Agenda Ordinary Council Meeting 27 August 2013 - City of Bayswater

CITY OF BAYSWATER 

AGENDA 

FOR THE 

ORDINARY MEETING 

OF COUNCIL 

27 August 2013

ORDINARY COUNCIL MEETING AGENDA 27 AUGUST 2013 

TABLE OF CONTENTS 

ITEM SUBJECT PAGE NO 

1. OFFICIAL OPENING 1 

1.1 Declaration of Due Consideration 1 

2. RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE OF 

ABSENCE (PREVIOUSLY APPROVED) 1 

2.1 Attendance, Apologies and Absence 1 

2.2 Leave of Absence 2 

3. PUBLIC QUESTION TIME 2 

4. APPLICATION FOR LEAVE OF ABSENCE 2 

4.1 Cr Mike Anderton, JP 2 

5. CONFIRMATION OF MINUTES 2 

5.1 Ordinary Meeting: 23 July 2013 2 

5.2 Special Meeting: 13 August 2013 2 

6. DISCLOSURE OF INTEREST SUMMARY 3 

6.1 Disclosures at the Planning and Development Services & Administration 

and Community Services Committee - 19 August 2013 3 

6.2 Disclosures at the Technical Services & Finance and Personnel 

Committee - 20 August 2013 4 

6.3 Disclosures at Ordinary Council Meeting 4 

7. URGENT BUSINESS 5 

7.1 Metropolitan Local Government Reform - Communications Plan 5 

Under Separate Cover 

8. PETITIONS 5 

9. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 5 

10. NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING 

MEETING IF GIVEN DURING THE MEETING 5 

11. BUSINESS - PLANNING AND DEVELOPMENT SERVICES & 

ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 6 

11.1 Planning and Development Services 11 

11.1.1 Council Ratification of Planning Determinations Under Delegated 

Authority - July 2013 11 

CR MICHAEL SABATINO DECLARED AN IMPARTIAL INTEREST 

11.1.2 Subdivisions and Amalgamation Responses Under Delegated 

Authority - July 2013 19 

11.1.3 Building Permits Issued Under City's Policy for Single Residential 

Development - July 2013 23 

Page i


11.1.4 Proposed Second Storey Addition to Existing Single House 25 

Location: Lot 300, No. 45 Kirkham Hill Terrace, Maylands 

CR TERRY KENYON, JP DECLARED AN IMPARTIAL INTEREST 

CR SYLVAN ALBERT DECLARED AN IMPARTIAL INTEREST 

11.1.5 Proposed Two (2) Storey Single House 37 

Location: Lot 15, No. 25 Ingles Place, Bayswater 

11.1.6 Proposed Two (2) Two-Storey Grouped Dwellings 54 

Location: Lot 4, No. 8 Drummond Street, Bedford 

11.1.7 Proposed Four (4) Dwellings Comprising Three (3) Dependent 

Persons' Dwellings and One (1) Single Bedroom Dwelling 70 

Location: Lot 386, No. 78 Birkett Street, Bedford 

Confidential Attachment 

11.1.8 Two (2) Storage Sea Containers, Relocation of Car Parking Area 

and Associated Works to Existing Automotive Wreckers 92 

Location: Lots 344 and 345, No. 2 Durham Road, Bayswater 


11.1.9 Proposed Five (5) Warehouses 105 

Location: Lot 11, Nos. 6-8 Munt Street, Bayswater 

11.1.10 Proposed Additional Use of Lunch Bar and Associated Alterations 

to Existing Single House 116 

Location: Lot 94, No. 82 Sussex Street, Maylands 

11.1.11 Proposed Change of Use to Recreation Facility and Associated 

Alterations and Signage 127 

Location: Strata Lot 7, Unit 6, No. 22 Embleton Avenue, Embleton 

11.2 Administration and Community Services 138 

11.2.1 Aquatic Facilities Management Report - July 2013 138 

11.2.2 The RISE Management Report - July 2013 142 

11.2.3 Management Report - Ranger Services July 2013 146 

11.2.4 Event Proposal - City of Bayswater 30 Year Celebrations 152 

Location: City of Bayswater Civic Centre, No. 61 Broun Avenue, 

Morley 

ABSOLUTE MAJORITY REQUIRED 

11.2.5 Progress Report - Community Men's Shed 155 

11.2.6 Request from Jade Lewis and Friends Inc. for Accommodation 159 

Location: Lot 18, No. 468 Guildford Road, Bayswater 

11.2.7 Expression of Interests for Maylands Hall 167 

Location: No. 192 Guildford Road, Maylands 

11.2.8 Vacant Community Premises Lease - No. 5 Tara Street, Morley 175 

Location: No. 5 Tara Street, Morley 

Page ii


11.3 Reports of Management/Advisory Committees 184 

11.3.1 Heritage Development Advisory Committee - 19 August 2013 184 

11.3.1.1 Proposed Signage to Former Maylands Police Station and Quarters 184 

Location: Lot 154, No. 196 Guildford Road, Maylands 

12. BUSINESS - TECHNICAL SERVICES AND FINANCE & PERSONNEL 

COMMITTEE 193 

12.1 Technical Services 197 

12.1.1 Queen Street Traffic Management 197 

12.1.2 Proposed Modification to the Interchange at Guildford Road/Tonkin 

Highway 202 

12.1.3 Lightning Park Energy Efficiency Funds Reallocation 206 


12.1.4 EMRC Waste Processing Infrastructure Funding Application 209 

12.1.5 EMRC Council Meeting Minutes - 18 July 2013 216 

12.1.6 Tender No. 11-2013 Reticulation Pipe and Associated Items - 

Supply and Delivery 228 


12.1.7 Tender No. 12-2013 Bore Pumps - Maintenance, Supply and 

Installation of Bore Pumps 232 


12.2 Finance & Personnel 235 

12.2.1 Financial Reports for the Period 1 July 2013 to 31 July 2013 235 

12.2.2 Accounts Payable for the Month of July 2013 268 

12.2.3 Investment Portfolio as at 31 July 2013 282 

CR BARRY MCKENNA, DEPUTY MAYOR, DECLARED AN IMPARTIAL INTEREST 

CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST 

CR MIKE ANDERTON, JP DECLARED AN IMPARTIAL INTEREST 

12.2.4 Donation - Aris Kiosses - Perth Bayswater Rugby Union Football 

Club Under 11's Junior Rugby Team Excursion - Newman 287 

12.2.5 Donation - Bedford Returned and Services League 289 

12.2.6 Donation - Ellis House Community Art Centre Inc - Request to use 

The RISE 291 

12.2.7 Donation - Hillcrest Primary School NAIDOC Celebrations 293 

12.2.8 Donation - John Williams - 2nd Australian Sustainability 

Conference and Expo 295 

12.2.9 Donation - Michael Martin - State Cross Country Championships, 

Tasmania 300 


12.2.10 Donation - Sonshine FM 302 

12.2.11 Donation - Telethon Institute for Child Health Research 304 

Page iii


12.2.12 Donation - The Centre for Cerebral Palsy 306 

12.2.13 Exemption from Rates - 96 May Street, Bedford 308 

Location: 96 May Street, Bedford 


12.3.1 RoadWise Advisory Committee Meeting - 6 August 2013 311 

12.3.1 Pedestrian Safety 311 

Location: King William Street/Guildford Road, Bayswater 

12.3.2 2014/2015 Black Spot Funding Program 314 

12.3.3 City of Bayswater RoadWise Support Officer Report 317 

12.3.4 WALGA RoadWise Officer Report 320 

12.3.5 RoadWise Regional Round Up 333 

13. MAYORS REPORT 347 

14. AFFIXING OF COMMON SEAL 347 

14.1 Authorisation for Affixing of the Common Seal 347 

15. DISCUSSION OF MATTERS BEHIND CLOSED DOORS 348 

15.1 Planning and Development Services 348 

15.1.1 Status Report - Planning Complaints and Zoning Breaches - July 

2013 348 

15.2 Administration and Community Services 349 

15.3 Technical Services 349 

15.4 Finance & Personnel 349 


16. CLOSURE 349 

Page iv


Dear Members 


I have pleasure in advising that the next meeting of the Bayswater City Council will take place in 

the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday, 

27 August 2013 commencing at 7:00pm. 

(A meal will be served at 6:15pm) 

Yours sincerely 

FRANCESCA LEFANTE 

CHIEF EXECUTIVE OFFICER 

23 August 2013 

AGENDA 

1. OFFICIAL OPENING 

1.1 Declaration of Due Consideration 

That Councillors who have given due consideration to all matters contained in the Agenda 

presently before the meeting raise their hands. 

2. RECORD OF ATTENDANCE, APOLOGIES, ABSENCE AND LEAVE OF 

ABSENCE (PREVIOUSLY APPROVED) 

2.1 Attendance, Apologies and Absence 

Members 

West Ward 

Cr Terry Kenyon, JP, Mayor 

Cr Marlene Robinson 

Cr Martin Toldo 

Central Ward 

Cr Barry McKenna, Deputy Mayor 

Cr Michael Sabatino 

Cr Chris Cornish 

North Ward 

Cr Mike Anderton, JP 

Cr Alan Radford 

Cr Graham Pittaway, OAM 

South Ward 

Cr Sonia Turkington 

Cr Sylvan Albert 

Chairperson 

PAGE 1


Officers 

Ms Francesca Lefante 

Mr Doug Pearson 

Mr Des Abel 

Ms Helen Liedel 

Ms Carissa Bywater 

Ms Carol Newport 

Ms Wardia Du Toit 

Chief Executive Officer 

Director of Technical Services 

Director of Planning and Development Services 

Director of Administration and Community Services 

Director of Finance and Corporate Services 

PA/Director of Finance and Corporate Services 

PA/Director of Technical Services 

2.2 Leave of Absence 

Nil. 

3. PUBLIC QUESTION TIME 

In accordance with section 5.24 of the Local Government Act 1995, time is allocated for questions 

to be raised by members of the public. 

4. APPLICATION FOR LEAVE OF ABSENCE 

4.1 Cr Mike Anderton, JP 

Cr Mike Anderton, JP has requested Leave of Absence from 2 September 2013 to 

6 September 2013 inclusive. 

5. CONFIRMATION OF MINUTES 

5.1 Ordinary Meeting: 23 July 2013 

The Minutes of the Ordinary Council Meeting held on Tuesday, 23 July 2013 which have 

been distributed, are to be presented for confirmation as a true and correct record. 

Moved: 

Seconded: 

5.2 Special Meeting: 13 August 2013 

The Minutes of the Special Council Meeting held on Tuesday, 13 August 2013 which have 

been distributed, are to be presented for confirmation as a true and correct record. 

Moved: 

Seconded: 

PAGE 2


6. DISCLOSURE OF INTEREST SUMMARY 

6.1 Disclosures at the Planning and Development Services & Administration and 

Community Services Committee - 19 August 2013 

In accordance with section 5.60A and 5.65 of the Local Government Act 1995 the following 

disclosures of financial interest were made at the meeting:- 

Nil. 

In accordance with section 5.60B and 5.65 of the Local Government Act 1995 the following 

disclosures of proximity interest were made at the meeting:- 

Nil. 

In accordance with regulation 11 of the Local Government (Rules of Conduct) Regulations 1997 

the following disclosure of interests affecting impartiality (Elected Members) were made at the 

meeting: 

Date Name Item No. Item Name 

19 August 2013 Cr Michael Sabatino 7.1.1 Council Ratification of Planning 

Determinations Under Delegated 

Authority - July 2013 

19 August 2013 Cr Terry Kenyon, JP 7.1.4 Proposed Second Storey Addition to 

Existing Single House - Lot 300, 

No. 45 Kirkham Hill Terrace, 

Maylands 

19 August 2013 Cr Sylvan Albert 7.1.4 Proposed Second Storey Addition to 


No. 45 Kirkham Hill Terrace, 

Maylands 

In accordance with clause 34C of the Local Government (Administration) Regulations 1996 the 

following disclosure of interests affecting impartiality (Officers) were made at the meeting: 

Nil. 

PAGE 3


6.2 Disclosures at the Technical Services & Finance and Personnel Committee - 

20 August 2013 



Nil. 



Nil. 



meeting: 


20 August 2013 Cr Barry McKenna 7.2.3 Investment Portfolio as at 31 May 2013 

20 August 2013 Cr Barry McKenna 7.2.9 Donation - Michael Martin - State 

Cross Country Championships, 

Tasmania 

20 August 2013 Cr Alan Radford 7.2.3 Investment Portfolio as at 31 May 2013 

20 August 2013 Cr Mike Anderton, JP 7.2.3 Investment Portfolio as at 31 May 2013 



Nil. 

6.3 Disclosures at Ordinary Council Meeting 

PAGE 4


7. URGENT BUSINESS 

7.1 Metropolitan Local Government Reform - Communications Plan 

Under Separate Cover 

8. PETITIONS 

9. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 

10. NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING 

MEETING IF GIVEN DURING THE MEETING 

PAGE 5


11. BUSINESS - PLANNING AND DEVELOPMENT SERVICES & 

ADMINISTRATION AND COMMUNITY SERVICES COMMITTEE 

Application 

To inform the Council of the minutes of the Planning and Development Services & 

Administration and Community Services Committee, which was held on 19 August 2013. 

Background 

A copy of the minutes of the meeting of the Planning and Development Services & 

Administration and Community Services Committee, which was held on 19 August 2013, follow 

this report. 

Voting Requirements 

Simple Majority Required. 

Officer's Recommendation 

That Council receives the Minutes of the meeting of the Planning and Development Services 

& Administration and Community Services Committee which was held on 

Monday, 19 August 2013. 

Moved: 

Seconded: 

PAGE 6


FOR INFORMATION ONLY 

This page does not form part of the Council Agenda 

PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND 

COMMUNITY SERVICES 19 AUGUST 2013 


MINUTES of the meeting of the Planning and Development Services & Administration and 

Community Services Committee which was held in Council Chambers, City of Bayswater Civic 

Centre, 61 Broun Avenue, Morley on Monday, 19 August 2013 commencing at 7:00pm. 

Committee Recommendations to Council are subject to adoption, or otherwise, at the following 

Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting. 


MINUTES 

The Chairperson, Cr Terry Kenyon, JP, Mayor, declared the meeting open for the Planning and 

Development Services & Administration and Community Services Committee at 7:00pm. 


The Chairperson read the Declaration of Due Consideration and all Councillors present raised 

their hands to indicate that due consideration was given to all matters contained in the Agenda. 

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY 

APPROVED) & ABSENCE 

Members 



Cr Sylvan Albert 




Cr Michael Sabatino 

Chairperson 

Officers 


Mr Des Abel 

Ms Helen Liedel 

Ms Helen Smith 

Mr Joe Gomboc 

Ms Siiri Clausnitzer 




Manager of Planning Services 

Manager of Building Services 

PA/Director Planning and Development Services 

Observers 



Press - 0 

Public - 14 

PAGE 7


Apologies 

Nil. 

Leave of Absence 

Nil. 

3. DELEGATED AUTHORITY BY COUNCIL 

Delegated Authority 

There are no items appearing in this minutes for which the Planning and Development Services & 

Administration and Community Services Committee has been granted delegated authority by 

Council in accordance with section 5.23 of the Local Government Act 1995, however this meeting 

is open to the Public but will be closed to receive any deputations. 

Terms of Reference 

Planning and Development Services: 

To consider reports and make recommendations to Council in respect to issues relating to 

Planning, Building, Development, Policies, Regulations and enforcement and all other aspects of 

the Planning and Development Services of the City of Bayswater. 

Administration and Community Services: 

To consider reports and make recommendations to Council in respect to issues relating to the 

delivery of services within the areas of Administration, Community and Aged, Recreation and 

Leisure, Libraries, Ranger and Security Services and all other aspects of the Administration and 

Community Services operations of the City of Bayswater. 

4. DECLARATION OF INTEREST 



Nil. 



Nil. 


the following disclosure of interests affecting impartiality were made at the meeting: 


19 August 2013 Cr Michael Sabatino 7.1.1 Council Ratification of Planning 

Determinations Under Delegated 

Authority - July 2013 

19 August 2013 Cr Terry Kenyon, JP 7.1.4 Proposed Second Storey Addition to 


No. 45 Kirkham Hill Terrace, Maylands 

19 August 2013 Cr Sylvan Albert 7.1.4 Proposed Second Storey Addition to 


No. 45 Kirkham Hill Terrace, Maylands 

PAGE 8







following disclosure of interests affecting impartiality were made at the meeting: 

Nil. 

CR SONIA TURKINGTON MOVED, CR MARLENE ROBINSON SECONDED 

CARRIED UNANIMOUSLY 


CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED that the 

Minutes of the Planning and Development Services & Administration and Community 

Services Committee held on Monday, 15 July 2013 which had been distributed were 

confirmed as a true and correct record. 


Deputations are closed to the public. 

COMMITTEE RESOLUTION 

That the meeting be closed to the public and the doors were closed. 

CR ALAN RADFORD MOVED, CR SYLVAN ALBERT SECONDED 


At 7:06pm, the doors were closed to the public in order to receive deputations and those present 

in the public gallery left the meeting. 

6. DEPUTATIONS 

(i) 

Proposed Four (4) Dwellings, Comprising Three (3) Dependent Persons 

Dwellings and One (1) Single Bedroom Dwelling 

Location: Lot 386, No. 78 Birkett Street, Bedford 

Attachments: 1. Location Plan and Site Photograph 

2. Plans for Development 

File No: DA13-0043 

Applicant: Joanna Noakes (Department of Housing) 

Owner: Department of Housing 

Officer: Director of Planning and Development Services 

In relation to Item 7.1.7, Mr Corey Owen (and 12 other residents of Birkett Street, Bedford) 

were in attendance from 7:13pm to 7:22pm, speaking against the officer's recommendation 

(refer page 66). 

PAGE 9






COMMITTEE RESOLUTION 

That the meeting be re-opened to the public and the doors were re-opened. 

CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY SECONDED 


At 7:22pm, the doors were re-opened to the public and those present in the public gallery were 

invited to return to the meeting. 

ORDER OF BUSINESS 

Items were dealt with in the following order: Deputations, 7.1.7, 7.1.4, 7.2.1, 7.2.3, 7.2.4, 

7.2.7, 7.2.8 and 7.1.8. 

All remaining items were carried by en bloc resolution. 

