TV production
For the Archery World Cup Final, FITA is producing a two times 2-hour live signal
(one for Compound Final, one Recurve Final), a 26-minute highlights and two 3-
minute newscast.
On site, the national TV stations (and others) will produce short highlights and
magazines.
On demand of TV stations, more footage can be produced by FITA’s TV
production company, such as dedicated interviews or 52-minute highlights.
FITA has started producing in the 16/9 format in 2008 and in HD in 2009.
Moreover, a world class TV agency, MP & Silva, is representing FITA on the TV
market since 2009.
C) Live coverage
The live coverage of the Archery World Cup Final may be taken by TV channels
such as:
MBC Korea, Zee Sports India, CCTV China, RTR Sports Russia, Al Jazeera Sports,
Fox Sport Middle East Sport+ France, RAI Italy, Poverkhnost Ukraine, TV Poland,
etc.
More TV channels can be added, depending on which archers are shooting at the
World Cup Final and where it takes place.
Appendix B: TV audience projection
B1

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
D) Web TV
For Christmas 2007, FITA was the first sports international federation to launch a
dedicated web TV on YouTube with about 4 hours of videos per event. Studies
and history across the sports world have indeed shown that free clips and videos
on the web give maximal exposure.
This has been quite a success story and a starting point for the “Sport Hub” a
YouTube interface that now regroups many sports federations. In two years,
World Archery has enjoyed 3 millions videos viewed on its YouTube channel.
E) 26-minutes Highlights
The 26-minute highlights is the core of our TV production and have been
successful since its introduction in 2006. The number of TV channels
broadcasting these highlights has been increasing consistently. It now reaches
about 25 TV stations. The complete list of the current TV stations is on the table
below.
Some of the TV channels that have shown archery since 2006:
Name
Austrian Sports Channels
Bandeirantes, ESPN
CCTV China
Cybercast
National TV
National TV
Sport +
MDR
Hong Kong Asia TV
Zee Sports, Doordarshan
RAI Sport, Dahlia
NHK
MBC Korea
Astro
ESPN Star Sport
Ten Sports
Eurosport, Eurosport Asia
Aljazeera Sport, ART Arab
Fox Sport International
National TV
SPORT Russia
StarHub
Country
Austria
Brazil
China
Chinese Taipei
Czech Republic
Denmark
France
Germany
Hong Kong, China
India
Italy
Japan
Korea
Malaysia
Pan Asia
Pan Asia / Pan Middle East
Pan Europe (Africa, Asia)
Pan Middle East
Pan Middle East, Africa
Poland
Russia, Pan Russian Speaking
Countries
Singapore
Appendix B: TV audience projection
B2

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
TVE
Spain
TRT
Turkey
Poverkhnost TV
Ukraine
Trans World Sport, Sports Unlimited worldwide magazine
IEC “Road to Beijing”, Gillette World Sport worldwide magazine
Appendix B: TV audience projection
B3

Appendix C
Bid application forms
Archery World Cup Final 2012 & 2013

Table of Contents
1 Preparing bid documents ..................................................... 1
1.1 Formal Requirements .............................................................. 1
1.2 Submissions .......................................................................... 1
1.3 Bid Fees and Bank Account Details ............................................ 2
2 Identification ...................................................................... 3
2.1 Entity bidding to host the Archery World Cup Final ...................... 3
2.2 Bid Committee Members .......................................................... 4
2.3 Letter of Undertaking .............................................................. 6
3 Questionnaire ...................................................................... 7
3.1 Motivation and objectives ......................................................... 7
3.2 Venue .................................................................................... 7
3.3 Time Frame ............................................................................ 7
3.4 Organisation ........................................................................... 8
3.6 Status of Archery .................................................................... 8
3.7 Financial ................................................................................ 8

Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
1 Preparing bid documents
The purpose of this section is to provide information to prospective bidders on
how to prepare their bid applications for submission to host the Archery World
Cup Final in 2012 and 2013.
1.1 Formal requirements
Presentation:
Simple, moderate cost, soft-cover, plastic spiral or glued
binding (loose leaves and binders not accepted). The FITA
analysis concerns solely the content of the candidature file
and not the presentation.
Language:
English
Answers:
Identification and questionnaire forms to be filled with typed
text (not handwritten) in the defined text fields. Use concise
and concrete sentences when answering the questions.
Visual aids such as graphs, tables, lists, maps and plans that
can help illustrate the answers should be attached as
appendices.
To submit:
The bid document submitted to FITA should contain the
following:
1. Filled Identification form (2.1-2.2)
2. Signed Letter of Undertaking (2.3)
3. Filled Questionnaire form (3.1-3.6)
4. Appendices of additional information requested in the
questionnaire as well as visual aids that would help
illustrate the answers.
Deadline:
September 1 st , 2010 – midnight
1.2 Submissions
Please submit 3 copies to FITA office via mail or courier at:
International Archery Federation (FITA)
Maison du Sport International
Avenue de Rhodanie 54
1007 Lausanne
Switzerland
Appendix C: Bid application forms
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2012 & 2013
In addition to the printed documents, electronic copies of the filled Identification
Forms (items 2.1 to 2.2) and the answers to the Questionnaire (items 3.1 to 3.6)
are required. These documents must be submitted in one of the following
formats:
- MS-Word (version 97 or above) or Adobe pdf
Digital photos and maps would be appreciated in .jpg (or .png) format. Electronic
documents have to be submitted either via e-mail (jcholgado@archery.org) or,
preferably, on a PC-formatted CDROM or DVD together with the printed
documents.
1.3 Bid Fees and Bank Account Details
A non-refundable Bid Fee of EUR 5’000.- must be paid to FITA – no later than
when the bid documents are due to be submitted to FITA (September 1 st , 2010).
No Bid will be considered as submitted until FITA has received the Bid Fee in its
designated Bank Account.
All Fees must be paid, by their due date, to the following account:
Beneficiary:
FITA - Fédération Internationale de Tir à l'Arc
Maison du Sport International
Avenue de Rhodanie 54
1007 Lausanne, Switzerland
Banking Details:
Bank: Credit Suisse
Address: Rue du Lion d'Or 4
Case postale 5720
CH - 1002 Lausanne (Switzerland)
Account in EUR:
Account nr. 898186-92
IBAN: CH62 0483 5089 8186 9200 0
Swift/BIC: CRESCHZZ80A
Appendix C: Bid application forms
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Tender document for potential hosts of
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2012 & 2013
2. Identification
The purpose of this section is to introduce Bidders for the Archery World Cup
Final to FITA, and to present their qualifications to bid for the Archery World Cup
Final in 2012 and/or 2013.
Bidders should fill-in this section as accurately and completely as possible.
Also, please attach current curriculum-vitae for all members of the Bid
Committee who are listed in this document.
2.1 Entity bidding to host the Archery World Cup in 2012 and/or 2013
Name of Entity
Type of Entity
(Member federation,
Corporation, etc)
Entity’s Current Location
(City, Country)
Primary function of Entity
(Event organizer, etc.)
Mailing
Address
Street, Number
City
Phone number
Fax number
E-mail
Website
Postal Code
Country
Any other relevant
information
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2012 & 2013
2.2 Bid Committee Members
Principal Member(s) of the Bid Committee
Name
Surname
Mailing
Address
Street, Number
City
Postal Code
Country
Contact
Information
Phone number
Mobile number
Fax number
E-mail
Current position, Company
Function within the Bid
Committee
Name
Surname
Mailing
Address
Street, Number
City
Postal Code
Country
Contact
Information
Phone number
Mobile number
Fax number
E-mail
Current position, Company
Function within the Bid
Committee
For additional principal members of the Bid Committee, please duplicate this
page.
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Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
Entity’s representative who is responsible for official communication with FITA
Name
Surname
Mailing
Address
Street, Number
City
Postal Code
Country
Contact
Information
Phone number
Mobile number
Fax number
E-mail
Current position, Company
Function within the Bid
Committee
Appendix C: Bid application forms
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Tender document for potential hosts of
Archery World Cup Final
