Interim and completion report template 850 KB - Creative New ...

IMPORTANT: To fill in this form electronically you need to save it to your computer then open it and fill it in using Adobe Reader or Acrobat. 

Other PDF viewing software will corrupt the form. YOU CAN DOWNLOAD ADOBE READER FOR FREE FROM 

http://get.adobe.com/uk/reader/ 

Arts Development Investment (Toi Uru Kahikatea) Programme 

Project Investment Funding 

Interim & Completion Report Template 

IMPORTANT - If you can see this message, 

Client Name: 

Project Title: 

the software that you have used to open this 

Date Report Due: 

Reference Number: 

form does not support interactive PDF forms. 

Type of Report: Interim Report or Final Completion Report 

SECTION 1: SUMMARY REPORT 

To fill in an interactive PDF form on your computer you need to follow these steps: 

Please provide a summary report on your project that covers each of the following areas: 

1. 1. What SAVE were THE FORM the results TO YOUR for COMPUTER Creative New Zealand? 

Please To save provide the details form to of your the project’s computer results right-click in terms on of the its fit file/link within the (PC Toi users) Uru Kahikatea or CTRL-click Programme on 

including the file/link (maximum (Mac 500 users) words): and select ‘Save as.../Save link as...’. 

▪▪ 

How the project met the Toi Uru Kahikatea primary Strategic Impact as identified on the funding 

2. OPEN THE FORM USING ADOBE READER OR ACROBAT (version 9 or later) 

agreement and coversheet 

▪▪ 

Open How the Adobe project Reader responded or Acrobat to New on Zealand’s your computer Cultural then Diversity open (if the specified interactive within the form application) you want 

▪▪ 

to How fill Mātauranga in by selecting Māori ‘File’ was > evident ‘Open...’ within from your the project top left (if hand funded menu. through Te Waka Toi) 

3. ▪▪ 

FILL How IN Kaupapa THE FORM Pasifika AND was SAVE evident ANY within CHANGES your project USING (if ADOBE funded through READER Pacific OR ACROBAT Arts Committee) 

2. Adobe Did you Reader achieve software what is the you global set standard out to for and electronic how did document it go? sharing. It is the only 

portable document format (PDF) file viewer that can open and interact with all PDF documents. 

Please provide details of the project’s results in terms of (maximum 500 words): 

Adobe ▪▪ 

People Reader (were can other be practitioners downloaded and/or for free more/fewer from the people website involved below: than originally planned? If this 

PC users 

change occured 

http://get.adobe.com/uk/reader/ 

did Creative New Zealand agree?) 

Mac ▪▪ 

Practice users - how http://get.adobe.com/uk/reader/otherversions/ 

effective was the project and what is the impact it had on those experiencing it? 

▪▪ 

Artistic Vitality - how did the project support the creation, presentation, promotion and/or distribution 

WARNING 

of high-quality 

- Opening 

New 

and 

Zealand 

filling 

arts 

in 

experiences? 

this form using any other PDF viewing software (such as 

Preview on a Mac computer) will corrupt the form. Some fields in the form will not display 

▪▪ 

Innovation - how was “Innovative arts” practice shown within the project ie through the skills and 

correctly techniques and you used will within not an be area able of arts to save practice or print or new your ways form. of working? (if applicable) 

For technical help with our interactive PDF forms please contact Rachel Driscoll, 

Grants and Please Process attach Administrator your summary (04) 473 report 0184 for rachel.driscoll@creativenz.govt.nz. 

questions 1 & 2 after this page 

To fill in a form by hand you can print a copy of the form, or contact Creative New Zealand 

(04) 473 0880 or info@creativenz.govt.nz to ask us to send you a hard copy of the form. 

Project Completion Report Template for Arts Development Investments (Toi Uru Kahikatea) Page 1

SECTION 2: FINANCIAL REPORT 

Please provide details of your actual project income and expenditure against your budget. Please use the 

final format that approval of your grant was based on either in your original application or a revised budget 

submitted as a condition of grant. All budget information should be based on the final funded budget. See 

template below 

Budget template: 

EXPENDITURE 

(as per final funded budget) 

Approved Budget $ Actual $ Variance $ 

TOTAL EXPENDITURE: 

REVENUE 

(as per final funded budget) 

Approved Budget $ Actual $ Variance $ 

TOTAL REVENUE: 

SURPLUS/DEFICIT 

Creative New Zealand reserves the right to require, at its own cost, the financial statements contained 

herein to be audited, to set the scope of the audit and to appoint an auditor. 

The grantee shall do whatever is required to facilitate and assist the audit. 