PAGE 10


11.1 Planning and Development Services 

11.1.1 Council Ratification of Planning Determinations Under Delegated Authority - 

July 2013 

Attachments: 1. Delegated Authority - 1/7/2013 - 31/7/2013 


At the Planning and Development Services & Administration and Community Services Committee 

Meeting: 

CR MICHAEL SABATINO DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Michael Sabatino 

declared an impartial interest in this item as his children attend St Peter's Primary School. 

Cr Sabatino remained in the room during voting on this item. 

Application 

The development applications contained in Attachment 1 have been determined in accordance 

with the Residential Design Codes and the City's town planning schemes, policies and Delegated 

Authority Register. 

Background 

Nil. 

Comment 

Nil. 

Strategic Implications 

In accordance with the City of Bayswater Strategic Community Plan 2013-2023, the following 

applies: 

"Our Built Environment 

Aspiration: 

We have a well connected mix of business, residential and community areas, which 

are high quality and support our thriving community. 

B1 

B3 

Streetscapes which allow for community interaction in an urban environment. 

High quality built form." 

Policy Implications 

Nil. 

Financial Implications 

Nil. 



PAGE 11




CR ALAN RADFORD MOVED, CR MARLENE ROBINSON SECONDED 

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION 

Committee/Officer's Recommendation to Council 

That Council receives the Planning Determinations issued for the period 

1 July 2013 to 31 July 2013 by the City's Director of Planning and Development Services 

and Manager of Planning Services in accordance with the City's Delegated Authority 

Register, Town Planning Scheme Nos. 23 and 24 and policies, and Residential Design Codes, 

as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 12


Attachment 1 

PAGE 13


PAGE 14


PAGE 15


PAGE 16


PAGE 17


PAGE 18


11.1.2 Subdivisions and Amalgamation Responses Under Delegated Authority - July 

2013 

Attachments: 1. Delegated Authority Subdivisions - 1/7/2013 – 31/7/2013 


Application 

The subdivision and amalgamation applications contained in Attachment 1 have been assessed in 

accordance with the provisions of the City’s town planning schemes and policies, and a 

recommendation returned to the Western Australian Planning Commission. 

Background 

Nil. 

Comment 

Nil. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 








That Council receives the subdivision and amalgamation applications for which comment 

has been provided to the Western Australian Planning Commission for the period 

1 July 2013 to 31 July 2013, as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 19


Attachment 1 

PAGE 20


PAGE 21


PAGE 22


11.1.3 Building Permits Issued Under City's Policy for Single Residential Development - 


Attachments: 1. Delegated Authority - 1/7/2013 - 31/7/2013 


Application 

The building applications for single residential development involving a variation to setbacks and 

other policy requirements, as contained in Attachment 1, have been issued with a building permit 

under delegated authority, in accordance with the Building Code of Australia, Residential Design 

Codes and the City’s policies and Delegated Authority Register. 

Background 

Nil. 

Comment 

Nil. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 



At the Planning and Development Services Committee & Administration and Community Services 

Committee Meeting: 




That Council receives the Building Permits issued for single residential development 

involving a variation to setbacks and other policy requirements, for the period 

1 July 2013 to 31 July 2013 by the City’s Building Services Section, in accordance with the 

City's Delegated Authority Register and policies, Residential Design Codes, and Building 

Code of Australia, as contained in Attachment 1. 

Moved: 

Seconded: 

PAGE 23


Attachment 1 

PAGE 24


11.1.4 Proposed Second Storey Addition to Existing Single House 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 300, No. 45 Kirkham Hill Terrace, Maylands 

1. Location Plan and Site Photograph 


DA13-0269 

Robert de Burgh 

Robert de Burgh 




CR TERRY KENYON, JP DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Terry Kenyon, JP 

declared an impartial interest in this item as he knows the applicant. Cr Kenyon remained in the 

room during voting on this item. 

CR SYLVAN ALBERT DECLARED AN IMPARTIAL INTEREST 

In accordance with section 5.65 of the Local Government Act 1995, Cr Sylvan Albert declared an 

impartial interest in this item as he knows the applicant. Cr Albert remained in the room during 

voting on this item. 

Application 

A MRS Form 1 dated 25 March 2013, received on 24 April 2013, and amended plans dated 6 June 

2013 have been received for a proposed second storey addition to the existing single house. 

Council consideration is sought as the application proposes a variation to the deemed-to-comply 

building height, lot boundary setbacks and visual privacy requirements under the Residential 

Design Codes (R Codes). Furthermore, an objection has been received from an adjoining land 

owner. 

The applicant has provided the following justification in support of the application: 

 

 

 

 

 

 

 

 

"The proposed roof is the same pitch and finish to the existing roof over the main residence; 

By extending the roof over the existing deck slab, any noise is controlled and will not disrupt 

neighbours; 

Screening plants are already established in the concrete planter boxes on both the east and 

west sides of the concrete deck; 

Double glazed windows are proposed along the external walls to block any noise as well as 

external elements such as wind, rain and glare; 

The extension is important to increase the amenity of the existing deck area, which currently 

has restricted use due to its unprotected position against regular strong winds, rain and glare; 

There will be negligible, if any impact on any summer breeze or sunlight to the adjoining 

properties; 

The proposed additions at No. 45 Kirkham Hill Terrace are adjacent to the back yard of No. 

47 Kirkham Hill Terrace; and 

The proposed additions are hardly visible from the street." 

PAGE 25


Background 

Town Planning Scheme No. 24 Zoning: 

Use Class: 

Residential R30 

Single House - 'P' 

Lot Area: 1,047m 2 

Existing Land Use: 

Surrounding Land Use: 

Size/Nature of Proposed Development: 

Single House 

Single House, Grouped Dwelling 

Two (2) Storey Additions to the Rear of Single 

House 

The site has a fall of approximately four (4) metres from the front to the rear. The lowest finished 

floor level of the dwelling is currently being used as a workshop for the owner, with a concrete 

deck sitting above the workshop. The proposed second storey addition incorporates the enclosure 

of the existing concrete deck, which is currently being used as an outdoor unroofed living area. 

The proposed enclosure will provide for additional habitable rooms and an enclosed outdoor 

living area. 

The existing concrete deck was approved under the City of Stirling, prior to when Maylands was 

incorporated within the City of Bayswater in 1998. However, in 2003 the City approved a 2.0m 

extension to the south/rear of the concrete deck, and planter box additions straddling the east and 

west sides of the concrete deck. 

The site is adjoined by a single storey single house at No. 47 Kirkham Hill Terrace, and a 

Department of Housing 40 grouped dwelling development at No. 41 Kirkham Hill Terrace. 

It is noted the Department of Housing development incorporates the rear portion of land 

previously part of the subject lot. 

PAGE 26


Setbacks: 

SCHEME PROVISIONS REQUIRED PROVIDED 

Side (W) 

Side (E) 

Rear (S) 

7.0m 

3.3m 

4.4m 

3.0m* 

2.9m** 

9.2m 

Open Space 45% 66% 

Outdoor Living Area 24m 2 176m 2 

Maximum Building Height: 

Wall Height 6.0m 7.0m** 

Pitched Roof Height 9.0m 9.7m** 

Maximum Overshadowing 35% 0.32% 

Privacy Setbacks: 

Side (W) 

Side (E) 

Rear (S) 

* Proposed variation to R Codes. 

** Objection received to proposed variation. 

6.0m (family room) 

N/A 

7.5m (outdoor living 

area) 

3.0m* 

Highlight windows 

10.2m 

Submission 

Neighbour comments were sought from the landowners of No.47 and No. 41 Kirkham Hill 

Terrace, Maylands in relation to the proposed variations. 

The City received one (1) submission from an adjoining landowner and the concerns are 

summarised as follows: 

 

 

 

The amenity will be diminished by the unwarranted blocking of sunlight and summer breezes 

due to the scale and bulk of the proposed additions to the dwelling at No. 45 Kirkham Hill 

Terrace; 

Significant views will be obstructed by the erection of the proposed additions; and 

The existing dwelling at No. 45 Kirkham Hill Terrace has reduced setbacks and is responsible 

for extensive moss growth on the roof of the adjoining dwelling due to the diminished 

exposure of natural sunshine. 

Comment 

Assessment of the application indicates that the development complies with the R Codes, and the 

City's Town Planning Scheme No. 24 (TPS 24) and policies, with the exception of: 

1. The wall height and roof pitch height provisions of the R Codes; 

2. The lot boundary setback provisions of the R Codes; and 

3. The visual privacy provisions of the R Codes. 

PAGE 27


Building Height 

The deemed-to-comply standards of the R Codes require that building heights do not exceed the 

following requirements: 

 

 

 

6m external wall height for buildings with pitched roofs; 

7m external wall height for buildings with concealed roofs; and 

9m total building height to the top of a pitched roof. 

The application proposes a wall height of 7m and a maximum roof pitch height of 9.7m. As the 

proposed development does not meet the deemed-to-comply standards it has been assessed under 

the design principles of clause 5.1.6 of the R Codes, which states the following: 

"Building height that creates no adverse impact on the amenity of adjoining properties or the 

streetscape, including road reserves and public open space reserves; and where appropriate 

maintains: 

 

 

 

Adequate access to direct sun into buildings and appurtenant open spaces; 

Adequate daylight to major openings into habitable rooms; and 

Access to views of significance." 

A concern has been raised that the proposal will obstruct sunlight to No. 47 Kirkham Hill Terrace, 

Maylands. The amount of over shadowing complies with the deemed-to-comply standards of the 

R Codes with the majority of the shadow falling within No. 45 Kirkham Hill Terrace and only 

0.32% falling over No. 41 Kirkham Hill Terrace. It is acknowledged that the proposal by virtue of 

its height will reduce light into buildings and appurtenant open spaces, albeit the proposal will not 

block daylight to major openings to habitable rooms of adjoining properties. 

As the proposed second storey addition is at the rear of the subject lot, the dwelling will continue 

to present as a single storey dwelling from the street. Given the contours of the site, the proposed 

second storey addition maintains the existing level and will therefore not further obstruct any 

views to the Swan River. 

Whilst the subject site does not adjoin the Swan River foreshore, the existing deck area is still 

visible from passersby of the foreshore. The proposed enclosure of the decking area is not 

considered to be out of scale with the majority of the area given there are many two (2) storey 

dwellings visible from the pedestrian path on the foreshore. Given this, the proposal is considered 

to present a human scale for pedestrians. 

Given the second storey additions to the dwelling are at the rear of the site, the front facade of the 

dwelling will not be impacted. 

In light of the above, the proposed height is supported. 

Lot Boundary Setbacks 

The deemed-to-comply standards of the R Codes require the western setback to be 7m in lieu of 

3m and the eastern setback to be 3.3m in lieu of 2.9m. Given the proposed boundary setbacks do 

not meet the deemed-to-comply requirements of the R Codes, the proposal has been assessed 

against the design principles, which states: 

"Buildings set back from lot boundaries so as to: 

 

Reduce impacts of building bulk on adjoining properties; 

PAGE 28


 

 

Provide adequate direct sun and ventilation to the building and open spaces on the site and 

adjoining properties; and 

Minimise the extent of overlooking and resultant loss of privacy on adjoining properties." 

When viewed from the adjoining property at Nos. 41 and 47 Kirkham Hill Terrace, the proposed 

second storey addition will present as a 7m high wall with a reduced setback. The proposed 

addition is not considered to incorporate building articulation. Building articulation refers to the 

three (3) dimensional detailing of the external walls and can be achieved through a variety of 

measures such as variation in construction materials, detailing, colour or varying setbacks. The 

proposal incorporates a continuous building line and roof form, which is considered to contribute 

to excessive bulk and scale. Furthermore, an objection has been received from an adjoining land 

owner with respect to the scale and bulk of the proposed building extension. 

Whilst it is noted that the applicant has attempted to mitigate building bulk and scale by retaining 

the existing planter boxes for landscaping, it is considered that the proposed additions to the 

existing dwelling could be articulated more via the building design. Given this, a condition has 

been included in the officer's recommendation that the applicant address the proposed building 

design to mitigate excessive building bulk. 

The amount of over shadowing complies with the deemed-to-comply standards of the R Codes. 

As previously stated, it is acknowledged that the proposal by virtue of its height will reduce light 

into buildings and appurtenant open spaces, albeit the proposal will not block daylight to major 

openings to habitable rooms of adjoining properties. 

The extent of overlooking and resultant loss of privacy on adjoining properties is discussed below. 

Given the above, the proposed boundary setbacks are supported subject to appropriate conditions. 

Visual Privacy 

The deemed-to-comply standards of the R Codes require the following setbacks for major 

openings to a habitable room with a floor level higher than 0.5m above natural ground level, 

unless appropriate screening has been provided: 

 

 

 

4.5m in the case of bedrooms and studies; 

6.0m in the case of habitable rooms, other than bedrooms and studies; and 

7.5m in the case of unenclosed outdoor, active, habitable spaces (balconies, decks, verandahs 

and the like). 

The proposal indicates that the family room will be setback 3m to the western boundary in lieu of 

6m as required by the R Codes. Given that the proposed development does not meet the deemedto-comply 

standards in relation to visual privacy, it has been assessed against the relevant design 

principles, which state: 

"Maximum visual privacy to side and rear boundaries through measures such as: 

 

 

 

 

Offsetting the location of ground and first floor windows so that viewing is oblique rather than 

direct; 

Building to the boundary where appropriate; 

Providing higher or opaque and fixed window; and/or 

Screen devices (including landscaping, fencing, obscure glazing, timber screens, external 

blinds, window hoods and shutters)." 

PAGE 29


The existing concrete deck consists of l.5m wide planter boxes along the eastern and western 

sides, which are proposed to be retained. The existing plants that are located in the planter boxes 

exceed 2m in height and are very dense, blocking the majority of the views to neighbouring 

properties. A condition has been included in the officer's recommendation that requires the 

landscaping to be maintained, consistent with the visual privacy requirements of the R Codes 

above, to the satisfaction of the City. 

Furthermore, the City did not receive an objection from the affected adjoining land owner; a 

grouped dwelling development owned by the Department of Housing whose driveway separates 

the two (2) properties. Given this, the visual privacy aspect is considered to meet the design 

principles of the R Codes and is supported. 

In conclusion, the proposal is considered to meet the design principles of the R Codes, with the 

exception of the additions being excessively bulky. Approval is recommended subject to 

appropriate conditions, including the proposal being amended to incorporate articulation of the 

new addition. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 



At the Planning and Development Services Committee & Administration and Community Services 


At 7:43pm, Cr Michael Sabatino withdrew from the meeting. 

CR GRAHAM PITTAWAY MOVED, CR SYLVAN ALBERT SECONDED 

CARRIED: 5/1 

FOR VOTE - 

AGAINST VOTE - 

Cr Terry Kenyon, JP, Cr Alan Radford, Cr Marlene Robinson, 

Cr Sylvan Albert and Cr Graham Pittaway. 

Cr Sonia Turkington. 

PAGE 30



That Council grants planning approval for the proposed second storey addition to existing 

single house at Lot 300, No. 45 Kirkham Hill Terrace, Maylands in accordance with 

MRS Form 1 dated 25 March 2013, received on 24 April 2013 and amended plans dated 

6 June 2013, subject to the following planning conditions: 

1. Revised plans addressing the following matter shall be submitted to and approved by 

the City of Bayswater prior to the lodgement of a building permit application, and not 

result in any greater variation to the requirements of the Residential Design Codes and 

the City's policies: 

(a) 

The upper floor side walls incorporating articulation, for example, the use of 

recesses and/or varying materials, finishes and/or colour. 

2. The landscaping in the planter boxes on the upper floor on the eastern and western 

elevations are to be maintained to the satisfaction of the City of Bayswater. In the 

event of replanting, the proposed trees and shrubs shall be suitable for screening to 

comply with the visual privacy requirements of the Residential Design Codes. 

3. To activate the planning approval, the development/use subject of this approval must 

be SUBSTANTIALLY COMMENCED within a period of two (2) years of the date of 

this approval notice. If the development is not substantially commenced within this 

period, this approval shall lapse and be of no further effect. Where an approval has 

lapsed, no development/use shall be carried out without the further approval of the 

City having first been sought and obtained. 

4. The development shall be carried out only in accordance with the terms of the 

application as approved herein, and any approved plan. 

5. Where a permit is required under the provisions of the Building Act 2011 and Building 

Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to 

the lodgement of a building permit application with the Permit Authority, otherwise 

prior to commencement of any building works on-site. 

6. This approval does not authorise any interference with dividing fences, nor entry onto 

neighbouring land. Accordingly, should the applicant/landowner wish to remove or 

replace any portion of a dividing fence, or enter onto neighbouring land, the 

applicant/landowner must first come to a satisfactory arrangement with the adjoining 

property owner. Please refer to the Dividing Fences Act 1961. 

7. On completion of construction, all excess articles, equipment, rubbish and materials 

being removed from the site and the site left in an orderly and tidy condition. 

8. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the use 

of soakwells. The size of the soakwells are to be calculated by use of the formula 

VOL(m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells and 

AREA is total roofed and paved areas. Connection to the City’s stormwater system, 

where available, may be permitted as an overflow only if to the satisfaction of the City of 

Bayswater. 

Moved: 

Seconded: 

PAGE 31


Attachment 1 

PAGE 32


PAGE 33


Attachment 2 

PAGE 34


PAGE 35


PAGE 36


11.1.5 Proposed Two (2) Storey Single House 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 15, No. 25 Ingles Place, Bayswater 



DA12-0749 

Switch Homes for Living 

Susan Bitney 


An MRS Form 1 dated 19 October 2012 and revised plans dated 2 May 2013 (artist impression) 

and 28 May 2013 have been received for a proposed two (2) storey single house at Lot 15, No. 25 

Ingles Place, Bayswater. 

Council consideration is sought as the application proposes variations to the deemed-to-comply 

provisions of the Residential Design Codes (R Codes) and the City's policies, in relation to 

building wall height, boundary setbacks, boundary wall height and visual privacy setbacks. 

In support of the application, the applicant has advised the following: 

 

 

The building wall height variation is as a result of the dwelling being built onto existing 

retaining walls on the site. The remainder of the dwelling has a wall height of 5.5m; 

The alfresco and balcony walls have been designed to 'line-up' with the existing retaining 

walls and avoid further alterations to the existing retaining walls; and 

The proposed overlooking impacts on the rear portion of the adjoining properties. The 

overlooking does not impact on any primary outdoor active habitable spaces. 

