EveryOne Home Landlord/Property Management Instructions and ...

Form 110-13
110-13 (Revised on 03/13/13): Request to Add/Modify ALCOLINK Vendor Record
1. Vendor numbers and vendor status:
a) All payees, including employees, must be set up as vendors in ALCOLINK Financials before they are
paid.
2. Setting up a vendor in ALCOLINK Financials:
a) To add/modify vendor information, complete a Request to Add/Modify a Vendor Record, Form 110-13.
To access the document, follow the path
Alcoweb home > ALCOLINK Financials > ALCOLINK Financials: Forms and Templates > Accounts
Payable: Forms and Templates > Form 110-13.
b) Send the completed form to the Auditor Vendor Creator. The e-mail address is in the global address
book under: Auditor, Vendor Creator. Completion of the Ethnicity and Gender information is
required.
c) After the vendor is set up, ALCOLINK Financials generates a 10-digit vendor number.
d) Vendors are initially set up as “approved” with “one-time” persistence when there’s no Substitute W-9
on file with the Auditor. After the first payment, the ALCOLINK system changes the status from “approved” to
“inactive.” This helps to prevent further payments to the vendor without their Substitute W-9 on file with the
County.
3. For more information:
a) For more information, contact the Central Vendor Creator in the Auditor's Office.
Revised on 03 /13/13