PATROL GUIDE

PATROL GUIDE
Section: Department Property Procedure No: 219-26
ACQUISITION AND USE OF DEPARTMENT ISSUED NEW YORK
CITY TRANSIT POLICE PASS METROCARDS
DATE ISSUED: DATE EFFECTIVE: REVISION NUMBER: PAGE:
12/04/13 12/04/13 1 of 3
PURPOSE
PROCEDURE
EMPLOYEE
MANAGEMENT
DIVISION
NOTE
To provide for the issuance, control, and strict accountability of Department
issued New York City Transit (NYCT) Police Pass MetroCards to all uniformed
members of service.
When a uniformed member of the service is issued a NYCT Police Pass
MetroCard by the Employee Management Division:
1. Provide a NYCT Police Pass MetroCard to ALL uniformed members of
the service.
The Employee Management Division will be responsible for the assignment and
issuance of ALL NYCT Police Pass MetroCards, including replacement cards for
damaged, defective, lost, stolen MetroCards. This card is assigned to the individual
uniformed member of service, not the command. Each member will be assigned a
specific card which contains its own unique serial number. This card can only be used
by the member to whom it has been issued. This will allow for monitoring of the
program to ensure control and accountability of all MetroCards.
NYCT Police Pass MetroCards are never to be assigned or reassigned by commands.
NYCT Police Pass MetroCards are generally valid for a period of two years. Upon
expiration of MetroCard, each member MUST return their expired card in order to be
issued a new card. This renewal process will be coordinated by the Employee
Management Division which is located at One Police Plaza, Room 1000.
2. Maintain an account of NYCT Police Pass MetroCards to ensure the
integrity of the program.
COMMANDING
OFFICER
INTEGRITY
CONTROL
OFFICER
3. Ensure that all uniformed members assigned to command are in
possession of a NYCT Police Pass MetroCard.
4. Ensure that MetroCard serial number is entered on each member’s
FORCE RECORD (PD406-143).
5. Have the integrity control officer monitor the MetroCard program to
ensure that all uniformed members are following procedures regarding the
proper safeguarding and usage of their MetroCard.
6. Ensure that an investigation is conducted and proper procedures adhered
to in instances where MetroCards become damaged, defective or are lost
or stolen.
7. Enter the MetroCard serial number on each member’s FORCE
RECORD in order to maintain an accurate account of MetroCards
assigned to members in the command.
8. Have MetroCards inspected at roll calls and during semi-annual uniform
inspection.
NEW • YORK • CITY • POLICE • DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER: DATE EFFECTIVE: REVISION NUMBER: PAGE:
219-26 12/04/13 2 of 3
INTEGRITY
CONTROL
OFFICER
(continued)
NOTE
9. Conduct an investigation and prepare a report on Typed Letterhead for
commanding officer’s signature requesting a replacement card, when a
MetroCard is damaged or becomes defective.
a. Have report and damaged/defective MetroCard hand delivered to
the Employee Management Division.
When a uniformed member is going on a long term leave of absence, such as military or
child care leave, ensure that member surrenders his/her MetroCard immediately prior to
such leave and have MetroCard hand delivered to the Employee Management Division.
Upon member’s return from long term leave of absence, prepare a report on Typed
Letterhead for the signature of the commanding officer requesting re-issuance of a
MetroCard. Upon review of such request the Employee Management Division will reissue
a MetroCard to requesting member.
10. Comply with provisions of P.G. 219-20, “Loss Or Theft Of Department
Property,” if a Department issued MetroCard is reported lost or stolen.
a. Make telephone notification to Employee Management Division
and forward copy of all relevant paperwork regarding incident.
11. Arrange for pick-up of cards, when notified by the Employee
Management Division that replacement MetroCards are ready.
a. Safeguard and issue cards to requesting members.
12. Collect all expired MetroCards from members of the command during the
renewal period.
13. Ensure that all members of the command are issued the card that they
have been assigned by serial number and obtain their signature on the
MetroCard distribution list as receipt of their card.
14. Deliver completed MetroCard distribution list and expired MetroCards to
the Employee Management Division.
15. Retain copy of MetroCard distribution list in command.
UNIFORMED
MEMBER OF
THE SERVICE
16. Carry Department issued MetroCard at all times whenever a shield and
IDENTIFICATION CARD (PD416-091) are required to be carried.
17. Safeguard MetroCard at all times.
18. Request replacement if MetroCard becomes defective.
19. Notify desk officer if a MetroCard is lost, stolen or damaged.
20. Surrender issued MetroCard upon separation from the Department, immediately
prior to long term leave of absence or upon expiration of MetroCard.
DESK OFFICER 21.
Notify commanding officer and operations coordinator of lost or stolen
MetroCard.
OPERATIONS
COORDINATOR
22. Comply with provisions of P.G. 219-20, “Loss Or Theft Of Department
Property” and conduct investigation into loss or theft of Department issued
MetroCard.
23. Have COMPLAINT REPORT (PD313-152) prepared.
NEW • YORK • CITY • POLICE • DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER: DATE EFFECTIVE: REVISION NUMBER: PAGE:
219-26 12/04/13 3 of 3
OPERATIONS
COORDINATOR
(continued)
COMMANDING
OFFICER
ADDITIONAL
DATA
24. Notify Internal Affairs Bureau Command Center by telephone, and enter
Internal Affairs Bureau Log number under “Details” of COMPLAINT
REPORT.
25. Notify Stolen Property Inquiry Section.
26. Notify Transit Bureau Wheel, Transit Special Investigations Unit and
Employee Management Division.
27. Include MetroCard serial number on all Department forms prepared.
28. Prepare report on Typed Letterhead, including the results of the
investigation as well as any proposed disciplinary action, if applicable.
a. Forward one copy to the Executive Officer, Employee Management
Division and one copy to the Commanding Officer, Transit Special
Investigations Unit.
29. Review results of investigation.
Upon separation of service (retirement, resignation, dismissal, etc.) all uniformed
members MUST surrender their MetroCard to their command, who will be responsible
for ensuring the return of the card to the Employee Management Division. All
MetroCards must be hand delivered to the Employee Management Division. A notation
should be made on PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE
(PD520-013) regarding same.
NYCT Police Pass MetroCards have no electronic restrictions for their use. They may
be used repeatedly and indefinitely throughout their period of validity. However,
uniformed members should be aware that each use of the MetroCard is electronically
recorded by NYC Transit. These records will be made available to this Department for
review and analysis, should the condition warrant (e.g., loss, theft, investigation into
card usage, etc.). Uniformed members of the service assigned MetroCards shall use
their assigned card to gain access to subways and public buses at all times. MetroCards
are Department property and are to be safeguarded at all times. POLICE PASS
METROCARDS ARE FOR THE EXCLUSIVE USE OF THE UNIFORMED MEMBER
OF THE SERVICE TO WHOM IT IS ISSUED. Uniformed members of the service who
knowingly allow an unauthorized person to use their Police Pass MetroCard may be the
subject of disciplinary action. Under no circumstances are Police Pass MetroCards to
be given or loaned to any other person.
RELATED
PROCEDURES
FORMS AND
REPORTS
Discontinuance of Police Service – Retirement or Vested Interest (P.G. 205-42)
Discontinuance of Police Service – Resignation (P.G. 205-43)
Violations Subject to Command Discipline (P.G. 206-03)
Loss or Theft of Department Property (P.G. 219-20)
COMPLAINT REPORT (PD313-152)
FORCE RECORD (PD406-143)
PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE (PD520-013)
Typed Letterhead
NEW • YORK • CITY • POLICE • DEPARTMENT