Background 


Use Class: 

Residential R17.5/25 

Single House - 'P' 

Lot Area: 555m 2 




Vacant 

Residential, Swan River Foreshore Reserve 

Two (2) Storey Single House 

PAGE 37


Setbacks: 


Ground Floor Side (SW) 

Upper Floor Side (SW) 

Ground Floor Side (NE) 

Upper Floor Side (NE) 

Rear (SE) 

Privacy Setbacks: 

Alfresco (SW) 

Alfresco (NE) 

Balcony 1 (SW) 

Balcony 2 (SW) 

Balcony 2 (NE) 

Sitting Room (NE) 

1.0m/4.8m 

3.5m/2.4m 

1.0m/2.0m/1.5m 

1.2m/3.0m 

3.5m 

7.5m 

7.5m 

7.5m 

7.5m 

7.5m 

6.0m 

3.0m/3.0m* 

3.0m*/3.0m 

0*/1.5m*/1.7m 

1.2m/2.7m* 

14.0m 

3.0m* 

1.5m* 

5.1m* 

3.0m* 

4.4m* 

2.1m* 

Open Space 50% 64.5% 

Outdoor Living Area 30m 2 220m 2 

Parking 2 car bays 2 car bays 

Maximum Overshadowing 25% 1.5% 


Wall Height 6.0m 7.1m* 

Roof Pitch Height 9.0m 8.6m 

PARAPET/ BOUNDARY WALL REQUIRED PROVIDED 

Maximum Wall Height 3.5m 3.1m 

Maximum Average Wall Height 3.0 3.1m* 

Maximum Wall Length 12.6m 9.0m 

* Indicates a variation is sought to the deemed-to-comply provisions of the R Codes. 

Submissions 

Plans dated 19 October 2012 proposed a three (3) storey single house which included variations to 

the building wall height, and privacy setback provisions of the R Codes. The proposal was 

advertised to the affected adjoining landowners. Two (2) submissions objecting to the height of 

the proposal were received. 

The applicant elected to amend the proposal to address the issues raised. Revised plans dated 2 

May 2013 and 28 May 2013 were submitted for a two (2) storey single house. The revised 

application proposes variations to the deemed-to-comply provisions of the R Codes relating to 

boundary setbacks, building wall height, privacy setbacks and boundary wall height. The proposal 

was readvertised to the affected adjoining landowners. No comments were received during the 14 

day consultation period. 

PAGE 38


Comment 

Assessment of the application indicates that the proposed two (2) storey single house complies 

with the deemed-to-comply standards of the R Codes, and the City's Town Planning Scheme No. 

24 (TPS 24) and policies, with the exception of the building wall height, boundary setbacks, 

boundary wall height and visual privacy setbacks. 

Building Wall Height 

The application proposes a maximum building wall height of 7.1m and roof pitch height of 8.6m. 

The deemed-to-comply provisions of the R Codes require a maximum wall height of 6.0m and a 

maximum roof pitch height of 9.0m. 

Given the proposed development does not meet the deemed-to-comply standards in relation to 

building wall height, it has been assessed in accordance with the relevant design principles of the 

R Codes which states: 



maintains: 

adequate access to direct sun into buildings and appurtenant open spaces; 

adequate daylight to major openings into habitable rooms; and ; and 

access to views of significance". 

The proposed wall height along the front elevation complies with the R Codes. However, the rear 

of the proposed dwelling incorporates existing retaining walls which results in a portion of the 

building wall height towards the rear of the lot having a wall height of 7.1m above natural ground 

level. 

The variation was advertised to the surrounding property owners to which no comments were 

received. Given that the wall height variation is located to the rear of the site above existing 

retaining walls and that the application complies with the allowable roof pitch height, the 

variation to the building wall height is not considered to be excessive. Furthermore, the variation 

is not considered to unduly impact solar access, access to views of significance and the amenity of 

the adjoining properties. The proposal is considered to be generally consistent with the height of 

surrounding buildings in the locality. Given the above, it is considered that the proposed wall 

height is consistent with the relevant design principles of the R Codes. 

Boundary Setbacks 

The development proposes the south west ground floor wall to be setback 3.0m in lieu of a 

required setback of 4.8m under the R Codes deemed-to-comply provisions. The south west upper 

floor is setback 3.0m to the boundary in lieu of the required setback of 3.5m. 

With regards to the north east boundary, the development proposes the north east ground floor 

wall to be setback 1.5m in lieu of the required setback of 2.0m under the R Codes deemed-tocomply 

provisions. The north east upper floor is setback 2.7m to the boundary in lieu of the 

required setback of 3.0m. 

PAGE 39


Given the proposed development does not meet the deemed-to-comply standards, it has been 

assessed in accordance with the relevant design principles of the R Codes which state: 

"Buildings set back from lot boundaries so as to: 

reduce the impacts of building bulk on adjoining properties; 

provide adequate direct sun and ventilation to the building and open spaces on the site and 

adjoining properties; and 

minimise the extent of overlooking and resultant loss of privacy on adjoining properties". 

The City requested comment from the adjoining landowners at No. 39A Kenmure Avenue and 

No. 23 Ingles Place to the side boundary setback variations. No objections were received within 

the 14 day comment period. 

The building on the adjoining property to the south west (No. 39A Kenmure Avenue) is located 

25m to the north west of the front lot boundary of the subject site. Given this, it is not considered 

that the proposed south west side boundary setbacks will unduly impact - building bulk, provision 

of direct sun to the building and open spaces and privacy of the subject property and the adjoining 

south west property. 

The adjoining property to the north east does not contain any buildings. The setback variations are 

predominately as a result of the narrow 12.0m width of the lot, and the size and slope of the land. 

In light of the above, the north east setbacks are not considered to unduly impact the adjoining 

dwellings or the subject dwelling in terms of building bulk, provision of direct sun to the building 

and open spaces and privacy. 

Boundary Wall Height 

The application proposes a boundary wall abutting the north east side boundary with a maximum 

height of 3.1m and an average height of 3.1m and a length of 9.0m to one (1) side boundary only. 

The deemed-to-comply provisions of the R Codes allow a maximum height of 3.5m, an average 

height of 3.0m and a maximum length of 12.6m. 

Given the proposed development does not meet the deemed-to-comply standards, it has been 

assessed in accordance with the relevant design principles of the R Codes which state: 

"Buildings built up to boundaries (other than the street boundary) where this: 

makes more effective use of space for enhanced privacy for the occupant/s of outdoor living 

areas; 

does not compromise the design principle contained in clause 5.1.3 P3.1; 

does not have any adverse impact on the amenity of the adjoining property; 

ensures direct sun to major openings to habitable rooms and outdoor living areas of 

adjoining properties is not restricted; and 

positively contributes to the prevailing development context and streetscape". 

Given that the subject lot is 12.0m in width, the boundary wall is considered to assist in 

facilitating the effective use of space within the subject site. The adjoining property to the north 

east does not contain any buildings. The City requested comment from the adjoining landowner in 

relation to the boundary wall height variation. No objection was received within the 14 day 

comment period. 

Based on the above, the proposed variation to the average height of the boundary wall is not 

considered to unduly impact the amenity of the adjoining property and is considered to meet with 

the relevant design principle of the R Codes. 

PAGE 40


Visual Privacy Setbacks 

The deemed-to-comply provisions of the R Codes require the following setbacks for habitable 

rooms or active habitable spaces which have a floor level of more than 0.5m above natural ground 

level, unless appropriate screening has been provided: 

 

 

 

4.5m in the case of bedrooms and studies; 

6m in the case of habitable rooms other than bedrooms and studies; and 

7.5m in the case of unenclosed outdoor active habitable spaces. 

The alfresco incorporates a setback of 1.5m to the north east boundary and 3.0m to the south west 

boundary in lieu of a setback of 7.5m as required under the deemed-to-comply standards of the R 

Codes. Balcony 1 is setback 5.1m to the south western boundary in lieu of a setback requirement 

of 7.5m. Balcony 2 incorporates a setback of 4.4m to the north east boundary and 3.0m to the 

south west boundary in lieu of a setback of 7.5m as required under the R Codes. The proposed 

sitting room major opening on the first floor is setback 2.1m in lieu of the deemed-to-comply 

standard of 6.0m. 

Given that the proposed visual privacy setbacks do not meet the deemed-to-comply standards, 

they have been assessed in accordance with the relevant design principles of the R Codes which 

states: 

"Minimal direct overlooking of active habitable spaces and outdoor living areas of adjacent 

dwellings achieved through: 

building layout and location; 

design of major openings; 

landscape screening of outdoor active habitable spaces; and/or 

location of screening devices. 

Maximum visual privacy to side and rear boundaries through measures such as: 

offsetting the location of ground and first floor windows so that viewing is oblique rather 

than direct; 

building to the boundary where appropriate; 

setting back the first floor from the side boundary; 

providing higher or opaque and fixed windows; and/or 

screen devices (including landscaping, fencing, obscure glazing, timber screens, external 

blinds, window hoods and shutters)". 

With regard to the proposed visual privacy variations to the adjoining properties, the subject area 

of overlooking is located toward the rear portion of the adjoining properties at No. 39A Kenmure 

Avenue and No. 23 Ingles Place. It is considered that there will be minimal overlooking of active 

habitable spaces and outdoor living areas of the adjoining properties. It is noted that the 

landowners of No. 39A Kenmure Avenue and No. 23 Ingles Place have not indicated any 

objections to the proposed overlooking variations. Given the above, the proposed variations to the 

visual privacy setbacks are supported. 

Swan River Trust 

The subject property abuts land reserved under the Metropolitan Region Scheme as "Parks and 

Gardens", and the proposal and was therefore referred to the Swan River Trust. The Swan River 

Trust advised that there were no objections to the proposal subject to conditions. These conditions 

have been incorporated into the officer's recommendation. 

PAGE 41


In summary, the proposed development is considered to be consistent with the design principles 

of the R Codes and is recommended for approval subject to appropriate conditions. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 








That Council grants planning approval for the proposed two (2) storey single house at 

Lot 15, No. 25 Ingles Place, Bayswater, in accordance with MRS Form 1 dated 19 October 

2012 and revised plans dated 2 May 2013 (artist impression) and 28 May 2013, subject to the 

following planning conditions: 




Regulations 2012, all relevant approvals and /or requirements to be satisfied prior to 


prior to commencement of any building works on site. 







PAGE 42



neighbouring land. Accordingly, should the applicant/landowner wish to remove or 

replace any portion of a dividing fence, or enter onto neighbouring land, the 

applicant/landowner must first come to a satisfactory arrangement with the adjoining 

property owner. Please refer to the Dividing Fences Act 1961. 

5. The approved fence and footings abutting the boundaries must be constructed wholly 

within the subject allotment. The external surface of the fence shall be finished to a 

professional standard, to the satisfaction of the City of Bayswater. 



7. The applicant is to make arrangements to the satisfaction of the Water Corporation 

for the provision of reticulated sewerage to all lots/units within the 

subdivision/development. Where the Water Corporation reticulated sewer is not 

available the premises are to be connected to an approved wastewater treatment 

system which complies with the requirements of the Treatment of Sewage and Disposal 

of Effluent and Liquid Waste Regulations and the Government Sewerage Policy Perth 

Metropolitan Region. 

8. Any existing septic system is to be decommissioned to the satisfaction of the City of 

Bayswater and in accordance with the Treatment of Sewage and Disposal of Effluent 

and Liquid Waste Amendment Regulations (No.2) 1997. 

9. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the 

use of soakwells. The size of the soakwells are to be calculated by use of the formula 



where available, may be permitted as an overflow only if to the satisfaction of the City 

of Bayswater. 

10. All vehicle crossings being upgraded, designed and constructed to the satisfaction City 

of Bayswater. Payment for the crossover is required prior to the issue of a building 

licence. 

11. The existing and/or proposed driveways being constructed with brick paving or 

concrete to the satisfaction of the City of Bayswater. 

12. Any new fencing is to comply with the Residential Design Codes to the satisfaction of 

the City of Bayswater. 

13. The applicant shall notify the General Manager, Swan River Trust, in writing not less 

than seven (7) days prior to the commencement of works. 

14. No vehicular access shall be permitted in the foreshore Parks and Recreation reserve 

without prior approval from the City of Bayswater. 

15. No fill, building materials, rubbish or any other deleterious matter shall be deposited 

on the foreshore Parks and Recreation reserve or allowed to enter the river as a result 

of the development. 

16. Any fence to be constructed along the boundary of the Parks and Recreation reserve 

shall be open view with a maximum height of 1.8m. 

17. Utilities such as bin storage and air conditioning plants shall not be visible from the 

public domain, including the river and the foreshore reserve. 

PAGE 43


18. Stormwater runoff from impervious surfaces constructed on Lot 15, shall be directed 

to on-site stormwater retention and storage infrastructure that which has the capacity 

to retain or detain runoff generated by at least 1 year, 1 hour average ARI storm 

events, and is independent of stormwater infrastructure located within the drainage 

easement, to the satisfaction of the City of Bayswater on advice from the Swan River 

Trust. 

19. The drainage system shall be designed, constructed, and maintained so that events 

greater than 1 year, 1 hour average ARI storms shall not cause erosion or cause 

reduction in water quality flowing towards the river to the satisfaction of the City of 

Bayswater on advice from the Swan River Trust. 

20. The applicant shall ensure that works associated with the development do not result in 

any building rubble, rubbish, or sediment entering the stormwater drainage system. 

Moved: 

Seconded: 

PAGE 44


Attachment 1 

PAGE 45


PAGE 46


PAGE 47


Attachment 2 

PAGE 48


PAGE 49


PAGE 50


PAGE 51


PAGE 52


PAGE 53


11.1.6 Proposed Two (2) Two-Storey Grouped Dwellings 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 4, No. 8 Drummond Street, Bedford 



DA12-0160 

Ado Clozza 

Ado Clozza 


An application for amendments with revised plans dated 18 June 2013 have been received with 

regard to proposed two (2) two-storey grouped dwellings at Lot 4, No, 8 Drummond Street, 

Bedford. The original application was approved on 15 May 2012 by the Manager of Planning 

Services under delegated authority from the Council. The applicant is now seeking the following 

amendments to the approved plans: 

 

 

 

 

 

 

 

 

 

Inclusion of a 1.5m x 1.5m front lot truncation to correlate with Western Australian Planning 

Commission condition of subdivision. 

Minor amendments to location of front fence. 

Minor internal and external changes to both grouped dwellings including ceiling heights, room 

sizes, doors and windows. 

Amendment to width of driveway and crossover indicating the removal of a street verge tree. 

Amendments to the proposed wall heights and boundary setbacks of both grouped dwellings. 

The first floor study on the rear dwelling converted to a bedroom (no. 4). The major opening 

converted to a non-obscured window. 

Increase to the maximum building wall height of the front dwelling to 6.0m. 

Increase to the maximum building wall height of the rear dwelling to 6.4m. 

Inclusion of architectural details such as gables to balconies and porches, pedestals to balcony 

pillars and brick details/renders. 

In relation to the Residential Design Codes (R Codes) requirements, the revised plans comply 

with the deemed-to-comply standards with the exception of the maximum building wall height of 

the proposed rear grouped dwelling. Council consideration is sought to consider an objection from 

the adjoining neighbour to the proposed building wall height of the proposed rear dwelling. 

Background 


Use Class: 

Medium and High Density Residential R25 

Grouped Dwelling - 'P' 





Single House 

Residential 

Two (2) Two-Storey Grouped Dwellings 

PAGE 54


Setbacks: 

Unit 1 - 

Unit 2 - 


Front (SW) 

Side (SE) 

Side (NW) 

Rear (NE) 

Side (SW) 

Side (NW) 

Side (SE) 

Rear (NE) 

Lot Area Unit 1 

Unit 2 

Minimum: 3.0m 

Average: 6.0m 

0m/1.2m-2.8m 

1.0m-1.5m /1.2m 

1.0m/2.8m 

0m/1.2m-2.8m 

1.0m-1.5m/1.2m 

1.0m/1.2m-2.8m 

1.0m-1.5m/1.2m-2.8m 

300m² 

425m² (battle axe lot) 

5.4m 

6.0m 

0m (Internal boundary) /2.0m- 

5.0m 

1.0m-1.5m /1.5m 

4.5m/10.4m 

0m (Internal boundary)/6.3m- 

3.2m 

1.0m-1.5m/1.5m 

2.8m/2.8m-4.5m 

3.0m-4.5m/6.7m-14.5m 

542m² 

685m² 

Average Lot Area 350m² 613m² 

Open Space Unit 1 

Unit 2 

50% 

50% 

57% 

55% 

Overshadowing Less then 25% 4% 


External Wall Height (roof above) - 

Unit 1 

Unit 2 

Pitched Roof Height - Unit 1 

Unit 2 

6.0m 

6.0m 

9.0m 

9.0m 

6.0m 

6.4m 

7.6m 

8.4m 

Parking 2 bays per dwelling 2 bays per dwelling 

Comment 

Assessment of the application indicates that the amendments to the two (2) two-storey grouped 

dwellings' approval complies with the deemed-to-comply standards of the R Codes, and the City's 

Town Planning Scheme No. 24 (TPS 24) and policies, with the exception of the building wall 

height. 

Building Wall Height 

The rear dwelling proposes a maximum building wall height of 6.4m and roof pitch height of 

8.4m. The deemed-to-comply provisions of the R Codes require a maximum wall height of 6.0m 

and a maximum roof pitch height of 9.0m. It is noted that the front dwelling complies with the 

maximum wall height and maximum roof pitch height of the R Codes. 

PAGE 55


Given the proposed rear grouped dwelling does not meet the deemed-to-comply standards in 

relation to building wall height, it has been assessed in accordance with the relevant design 

principles of the R Codes, which state: 



maintains: 

adequate access to direct sun into buildings and appurtenant open spaces; 

adequate daylight to major openings into habitable rooms; and 

access to views of significance". 

The applicant provided a letter of support for the proposed building wall height from the adjoining 

property owner of No.10 Drummond Street. A letter of objection has been received from the 

adjoining owner of No. 6 Drummond Street located to the south east of the subject site. The 

submitter raised concerns with the impact of overshadowing of the wall as well as the visual 

impact of the dwelling on privacy. 

