University of Wisconsin-Stout 2011-12 Fact Book

University of Wisconsin-Stout
2012-13 Fact Book
o Travel Expense Report (TER) process and form were reviewed and Stout chose to become a test site for a Systemgenerated
online submission process for the TER to begin 2014.
o Expanded the use of TouchNet to offer online purchase of mailing lists, diplomas and military veteran graduation
materials from Registration & Records.
‣ Continue to improve communication and knowledge sharing.
o Provided Business Services training opportunities to campus staff and students, such as Student financial training at
freshman orientation; EDGE sessions on Travel, Surplus, Purchasing, Mail/Shipping Services, Central Receiving,
University Stores, and WisDM/Hyperion; new training on Travel Website and Shop@UW, and a presentation at New
Employee Orientation.
o Preparing for the Shared Financial Systems (SFS) upgrade – test plan will be available from UWSA next fiscal year.
o Prepared training videos for online student payment process and third party access authorization.
‣ Continue to ensure security and integrity of financial activities through continuous improvement of internal controls, training, and
monitoring.
o Accounting forms are continuously reviewed and minor changes implemented as needed.
o Developed and implemented an internal control for approving Shop@UW purchases.
o Payment Request From the Foundation process and form were revised to reduce the routing of the Gift of Money for
established gifts.
o Implemented surprise cash balance audits for departments.
‣ Continue to implement an organizational structure that maximizes the use of our resources and streamlines work processes.
o Migrated budget functions from BFS to new Budget Office.
o Collaborated with UW-Police and ASK5000 Help Desk to develop a more streamlined process for laptop returns and legal
proceedings.
‣ Continue to provide support for the University’s e-Stout laptop initiative.
o Fostering collaboration between LTS, Purchasing, and Student Business Services to increase the efficiency of the student
laptop order/return processes and identify cost savings.
o Developed a comprehensive plan for imaging all laptop related documentation.
o Working on process to integrate all laptop data into PeopleSoft for central management of student laptop data.
o Assisted in the deployment or refresh of approximately 3,980 laptops to students.
o Managed the recovery of 439 laptops from ineligible students.
Office of Planning, Assessment, Research & Quality
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