Roadmap & Planning Workbook - US Office of Government Ethics
Roadmap & Planning Workbook - US Office of Government Ethics
Roadmap & Planning Workbook - US Office of Government Ethics
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The Technology Committee: Agency technical staff. The Technology Committee<br />
takes its cues from the User Committee. Once the User Committee has defined the<br />
eFiling needs, the Technology Committee will analyze those needs with a focus on the<br />
agency’s current technology environment and potential “solutions.” The Technology<br />
Committee may be heavily involved in either “building” the solution in-house or<br />
evaluating solutions available elsewhere. This Committee will also have to make<br />
important recommendations about training, assigning, and hiring staff to implement,<br />
support and maintain the eventual eFiling system.<br />
Step 4<br />
Step 5<br />
Appoint an eFiling Initiative Project Manager (PM): Pin the rose on<br />
someone as soon as possible. This action <strong>of</strong>ficer is the single point <strong>of</strong><br />
contact for the initiative and everyone associated with it. Ideally the PM<br />
understands the agency FDR process and is familiar with project<br />
management.<br />
Seek eFiling information: Gather information on other eFiling systems for<br />
consideration and background. (See Appendix A or contact OGE.)<br />
Scope<br />
Next, get a “big picture” grasp on your agency’s eFiling initiative,<br />
limited by what can be accomplished successfully. The overall initiative scope defines<br />
the boundaries <strong>of</strong> what is included in the eFiling initiative. It includes the case for<br />
eFiling, along with the timing, a budget, how you will gain user cooperation and<br />
engender enthusiasm, the service level you plan to provide, and the projected results. In<br />
short, it conveys the purpose and requirements — the ‘who,’ ‘what,’ and ‘why.’<br />
Key Tasks:<br />
1 Establish the agency eFiling Vision: [If not previously completed] Vision<br />
answers the question: “What is eFiling success?” For example:<br />
Replace the existing paper-based OGE 278 and OGE 450 reporting<br />
process with an online application that is efficient, accurate, and secure,<br />
eliminating most common mistakes.<br />
Filers use a secure, web-based system to prepare, review, and submit a<br />
required financial disclosure report. Reviewers – supervisors and ethics<br />
counselors – review the report online before the Designated Agency<br />
<strong>Ethics</strong> Official, or Designee, approves the report online.<br />
2 Name the initiative: e.g., eFiling FDRs. This gives the effort an identity.<br />
3 Get the big picture: What internal and external issues will affect the eFiling<br />
initiative? For example, consider:<br />
• OGE guidance (e.g., DAEOgram on eFiling; FDR rules)<br />
• Agency personnel resources<br />
• Other agency experience with eFiling<br />
10