The proposed 6.4m building wall height is restricted to the entry/stairwell portion (6.0m long) of 

the rear dwelling and is setback 6.5m to the south east boundary. The remainder of the rear 

dwelling meets the deemed-to-comply requirement of 6.0m building wall height. The proposal 

complies with the overshadowing provisions of the R Codes. In addition, the major openings and 

habitable spaces of the dwelling on the adjoining property to the south east will not be affected by 

overshadowing from either of the proposed dwellings or be obstructed from any views of 

significance. 

There are a number of other properties in the locality that currently accommodate two (2) storey 

dwellings, similar to the proposed development. The proposal is considered to be generally 

consistent with the height of the surrounding buildings in the locality. 

Given that the wall height variation is limited to a 6.0m long portion of the rear dwelling and that 

the application complies with the allowable roof pitch height, the variation to the building wall 

height is not considered to be excessive. Furthermore, the variation is not considered to unduly 

impact on daylight to major openings into habitable rooms, views of significance and the amenity 

of the adjoining properties. It is considered that the proposed building wall height meets the 

design principles of the R Codes. 

Street Verge Tree 

The amended plans dated 18 June 2013 propose the removal of the street verge tree. The street 

verge tree is a Queensland Box Tree approximately 7.0m in height. Following discussions with 

the applicant, it is considered that there is sufficient area to accommodate the crossover to the 

front dwelling whilst maintaining the street verge tree. It is recommended that a condition should 

be applied to any approval requiring the realignment of the crossover and the street verge tree to 

be retained. 

In summary, the proposed amendments (revised plans) to the two (2) two-storey grouped 

dwellings is considered to be consistent with the design principles of the R Codes and is 

recommended for approval subject to appropriate conditions. 

PAGE 56




applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 








That Council authorises the execution of revised plans dated 18 June 2013 in relation to the 

planning approval granted 15 May 2012, for proposed two (2) two-storey grouped dwellings 

at Lot 4, No. 8 Drummond Street, Bedford subject to the following additional planning 

conditions: 

1. The crossover amended as marked in red on the approved plans. 

2. No street verge tree shall be removed. The street verge tree is to be retained and 

protected from any damage including unauthorised pruning. 

Moved: 

Seconded: 

PAGE 57


Attachment 1 

PAGE 58


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Attachment 2 

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11.1.7 Proposed Four (4) Dwellings Comprising Three (3) Dependent Persons' 

Dwellings and One (1) Single Bedroom Dwelling 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 386, No. 78 Birkett Street, Bedford 



3. Submission Location Plan (Confidential) 

DA13-0043 

Joanna Noakes (Department of Housing) 

Department of Housing 


Confidential Attachment - in accordance with section 5.23(2)(b) of the Local Government Act 

1995 - personal affairs of any person. 

Application 

An MRS Form 1 and plans dated 22 January 2013 have been received for proposed four (4) 

grouped dwellings at Lot 386, No. 78 Birkett Street, Bedford. 

The proposal comprises a single bedroom dwelling at the front of the site to be occupied by a 

carer, and three (3) dwellings to be occupied by dependent persons, primarily people with mental 

or intellectual disabilities. 

The provisions of the Metropolitan Region Scheme (MRS) require the application to be 

determined by the Western Australian Planning Commission (WAPC) as the subject development 

relates to 'public works', however, the City has an opportunity to provide its comments on the 

proposal to the WAPC. 

Council consideration is sought as the applicant has requested assessment of the number of 

dependent persons dwellings, plot ratio, lot/site areas, front fence and setbacks to the communal 

driveway under the 'design principles' of the Residential Design Codes (R Codes) and to consider 

11 objections received in relation to the proposed development. 

Background 

Town Planning Scheme No. 24 Zoning: Residential R20/25 

Use Class: 

Aged or Dependent Persons' Dwelling - 'P' 

Single Bedroom Dwelling (Grouped Dwelling) - 'P' 





Vacant 

Residential 

Three (3) Dependent Persons' Dwellings and One 

(1) Single Bedroom Dwelling 

The subject site is owned by the Department of Housing and previously contained a single house. 

The dwelling was demolished in 2011 and the site has been vacant since this time. 

PAGE 70



Maximum Density 

4 Dwellings* 

4 Dwellings 

Average Lot/Site Area 

Minimum Lot/Site Area: Unit 1 

Unit 2 

Unit 3 

Unit 4 

Setbacks: 

233m²* 

200m²* 

200m²* 

200m²* 

200m²* 

245m² 

159m²** 

181m²** 

181m²** 

205m² 

Unit 1 

Front (SW) 

Side (NW) 

Side (SE) 

Rear (NE) 

Minimum 3m/ 

Average 6m 

1.5m 

1.5m 

0m 

Minimum 6m/ 

Average 6m 

3.19m 

1.5m 

0m 

Unit 2 

Front (SE) 

Side (SW) 

Side (NW) 

Rear (NE) 

1m-2m 

0m-1.5m 

1.0m 

0m-1.0m 

0.5m** 

0m-1.6m 

1.22m 

0m-1.77m 

Unit 3 

Front (SE) 

Side (SW) 

Side (NW) 

Rear (NE) 

1m-2m 

0m-1.5m 

1.0m 

0m-1.0m 

0.5m** 

0m-1.72m 

1.22m 

0-1.2m 

Unit 4 

Side 

Side 

Side 

Rear (NE) 

Open Space: Unit 1 

Unit 2 

Unit 3 

Unit 4 

Outdoor Living Area: Unit 1 

Unit 2 

Unit 3 

Unit 4 

Number of Dependent Persons' 

Dwellings 

Plot Ratio Floorspace: Unit 1 

Unit 2 

Unit 3 

Unit 4 

1.5m 

0-1.5m 

1.0m 

1.5m 

50% 

50% 

50% 

50% 

20m² 

20m² 

20m² 

20m² 

Minimum of Five (5) 

Dependent Persons' 

Dwelling in a Single 

Development 

70m² 

100m² 

100m² 

100m² 

4.54m 

0-1.2m*** 

1.19m 

1.53m 

53% 

53% 

53% 

53% 

26m² 

34m² 

32m² 

32m² 

Three (3) Dependent 

Persons' Dwellings** 

72m²** 

97m² 

97m² 

100m² 

PAGE 71



Maximum Height: 

Units 1-4 Wall Height 

Roof Pitch Height 

6.0m 

9.0m 

2.7m 

4.5m 

Front Fence 1.2m solid height 1.8m solid height** 

Parking 

One (1) bay per dwelling 

plus 1 visitor bay 

One (1) bay per dwelling 

plus 1 visitor bay 

* Subject to one-third dispensation of minimum and average lot/site areas for dependent persons' and single bedrooms 

dwellings. 

** Indicates a variation is sought to the 'deemed-to-comply' provisions of the R Codes. 

*** Internal boundary setback variation. 

The subject application was lodged with the City of Bayswater on 22 January 2013. Following 

liaison with the applicant, the City's officers requested the lot/site size, plot ratio, setbacks to the 

communal driveway and vehicle manoeuvring be modified to comply with the R Codes. It is 

noted that the City's officers' preliminary comments were made prior to the gazettal of the 

amended R Codes on 2 August 2013. 

The WAPC has advised the City that the applicant is not willing to modify the proposal, 

particularly with respect to lot areas and plot ratio. Accordingly, the WAPC has requested that 

comments be sought from surrounding landowners and the City prepares a further 

recommendation to the WAPC in consideration of comments from the surrounding landowners. 

Advertising 

The proposal was advertised to 19 surrounding landowners for an initial period of 14 days. The 

City later extended the advertising period to a total of 20 days. Within the extended advertising 

period, 11 letters of objection were received. The objectors raised the following concerns: 

 

 

 

 

 

The surrounding owners purchased respective land with the understanding that the subject 

site could be used for one (1) or two (2) dwellings only. Had the subject site contained a 

facility existing in the same form as being proposed, particularly in terms of the disability 

programs run by the proposed operator, the current owners would not have purchased in the 

area; 

The occupiers of the dwelling are intended to be an organisation called 'Teem Treasure', 

which has a justice program to support consumers who are experiencing difficulty with 

offending behaviour. There is concern about the type of disability which will be 

accommodated by Teem Treasure at the proposed facility and the possible risk to local 

residents in the form of anti-social and offending behaviour; 

There are concerns with regard to safety of the surrounding residents, particularly elderly 

people and children; 

The disabilities are serious and the residents are considered dangerous and unfit to be in this 

residential area. The residents are not happy with Teem Treasure's intentions and are against 

the dwellings' inhabitants; 

The reference to 24 hour-a-day access control and monitoring of the facility by a carer sounds 

fine, but in reality would be impossible to enforce unless the facility resembled a prison, 

particularly for offending residents; 

PAGE 72


An extract from the City of Bayswater's website under the heading of 'security watch' states 

that the City's objective with regard to community safety as follows: "Our primary objective 

within the Security Watch program is to create a safer and more secure community 

environment, where homes, community spaces and commercial premises are less likely to be 

broken into or damaged – and where all residents and visitors to the City can feel safe and 

move freely throughout our community without fear of crime, violence or anti-social 

behaviour. " 

Given the stated objective of the City and the fact that the Planning Committee meeting will 

be ignorant of the type of disability which will be catered for at the proposed facility, it is not 

comprehensible how the City can even consider the application; 

 

 

 

 

It is inconceivable that Teem Treasure will not know until after the proposed facility is 

constructed what type of disability they will accommodate within; 

Allowable lot areas have been calculated incorrectly and the proposed lot areas are clearly 

short of the average and minimum requirements under the R Codes; 

The plot ratio for aged or dependent persons' dwellings and single bedroom dwellings are not 

met; and 

It is requested that the City postpone consideration of the application until after the full facts 

about the operation of the proposed facility are known. This is the only way that the City can 

make decisions in the best interest of the local residents. 

Applicant's Submission 

The applicant has provided information and justification in support of the proposal, which can be 


 

 

 

 

 

 

 

 

The development will be constructed by the Department of Housing and occupied by 'Teem 

Treasure', an organisation specialising in service provision for people with disabilities. The 

facility will provide care for dependent persons on a full time basis; 

The dwellings are designed to cater for specific needs of the occupants which, in this case, 

have an intellectual disability and require special accommodation for independent living; 

A permanent carer will reside in Unit 1 and will control access to the subject site; 

The proposal involves the construction of grouped dwellings with no subdivision proposed or 

contemplated in the future; 

The average site area requirements of the R Codes are satisfied by the proposed development, 

meaning that the overall intensity of the development is acceptable; 

The reduced site area will not be distinguishable from the street in terms of built form, 

ensuring the size of the dwellings complement the scale of the existing residential 

development in the immediate locality; 

The proposed development will provide an important community facility by enabling people 

with intellectual disabilities to live in an independent manner; 

The front fence exceeds the allowable 1.2m solid height for a width of 3.19m only and 

ensures adequate surveillance is provided to and from the street; 

The front fence is required in order to provide privacy to the outdoor living area of Unit 1; 

 

 

An area of landscaping in front of the proposed 1.8 front fence will provide a level of 

screening; 

The additional plot ratio floorspace will not be distinguishable from the street in terms of 

built form. The dwellings complement the scale of existing residential development in the 

immediate locality; 

PAGE 73


 

 

 

The proposed dwellings are located in an area well serviced by public transport with the 

subject site being located within 418m of four (4) bus stops. 

The proposed occupants of the dwellings have intellectual rather than physical disabilities and 

are not restricted from driving. In this regard, the proposed occupants will not be solely 

reliant on public transport for access; and 

The single bedroom dwelling provides accommodation which is suitable to a single person or 

a couple. The dwelling is intended to be occupied by the carer, providing support for the 

occupants of Units 2, 3 and 4. 

Comment 

Assessment of the application indicates that the proposed three (3) dependent persons' dwellings 

and one (1) single bedroom dwelling complies with the City's Town Planning Scheme No. 24 

(TPS 24) and policies, and the deemed-to-comply requirements of the R Codes, with the 

exception of the requirements relating to lot/site area, number of dependent persons' dwellings, 

single bedroom dwelling plot ratio, front fence, setbacks to a communal driveway and vehicular 

access. 

Minimum Lot/Site Areas 

Assessment of the proposed development indicates that the lot/site areas do not meet the 

minimum area requirements under the 'deemed-to-comply' standards of the R Codes. Under the 

subject zoning, a standard minimum lot/site area would be 300m², however, in accordance with 

the R Codes provisions relating to dependent persons' dwellings and single bedroom dwellings, 

the area of the lots/site may be decreased by one-third. Therefore, a minimum lot/site area of 

200m² is required. The applicant proposes lot/site areas of 159m², 181m², 181m² and 205m² for 

Units 1-4 respectively. Given that units 1, 2 and 3 do not meet the minimum lot/site area 

requirements, consideration is required under the relevant design principles of the R Codes, which 

state (in part): 

"The WAPC may approve the creation of a lot, survey strata lot or strata lot of a lesser minimum 

and/or average site area than that specified in Table 1, and the WAPC in consultation with the 

local government may approve the creation of a survey strata lot or strata lot for a single house 

or a grouped dwelling of a lesser minimum site area than that specified in Table 1 provided that 

the proposed variation would be no more than five per cent less in area than that specified in 

Table 1; and 

 

 

 

 

 

 

facilitate the protection of an environmental or heritage feature; 

facilitate the retention of a significant element that contributes toward an existing streetscape 

worthy of retention; 

facilitate the development of lots with separate and sufficient frontage to more than one 

public street; 

overcome a special or unusual limitation on the development of the land imposed by its size, 

shape or other feature; 

allow land to be developed with housing of the same type and form as land in the vicinity and 

which would not otherwise be able to be developed; or 

achieve specific objectives of the local planning framework." 

The proposed variations are not within the allowable 5% of the areas specified in Table 1 of the 

R Codes. On this basis, it is understood that the City and/or the WAPC is unable to approve a 

subdivision proposal where the minimum lot areas are less than 5% that those specified. 

PAGE 74


However, the circumstances surrounding the subject development are unique in that the four (4) 

dwellings essentially form part of a single facility. The variations have arisen due to large portions 

of the site being allocated as common property in the proposed plans. For instance, the driveway 

and front garden are each indicated as common areas. It is noted that the development complies 

with the average lot areas after the allowable one-third dispensation, meaning that the overall 

density of the development is in accordance with the R25 coding in relation to dependent persons' 

dwellings and single bedroom dwellings. 

It is noted that approval of lot/site areas which do not meet the minimum requirements may create 

a precedent for approval of other properties. It is considered appropriate that a condition of 

approval is recommended which prevents subdivision of the site in relation to the proposed 

development. Although the layout of the dwellings would be as proposed, the units would not be 

subject to subdivision (including stratas). The WAPC has advised the City that a similar condition 

has been applied in comparable circumstances. 

One (1) objector advised that the allowable lot/site areas had been calculated incorrectly. It is 

noted that the R Codes were amended on 2 August 2013, which reduced the minimum lot/site area 

in the subject zoning from 320m² to 300m². Accordingly, the one-third dispensation reduces from 

213m² to 200m². 

Given the above, the variations to minimum lot/site area are supported. 

Number of Dependent Person Dwellings 

The deemed-to-comply requirements of the R Codes allow dependent persons' dwellings within a 

group of five (5) dwellings or more. The application proposes three (3) dependent person 

dwellings and one (1) additional dwelling for the carer. 

As the development does not meet the deemed-to-comply standards with respect to dependent 

persons' dwellings, consideration is required under the relevant design principles of the R Codes, 

which state: 

Aged or dependent persons’ dwellings for the housing of aged or dependent persons 

designed to meet the needs of aged or dependent persons; and 

reduces car dependence, i.e. is located in close proximity to public transport and services; 

has due regard to the topography of the locality in which the site is located in respect to 

access and mobility; 

has due regard to the availability of community facilities including parks and open space; 

does not impinge upon neighbour amenity; and 

responds to a demand for aged or dependent persons’ accommodation in the locality which is 

recognised in the local planning framework." 

"• 

The proposal comprises three (3) dwellings in lieu of the minimum requirement of five (5) 

dwellings for a dependent persons' dwelling complex. The Explanatory Guidelines of the R Codes 

explains the intent of the requirement for a minimum of five (5) dwellings for a dependent 

persons' dwelling complex is to minimise widespread density concessions. 

It is considered that the reduction in number of dwellings provides flexibility for dependent 

persons' dwellings to be provided within existing residential areas. 

PAGE 75


It is noted that standard allotments within R25 coded residential areas in the City of Bayswater are 

generally not large enough to provide five (5) or more dwellings. It is also noted that dependent 

persons' dwellings are listed as a permitted use within residential zoned areas under TPS 24. 

It is not considered that the reduction to three (3) dwellings will have an undue impact on the 

amenity of the locality and it is considered to meet the needs of dependent persons in the 

community. 

It is noted that the application previously contained variations to the plot ratio requirements for 

dependent person dwellings. Under the R Codes, a plot ratio of 100m² is permissible for 

dependent persons' dwellings. Previous calculations resulted in a plot ratio area of 102m², 102m² 

and 105m² for Units 2, 3 and 4 respectively. However, modifications to the R Codes on 2 August 

2013 have resulted in differences to plot ratio calculations. In particular, storerooms are now 

excluded from calculations whereas prior to 2 August 2013, these were included. Accordingly, the 

proposed plot ratio is 97m², 97m² and 100m² for Units 2, 3 and 4 respectively, which is consistent 

with the deemed-to-comply requirements of the R Codes. 

The proposal is considered to be consistent with the design principles of the R Codes with respect 

to dependent persons' dwellings. 

Single Bedroom Dwelling Plot Ratio Area 

The deemed-to-comply standards of the R Codes relating to single bedroom dwellings allow a 

maximum plot ratio area of 70m². The applicant proposes a plot ratio area of 72m². As the 

development does not meet the plot ratio area for single bedroom dwellings in accordance with 

the deemed-to-comply standards, consideration is required under the relevant design principles of 

the R Codes, which state: 

"Alternative and affordable housing options for singles or couples where it can be demonstrated 

that the development: 

reduces car dependence, i.e. is located in close proximity to public transport and convenience 

shopping; 

does not impinge upon neighbour amenity; and 

responds to a demand for single bedroom accommodation in the locality which is recognised 

in the local planning framework." 