We recommend that all grantees retain all receipts on file as evidence for an audit. 

Please attach your budget information after this page 


SECTION 3: STATISTICAL INFORMATION (for Final Completion Reports Only) 

The information requested is used to analyse and monitor the effectiveness of Creative New Zealand’s funding. 

Please complete, as accurately as possible, those sections that relate to your project. 

1. New artistic work 

Did you create a new artistic work as a result of your funded project? Yes No 

New artistic work may include musical works, dance and/or theatre works, 

manuscripts, scripts, paintings, sculpture, craft works. New work does not include 

the re-creation or restaging of existing work 

If Yes, did (or will) the new artistic work go on to have a public outcome? Yes No 

A public outcome is some form of presentation such as a performance, recording, 

exhibition, publication etc. that is open to the public, involves public notification 

and seeks and encourages critiques and reviews. 

2. Works you presented or promoted 

Did your project or funded activites involved performances, exhibitions, Yes No 

workshops or seminars? 

If Yes, please provide attendance numbers and location details for these activities: 

ACTIVITY TYPE 

select relevant type, 

eg performances, 

exhibition, master class, 

seminar, other 

LOCATION 

Please include town or city 

and country if overseas 

NUMBER 

OF EVENTS 

ATTENDANCE NUMBERS 

Specify whether paying (ie for tickets or fees), 

unpaid (complimentary & free tickets) or free 

(for activities where entrance was free to all) 

Paying Unpaid Free 

TOTAL ATTENDANCE NUMBERS: 

Please calculate the per seat or attendance subsidy that Creative New Zealand contributed: 

CNZ grant $ divided by total paid attendance number = $ 


SECTION 3: STATISTICAL INFORMATION (for Final Completion Reports Only) 

Did you publish or record a work as part of your funded activity? Yes No 

This includes journals, arts magazines, literary publications, translations, recordings 

and publishing scores. 

If Yes, please provide the following information: 

Number of publications/issues printed (for serial publications count each issue as a 

publication) or CDs manufactured for release 

Number of sales - How many publications, issues or CDs have been sold to date? 

Circulation (count by using the number of publications/issues distributed or downloaded) 

Did you digitally document or record the work? Yes No 

eg using digital photography 

3. Demographics 

Did your project involved any of the groups below, as audiences or participants? 

(tick as many as appropriate) 

Māori 

Pasifika peoples 

Young people (under 25) 

Distinctive cultural communities (other than Māori or Pasifika peoples, eg Philippino, Polish, etc...), 

please specify: 


SECTION 4: DOCUMENTATION (for Final Completion Reports Only) 

1. Support Material 

Please list below details of all support material provided, including web links. Please also list details of 

copyright holders of any documentation that you have provided with this report. 

Note: Creative New Zealand will not return support material. Where possible web links or electronic support 

material is preferred. DO NOT send originals or any material that you would like to have returned. 

2. Feedback 

Please attach to your report any responses or feedback to your project. Please tick the relevant boxes to 

indicate the nature of the responses you have attached. 

Responses from other people involved in the project 

Responses to the project from the host organisation 

Responses to the project from other funding bodies 

Media coverage or criticism 

3. Other Material 

Please list here any other documentation material that might be available on request. 


SECTION 5: SIGN OFF 

1. Release of information 

Information contained in this report may be of interest to other artists and/or arts organisations. Please 

tick the box besides the sections listed below that you would be willing to let others see. 

Section 1 - Summary Report 

Section 2 - Financial Report 

Section 3 - Statistical Report 

Section 4 - Documentation 

2. Declaration 

All grant recipients must complete this declaration. 

Name: 

I certify that the grant was used for the approved purpose(s) and declare that 

this project completion report is true to the best of my knowledge. 

Signed: 

Date: 

Thank you for taking the time to complete this report. 

Please send it (along with any attachments) to: 

Grants & Process Team 

Creative New Zealand 

PO Box 3806 

Wellington 6140 

Or email to: 

reporting@creativenz.govt.nz 

Showcase your project on the Creative New Zealand website 

After you have sent in your Project Completion Report you have the option of uploading details of your 

project to the funded artists and their work section of the Creative New Zealand website. You will also 

be able to upload electronic documents and media files, including images, video and sound files. 

Details of your project that you upload may be showcased on this section of the Creative New Zealand 

website, subject to approval by Creative New Zealand staff. 

For more information about publishing your project on our website visit 

www.creativenz.govt.nz/en/our-results/funded-artists-and-their-work 

or contact Matt.Allen@creativenz.govt.nz

Interim and completion report template 850 KB - Creative New ...

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