PATROL GUIDE
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<strong>PATROL</strong> <strong>GUIDE</strong><br />
Section: Department Property Procedure No: 219-26<br />
ACQUISITION AND USE OF DEPARTMENT ISSUED NEW YORK<br />
CITY TRANSIT POLICE PASS METROCARDS<br />
DATE ISSUED: DATE EFFECTIVE: REVISION NUMBER: PAGE:<br />
12/04/13 12/04/13 1 of 3<br />
PURPOSE<br />
PROCEDURE<br />
EMPLOYEE<br />
MANAGEMENT<br />
DIVISION<br />
NOTE<br />
To provide for the issuance, control, and strict accountability of Department<br />
issued New York City Transit (NYCT) Police Pass MetroCards to all uniformed<br />
members of service.<br />
When a uniformed member of the service is issued a NYCT Police Pass<br />
MetroCard by the Employee Management Division:<br />
1. Provide a NYCT Police Pass MetroCard to ALL uniformed members of<br />
the service.<br />
The Employee Management Division will be responsible for the assignment and<br />
issuance of ALL NYCT Police Pass MetroCards, including replacement cards for<br />
damaged, defective, lost, stolen MetroCards. This card is assigned to the individual<br />
uniformed member of service, not the command. Each member will be assigned a<br />
specific card which contains its own unique serial number. This card can only be used<br />
by the member to whom it has been issued. This will allow for monitoring of the<br />
program to ensure control and accountability of all MetroCards.<br />
NYCT Police Pass MetroCards are never to be assigned or reassigned by commands.<br />
NYCT Police Pass MetroCards are generally valid for a period of two years. Upon<br />
expiration of MetroCard, each member MUST return their expired card in order to be<br />
issued a new card. This renewal process will be coordinated by the Employee<br />
Management Division which is located at One Police Plaza, Room 1000.<br />
2. Maintain an account of NYCT Police Pass MetroCards to ensure the<br />
integrity of the program.<br />
COMMANDING<br />
OFFICER<br />
INTEGRITY<br />
CONTROL<br />
OFFICER<br />
3. Ensure that all uniformed members assigned to command are in<br />
possession of a NYCT Police Pass MetroCard.<br />
4. Ensure that MetroCard serial number is entered on each member’s<br />
FORCE RECORD (PD406-143).<br />
5. Have the integrity control officer monitor the MetroCard program to<br />
ensure that all uniformed members are following procedures regarding the<br />
proper safeguarding and usage of their MetroCard.<br />
6. Ensure that an investigation is conducted and proper procedures adhered<br />
to in instances where MetroCards become damaged, defective or are lost<br />
or stolen.<br />
7. Enter the MetroCard serial number on each member’s FORCE<br />
RECORD in order to maintain an accurate account of MetroCards<br />
assigned to members in the command.<br />
8. Have MetroCards inspected at roll calls and during semi-annual uniform<br />
inspection.<br />
NEW • YORK • CITY • POLICE • DEPARTMENT
<strong>PATROL</strong> <strong>GUIDE</strong><br />
PROCEDURE NUMBER: DATE EFFECTIVE: REVISION NUMBER: PAGE:<br />
219-26 12/04/13 2 of 3<br />
INTEGRITY<br />
CONTROL<br />
OFFICER<br />
(continued)<br />
NOTE<br />
9. Conduct an investigation and prepare a report on Typed Letterhead for<br />
commanding officer’s signature requesting a replacement card, when a<br />
MetroCard is damaged or becomes defective.<br />
a. Have report and damaged/defective MetroCard hand delivered to<br />
the Employee Management Division.<br />
When a uniformed member is going on a long term leave of absence, such as military or<br />
child care leave, ensure that member surrenders his/her MetroCard immediately prior to<br />
such leave and have MetroCard hand delivered to the Employee Management Division.<br />
Upon member’s return from long term leave of absence, prepare a report on Typed<br />
Letterhead for the signature of the commanding officer requesting re-issuance of a<br />
MetroCard. Upon review of such request the Employee Management Division will reissue<br />
a MetroCard to requesting member.<br />
10. Comply with provisions of P.G. 219-20, “Loss Or Theft Of Department<br />
Property,” if a Department issued MetroCard is reported lost or stolen.<br />
a. Make telephone notification to Employee Management Division<br />
and forward copy of all relevant paperwork regarding incident.<br />
11. Arrange for pick-up of cards, when notified by the Employee<br />
Management Division that replacement MetroCards are ready.<br />
a. Safeguard and issue cards to requesting members.<br />