In respect of single bedroom dwellings, the modifications to the R Codes on 2 August 2013 have 

increased the allowable plot ratio from 60m² to 70m². Furthermore, modifications to the plot ratio 

calculations (as outlined above) mean that the proposed plot ratio is now 72m², whereas this was 

previously 77m². Accordingly, the variation sought to the deemed-to-comply requirements of the 

R Codes is now 2m². 

The proposed development is close to public transport and community facilities. The dwellings 

are situated approximately 290m from Grand Promenade, which provides high frequency bus 

services and the proposal is not considered to adversely increase car dependence. Furthermore, 

local shopping facilities, a lawn bowls club and two (2) public open space reserves are located 

within 350m of the subject site. 

The increased plot ratio is not considered to result in additional building bulk on the street or to 

adjoining properties and is considered to be consistent with the design principles of the R Codes 

and is therefore supported. 

PAGE 76


Setbacks to Common Driveway 

The City's 'Grouped Dwelling Setbacks to a Communal Driveway Policy' (TP-P2.10) stipulates 

the permissible setbacks for a development where one or more of the dwellings has its primary 

frontage to a communal driveway. The policy allows a setback of 2m to the common accessway 

for walls which contain major openings and a setback of 1m where walls do not contain major 

openings. 

On the other hand, the R Codes require a setback of 2.5m to the dwelling and a setback of 1.5m 

for a porch, verandah, balcony or the equivalent. 

The applicant has proposed major openings in the wall of Units 2 and 3, which front the common 

property accessway, each having a setback of 0.5m. It is considered that the setbacks are not 

consistent with the design principles of the R Codes. In particular, the reduced setbacks are not 

considered to provide adequate privacy for the future residents and are not considered to 

contribute to a desired internal streetscape. 

Accordingly, a condition is included in the officer's recommendation which requires the applicant 

to submit revised plans to the WAPC demonstrating an appropriate set back to the communal 

driveway. 

Front Fence 

The deemed-to-comply provisions of the R Codes allow fences within the primary street setback 

area that are visually permeable 1.2m above the natural ground level. A 1.8m high solid 

Colorbond fence is proposed to the north-west side of Unit 1, set back 4.8m from the street 

boundary. Given that this fencing does not meet the deemed-to-comply standards of the R Codes, 

it has been assessed under the relevant design principles which state: 

"Front fences are low or restricted in height to permit surveillance (as per Clause 5.2.3) and 

enhance streetscape (as per clause 5.1.2), with appropriate consideration to the need: 

for attenuation of traffic impacts where the street is designated as a primary or district 

distributor or integrator arterial; and 

for necessary privacy or noise screening for outdoor living areas where the street is 

designated as a primary or district distributor or integrator arterial." 

The courtyard for Unit 1 is provided partially within the primary street setback area and is open to 

northern sunlight. The 1.8m high solid front fence is considered to provide privacy to the outdoor 

living area. The fence exceeds the allowable height for a length of 3.19m, while the remainder of 

the primary street setback area (with a length of 16.9m or 84%) is open. Landscaping will be 

provided between the fence and the front boundary, which is considered to reduce the impact of 

the fence on the streetscape. Surveillance of the street from Unit 1 is not considered to be unduly 

impacted. Accordingly, the variation to the solid front fence height is supported. 

Vehicular Access 

The City's Technical Services has advised that the plans do not meet Australian Standards with 

regard to access and/or egress from each of the proposed car bays. Accordingly, a condition has 

been included in the officer's recommendation which requires the applicant to provide revised 

plans demonstrating appropriate vehicle manoeuvrability. 

PAGE 77


Occupants of Dwellings 

The objectors have raised concerns in relation to the potential occupants of the dwellings, in 

particular, noting that Teem Treasure have a justice programme for consumers who are involved 

in the justice system due to offending behaviour. The objectors have also raised concerns in 

relation to the surrounding residents' safety in this regard. 

The applicant's submission indicates that the facility will be occupied by people with mental or 

intellectual disabilities. The applicant has also advised that it is possible that there may be future 

residents of the facility associated with the 'Teem Treasure Justice Program'. 

However, the accommodation arrangements will not be known until the facility is constructed and 

potential residents considered for accommodation. The facility will be staffed 24 hours a day by a 

carer who resides in the front unit. The carer controls access to and from the facility and in this 

regard monitors the movement of residents. 

The MRS Form 1 indicates that the construction time frame for this project is approximately 12 

months and it is not unusual that the Department of Housing and/or Teem Treasure have not yet 

decided which persons will be accommodated at the facility at this point in time. A condition of 

the officer's recommendation requires a detailed management plan to be submitted to the WAPC 

and the City demonstrating number of occupants in each dwelling, carer/staffing arrangements, 

contact persons, management procedures, complaint handling and other appropriate matters 

associated with the amenity of the development and the surrounding area. It is considered that the 

management plan would suitably address concerns in relation to social and safety impacts on the 

surrounding locality. The contact details for the carer(s) of the facility would be provided to 

surrounding residents. While there is concern that the use may impact the amenity of the 

neighbourhood, it is considered the use operating within strict guidelines as conditioned would not 

have an undue impact on the amenity of the area. 

In summary, the proposal is considered to be consistent with the design principles of the R Codes. 

Accordingly, it is recommended that Council advise the WAPC that it supports the application, 

subject to appropriate conditions. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 

PAGE 78




ADDENDUM - PLANNING AND DEVELOPMENT SERVICES & ADMINISTRATION AND 

COMMUNITY SERVICES COMMITTEE MEETING - 19 AUGUST 2013 

Additional Information 

Further to the report in the Planning and Development Services & Administration and Community 

Services Committee Agenda for 19 August 2013, the attached submission plan 

(Confidential Attachment 3) provides further information relating to the submissions received for 

the subject proposal. 

Recommendation Implications 

In light of the above, being for information purposes only, the officer's recommendation remains 

unchanged. 


That Council advises the Western Australian Planning Commission that the City supports the 

proposed four (4) dwellings, comprising three (3) dependent persons' dwellings and one (1) single 

bedroom dwelling at Lot 386, No. 78 Birkett Street, Bedford, in accordance with MRS Form 1 

dated 17 January 2013 and plans dated 22 January 2013, subject to the following planning 

conditions: 

1. A detailed management plan that addresses the number of occupants in each dwelling, 

carer/staffing arrangements, the relevant contact person(s) for the facility, management 

procedures, complaint handling and other appropriate matters associated with the amenity of 

the development and the surrounding area shall be submitted to and approved by the Western 

Australian Planning Commission and the City of Bayswater prior to the first occupation of 

the development, and thereafter implemented and maintained. 

2. Subdivision of the site shall not be permitted in relation to the proposed development. 

3. Units 2, 3 and 4 shall be occupied by dependent persons, in accordance with the provisions of 

the Residential Design Codes. Unit 1 shall be occupied by a carer only. 

4. The owner shall execute and provide to the Western Australian Planning Commission and the 

City of Bayswater a notification pursuant to Section 70A of the Transfer of Land Act to be 

registered on the title of the subject site as notification to proprietors and/or (prospective) 

purchasers of the property of the following: 

(a) The dwelling nearest to the Birkett Street road reserve, being Unit 1, shall be used as a 

single bedroom dwelling only; and 

(b) The three (3) dwellings farthest from the Birkett Street road reserve, being Units 2, 3 and 

4, shall be occupied by aged or dependent persons only. 

The Section 70A notification shall be prepared by solicitors to the satisfaction of the Western 

Australian Planning Commission and all costs associated with the preparation and registration 

of the Section 70A notification, including the solicitor’s costs shall be met by the applicant or 

owner of the land. This notification shall be lodged and registered in accordance with the 

Transfer of Land Act prior to the first occupation of the development. 

5. Revised plans addressing the following matters shall be submitted to and approved by the 

Western Australian Planning Commission in consultation with the City of Bayswater, prior to 

PAGE 79


the lodgement of a building permit application, and not result in any greater variation to the 

requirements of the Residential Design Codes and the City's policies: 

(a) 

(b) 

(c) 

The vehicle access and parking for each of the proposed units and the visitor bay 

complying with Australian Standard 2890.1 (2004) and the relevant provisions of the 

Residential Design Codes; 

Setbacks to the communal driveway complying with the City's 'Grouped Dwelling 

Setbacks to a Communal Driveway Policy' (TP-P2.10); and 

A schedule of external colours and finishes of the proposed development. 

6. A detailed landscape plan shall be submitted to and approved by the City of Bayswater, prior 

to the lodgement of a building permit application. For the purpose of this condition, the plan 

shall be drawn and show the following, with a particular emphasis of reducing hard paving on 

the site: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

Additional landscaping within the common property accessway, maintaining a 

minimum driveway width of 3m; 

Appropriate vegetation within the Birkett Street verge, including the provision of one 

(1) street tree, at the full cost of the applicant and to the specifications of the City of 

Bayswater; 

The location and species of all native trees and shrubs to be retained and/or removed; 

The location and species of proposed trees and shrubs; 

The location of any lawn areas to be established; and 

Those areas to be reticulated or irrigated. 

7. Landscaping and reticulation/irrigation works shall be completed in accordance with an 

approved detailed landscape plan(s) prior to occupation of the development and thereafter 

maintained to the satisfaction of the City of Bayswater. 

8. Prior to occupation of the development, appropriate signage and/or line marking shall be 

provided to indicate visitor parking bays to the satisfaction of the City of Bayswater. 

9. Any future fence within the primary street setback area (excluding those indicated on the 

approved plans) shall be visually permeable above a height of 1.2m in accordance with the 

Residential Design Codes. 

10. To activate the planning approval, the development/use subject of this approval must be 

SUBSTANTIALLY COMMENCED within a period of two (2) years of the date of this 

approval notice. If the development is not substantially commenced within this period, this 

approval shall lapse and be of no further effect. Where an approval has lapsed, no 

development/use shall be carried out without the further approval of the City having first been 

sought and obtained. 

11. The development shall be carried out only in accordance with the terms of the application as 

approved herein, and any approved plan. 


neighbouring land. Accordingly, should the applicant/landowner wish to remove or replace 

any portion of a dividing fence, or enter onto neighbouring land, the applicant/landowner 

must first come to a satisfactory arrangement with the adjoining property owner. Please refer 

to the Dividing Fences Act 1961. 

13. On completion of construction, all excess articles, equipment, rubbish and materials being 

removed from the site and the site left in an orderly and tidy condition. 

14. The applicant is to make arrangements to the satisfaction of the Water Corporation for the 

provision of reticulated sewerage to all lots/units within the subdivision/development. Where 

PAGE 80


the Water Corporation reticulated sewer is not available the premises are to be connected to 

an approved wastewater treatment system which complies with the requirements of the 

Treatment of Sewage and Disposal of Effluent and Liquid Waste Regulations and the 

Government Sewerage Policy Perth Metropolitan Region. 


Bayswater and in accordance with the Treatment of Sewage and Disposal of Effluent and 

Liquid Waste Amendment Regulations (No.2) 1997. 

16. All stormwater and drainage runoff produced onsite is to be disposed of onsite via the use of 

soakwells. The size of the soakwells is to be calculated by use of the formula VOL(m 3 ) = 

AREA (m 2 ) x 0.0125, where VOL is total storage volume of soakwells and AREA is total 

roofed and paved areas. Connection to the City’s stormwater system, where available, may 

be permitted as an overflow only if to the satisfaction of the City of Bayswater. 

17. All vehicle crossings being upgraded, designed and constructed to the satisfaction City of 


18. The existing and/or proposed driveways being constructed with brick paving or concrete to 

the satisfaction of the City of Bayswater. 



Reason for Change 

The Committee changed the officer's recommendation as it was of the opinion that the proposed 

development does not comply with planning requirements, the applicant has not provided 

sufficient information in relation to the future occupants/carer/staffing arrangements and 

management procedures of the development, and that the proposal raises concerns relating to 

potential anti-social behaviour in the area, which will unduly affect the amenity of the area. The 

Committee also recommended appropriate conditions to apply, should the Western Australian 

Planning Commission approve the proposal. 

CR MARLENE ROBINSON MOVED, CR TERRY KENYON, JP SECONDED 

FOR VOTE - 

AGAINST VOTE - 

PAGE 81 

CARRIED: 6/1 

Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Michael Sabatino, 

Cr Alan Radford, Cr Sonia Turkington and Cr Graham Pittaway. 

Cr Sylvan Albert. 

At 7:29pm, Cr Cornish withdrew from the meeting and returned at 7:33pm. 

Committee Recommendation to Council 

That: 

1. Council advises the Western Australian Planning Commission that the City does not 

support the proposed four (4) dwellings comprising three (3) dependent persons' 

dwellings and one (1) single bedroom dwelling at Lot 386, No. 78 Birkett Street, 

Bedford, in accordance with MRS Form 1 and plans dated 22 January 2013, for the 

following reasons: 

(a) 

(b) 

The proposed development does not comply with the requirements of the 

Residential Design Codes relating to lot/site area, number of dependent persons' 

dwellings, single bedroom dwelling plot ratio area, front fence, setbacks to a 

communal driveway and vehicular access. 

The manoeuvring area for the car parking bays does not comply with Australian 

Standard 2890.1 (as amended) and the Residential Design Codes.


(c) 

(d) 

(e) 

(f) 

The application does not provide sufficient information in relation to the future 

occupants of the dwellings, carer/staffing arrangements and management 

procedures for the facility. 

The proposed development would unduly impact the amenity of the area. 

The proposed development is considered to be inconsistent with the orderly and 

proper planning of the locality. 

Consideration of submissions received. 

2. Should the Western Australian Planning Commission resolve to approve the proposed 

four (4) dwellings comprising three (3) dependent persons' dwellings and one (1) single 

bedroom dwelling at Lot 386, No. 78 Birkett Street, Bedford, Council recommends the 

following conditions be applied to that approval: 

(a) 

(b) 

(c) 

(d) 

A detailed management plan that addresses the number of occupants in each 

dwelling, carer/staffing arrangements, the relevant contact person(s) for the 

facility, management procedures which ensure the safe amenity of neighbouring 

residents, particularly in relation to anti-social behaviour, complaint handling 

and other appropriate matters associated with the amenity of the development 

and the surrounding area shall be submitted to and approved by the Western 

Australian Planning Commission and the City of Bayswater prior to the first 

occupation of the development, and thereafter implemented and maintained. 

Subdivision of the site shall not be permitted in relation to the proposed 

development. 

Units 2, 3 and 4 shall be occupied by dependent persons, in accordance with the 

provisions of the Residential Design Codes. Unit 1 shall be occupied by a carer 

only. 

The owner shall execute and provide to the Western Australian Planning 

Commission and the City of Bayswater a notification pursuant to Section 70A of 

the Transfer of Land Act to be registered on the title of the subject site as 

notification to proprietors and/or (prospective) purchasers of the property of the 

following: 

(i) 

(ii) 

The dwelling nearest to the Birkett Street road reserve, being Unit 1, shall be 

used as a single bedroom dwelling only; and 

The three (3) dwellings farthest from the Birkett Street road reserve, being 

Units 2, 3 and 4, shall be occupied by aged or dependent persons only. 

The Section 70A notification shall be prepared by solicitors to the satisfaction of 

the Western Australian Planning Commission and all costs associated with the 

preparation and registration of the Section 70A notification, including the 

solicitor’s costs shall be met by the applicant or owner of the land. This 

notification shall be lodged and registered in accordance with the Transfer of 

Land Act prior to the first occupation of the development. 

(e) 

Revised plans addressing the following matters shall be submitted to and 

approved by the Western Australian Planning Commission in consultation with 

the City of Bayswater, prior to the lodgement of a building permit application, 

and not result in any greater variation to the requirements of the Residential 

Design Codes and the City's policies: 

PAGE 82


(f) 

(g) 

(h) 

(i) 

(j) 

(k) 

(i) The vehicle access and parking for each of the proposed units and the visitor 

bay complying with Australian Standard 2890.1 (2004) and the relevant 

provisions of the Residential Design Codes; 

(ii) Setbacks to the communal driveway complying with the City's 'Grouped 

Dwelling Setbacks to a Communal Driveway Policy' (TP-P2.10); and 

(iii) A schedule of external colours and finishes of the proposed development. 

(iv) The front fence being modified such that it is constructed of a material in 

keeping with that of the development and neighbourhood 

(not colorbond steel) and visually permeable above a height of 1.2m, in 

accordance with the Residential Design Codes. 

A detailed landscape plan shall be submitted to and approved by the City of 

Bayswater, prior to the lodgement of a building permit application. For the 

purpose of this condition, the plan shall be drawn and show the following, with a 

particular emphasis of reducing hard paving on the site: 

(i) Additional landscaping within the common property accessway, maintaining a 

minimum driveway width of 3m; 

(ii) The removal of existing paving from, and the planting of appropriate 

vegetation within the Birkett Street verge, including the provision of one (1) 

street tree, at the full cost of the applicant and to the specifications of the City 

of Bayswater; 

(iii) The location and species of all native trees and shrubs to be retained and/or 

removed; 

(iv) The location and species of proposed trees and shrubs; 

(v) The location of any lawn areas to be established; and 

(vi) Those areas to be reticulated or irrigated. 

Landscaping and reticulation/irrigation works shall be completed in accordance 

with an approved detailed landscape plan(s) prior to occupation of the 

development and thereafter maintained to the satisfaction of the City of 


Prior to occupation of the development, appropriate signage and/or line marking 

shall be provided to indicate visitor parking bays to the satisfaction of the City of 


To activate the planning approval, the development/use subject of this approval 

must be SUBSTANTIALLY COMMENCED within a period of two (2) years of 

the date of this approval notice. If the development is not substantially 

commenced within this period, this approval shall lapse and be of no further 

effect. Where an approval has lapsed, no development/use shall be carried out 

without the further approval of the City having first been sought and obtained. 

The development shall be carried out only in accordance with the terms of the 


This approval does not authorise any interference with dividing fences, nor entry 

onto neighbouring land. Accordingly, should the applicant/landowner wish to 

remove or replace any portion of a dividing fence, or enter onto neighbouring 

land, the applicant/landowner must first come to a satisfactory arrangement with 

the adjoining property owner. Please refer to the Dividing Fences Act 1961. 

PAGE 83


(l) 

(m) 

(n) 

(o) 

(p) 

(q) 

Moved: 

On completion of construction, all excess articles, equipment, rubbish and 

materials being removed from the site and the site left in an orderly and tidy 

condition. 

