BIRTHDAY PARTY WORKSHEET - California Sports Center

BIRTHDAY PARTY WORKSHEET
Birthday Child: _____________________________ Birth date: _________ Circle one: M / F
Birthday Parent’s Name: _________________________________ Child’s T- Shirt Size: XS S M L XL
Phone #: _________________________
Email address: _____________________________________________
Full Mailing Address: ___________________________________________________________________________
I learned about CSC Birthday Parties from: _________________________________________________________
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Party Site (circle one): Morgan Hill Great Oaks Race St. Malone Cambrianna Santa Clara
Party Date: (circle) Sat / Sun _______________________ Party Start Time: _________ End Time: __________
Estimated number of participants: ________________
Age-range of participants: ______________
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White Ribbon Party $250/$275 Red Ribbon Party $350/$375 Blue Ribbon Party $500/$525
1.5 hrs / 2 coaches / up to 20 participants 2 hrs / 2 coaches / up to 20 participants 2 hrs / 2 coaches / up to 20 participants
Includes: 60 minutes Activities, 30 minutes
White PLUS: Extra 30 Minutes Celebration Time, Red PLUS: Pizza, Cake, Juice Boxes or Cups,
Celebration Time, Tables, Chairs, Party T-shirt Table Coverings, Plates, Cups, Napkins, & Water Bottles Filled with Favors
Plastic Ware & Water Bottles
Inviting more than 20 participants?
White Ribbon $10 per extra participant / Red Ribbon $15 per participant / Blue Ribbon $25 per participant
NOTE: The extra participant fees will automatically include a 3 rd / 4 th instructor at 25+ / 37+ total participants.
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Party Package: White Red Blue $ ______________
Extra participants: ___ x $____ea. $ ______________
Other:
___________ $ ______________
Amount Due $ ______________
Day of Party
Balance Settlement:
(extra participants)
________ x $ _______
Paid: $ ________ (amt & type)
Staff initials:
I, _____________________________ (print name), have reviewed the party policies and understand that
my payment is NON-REFUNDABLE.
_____________________________________________________________
Parent’s Signature
______________________________
Date
Sign-up Date: _________________ Completed by CSC employee: _____________________________ # ____ Waivers # ____ Invitations
Payment (amt & type):____________________________
Lead Coach requested: ___________________________________ confirmed? ______
Notes:
Assistant Confirmed: ______________________________________
Write party info on Master Calendar. Copy of this form goes to the customer. Original goes into party file.
4.26.12 cdb

Birthday Party Policies
Our party policies have been established to help us maintain excellent service, and also ensure
the safety of our guests before, during, and after our Birthday Parties. We ask that you (the
Birthday Party host family) share this information with each of your guests before your
scheduled party, and then assist our party instructors with full compliance of our policies on the
day of your party.
1. _____The Birthday Party host family may arrive at their scheduled party no earlier than
20 minutes prior to the start of the party to decorate their designated party area.
(Staff members will be at the facility at least 30 minutes prior to the party, but will be
focused on general facility readiness & setting up party equipment. Thus, the facility will
not be “open” until 20 minutes prior to the party).
2. _____We recommend all party guests arrive at the gym 5 to 10 minutes prior to your
scheduled party start time. This will allow time for dropping off presents, taking shoes
off, collecting release forms, completing nametags, and hearing staff introductions & the
review of safety rules. NOTE: Guests arriving later than 10 minutes from the start of a
party must be escorted (by an adult member of the host family) to the gym floor for
introductions – after collecting their CSC Release Form [see #3] and completing a nametag.
3. _____A current CSC Release Form - signed by a parent or legal guardian of every
participating child - is required prior to participation in party activities.
Participation is defined as any person participating in activities in our instructional areas
or any person utilizing any equipment. CSC Staff will collect the release forms prior to the
start of party activities. NOTE: Late guests should sign and give Release Forms to the
party host parent before escorting participants to activities.
4. _____Soft and flexible clothing must be worn during activities. Avoid clothing with
buttons and zippers, if possible. Leotards or sweat-shorts and t-shirt are recommended.
No shoes are allowed - socks are optional. No jewelry may be worn during activities in
instruction areas.
5. _____The Activities portion of the party will take place during the first hour. Our party
coaches are in charge of supervising all activities during the instruction hour. All
children & guests associated with the party must remain with the group both during the
activities portion and celebration portion of the party.
6. _____Celebration Time (food, cake, and opening presents) will take place during the final
30-60 minutes in a separate designated area. Children & guests are not permitted in
instructional areas once the activities portion of the party has ended. Please no food or
drinks in the instruction areas!
last update 8.12 cdb

7. _____All party participants and guests are required to follow the rules at all times.
Participants & guests failing to follow staff instructions or posted CSC rules will be
provided one (1) verbal warning. We ask our party coaches to use their experience,
safety training and best judgment when issuing warnings. After a warning, staff may
require individuals who continue breaking the rules or not following instruction to sit
out for a period of time with their parent(s), or the host party parent. Adults may be
asked to join the coaches on the floor for additional child supervision.
8. _____An adult must remain with any child 3 years and under, at all times.
9. _____Children not participating in activities must remain with other nonparticipating
guests in the viewing section. Our Party Coaches are not able to
supervise the safety of non-participants.
10. _____Clean-up of your designated party area must be completed within 15 minutes
following your party’s’ scheduled conclusion. (Our staff will typically need to
prepare the area for other scheduled events). If this deadline will be an inconvenience,
additional party time may be available for purchase (in advance of your party).
11. _____The Birthday Party host family is responsible for settling payment for any non-paid
guests who end up participating, prior to their departure on the day of the party. Fees
for extra participants are outlined in the Birthday Party Worksheet signed by the party
host parent(s) at the time of registration.
12. _____Please note that - unless arranged at least one week prior to the event - the party
host family will be responsible for supplying all decorations, tablecloths, a cake knife,
matches, candles, plates, forks, napkins, etc.
13. _____No refrigeration is available at our sites, sorry!
14. _____Alcohol is not allowed and no smoking is permitted in or immediately around
our facilities.
15. _____Birthday Parties are not booked exclusively within our sites. There may be
other activities running concurrently. However, Birthday Parties do have priority when
utilizing instruction areas, other CSC staff members &/or activities are not permitted to
interfere, and your designated party area is reserved for your party only.
16. _____No refunds are provided for cancelled Birthday Parties. With at least two
weeks’ notice, parties can be re-scheduled within 30 days of the original party date.
CSC thanks you for letting us help make
your child’s day a special one!!
last update 8.12 cdb