Bartlett High School Booster Club Meeting Minutes

Bartlett High School
Booster Club
Meeting Minutes
Meeting Date: 08/09/2005
Meeting Time:
Presiding:
Officers Present:
Directors Present:
Regular Members:
7:00 PM
Len Hardy
Len Hardy, Dan Kallenbach, Bob Pastor, Joe Paladino, Mike Wenc
Debbie Buchmiller (Dance), Tony Vechiola (Football), Dan Palmer
(Student Council), Joe Paladino (Wrestling),),
3 present
The meeting was called to order at 7:08 PM.
The minutes from the July meeting were reviewed. A motion to accept the minutes were
made by Joe Paladino, seconded by Tony Vechiola, and was passed unanimously.
President’s Report – Len Hardy
Len reported that Dance has a new board of directors.
o President Debbie Buchmiller
o Vice President Amy Shield
o Treasurer Diana Kaufman
There is an issue with the BHS booster club website. Len is working with the hosting facility to
resolve the issue.
Athletic Director’s Report – Dan Kallenbach
The following coaches positions have been filled
Cross Country (Girls) – Paul Pennignton
Girls Tennis – Gloria Alfred. An assistant tennis coach is still needed.
Swimming – Mary Schleicher
Registration numbers are up for the fall activities.
There were discussions about the coaching cuts that were made last year. At this point in
time, these coaches can not be hired backed. Volunteers can be used if they are ACEP
certified or certified teachers and a background check is performed.
With South Elgin high school open, there will be scheduling conflicts at Millennium field.
There are 3 high schools that use this field, BHS, Streamwood, and South Elgin. This will
affect JV football and some soccer games.
The new sound system has been installed in the gym and sounds great.
Treasurer’s Report – Bob Pastor
There were no reports available for the meeting.
The 2004/2005 year has been closed. We have started the 2005/2006 year. July has not
been completed, as of yet. Check requests will be processed of the next few days.
Committee Reports
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Bartlett High School
Booster Club
Meeting Minutes
Communications – Joe Paladino
The phone line at Millennium Field has been turned on and needs to be verified.
There will be a Blue Green scrimmage broadcast on 8/19, from 6:00 – 7:30 PM.
If a club has something that they would like to have announced, please let Joe know.
Ways & Means – Joe Paladino
Club Reports
Soccer – Jean McNelly
Additional banners will need to be purchased for Dance, for 1 st & 4 th place finishes.
As of this point in time, there is no one to run the concession stand. If there are no
volunteers, there will be no concessions.
Dance – Debbie Buchmiller
Dance would like to sell candy at registration. Dan will follow up on this to determine
if this is possible.
Debbie made a motion to have a dance workshop, on 9/24, from 9:00 -1:00 or 10:00
– 2:00. Dan will follow up to verify availability. Dan Palmer seconded the motion and
it was unanimously approved.
Debbie stated that Dance would like to give the General Booster Club the Tuition
Raffle as a possible fund raiser. This would be to help offset the steak fry. Len
stated that this will be further discussed at the September meeting to obtain additional
buy in from the remaining clubs.
Debbie asked if Dance could institute a uniform usage charge. She wanted to know if
any precedent has been set that would prevent the group from doing this. Dan will
follow up on what other schools do.
Debbie asked Dan if the Dance team can wear their uniforms to school. There was
some discussion with the S.E. coach and it was stated that these could not be worn to
school. Dan was unaware of this and stated that Dance could wear their uniforms to
school.
Cheerleading – Tami Mercandte
Tami made a motion to allow Cheerleading to hold a 9/11 memorial concert at the
Gazebo, from 3:00 – 7:00 PM. They will sell hot dogs, lemonade, and popcorn. They
are suggesting a $5 donation. Joe Paladino seconded the motion and it was
unanimously approved.
Tami made a motion to allow Cheerleading to sell necklaces & carnation on 9/28,
9/29 & 9/30 in school, during lunch hours. Joe Paladino seconded the motion and it
was unanimously approved.
Old Business
Cheerleading will sell Hawk ware this year. They will be selling this at freshman
orientation on 8/17.
Tami asked if the website hosting bill can be sent to BHS. Bob will follow up with
Tami on this.
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Bartlett High School
Booster Club
Meeting Minutes
New Business
Len stated that the sound system has been completed. The booster club & the senior
class have split the cost of this. A special thanks goes out to Jim Andresen for all of
his help.
Len discussed the pizza vendor bidding. An unsolicited bid was received from Village
Pizza. Listed below if the pricing received.
o Pasta Mia $9 + a delivery fee of $2
o Village Pizza $7.50 cheese / $8.50 sausage and no delivery charge
o
o
The objective of the booster club is to receive the best product at the best
price for all clubs.
There was some discussion regarding this and a decision will be tabled,
until the September meeting. In the interim, football will continue to sue
Pasta Mia.
Len stated that membership mailings was completed. There are 3,000 forms being
mailed out at a cost of $665.
Len stated that the donation to the S.E. booster club will be given on 8/16, at 7:00 PM.
The football booster club, Bridget, discussed the issues that arose regarding the
football kick off dinner. The dinner was required to change its original date that was
planned and communicated to everyone. Dan will talk with Mark Leffler about this
issue and get back to football on this.
Mike stated that the Examiner needs the lists of all planned activities to have these
posted in the newspaper. Len will provide this to them.
Mike stated that a new distribution has been created. Please review & update with
your proper contact information.
Joe asked Dan Palmer what the police procedures were regarding getting into the
concession stand. Dan recommended Joe contact the Streamwood police
department regarding this.
Dan discussed the issue with the fall program brochure. There was a disagreement
between Royal versus APC for producing this for this year. It was determined that we
will use Royal for this year.
Tony Vechiola motioned to adjourn the meeting. The motioned was seconded by Joe Paladino
and was approved unanimously. The meeting was adjourned at 8:10 PM.
Announcements
Next Board Meeting, Tuesday, September 12 th at 7:00pm, at the Bartlett High
School Library.
Respectfully Submitted,
Mike Wenc
Secretary, BHS Booster Club
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