The applicant is to make arrangements to the satisfaction of the Water 

Corporation for the provision of reticulated sewerage to all lots/units within the 


available, the premises are to be connected to an approved wastewater treatment 

system which complies with the requirements of the Treatment of Sewage and 

Disposal of Effluent and Liquid Waste Regulations and the Government Sewerage 

Policy Perth Metropolitan Region. 

Any existing septic system is to be decommissioned to the satisfaction of the 

City of Bayswater and in accordance with the Treatment of Sewage and Disposal 

of Effluent and Liquid Waste Amendment Regulations (No.2) 1997. 

All stormwater and drainage runoff produced onsite is to be disposed of onsite via 

the use of soakwells. The size of the soakwells is to be calculated by use of the 

formula VOL (m 3 ) = AREA (m 2 ) x 0.0125, where VOL is total storage volume of 

soakwells and AREA is total roofed and paved areas. Connection to the City’s 

stormwater system, where available, may be permitted as an overflow only if to 


All vehicle crossings being upgraded, designed and constructed to the satisfaction 

City of Bayswater. 

The existing and/or proposed driveways being constructed with brick paving or 

concrete to the satisfaction of the City of Bayswater. 

Seconded: 

PAGE 84


Attachment 1 

PAGE 85


PAGE 86


PAGE 87


Attachment 2 

PAGE 88


PAGE 89


PAGE 90


PAGE 91


11.1.8 Two (2) Storage Sea Containers, Relocation of Car Parking Area and Associated 

Works to Existing Automotive Wreckers 

Location: Lots 344 and 345, No. 2 Durham Road, Bayswater 

Attachments: 1. Location Plan and Site Photograph 


3. Background to Non-Compliance Matters (Confidential) 

File No: DA12-0288 

Applicant: Greg Rowe and Associates 

Owner: Hoang Duy Vu 


Refer: Item 16.1.2: OCM 1.11.2011 

Confidential Attachment - in accordance with section 5.23(2)(b) and (d) of the Local 

Government Act 1995 - personal affairs of any person and legal advice obtained. 

Application 

An MRS Form 1 dated 17 May 2012 and revised plans dated 22 July 2013 have been received for 

two (2) sea containers and the relocation of a car parking area to existing automotive wreckers at 

Lots 344 and 345, No. 2 Durham Road, Bayswater. 

The application comprises the following aspects: 

 

 

 

 

Two (2) storage sea containers being provided within the primary street setback area of the 

site; 

The car parking area being relocated towards the corner of Durham Road and Clavering Road 

and the approved car parking area being used for storage of parts; 

Landscaping; and 

Screen fencing along the Durham Road boundary of the site. 

The works pertaining to the relocation of the car parking area and provision of screen fencing are 

retrospective. The two (2) storage sea containers are also retrospective, although the applicant 

proposes to relocate these to another location on site. The subject landscaping is yet to be 

completed. 

Council consideration is sought as the application involves variations to the street setback, car 

parking and landscaping requirements of the City's Town Planning Scheme No. 24 

(TPS 24). 

Background 


Use Class: 

General Industry 

Automotive Wrecking - 'D' 





Automotive Wrecking 


Two (2) Storage Sea Containers and Relocation 

of Car Parking Area 

PAGE 92


SCHEME 

PROVISIONS 

TPS 24 

REQUIREMENTS 

APPROVAL 

DATED 23.7.2003 

CURRENT 

APPLICATION - 

PLANS DATED 

22.7.2013 

Setbacks: 

Primary Street 

(Durham Road) 

Secondary Street 

(Clavering Road) 

Rear (north-west) 

13.5m 

6m 

0m 

7.8m 

2.0m 

4.6m 

7.8m 

2.0m* 

4.6m* 

Maximum Site Cover 50% 28.4% 30.5% 

Maximum Plot Ratio 0.5 0.284 0.305 

Parking 19 car bays 4 car bays** 11 car bays 

Landscaping 

255m² including 2m 

wide strip along 

street frontage 

PAGE 93 


wide strip along 

street frontage 


wide strip along street 

frontage 

* Denotes existing setback 

** At the time of approval, the City's Town Planning Scheme No. 21 required 1/3 of the site area to be allocated for parking 

and manoeuvring. 

Council granted conditional approval for an automotive wrecking yard at the subject site on 

23 July 2003. 

At its Ordinary Meeting on 1 November 2011, Council considered a confidential report regarding 

the unauthorised storage of sea containers and non-compliance with conditions of the planning 

approval dated 23 July 2003 at Lots 344 and 345, No. 2 Durham Road, Bayswater, and resolved 

as follows: 

"Council authorise the City to pursue legal action in accordance with the Planning and 

Development Act 2005 and/or the Local Government Act 1995 on advice from the City’s solicitors 

in relation to the storage of sea containers and non-compliance with conditions 7, 12, 13 and 14 

of the City's approval dated 23 July 2003 for an automotive wrecking yard at Lots 344 and 345, 

No. 2 Durham Road, Bayswater." 

The non-compliance matter is addressed in Confidential Attachment 3, and did not relate to the 

impact of the sea containers on the amenity and streetscape of the area. 

The subject development application was submitted to the City on 17 May 2012 to consider the 

issues relating to the storage of two (2) sea containers and relocation of the car parking area. 

Following a series of written correspondence from the City, the applicant provided revised plans 

and information on 22 July 2013. 


The applicant has provided the following information and justification in support of the 

application: 

 

The sea containers are used for storage of small parts and fittings. The containers will not 

contribute to an increased in size or scale of the automotive wrecking operation;


 

 

 

 

 

The containers perform a separation function by dividing the 'customer service' aspect of the 

business from the 'wrecking' portion. This is considered to promote customer and visitor 

safety; 

The area immediately to the south of the existing building (currently used for storage and 

wrecking) is unsafe for visitors/customers to access the office. Therefore, it is considered that 

the relocation of car parking, to the east of the site, is safer and provides for greater ease of 

customer access between the parking area and the office; 

The business usually only has one or two customers visiting the site per hour. Most sales 

occur through phone and deliveries; 

The business currently employs two (2) staff in addition to the manager; and 

Currently, vehicles for sale are kept in the street setback area facing Clavering Road. In the 

future, it is intended that the business will diverge away from selling vehicles. 

Comment 

Assessment of the application indicates that the development complies with the requirements of 

the TPS 24 and policies with the exception of variations to the car parking, landscaping, and 

primary street setback requirements. 

Carparking 

Under the provisions of TPS 24, car parking is required to be provided at a rate of two (2) bays 

per 100m² of gross leasable area (GLA) for warehouse uses and four (4) bays per 100m² of GLA 

for office uses. 

The most recent approval dated 23 July 2003 allowed for four (4) parking bays in the location 

specified in Attachment 1. It is noted that assessment under the then Town Planning Scheme 

No. 21 (TPS 21) required 1/3 of the site area to be allocated as car parking and vehicle 

manoeuvring areas, rather than specifying the number of car parking bays required. 

Prior to the sea containers being placed on site, a total of 18 car bays would have been required in 

accordance with TPS 24 requirements. It is noted that the floor area from the sea containers 

increases the car parking requirement by one (1) car bay to a total of 19 car bays. The provision of 

11 car bays represents a shortfall of eight (8) car bays to the TPS 24 standards, but also represents 

the provision of an additional seven (7) car bays compared with the previous approval dated 23 

July 2003. 

Five (5) of the bays are situated in a tandem arrangement and are proposed for staff use. The 

remaining six (6) bays would be available for the use of customers. This tandem arrangement is 

considered acceptable as staff will arrive at the premises prior to customers and leave the premises 

after customers. A condition of the officer's recommendation requires the car bays to be lined 

marked specifying relevant staff and customer parking bays. 

The location of the car parking area has been modified in order to suit the current business 

practices of the occupants. The approved car parking area is currently used for the purposes of 

automotive wrecking, primarily the storage of vehicle bodies and parts. 

The car parking area has been relocated toward the Durham Road/Clavering Road corner of the 

site, which was previously used for storing vehicles for sale. The applicant has advised that the 

sales component of the business has decreased and that most sales occur over the phone, with the 

cars being delivered to the buyers. This has allowed additional space within the street setback 

areas for customers and staff to park their vehicles. 

PAGE 94


The applicant has advised that no more than one (1) to two (2) customers visit the site per hour 

and up to three (3) staff would be on the premises at any one time. On this basis, it is considered 

that the provision of 11 car parking bays adequately caters for the activities undertaken at the 

subject site. 

During site inspections, it has been noted that a number of vehicles parked in the car parking area 

are in a state of repair. A condition has been included in the officer's recommendation requiring 

that the car parking area be used for the purpose of parking staff and/or customer vehicles only 

and that wrecked vehicles and vehicles under repair are not to be stored within the approved car 

parking area. 

Given the above, the relocation of car parking is supported. 

Landscaping 

Under TPS 24, the required area of landscaping for the subject site is 255m² (10% of site area) 

with a 2m strip along the street frontage. 

The current plans dated 22 July 2013 provide for 69m² (2.70%) with a 1m wide strip along the 

street frontage, which equates to a 25m² reduction compared with the approved plans dated 23 

July 2003 and a 186m² to the TPS 24 standards. The applicant's plans show areas of landscaping, 

but do not provide specific landscaping details such as species. Accordingly, a landscaping plan 

has been requested as part of the officer's recommendation in order for the City to assess specific 

details of the landscaping. 

All of the proposed landscaping has been provided within the street setback area, meaning it will 

receive full exposure to passing motorists and pedestrians. In this regard, a reduced 1m 

landscaping strip is considered appropriate for some portions of the site, primarily between the car 

bays and the Durham Road boundary. However, it is not considered that the reduction in 

landscaping area is justified in this instance. The use of automotive wrecking can often involve 

vehicles and materials which do not positively contribute to the amenity of the locality. In this 

regard, it is considered appropriate that the applicant provide the required 255m² under TPS 24 in 

order to further address the streetscape and the amenity of the locality. Given that the applicant 

has indicated the intention to reduce the number of vehicles sold from the site, there are further 

opportunities for landscaping within the primary street setback area, which would reduce the 

impact of the automotive wrecking use on the Durham Road and Clavering Road streetscapes. 

Given the above, the officer's recommendation requires a landscaping plan to be submitted for 

approval showing at least 255m² of landscaping. 

Street Setback 

The sea containers are currently located on site within the primary street setback area (set back 

0.1m from the Durham Road boundary). The applicant has proposed to relocate the sea containers 

such that they abut the existing building and are parallel with the street. 

The edge of the closest sea container is proposed to be set back 7.8m from the Durham Road 

boundary. A portion of the existing building is also set back 7.8m from the Durham Road 

boundary. The setbacks do not comply with the provisions of TPS 24, which requires a 13.5m 

setback to the primary street. 

PAGE 95


A condition of the officer's recommendation requires modified screen fencing along the Durham 

Road boundary of the property to a height of 2.4m (refer to comments under 'fencing' below). The 

sea containers are 2.5m in height, however given the setback of 7.8m, the sea containers will not 

be directly visible from any portion of the street. There is considered to be limited opportunities to 

relocate the sea containers outside of the street setback areas, particularly given the triangular 

shape of the site and that the site has street boundaries of more than 160m in length. The rear 

(north-west) of the site is used for the purposes of storing materials, in accordance with the 

approval dated 23 July 2003. Although sea containers are generally not considered to contribute to 

a desired streetscape, the sea containers are considered appropriate in this instance given that they 

will not be directly visible from the street. 

In light of the above, the variation to the primary street setback requirement is supported. 

Fencing 

In order to address issues associated with the previous prosecution, the owner has constructed 

screen fencing along the Durham Road boundary of the site (Attachment 1). The fence is 

approximately 2.1m high and constructed of recycled metal sheeting. 

The City's Fencing and Floodlighting Local Law provides specifications for a sufficient fence 

within an industrial zone. Painted, galvanised steel or aluminium sheeting may be permitted 

behind the building line, to the satisfaction of the City's Building Surveyor. The fencing is situated 

in front of the building line and furthermore, is considered unsightly as it presents to the street. 

Accordingly, the existing fence is not in accordance with the City's Fencing and Floodlighting 

Local Law and is not supported. 

As mentioned above, a suitable screen fence is considered to be necessary in order to screen the 

sea containers and automotive wrecking activities from the view of the street. The existing fence 

is approximately 2.1m in height and it is recommended that this be increased to 2.4m (the 

maximum allowable height under the City's Fencing and Floodlighting Local Law) in order to 

sufficiently screen the storage yard from view of the street. 

Accordingly, a condition of the officer's recommendation requires the existing fence to be 

removed and replaced with a suitable fence in accordance with the City's Fencing and 

Floodlighting Local Law. It is noted that an acceptable fence may be constructed from materials 

including but not limited to; timber, brick, stone, concrete and fibre reinforced cement sheeting. 

Verge Treatment 

The Durham Road and Clavering Road verges have been treated with gravel. The City's Technical 

Services has advised that gravel is not a permissible verge treatment as it is not in accordance with 

the City's 'Street Verges' Policy (PG-P03). Permissible treatments include, but are not limited to 

lawn, landscaping and brick paving allowing for infiltration. Accordingly, a condition of the 

officer's recommendation requires that all gravel is removed from the verges, and replaced with 

appropriate verge treatments. 

In summary, the sea containers and the relocation of the car parking area are each considered 

acceptable, subject to the applicant meeting the conditions outlined in the officer's 

recommendation. 

PAGE 96




applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 




That: 

1. Council grants planning approval for two (2) storage sea containers, relocation of car parking 

area and associated works to existing automotive wreckers at Lots 344 and 345, No. 2 

Durham Road, Bayswater in accordance with the MRS Form 1 dated 17 May 2012 and plans 

dated 22 July 2013, subject to the following planning conditions: 

(a) Plans demonstrating appropriate screen fencing to a height of 2.4m along the Durham 

Road boundary of the site shall be submitted to the satisfaction of the City of Bayswater 

within 30 days of this approval notification. The plans shall demonstrate fencing style 

and materials in accordance with the City's Fencing and Floodlighting Local Law. 

Approved screen fencing shall be erected within 60 days of the City issuing such 

approval and thereafter maintained to the satisfaction of the City of Bayswater. 

(b) A detailed landscape plan must be submitted to the satisfaction of the City of Bayswater 

within 30 days of the date of this approval notification. For the purpose of this 

condition the plan shall be drawn to show the following: 

(i) Additional landscaping within the street setback areas of the site such that at least 

255m² of landscaped area is provided; 

(ii) The location and species of proposed trees and shrubs; 

(iii) Appropriate vegetation within the Durham Road and Clavering Road verges, at 

the full cost of the applicant and to the specifications of the City of Bayswater; 

(iv) All gravel removed from the verges, and the verges being treated with grass, 

landscaping or another approved verge treatment to the satisfaction of the City of 

Bayswater; and 

(v) Those areas to be reticulated or irrigated. 

PAGE 97


(c) Landscaping and reticulation shall be completed in accordance with the approved 

detailed landscape plan(s) within 60 days of the City issuing such approval and 

thereafter maintained to the satisfaction of the City of Bayswater. 

(d) The vehicle parking area shall be sealed, kerbed, drained and line-marked, and the bays 

shall be ground-marked to read 'customer parking' and 'staff parking' in accordance with 

the approved plans and to the specifications of the City of Bayswater. The works shall 

be undertaken within 90 days of the date of this approval notification and shall be 

thereafter maintained to the satisfaction of the City of Bayswater. 

(e) The approved car parking area shall be used for the purpose of parking staff and/or 

customer vehicles only. Wrecked vehicles, vehicles under repair, or any other materials 

shall not be stored within the approved car parking area. 

(f) 

The adjoining verges and carriageways shall not be used for storing wrecked vehicles, 

vehicles under repair or any other materials associated with the business. 

(g) Automotive wrecking, including the storage of wrecked vehicles or vehicles under 

repair, shall be conducted behind the screen fences or within the existing building only. 

(h) Vehicles, vehicle parts, and any other materials within the approved external storage 

areas shall not be stored above a height of 2.4m above ground level, such that they are 

not visible from the street. 

(i) 

(j) 

Lots 344 and 345 are to be amalgamated into a one (1) lot within 12 months of the date 

of this approval notification. 

To activate the planning approval, the development/use subject of this approval must be 


approval notice. If the development is not substantially commenced within this period, 

this approval shall lapse and be of no further effect. Where an approval has lapsed, no 

development/use shall be carried out without the further approval of the City having 

first been sought and obtained. 

(k) Where a permit is required under the provisions of the Building Act 2011 and Building 

Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to the 

lodgement of a building permit application with the Permit Authority, otherwise prior to 

commencement of any building works on-site. 

(l) 

The development shall be carried out only in accordance with the terms of the 

application as approved herein, and any approved plan, including any notations in red 

on the approved plan. 

(m) All stormwater and drainage runoff produced onsite is to be disposed of onsite via the 

use of soakwells. The size of the soakwells is to be calculated by use of the formula 



where available, may be permitted as an overflow only if to the satisfaction of the City 


(n) The bin area is to be provided with a permanent water supply and drainage facility for 

wash-down and is to be screened by a gate and brick walls or other suitable material to 

a height of not less than 1.8m. The bin area shall be accessible via a suitably 

constructed service road that will allow heavy vehicle movement. 

2. The City advises the applicant/owner of Lots 344 and 345, No. 2 Durham Road, Bayswater, 

that failure to meet the requirements of the abovementioned conditions 

1(a), (b) and (c) within the specified time periods will result in the matter being referred to 

Council for the consideration of further action. 

PAGE 98





The Committee changed the officer's recommendation as it was of the opinion that further 

consideration of the proposal was required in relation to the operation of the development and the 

variation to the street setback, car parking and landscaping requirements. 

CR GRAHAM PITTAWAY MOVED, CR MICHAEL SABATINO SECONDED 



That the item be deferred to the next Ordinary Council Meeting. 

Moved: 

Seconded: 

PAGE 99


Attachment 1 

PAGE 100


PAGE 101


PAGE 102


Durham Road screen fencing 

PAGE 103


Attachment 2 

PAGE 104


11.1.9 Proposed Five (5) Warehouses 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 11, Nos. 6-8 Munt Street, Bayswater 



DA13-0379 

Bruce Arnold Architects 

CTS Construction Group Pty Ltd 


A MRS Form 1 dated 6 June 2013 and plans dated 10 June 2013 have been received for proposed 

five (5) warehouses at Lot 11, Nos. 6-8 Munt Street, Bayswater. 

