University of Wisconsin-Stout 2011-12 Fact Book
University of Wisconsin-Stout 2011-12 Fact Book
University of Wisconsin-Stout 2011-12 Fact Book
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<strong>University</strong> <strong>of</strong> <strong>Wisconsin</strong>-<strong>Stout</strong><br />
Support Services<br />
Business and Financial Services<br />
20<strong>12</strong>-13 <strong>Fact</strong> <strong>Book</strong><br />
Mission: our mission is to safeguard and account for the university’s assets; respond to the university community, UW System,<br />
legislators, <strong>Wisconsin</strong> State agencies and other entities; and assist with their fiscal and administrative needs.<br />
Business and Financial Services (BFS) consists <strong>of</strong> three main areas: Accounting Services - including General Ledger Accounting, Grants<br />
& Contracts Accounting, Accounts Payable, Pre-Audit Accounting, and Travel Audit Accounting; Procurement and Materials<br />
Management (PMM) - encompassing Purchasing, Print Services, Convenience Copiers, Mail Services, Package Delivery, <strong>University</strong><br />
Stores, and Surplus; and Student Business Services (SBS) - handling all student billing and payments, <strong>University</strong> Cashiering, Perkins<br />
Loans, Collections, and E-<strong>Stout</strong> Account Management.<br />
Goals Accomplished during 20<strong>12</strong>-2013:<br />
‣ Continue to enhance programs, services, and facilities.<br />
o Implemented the new UW System Travel Policies and Procedures, rolling out the new airline travel booking tool and<br />
System website and providing training sessions to the campus.<br />
o Evaluated our Printing Service operation by evaluating various service and financial models and proposed a Printing<br />
Service collaboration with UWEC.<br />
‣ Continue to enhance service and efficiency through technology.<br />
o Working on a process that will eliminate duplication <strong>of</strong> work in the journal entry process by implementing an electronic<br />
upload process so departments and Accounting are only entering journal detail once while maintaining adequate<br />
supporting documentation.<br />
o Preparing for the Shared Financial Systems (SFS) upgrade – test plan will be available from UWSA next fiscal year.<br />
o Added new forms to the list <strong>of</strong> those being processed through ImageNow: Direct Payment forms, Department<br />
Requisitions, Purchase Requisitions, and Computer Cost Share forms.<br />
o Enhanced Surplus operations by continuing to market through technology by beginning online auctions for unique items<br />
and increasing the weekly email distribution list to 1,500 individuals.<br />
Office <strong>of</strong> Planning, Assessment, Research & Quality<br />
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