12. Collect all expired MetroCards from members of the command during the<br />
renewal period.<br />
13. Ensure that all members of the command are issued the card that they<br />
have been assigned by serial number and obtain their signature on the<br />
MetroCard distribution list as receipt of their card.<br />
14. Deliver completed MetroCard distribution list and expired MetroCards to<br />
the Employee Management Division.<br />
15. Retain copy of MetroCard distribution list in command.<br />
UNIFORMED<br />
MEMBER OF<br />
THE SERVICE<br />
16. Carry Department issued MetroCard at all times whenever a shield and<br />
IDENTIFICATION CARD (PD416-091) are required to be carried.<br />
17. Safeguard MetroCard at all times.<br />
18. Request replacement if MetroCard becomes defective.<br />
19. Notify desk officer if a MetroCard is lost, stolen or damaged.<br />
20. Surrender issued MetroCard upon separation from the Department, immediately<br />
prior to long term leave of absence or upon expiration of MetroCard.<br />
DESK OFFICER 21.<br />
Notify commanding officer and operations coordinator of lost or stolen<br />
MetroCard.<br />
OPERATIONS<br />
COORDINATOR<br />
22. Comply with provisions of P.G. 219-20, “Loss Or Theft Of Department<br />
Property” and conduct investigation into loss or theft of Department issued<br />
MetroCard.<br />
23. Have COMPLAINT REPORT (PD313-152) prepared.<br />
NEW • YORK • CITY • POLICE • DEPARTMENT
<strong>PATROL</strong> <strong>GUIDE</strong><br />
PROCEDURE NUMBER: DATE EFFECTIVE: REVISION NUMBER: PAGE:<br />
219-26 12/04/13 3 of 3<br />
OPERATIONS<br />
COORDINATOR<br />
(continued)<br />
COMMANDING<br />
OFFICER<br />
ADDITIONAL<br />
DATA<br />
24. Notify Internal Affairs Bureau Command Center by telephone, and enter<br />
Internal Affairs Bureau Log number under “Details” of COMPLAINT<br />
REPORT.<br />
25. Notify Stolen Property Inquiry Section.<br />
26. Notify Transit Bureau Wheel, Transit Special Investigations Unit and<br />
Employee Management Division.<br />
27. Include MetroCard serial number on all Department forms prepared.<br />
28. Prepare report on Typed Letterhead, including the results of the<br />
investigation as well as any proposed disciplinary action, if applicable.<br />
a. Forward one copy to the Executive Officer, Employee Management<br />
Division and one copy to the Commanding Officer, Transit Special<br />
Investigations Unit.<br />
29. Review results of investigation.<br />
Upon separation of service (retirement, resignation, dismissal, etc.) all uniformed<br />
members MUST surrender their MetroCard to their command, who will be responsible<br />
for ensuring the return of the card to the Employee Management Division. All<br />
MetroCards must be hand delivered to the Employee Management Division. A notation<br />
should be made on PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE<br />
(PD520-013) regarding same.<br />
NYCT Police Pass MetroCards have no electronic restrictions for their use. They may<br />
be used repeatedly and indefinitely throughout their period of validity. However,<br />
uniformed members should be aware that each use of the MetroCard is electronically<br />
recorded by NYC Transit. These records will be made available to this Department for<br />
review and analysis, should the condition warrant (e.g., loss, theft, investigation into<br />
card usage, etc.). Uniformed members of the service assigned MetroCards shall use<br />
their assigned card to gain access to subways and public buses at all times. MetroCards<br />
are Department property and are to be safeguarded at all times. POLICE PASS<br />
METROCARDS ARE FOR THE EXCLUSIVE USE OF THE UNIFORMED MEMBER<br />
OF THE SERVICE TO WHOM IT IS ISSUED. Uniformed members of the service who<br />
knowingly allow an unauthorized person to use their Police Pass MetroCard may be the<br />
subject of disciplinary action. Under no circumstances are Police Pass MetroCards to<br />
be given or loaned to any other person.<br />
RELATED<br />
PROCEDURES<br />
FORMS AND<br />
REPORTS<br />
Discontinuance of Police Service – Retirement or Vested Interest (P.G. 205-42)<br />
Discontinuance of Police Service – Resignation (P.G. 205-43)<br />
Violations Subject to Command Discipline (P.G. 206-03)<br />
Loss or Theft of Department Property (P.G. 219-20)<br />
COMPLAINT REPORT (PD313-152)<br />
FORCE RECORD (PD406-143)<br />
PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE (PD520-013)<br />
Typed Letterhead<br />
NEW • YORK • CITY • POLICE • DEPARTMENT