BIRTHDAY PARTY WORKSHEET - California Sports Center
BIRTHDAY PARTY WORKSHEET - California Sports Center
BIRTHDAY PARTY WORKSHEET - California Sports Center
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<strong>BIRTHDAY</strong> <strong>PARTY</strong> <strong>WORKSHEET</strong><br />
Birthday Child: _____________________________ Birth date: _________ Circle one: M / F<br />
Birthday Parent’s Name: _________________________________ Child’s T- Shirt Size: XS S M L XL<br />
Phone #: _________________________<br />
Email address: _____________________________________________<br />
Full Mailing Address: ___________________________________________________________________________<br />
I learned about CSC Birthday Parties from: _________________________________________________________<br />
*********************************************************************************<br />
Party Site (circle one): Morgan Hill Great Oaks Race St. Malone Cambrianna Santa Clara<br />
Party Date: (circle) Sat / Sun _______________________ Party Start Time: _________ End Time: __________<br />
Estimated number of participants: ________________<br />
Age-range of participants: ______________<br />
*********************************************************************************<br />
White Ribbon Party $250/$275 Red Ribbon Party $350/$375 Blue Ribbon Party $500/$525<br />
1.5 hrs / 2 coaches / up to 20 participants 2 hrs / 2 coaches / up to 20 participants 2 hrs / 2 coaches / up to 20 participants<br />
Includes: 60 minutes Activities, 30 minutes<br />
White PLUS: Extra 30 Minutes Celebration Time, Red PLUS: Pizza, Cake, Juice Boxes or Cups,<br />
Celebration Time, Tables, Chairs, Party T-shirt Table Coverings, Plates, Cups, Napkins, & Water Bottles Filled with Favors<br />
Plastic Ware & Water Bottles<br />
Inviting more than 20 participants?<br />
White Ribbon $10 per extra participant / Red Ribbon $15 per participant / Blue Ribbon $25 per participant<br />
NOTE: The extra participant fees will automatically include a 3 rd / 4 th instructor at 25+ / 37+ total participants.<br />
*********************************************************************************<br />
Party Package: White Red Blue $ ______________<br />
Extra participants: ___ x $____ea. $ ______________<br />
Other:<br />
___________ $ ______________<br />
Amount Due $ ______________<br />
Day of Party<br />
Balance Settlement:<br />
(extra participants)<br />
________ x $ _______<br />
Paid: $ ________ (amt & type)<br />
Staff initials:<br />
I, _____________________________ (print name), have reviewed the party policies and understand that<br />
my payment is NON-REFUNDABLE.<br />
_____________________________________________________________<br />
Parent’s Signature<br />
______________________________<br />
Date<br />
Sign-up Date: _________________ Completed by CSC employee: _____________________________ # ____ Waivers # ____ Invitations<br />
Payment (amt & type):____________________________<br />
Lead Coach requested: ___________________________________ confirmed? ______<br />
Notes:<br />
Assistant Confirmed: ______________________________________<br />
Write party info on Master Calendar. Copy of this form goes to the customer. Original goes into party file.<br />
4.26.12 cdb
Birthday Party Policies<br />
Our party policies have been established to help us maintain excellent service, and also ensure<br />
the safety of our guests before, during, and after our Birthday Parties. We ask that you (the<br />
Birthday Party host family) share this information with each of your guests before your<br />
scheduled party, and then assist our party instructors with full compliance of our policies on the<br />
day of your party.<br />
1. _____The Birthday Party host family may arrive at their scheduled party no earlier than<br />
20 minutes prior to the start of the party to decorate their designated party area.<br />
(Staff members will be at the facility at least 30 minutes prior to the party, but will be<br />
focused on general facility readiness & setting up party equipment. Thus, the facility will<br />
not be “open” until 20 minutes prior to the party).<br />
2. _____We recommend all party guests arrive at the gym 5 to 10 minutes prior to your<br />
scheduled party start time. This will allow time for dropping off presents, taking shoes<br />
off, collecting release forms, completing nametags, and hearing staff introductions & the<br />
review of safety rules. NOTE: Guests arriving later than 10 minutes from the start of a<br />
party must be escorted (by an adult member of the host family) to the gym floor for<br />
introductions – after collecting their CSC Release Form [see #3] and completing a nametag.<br />
3. _____A current CSC Release Form - signed by a parent or legal guardian of every<br />
participating child - is required prior to participation in party activities.<br />
Participation is defined as any person participating in activities in our instructional areas<br />
or any person utilizing any equipment. CSC Staff will collect the release forms prior to the<br />
start of party activities. NOTE: Late guests should sign and give Release Forms to the<br />
party host parent before escorting participants to activities.<br />
4. _____Soft and flexible clothing must be worn during activities. Avoid clothing with<br />
buttons and zippers, if possible. Leotards or sweat-shorts and t-shirt are recommended.<br />
No shoes are allowed - socks are optional. No jewelry may be worn during activities in<br />
instruction areas.<br />
5. _____The Activities portion of the party will take place during the first hour. Our party<br />
coaches are in charge of supervising all activities during the instruction hour. All<br />
children & guests associated with the party must remain with the group both during the<br />
activities portion and celebration portion of the party.<br />
6. _____Celebration Time (food, cake, and opening presents) will take place during the final<br />
30-60 minutes in a separate designated area. Children & guests are not permitted in<br />
instructional areas once the activities portion of the party has ended. Please no food or<br />
drinks in the instruction areas!<br />
last update 8.12 cdb
7. _____All party participants and guests are required to follow the rules at all times.<br />
Participants & guests failing to follow staff instructions or posted CSC rules will be<br />
provided one (1) verbal warning. We ask our party coaches to use their experience,<br />
safety training and best judgment when issuing warnings. After a warning, staff may<br />
require individuals who continue breaking the rules or not following instruction to sit<br />
out for a period of time with their parent(s), or the host party parent. Adults may be<br />
asked to join the coaches on the floor for additional child supervision.<br />
8. _____An adult must remain with any child 3 years and under, at all times.<br />
9. _____Children not participating in activities must remain with other nonparticipating<br />
guests in the viewing section. Our Party Coaches are not able to<br />
supervise the safety of non-participants.<br />
10. _____Clean-up of your designated party area must be completed within 15 minutes<br />
following your party’s’ scheduled conclusion. (Our staff will typically need to<br />
prepare the area for other scheduled events). If this deadline will be an inconvenience,<br />
additional party time may be available for purchase (in advance of your party).<br />
11. _____The Birthday Party host family is responsible for settling payment for any non-paid<br />
guests who end up participating, prior to their departure on the day of the party. Fees<br />
for extra participants are outlined in the Birthday Party Worksheet signed by the party<br />
host parent(s) at the time of registration.<br />
12. _____Please note that - unless arranged at least one week prior to the event - the party<br />
host family will be responsible for supplying all decorations, tablecloths, a cake knife,<br />
matches, candles, plates, forks, napkins, etc.<br />
13. _____No refrigeration is available at our sites, sorry!<br />
14. _____Alcohol is not allowed and no smoking is permitted in or immediately around<br />
our facilities.<br />
15. _____Birthday Parties are not booked exclusively within our sites. There may be<br />
other activities running concurrently. However, Birthday Parties do have priority when<br />
utilizing instruction areas, other CSC staff members &/or activities are not permitted to<br />
interfere, and your designated party area is reserved for your party only.<br />
16. _____No refunds are provided for cancelled Birthday Parties. With at least two<br />
weeks’ notice, parties can be re-scheduled within 30 days of the original party date.<br />
CSC thanks you for letting us help make<br />
your child’s day a special one!!<br />
last update 8.12 cdb