leaning tower ymca sharks swim team-parent ... - Sharks Swimming

PARENT INFORMATION
SHARKS COMMUNICATION SYSTEM
A traditionally inherent problem in organizations the size of ours is communication of
information. We need regular communication to and from all the swimmers, coaches, and
parents of our organization and have set up avenues to accomplish this:
SHARKS WEBSITE: We have recently started using the Leaning Tower Sharks website
and email mass distribution lists as our main forms of communication. Our weekly updates,
upcoming events, meet registration, entries & results, photos and other pertinent team
information are posted on our website. The website can be found at
http://www.ltysharks.com.
EMAIL: Any last minute practice or meet changes, or anything else that needs to be
communicated on short notice will be done so via email communication. It is VERY
important that we have an email address on file for all families and that all families check
their email on a regular basis.
FILE FOLDER COMMUNICATION SYSTEM: The team has file boxes, containing a
file folder for each family and coach. All file boxes are on a counter in the hallway of the
YMCA. We use this system to deliver notes, flyers, ribbons, newsletters, etc. Most of the
generic information distributed in the file folders will also be accessible on the website. So,
if you can’t get to the folders on a weekly basis, please check the website often. Pertinent
information that doesn’t make the website will be distributed at Niles North.
BULLETIN BOARDS: This is a primary means of communication and must be read by all
parents frequently (or at least weekly). There is important information about meet sign ups,
hotel reservation information, etc. All meet sign ups and team bulletins are posted on the
bulletin board near the communication boxes and on a Leaning Tower Shark bulletin
board at Niles North.
TEAM MEETINGS: Coaches and swimmers may have team meetings, when deemed
necessary, during the season to discuss any pressing business.
WEEKLY UPDATES: Daily updates are posted on the team website. These Updates list
special announcements, schedules, meet information, directions, warm-up times, weekly
activities, and results of activities from the previous week. Please make it a point to read the
Updates often.
GENERAL PARENTS' MEETINGS: Parents' meetings are held at the beginning of the
season. We need full participation so that all concerns are brought up at these meetings.
Check monthly schedules for dates and times.
http://www.LTYSharks.com
LTY.Sharks@Comcast.net
LTY Hotline: 847-410-5116 9/18/2007
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