Roadmap & Planning Workbook - US Office of Government Ethics

Pilot
The goal of the Pilot is to
validate the eFiling solution. Basically, prove that a select pilot group representative of
the real agency users, successfully uses it. You also want their user experience
feedback.
This validates the eFiling solution. In addition, it provides an evaluation of the readiness
of the eFiling team and support staff to properly deploy and support the eFiling solution.
The lessons learned here will help further refine the agency-wide implementation.
Key tasks:
1 Identify pilot activities:
• What is required? For example, register users, have users prepare a
report, have reviewers review a report, then have a Filer amend a
previously submitted report.
• Select and notify pilot participants; train as necessary
• Identify user support and feedback mechanisms
• Create the pilot schedule
• Inform pilot participants
2 Review the pilot: Cover
• Issues
• Successes
• Failures
• Lessons Learned
Risk Assessment
A risk assessment
documents risks and how they can be mitigated. It is based on the results of the Proof
of Concept, the Pilot, and other planning factors such as the budget. Its primary
purpose is to increase the probability of a successful implementation by decreasing the
degree of project risk. The items listed below will help focus your project on areas that
may pose risk.
Key Task: prepare a risk assessment checklist covering these areas:
• Envisioning
• Are there conflicting or competing projects?
• What are the “real” deadlines?
• Do members of various sponsoring organizations have differing visions of
initiative methods and outcomes?
• Are any other business or political considerations involved that might impact
deployment?
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