2012 & 2013
2.3 Letter of Undertaking
Undertaking:
The Bid Committee of ___________________________(city) herby certifies that
it has received the “Tender document for potential hosts of Archery World Cup
Final 2012 and 2013” and declares to have duly noted its contents, and shall
adhere to the following:
1. The Bid Committee recognise and declare that they are aware of the
Archery World Cup Final Host City Contract which shall be executed with
the International Archery Federation (“FITA”) if its city is elected to host
the Archery World Cup Final in 2012 or 2013 and is prepared to sign the
Archery World Cup Final Host City Contract without reserve or
amendment within one week from the election date.
2. In consequence thereof, the Parties declare that during the period of the
candidature of the city, they will refrain from approving or consenting to
any act, contract, commitment or any other action contrary to or which
might affect any of the obligations stipulated in this tender document.
3. This undertaking shall remain in full force and effect until the Archery
World Cup Final Host City Contract has been signed with the respective
hosts for 2012 and 2013.
____________________
Signature
____________________________________
Name, position & organisation (BLOCK)
Appendix C: Bid application forms
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Tender document for potential hosts of
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2012 & 2013
3. Questionnaire
These questions need to be answered by all bidding applicants. It is intended
that the responses to the following questions will provide FITA with an overview
of each Bidder’s organisational capabilities and principal motivation for its
interest in hosting the Archery World Cup Final.
QUESTIONNAIRE FORM
When responding, Bidders should give concise, factual and objective answers in the defined text fields. Any
additional information or illustrations should be attached at the end as supporting documentation.
3.1 Motivation and objectives
a) For which year(s) are you bidding to host the Archery World Cup Final? Tick only one of the following.
2012 2013 2012 and 2013
b) What is your principal motivation for hosting the Archery World Cup Final?
c) If you are selected to host the Archery World Cup Final in 2012 or 2013, what will your primary goal be
with regard to this event?
3.2 Venue
a) In which area of the city and venue do you propose to stage the Archery World Cup Final? Why is this
location suited for staging the event according to the concept of the Archery World Cup Final?
b) Please attach a general Site Map (Map A) that indicates the location of the following :
- International airports,
- Location of accommodation for athletes, support staff and officials,
- Competition venue,
- Distances in km between all of the above-mentioned venues
c) Please attach a series of photos depicting the venue site proposed for the event.
3.3 Time Frame
a) What range of dates do you propose for conducting the Archery World Cup Final in 2012 and/or 2013?
b) Please attach meteorological data of the proposed venue location for the relevant months.
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2012 & 2013
c) What other high-profile events (sporting, cultural, conventions, exhibitions, etc.) are being planned for
this region in 2012 and/or 2013 (depending on which years you are bidding for)? Please list events, and
provide their respective dates and Internet addresses.
3.4 Organisation
a) What will be the composition and organisational structure (by titles) of your Bid Committee?
b) Please provide your Bid Committee members’ experience in event organisation during the last 10 years
for major events (conventions, exhibitions, etc.) and major sporting or multi-sports events (world or
continental championships, games, etc.)
3.5 Status of Archery
a) What will be the role of your National Archery Federation for the Archery World Cup Final?
b) What are the opinions and/or level of support (in principle) of the local Archery community towards you
bidding to host the Archery World Cup Final?
c) What are the opinions and/or level of support toward this project by national, regional and local
authorities?
3.6 Financial
a) How will your Bid Committee’s Bid Process for the Archery World Cup Final be financed, and by whom?
b) What financial commitments – if any – have been obtained to support your bid and the Archery World
Cup Final in 2012 or 2013?
c) What revenues do you expect to be able to generate by staging the Archery World Cup Final in 2012 or
2013, and what are the expected primary sources?
Appendix C: Bid application forms
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Tender document for potential hosts of
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2012 & 2013
Appendix C: Bid application forms
C9