Council consideration is sought as the application proposes a variation to the front setback and 

plot ratio requirements of the City's Town Planning Scheme No. 24 (TPS24). 

Background 


Use Class: 


Warehouse - 'P' 





Vacant 


Five (5) Warehouses 


Maximum Plot Ratio 0.5 (1,011m 2 ) 0.528 (1,069m 2 ) 

Setbacks: 

Front 

North 

South 

Rear 

13.5m 

0m 

0m 

0m 

11.19m (Bin Store) - 13m 

12m 

Lot Area 1,000m 2 2,022m 2 

Landscaping 

10% of Lot Area 

2m wide landscaping strip 

within the front setback 

0m 

0m 

10.2% 

In excess of 2m wide 


Maximum Wall Height 9m 8.4m 

PAGE 105


The applicant has concurrently applied for a survey strata subdivision approval with the Western 

Australian Planning Commission, the application to which has been referred to the City for its 

recommendation. The proposed subdivision allocated the following car bays; 

 

 

 

 

 

 

Warehouse 1 - 9 car bays 





The ACROD car parking bay to remain as common property. 

The above car parking allocation complies with the respective car parking requirements of TPS24. 


The applicant has provided a letter in support of the proposal, which can be summarised as 

follows: 

Plot Ratio 

The additional amount represents 50m 2 which is distributed over five (5) warehouses and is 

therefore considered not to adversely affect the number of people in each warehouse or the 

number of car parking bays; 

Three (3) additional car parking bays have been provided which would reduce any car parking 

congestion; 

The requirement of landscaping has not been unduly affected by the increase in plot ratio; and 

There is no impact on the building bulk and scale. 

Street Setback 

The adjoining buildings setback at No. 9 Munt Street, Bayswater is 9m therefore the proposed 

setback variation is considered not to impact the streetscape; and 

The perception of building bulk caused by the street setback variation has been mitigated by 

providing a street elevation that consists of vertical screening and simple architectural 

articulation at the western corner of the building. 

Comment 

Assessment of the application indicated that the proposed construction of five (5) warehouses 

complies with the development standards of the City's TPS24 and policies, with the exception of 

plot ratio and front setback requirements. 

Plot Ratio 

The plot ratio requirement outlined in TPS 24 is 0.5 which equates to 1,011m 2 of the site area. The 

applicant has proposed a plot ratio of approximately 0.528 which equates to approximately 

1,069m 2 of the site area. The applicant is seeking a variation of some 58m 2 which equates to 

approximately 12m 2 for each warehouse. 

The variation amount to the plot ratio correlates to the incidental office use, whereby each office 

area comprises an area similar to 12m 2 . The incidental office is required for the administration 

component of each warehouse, thus not having an adverse impact on the warehouse use or the 

surrounding area. 

PAGE 106


It is considered that the plot ratio variation would not unduly impact the streetscape, given the 

building heights have been met. Furthermore, it is considered the articulation and design features 

of the proposed building reduce the potential building bulk, thus having a positive impact on the 

streetscape. The applicant has provided five (5) additional car parking bays to assist in mitigating 

any future car parking congestion associated with the warehouse uses, and offsetting the variation 

to the plot ratio requirement. 

The plot ratio variation is considered minor; it will not unduly impact the streetscape, whilst still 

ensuring other development standards have been met. Therefore in light of the above, the 

proposed plot ratio variation is supported. 

Front Setback 

The front setback requirement outlined in TPS24 is 13.5m; the applicant is seeking a variation to 

this requirement. The applicant proposes a setback of 11.19m to the proposed bin store and 13m 

to the main building line. The main building line variation is 0.5m and the proposed bin store 

variation is 2.31m. 

The applicant has included architectural design elements to the proposed warehouses to ensure the 

building bulk and scale is in accordance with the existing streetscape. The adjoining site to the 

north of the proposed development, Nos. 10-14 Munt Street, Bayswater, is setback approximately 

13m and the adjoining site to the south of the proposed development, No. 4 Munt Street, 

Bayswater, is setback approximately 10m. This results in the average setback to be 11.5m for this 

portion of the streetscape. As such, the proposed setback variation is considered consistent with 

the immediate streetscape, more specifically the adjoining buildings. 

The applicant has proposed landscaping within the front setback area (in excess of the 

requirement), which will contribute to beautifying the streetscape and assist in making the main 

building setback variation unidentifiable from the streetscape. The bin store projection is minor 

and is screened by architectural detail. The main building is seeking a minor variation of 0.5m 

which is considered not to have an undue impact on the streetscape. 

In light of the above, the proposed front setback variations are supported. 

Car Parking 

The City's Technical Services has advised that the proposed car parking and loading is not 

compliant with the relevant Australian Standards. A condition has been included in the officer's 

recommendation requiring the car parking, associated manoeuvring and loading to comply with 

Australian Standard 2890.1. 

In summary, the proposed development is considered to be consistent with the objectives of 

TPS24 and is recommended for approval subject to appropriate conditions. 



applies: 


Aspiration: 

B1 

B3 





PAGE 107



Nil. 


Nil. 








That Council grants planning approval for the proposed five (5) warehouses at Lot 11, 

Nos. 6-8 Munt Street, Bayswater, in accordance with MRS Form 1 dated 6 June 2013 and 

plans stamp-dated 10 June 2013 and 24 July 2013, subject to the following planning 

conditions: 







2. Prior to the lodgement of a building permit application, the following plans and details 

shall be submitted to and approved by the City of Bayswater; and these revised plans 

shall not result in any greater variation to the requirements of the City's Town 

Planning Scheme No. 24 and policies: 

(a) 

(b) 

Revised Car Parking Plan that demonstrates: 

(i) All car parking complying with Australian Standard 2890.1; and 

(ii) The proposed bin store between car bays 19 and 20 being reduced to 5.1m 

in length to enable the car parking area to comply with Australian 

Standard 2890.1 for vehicle manoeuvring, notwithstanding the bin store is 

to comply with the relevant environmental health requirements. 

A detailed landscape and irrigation plan for the development site and adjoining 

road verge which is drawn to a scale of 1:100 and shows the following: 

(i) The location and type of existing and proposed trees and plants; 

(ii) All vegetation including lawns; 

(iii) Areas to be irrigated or reticulated and such method; 

(iv) Proposed watering system to ensure the establishment of species and their 

survival during the hot and dry months; 

(v) Separate soft and hard landscaping plants (indicating details of materials to 

be used); and 

(vi) One (1) shade tree to be planted and protected by trafficable grates 

between every four (4) car bays. 

PAGE 108


3. Landscaping and reticulation/irrigation shall be completed in accordance with an 

approved detailed landscape and irrigation plan(s) prior to occupation of the 

development and thereafter maintained to the satisfaction of the City of Bayswater. 

4. All loading and unloading of goods on site is to occur within the respective warehouses, 

and manoeuvring of large vehicles is to occur in accordance with Australian Standard 

2890.2 and not to interfere with vehicle car parking. 

5. The proposed canopies are to have a height clearance of no less than 4.5m. 

6. A separate application including plans or description of all signs for the proposed 

development (including signs painted on a building) shall be submitted to and 

approved by the City of Bayswater prior to any erection or painting of signage. 

7. The car parking area(s) on the subject land shall be sealed, drained, paved and line 

marked in accordance with the approved plans prior to the first occupation of the 

development and maintained thereafter by the owner(s)/occupier(s) to the satisfaction 

of the City. 

8. The approved parapet/boundary walls and footings abutting the boundaries must be 

constructed wholly within the subject allotment. The external surface of the 

parapet/boundary walls shall be finished to a professional standard to complement the 

building on the adjoining lot, to the satisfaction of the City of Bayswater. 





11. The applicant is to make arrangements to the satisfaction of the Water Corporation 

for the provision of reticulated sewerage to all lots/units within the 


available the premises are to be connected to an approved wastewater treatment 

system which complies with the requirements of the Treatment of Sewage and Disposal 

of Effluent and Liquid Waste Regulations and the Government Sewerage Policy Perth 

Metropolitan Region. 


Bayswater and in accordance with the Treatment of Sewage and Disposal of Effluent 

and Liquid Waste Amendment Regulations (No.2) 1997. 


Regulations 2012, all relevant approvals and/or requirements to be satisfied prior to 


prior to commencement of any building works on-site. 

14. All vehicle crossings being upgraded, designed and constructed to the satisfaction City of 

Bayswater. Payment for the crossover is required prior to the issue of a building permit. 

Moved: 

Seconded: 

PAGE 109


Attachment 1 

PAGE 110


PAGE 111


PAGE 112


PAGE 113


Attachment 2 

PAGE 114


PAGE 115


11.1.10 Proposed Additional Use of Lunch Bar and Associated Alterations to Existing 

Single House 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 94, No. 82 Sussex Street, Maylands 



DA13-0264 

Johanna Navarro 

Harmut Kuhn 


An MRS Form 1 dated 22 April 2013 and revised plans dated 6 August 2013 have been received 

for the proposed additional use of lunch bar and associated alterations to an existing single house 

at Lot 94, No. 82 Sussex Street, Maylands. 

The proposal comprises modifications to the front room of the existing dwelling to accommodate 

a commercial kitchen and the provision of a 24m² alfresco/courtyard area. The premises will 

operate as a lunch and breakfast bar at the front and maintain the existing residential component at 

the rear. 

Council consideration is sought as the proposal involves a variation to the car parking and 

landscaping standards of the City's Town Planning Scheme No. 24 (TPS 24), and the use of a 

lunch bar is listed as discretionary in the General Industry zone. 

Background 


Use Class: 


Lunch Bar - 'D' 


Single House - Non-conforming use 




Single House 

Residential, Factory, Warehouse 

Additional Use of Lunch Bar; Alterations to 

Front of Existing Dwelling for Commercial 

Kitchen and 24m 2 Alfresco Area 



Landscaping 

58m² including 2m wide 

strip along street frontage 

12m² including 0.5m wide 

strip along street frontage 

Wall Sign 

Maximum height of 1.5m, 

maximum area of 10m² 

PAGE 116 

0.5 m height x 6m width, 

area of 3m²


The front room of the existing dwelling is proposed to be fitted out for a commercial kitchen 

while the remainder of the dwelling will continue to be used for residential purposes. Whilst 

residential uses are not permitted within the General Industry zone, it is noted that the dwelling 

was constructed prior to the General Industry zoning being applied. Therefore, the existing single 

house is a non-conforming use at the subject site. 

The applicant has advised that the proposed lunch bar involves serving breakfast and lunch 

(primarily take-away) to customers from the small industrial businesses nearby, commuters to and 

from the train station and surrounding residents. The proposed lunch bar is a family business and 

each of the staff are also residents of the dwelling. The opening hours are proposed to be 7am to 

3pm Monday to Saturday. 

Comment 

Assessment of the application indicates that the proposed additional use of lunch bar and 

associated alterations complies with the development standards of the City's TPS 24 with the 

exception of car parking and landscaping, and the lunch bar use is a discretionary use in the 

General Industry zoning. 

Appropriateness of Use 

Under the General Industry zoning, 'lunch bar' is listed as a discretionary use, which indicates that 

Council is required to be satisfied that the activity will not unduly impact on the amenity of the 

surrounding area. 

Lunch bars are generally appropriate in industrial zoned areas as they service the surrounding 

workers. The proposed lunch bar at the subject site is intended to service the surrounding 

industrial strip along Sussex Street as well as people walking to and from the Meltham Train 

Station. The use is not considered to have an undue impact on the amenity of the surrounding 

industrial or residential areas. The level of activity generated by the proposed use is considered to 

be commensurate with that which would be expected within a general industry locality. 

At its Ordinary Meeting on 22 May 2012, Council adopted the City of Bayswater Local Housing 

Strategy (LHS). The LHS indentifies this portion of Sussex Street is a 'Focus Area for Change'. 

The LHS notes that the small pockets of industrial zoned land in Sussex Street may be more 

appropriate as residential or mixed use areas in the future, which is more compatible with the 

surrounding residential areas. The LHS lists the preparation of a detailed area plan and associated 

scheme amendment as a 'medium-term action'. It is considered that the proposed lunch bar use is 

an appropriate transition use between the current General Industry zoning and the potential mixed 

use/residential zonings which may be considered in the future. 

Given the above, the use is considered commensurate with that of the locality and is not 

considered to unduly impact on the amenity of the surrounding area. 

Car Parking and Vehicle Access 

A 'lunch bar' is not listed under the development standards table of TPS 24. The proposal has been 

assessed in accordance with that of a 'fast food outlet', which is considered to be the most closely 

aligned to that of a lunch bar. A fast food outlet requires 10 parking bays per 100m² of gross 

leasable area (GLA) or a minimum of six (6) bays, whichever is greater. The lunch bar component 

is approximately 36m² in area (including the proposed alfresco dining area of 24m 2 ) and therefore 

requires the minimum six (6) parking bays. The existing dwelling requires one (1) car bay, in 

accordance with the provisions of the R Codes. 

PAGE 117


It is noted that the R Codes were amended on 2 August 2013 which allows one (1) car bay for 

single houses which are located within 800m of a train station. The subject site therefore requires 

a total of seven (7) car bays. 

A total of four (4) car bays are provided, which represents a three (3) bay parking shortfall. 

Two (2) of the proposed car parking bays are provided at the front of the site and the remaining 

two (2) car bays are provided at the rear of the site. The bays at the rear of the site are intended to 

be used by the staff, who are also the residents of the dwelling, while the car bays at the front of 

the site are to be used by customers. 

The proposed lunch bar is intended to service the surrounding businesses on Sussex Street, most 

of which are within walking distance of the subject site. Similarly, a large proportion of the 

customers are expected to be surrounding residents commuting to and from the Meltham train 

station which is located approximately 650m from the subject site. Given the limited scale and 

nature of the lunch bar, and that most customers are intended to be local and within walking 

distance, it is considered that two (2) car bays being provided for the use of customers will 

adequately cater for the parking requirements of the business. 

The City's Technical Services has advised that verge parking is not suitable in this location given 

that there is limited space within the verge. Site inspections by the City's officers have also 

confirmed that the Sussex Street carriageway is able to be used for on-street parking for vehicles 

to park during business hours. 

The certificate of title for the subject site shows that there is a reciprocal right of access between 

the subject site at the adjoining property to the north-west (No. 84 Sussex Street, Maylands) 

which allows the occupants of both properties to utilise the central accessway. Notwithstanding, it 

is noted that the rear parking bays do not provide the required manoeuvring area in accordance 

with Australian Standards. Similarly, the alfresco dining area, which is located adjacent to the car 

parking bays in the front setback area, impedes the required reversing area for car bay no. 2. It is 

considered that these matters can be adequately resolved by relocating the proposed bin storage 

area at the rear and modifying the alfresco design respectively. Accordingly, a condition of the 

officer's recommendation requires that the applicant provide a revised plan demonstrating 

compliance with Australian Standards in relation to vehicle manoeuvring. 

Given the above, the relaxation of the TPS 24 parking standards is considered acceptable in this 

instance. 

Landscaping 

The relevant development standards of TPS 24 require 10% of the site to be landscaped with a 2m 

wide landscaping strip along street frontages. In total, the required area of landscaping for the 

subject site is 58m². The application proposes 12m² (2.1%) of landscaping within the primary 

street setback area of the site, which equates to a shortfall of 46m². 

The proposed landscaped areas are oriented towards Sussex Street and will receive exposure to 

passing motorists and pedestrians. There is limited capacity for further landscaping within the 

primary street setback area without impacting the applicant's ability to provide two (2) car bays 

and an alfresco dining area. 

Given that the building will retain a residential appearance, it is considered that it will present to 

the street in an appropriate manner. The provision of an alfresco dining area also helps to activate 

the streetscape and is considered to be beneficial to the amenity of the locality. 

PAGE 118


It is recommended that the amenity can be further improved by the implementation of 

landscaping/pot plants within the alfresco dining area. 

In addition to the 12m² of landscaping proposed on site, the applicant is willing to provide 

landscaping within the verge area, totalling an additional 27m². The proposed landscaping within 

the verge is considered to further enhance the amenity of site and the proposed development. 

In order to ensure that relevant and adequate species are provided for the landscaped areas, the 

officer's recommendation contains a condition requiring a landscaping plan to be submitted to and 

approved by the City, and thereafter implemented and maintained. 

The variation to the TPS 24 provision for landscaping is not considered to have an undue impact 

on the amenity of the area. The proposed landscaping shortfall is therefore supported. 

Signage 

The maximum allowable height of wall signs is 1.5m and maximum area is 10m² under the City’s 

Signage Policy. The proposed wall sign is 0.5m in height and 6m in width, which complies with 

the City's Signage Policy. The proposed signage is therefore supported. 

Other Matters 

The City's Environmental Health Services has no objection to the proposal, providing that the 

lunch bar component is physically separated from the dwelling. These matters will be examined 

and assessed at the building permit stage of the proposal. 

In summary, the proposal is not considered to unduly impact on the amenity of the locality and 

given the context of the use, the site is considered to be able to cope with the additional parking 

demand. Accordingly, the proposal is recommended for approval, subject to appropriate 

conditions. 



applies: 


Aspiration: 



B1 

B3 




Nil. 


Nil. 



PAGE 119







That Council grants planning approval for the proposed additional use of lunch bar and 

associated alterations to existing single house at Lot 94, No. 82 Sussex Street, Maylands, in 

accordance with MRS Form 1 dated 22 April 2013 and revised plans dated 6 August 2013, 

subject to the following planning conditions: 

1. Revised plans demonstrating vehicular access in accordance with Australian Standards 

(AS 2890.1 2004) for each of the proposed car parking bays are to be submitted to and 

approved by the City of Bayswater prior to the lodgement of a building permit 

application. This may require modification to the front alfresco dining area and rear bin 

storage area, and the revised plans shall not result in any greater variation to the 

requirements of the City's Town Planning Scheme No. 24 and policies. 









