Roadmap & Planning Workbook - US Office of Government Ethics

ITO staff.
WHY
To ensure a well-defined decision making structure with clear
responsibilities and authority, that the structure is officially sanctioned
and that it involves users to address problems.
WHEN The sooner the better.
Representatives of the Decision Making Structure will:
• Develop a united vision and determine the scope and focus of the initiative.
• Identify legal, policy, administrative, funding, technical, and other obstacles to the
initiative.
• Define and sanction initiative objectives, tasks, and timetables.
• Garner support from other relevant decision makers (Agency CIO).
• Monitor planning, implementation, and management of the initiative.
• Define the operational requirements for the initiative.
• Oversee the acquisition.
• Resolve obstacles to implementation.
• Review system performance.
• Make recommendations concerning systems improvements, enhancements, and
next steps.
Step 1
Step 2
Step 3
Identify an Agency “Executive Sponsor:” the one with ultimate
accountability for the eFiling initiative with authority to sanction the eFiling
initiative and make it an agency priority. This person is the champion,
spokesperson and leader for the eFiling effort. Most likely this is your agency
DAEO.
Identify Agency Stakeholders: those agency people who will be affected by
the eFiling initiative. Consider the intended users and those who have an
indirect role in achieving successful eFiling. It is critical to:
• identify the stakeholders,
• determine their needs and expectations, and then,
• manage and influence those expectations to ensure success.
Establish the eFiling Decision Making Structure so those involved in the
initiative will know roles and responsibilities.
8