4. A detailed landscape plan shall be submitted to and approved by the City of Bayswater, 

prior to the lodgement of a building permit application. For the purpose of this 

condition, the plan shall be drawn and show the following, with a particular emphasis 

on reducing hard paving on the site: 

(a) 

(b) 

(c) 

(d) 

(e) 

The location and species of proposed trees and shrubs; 

Appropriate vegetation within the Sussex Street verge, including the provision of 

at least one (1) street tree, at the full cost of the applicant and to the specifications 

of the City of Bayswater; 

Additional landscaping and/or pot plants within the alfresco dining area; 

The location of any lawn areas to be established; and 

Those areas to be reticulated or irrigated. 

5. Landscaping and reticulation shall be completed in accordance with an approved 

detailed landscape plan(s) prior to occupation of the development and thereafter 


6. The vehicle parking areas shall be sealed, kerbed, drained and line-marked in 

accordance with the approved plans and specifications and shall be thereafter 


7. On completion of works, all excess articles, equipment, rubbish and materials being 

removed from the site and the site left in an orderly and tidy condition. 

8. No storage or display of goods outside the building to the satisfaction of the 


PAGE 120


9. A 10m² bin storage area is to be provided, with a permanent water supply and drainage 

facility for wash-down and is to be screened by a gate and brick walls or other suitable 

material to a height of not less than 1.8m. 

10. Any on-site signage is to be installed in accordance with the City's Signage Policy, to the 

satisfaction of the City of Bayswater. 



lodgement of a building permit application with the Permit Authority, otherwise prior 

to commencement of any building works on-site. 

Moved: 

Seconded: 

PAGE 121


Attachment 1 

PAGE 122


PAGE 123


Attachment 2 

PAGE 124


PAGE 125


PAGE 126


11.1.11 Proposed Change of Use to Recreation Facility and Associated Alterations and 

Signage 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Strata Lot 7, Unit 6, No. 22 Embleton Avenue, Embleton 



DA13-0383 

Bjorn Voon 

Jademark Enterprises Pty Ltd 


An MRS Form 1 and plans dated 11 June 2013 have been received for proposed change of use to 

recreation facility and associated alterations and signage at Strata Lot 7, Unit 6, 

No. 22 Embleton Avenue, Embleton. 

The subject unit will be used for small group classes of up to six (6) people as well as personal 

training sessions. The application also proposed one (1) wall sign. 

Council consideration is sought as the proposal involves a variation to the car parking standards of 

the City's Town Planning Scheme No. 24 (TPS 24), and the use of a recreation facility is listed as 

discretionary in the General Industry zone. 

Background 


Use Class: 


Recreation Facility - 'D' 





Warehouse 

Residential, General Industry 

Change of Use from Factory Unit to Recreation 

Facility, Alterations and a 2m² wall sign 

Planning approval was granted for eight (8) factory units at the subject site on 28 January 1999. 

At the building permit stage of the application, the proposal was modified to provide seven (7) 

factory units without modification to the total floor area of the development. Five (5) of the units 

front and have access from Beechboro Road South. The remaining two (2) units, including the 

subject tenancy, front and have access from Embleton Avenue. 


Parking for subject tenancy 23 car bays 5 car bays* 

Wall Sign 

* Existing one (1) bay shortfall 

Maximum height of 

1.5m, maximum area 

of 10m² 

PAGE 127 

1 m height x 2m width, 

area of 2m²


Applicant’s Submission 

The applicant has provided information and justification in support of the proposal, which can be 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

The business will provide personal training sessions, ‘cross-fit’ training, performance pilates 

and ‘strong-man’ training; 

Small group classes will range from three (3) to six (6) people and will run early morning on 

weekdays from 5.30am to 8:00am and weekends from 9:00am to 4:00pm; 

Personal training sessions will run throughout the day, which will incorporate one-on-one 

sessions, or small group sessions of up to four (4) people; 

The hours suit those who work regular 9:00am to 5:00pm jobs and integrates well with the 

surrounding areas by spreading the impact of any extra parking; 

Unlike a standard exercise gym, 'cross-fit' is a training system which requires large amounts 

of open space for exercise, activities and storage; 

The main feature of this training studio will be a long section of synthetic grass, which is used 

for pulling/pushing weighted sleds. The requirement for a premise capable of housing a long 

section of synthetic grass was imperative in choosing a location for this business; 

This proposal is not a typical gym as members cannot simply turn up to use the equipment 

and members must have a prior appointment; 

The community is suffering health epidemics as a result of obesity associated illnesses. 

Businesses promoting and facilitating healthy lifestyles should be encouraged and supported 

by local governments to assist in helping people lead healthier lifestyles; 

Presently, the adjoining unit is vacant, and given the other uses in the area, a future tenancy 

would have standard business operating hours; 

Site visits have shown that the car bays as part of this strata development are underutilised. 

The additional car bays should be factored in, considering the hours the business is proposing 

to operate within; 

The owner-operator is planning to ride a bicycle to the premises regularly and a bicycle rack 

will be provided for customers at the front of the premises; 

The site is located within 350m of a bus stop which provides regular services to the nearby 

Bassendean station; 

Together with the clientele who are intended to be local, the patrons will be encouraged to 

use the journey to the premises as an opportunity to warm up for training by riding or 

jogging; and 

Industrial areas are traditionally lacking in surveillance during the night and the proposal will 

improve safety in the area as well as improving the level of diversity and vibrancy. 

Comment 

Assessment of the application indicates that the proposed recreation facility complies with the 

development standards of the City's TPS 24 with the exception of car parking, and the recreation 

facility use is a discretionary use in the General Industry zoning. 

Appropriateness of Use 

The recreation facility increases activity in the area, particularly outside of standard business 

hours. 

PAGE 128


Increased activity outside of standard business hours is considered to add to the vibrancy of an 

area, and provides increased opportunities for passive surveillance from additional vehicle and 

pedestrian movements. The proposed use is considered to be unique because an extensive amount 

of open space is required within the unit to conduct activities such as flipping tyres and dragging 

hand weights. Visitors to the site will be by appointment only and the facility would not operate 

like that of a standard gym where customers can 'freely' come and go. 

The proposed use is considered to be commensurate with the General Industry zoning and it is not 

considered to unduly impact the amenity of adjoining businesses and nearby residential dwellings 

and the use itself is therefore supported. 

Car Parking 

The site currently contains a total of 27 car bays shared by the seven (7) units on the site which 

represents an existing shortfall of four (4) parking bays across the site (current requirement of 31 

bays). Based on floor area calculations, four (4) car bays are provided for the use of the subject 

tenancy, which represents an existing one (1) bay shortfall to the current five (5) bay requirement 

for the existing factory use. 

As part of this application, the applicant has proposed to provide two (2) additional car parking 

bays. The applicant's plans indicate that one (1) of the proposed car bays will be accommodated 

within the existing tenancy for staff use only. Although the City has no objection to the parking of 

vehicles within the unit, this bay has not been included in parking calculations as it does not 

provide the required manoeuvring areas under TPS 24 and Australian Standards and would 

restrict the ability for future occupants to use the area within the tenancy. The second proposed 

bay is considered acceptable and consequently, the parking provided for the subject tenancy 

increases to five (5) bays and the parking for the entire site increases to a total of 28 bays. 

Under the provisions of TPS 24, car parking is required to be provided for a recreation facility at a 

rate of one (1) bay per 10m² of gross leasable area. The subject change of use increases the Unit 6 

requirement to 23 bays, and the total site requirement to 49 bays. This represents a shortfall of 18 

bays for the subject unit and a shortfall of 21 car bays for the entire site. 

The applicant has advised that cross-fit classes utilise large areas of space which a standard 

recreation facility would not. For example, a long section of synthetic grass will be provided 

throughout the unit which will be used for pushing and pulling weighted sleds. The applicant's 

plans show that the synthetic grass and the associated walkways will take up approximately 58m² 

of area, which represents 25% of the floor area of the unit. It is also noted that the premises will 

be accessed by appointment only, which will allow the operator to control the number of people 

attending the premises at any one time. Due to the space extensive nature of the subject use, it is 

not considered that an unmanageable number of patrons will visit the site. 

Site inspections by the City's officers have confirmed that the car parking area on the Beechboro 

Road South side of the subject site is not utilised to its full capacity. 

During site visits, the car parking area fronting Embleton Avenue has not been occupied, however 

it is noted that both units fronting Embleton Avenue are currently vacant. 

The remainder of the five (5) units operate as factory or warehouse units, which are generally not 

operational outside of normal business hours. 

PAGE 129


Should the car parking area (10 bays) fronting Embleton Avenue be fully utilised, it is considered 

that there is sufficient over-flow parking (18 bays) on the Beechboro Road South side of the 

property, particularly outside of standard business hours. In order to ensure that there are no 

parking disruptions during the day, a condition of the officer's recommendation limits training 

sessions to no more than one (1) customer/patrons between the hours of 8:00am and 6:00pm on 

weekdays, and no more than six (6) patrons for other times. This will allow the proprietor to 

conduct personal training sessions during the day while classes will be conducted outside of 

business hours when parking is more 'freely' available. 

A second condition of the officer's recommendation also requires that visitors to the subject site 

are by appointment only. It is considered that this condition will prevent the premises from being 

utilised as a standard recreation facility/gym which can generate high numbers of patrons at 

certain times. 

The City's Technical Services has advised that on-street parking is not suitable in this location 

given that there is limited space within the verge and given the high volume of traffic along 

Embleton Avenue. 

Given the above, the relaxation of the TPS 24 parking standards is considered acceptable in this 

instance and is not considered to unduly affect the amenity of the area. 

Signage 

The maximum allowable height of wall signs is 1.5m and maximum area is 10m² under the City’s 

Signage Policy. The proposed wall sign is 1m in height and 2m in width, which complies with the 

City's Signage Policy. The proposed signage is therefore supported. 

In summary, the proposed recreation facility is not considered to unduly impact on the amenity of 

the locality. Accordingly, the proposal is recommended for approval, subject to appropriate 

conditions. 



applies: 


Aspiration: 

B1 

B3 






Nil. 


Nil. 



PAGE 130







That Council grants planning approval for the proposed change of use to recreation facility 

and associated alterations and signage at Strata Lot 7, Unit 6, No. 22 Embleton Avenue, 

Embleton in accordance with MRS Form 1 and plans dated 11 June 2013, subject to the 

following planning conditions: 

1. No more than one (1) patron/customer at any one (1) time shall attend the recreation 

facility between the hours of 8:00am and 6:00pm, Monday to Friday. For all other 

times, a maximum of six (6) patrons/customers at any one time shall attend the 

recreation facility. 

2. Visitors to the subject site shall be by appointment only. 









5. Any onsite signage is to be installed in accordance with the City's Signage Policy, to the 

satisfaction of the City of Bayswater. 

6. No storage or display of goods outside the building to the satisfaction of the City of 




lodgement of a building permit application with the Permit Authority, otherwise prior 

to commencement of any building works on-site. 

8. All car parking bays are to be line-marked in accordance with the approved plans and 

specifications and shall be thereafter maintained to the satisfaction of the City of 


Moved: 

Seconded: 

PAGE 131


Attachment 1 

PAGE 132


PAGE 133


PAGE 134


Attachment 2 

PAGE 135


PAGE 136


Proposed Wall Sign 

PAGE 137


11.2 Administration and Community Services 

11.2.1 Aquatic Facilities Management Report - July 2013 

Attachments: 1. Aquatic Facilities Management Report - July 2013 

Officer: Director of Administration and Community Services 



At 7:46pm, Cr Michael Sabatino returned to the meeting. 

Application 

To consider the report of activities and operations at the City of Bayswater Aquatic Facilities for 

July 2013. 

Background 

The Aquatic Facilities Management report for July 2013 (Attachment 1) outlines the statistics, 

programs and operations of Bayswater Waves and Maylands Waterland to allow the Council to 

make effective and informed decisions on the services provided to the community. 

Comment 

July has been a quiet month for Bayswater Waves. The school holidays have seen a number of 

families visiting the facility to participate in the wave sessions. 

Marketing and retention strategies have been the main focus of activity undertaken by the staff 

this month. A flyer was included in the rates notices sent to residents of the City and staff have 

been making direct contact with schools to promote the Term Three (3) swimming lessons. 

The retention strategies employed by the staff included newsletters being sent to previous swim 

school participants promoting the enrolment in the new term and a newsletter to current members 

whose memberships were due to expire in July. In addition to this, staff have taken advantage of 

the quieter period to make face to face contact with members to foster an ongoing relationship. 



applies: 

"Our Community 

Aspiration: 

A resilient community with a strong sense of purpose that is able to celebrate its 

diversity in numerous ways. 

C1 

C5 

Facilities that offer a sense of community, that cater for a range of affordable services and 

social amenity. 

Services for children, youth, families and seniors 


Nil. 

PAGE 138



Nil. 




That Council receives the Aquatic Facilities Management Report - July 2013. 




The Committee changed the officer's recommendation as it was of the opinion that a water 

temperature display should be installed at Bayswater Waves to advise patrons of the actual 

temperature of the water. 




1. That Council receives the Aquatic Facilities Management Report - July 2013. 

2. That a temperature display be installed at Bayswater Waves to indicate the water 

temperature. 

Moved: 

Seconded: 

PAGE 139


Attachment 1 

PAGE 140


PAGE 141


11.2.2 The RISE Management Report - July 2013 

Application 

Attachments: 1. The RISE Management Report - July 2013 


To consider the report of activities and operations at The RISE during July 2013. 

Background 

The Management Report for the RISE during July 2013 (Attachment 1) outlines the statistics, 

programs and operations to allow Council to make effective and informed decisions on the 

services provided to the community. 

Comment 

The Gymnasium Memberships have continued to grow as a result of continued service 

improvements and marketing that has been carried out. 

A number of new activities have been introduced at the start of Term Three (3), these include 

Belly and Burlesque Dancing, Tai Chi, Pre Natal and Seniors Yoga for adults, Zumbatonics, 

Calisthenics and Badminton for teenagers, Zumbatonics and Calisthenics for primary school 

students and Kindy and Toddler Dance for pre-schoolers. 

The stage purchased last financial year for the function room has arrived. Staff training has been 

completed and information provided to assist staff with any customer enquiries. This has been 

successful with the stage being hired out twice during July 2013. 

The table below provides a summary of the key performance indicators for The RISE. 


Monthly Average 

11/12 

Monthly Average 

12/13 

Facility Hire 

No. of Bookings 626 207 389 

No. of Hours Booked 907.5 405 724 

Program Attendance 

Group Fitness 1184 443 815 

Sporting Competition 350 *No comps held 329 

Crèche 211 32 139 

Membership 

Gym/Group Fitness only 171 108 127 

Full Fitness 399 273 356 

Total 570 381 484 

Financial 

YTD YTD% Variance 

Income $85,704 9.92% + 1.59% 

Expenditure $83,407 6.26% - 2.07% 

Incidents 

Minor 2 N/A 

Major 0 N/A 

PAGE 142




applies: 


Aspiration: 



C1 

C5 

Facilities that offer a sense of community, that caters for a range of affordable services and 


Services for children, youth, families and seniors." 


Nil. 


Nil. 








That Council receives The RISE Management Report - July 2013. 

Moved: 

Seconded: 

PAGE 143


Attachment 1 

PAGE 144


PAGE 145


11.2.3 Management Report - Ranger Services July 2013 

Application 

Attachments: 1. Management Report - Ranger Services July 2013 


To provide Council with information on the activities of City of Bayswater Ranger Services for 

July 2013 in order for Council to make informed decisions about the service provided. 

Background 

Statistics relating to Ranger Services have been presented to Council previously by providing a 

spreadsheet of Action Request types and a brief description of activities or issues arising. 

Comment 

During the July 2013 reporting period Rangers received 376 Action Requests relating to ranger 

activities with 99 of those relating to animals (dogs) and 106 relating to parking. These are the 

highest two (2) areas of complaint. 

Rangers received 46 reports of abandoned vehicles for investigation. Of these vehicles, most 

were removed within the 24 hours notification period after warnings were placed on the vehicles. 

Of the 46 Action Requests received, five (5) vehicles were impounded with the remaining 

vehicles either being removed or currently under investigation. 

There were 278 infringements notices and 32 warnings issued for the July 2013 period. This is 

higher than the six (6) year average for infringement notices of 138. 

Throughout July 2012, 32 contacts have been made with residents and visitors to the City where 

rangers have clarified alleged offender responsibilities in relation to parking, animal control, litter 

and other local laws. 



applies: 


Aspiration: 



C2 

Cohesive community in which residents feel a sense of safety, pride and belonging." 


Nil. 


Nil. 



PAGE 146




CR ALAN RADFORD MOVED, CR GRAHAM PITTAWAY SECONDED 



That Council receives the Management Report Ranger Services - July 2013. 

Moved: 

Seconded: 

PAGE 147


Attachment 1 

PAGE 148


PAGE 149


PAGE 150


PAGE 151


11.2.4 Event Proposal - City of Bayswater 30 Year Celebrations 

Application 

Location: 

Officer: 

City of Bayswater Civic Centre, No. 61 Broun Avenue, Morley 


To seek direction from Council on providing an event to mark the 30 th year celebrations of the 

occasion when the Council became a City and when the Administration Centre (Civic Centre) was 

opened. 

Background 

On 29 October, 1983, Bayswater was declared a City and the Municipal Administration Centre 

was officially opened by the Hon Brian Burke MLA, in his capacity as the then Premier of 

Western Australia. 

The City of Bayswater held an event to celebrate the 20 th year celebration of this occasion and 

held an open day that had a range of family orientated activities including face painting, bouncy 

castles and roving entertainers. A sausage sizzle was hosted at the front of the Civic Centre and 

there were tours of the building throughout the day. The day was concluded with a concert on the 

front lawn commencing at 6:30pm and fireworks at 7:30pm. 

Comment 

Council direction is sought as to whether an event is to be held to mark the 30 th anniversary of this 

occasion and, if this is the case, as to the format of the event. 

Holding a 30 th Anniversary Celebrations Event will provide an opportunity to showcase the 

accomplishments of the City over the past 30 years to the community. To encourage community 

involvement and participation, it is suggested that activities be family and children focused and a 

Civic History and Pictorial Showcase be displayed to show how the City has evolved during the 

past 30 years. 

If Council determines that an event is to be held the most suitable date is Saturday, 

2 November 2013 from 10am to 4pm with the location being the Civic Centre and the outside 

adjoining areas. 

Based on the theme of a family fun day, the following elements of the Event are suggested for 

consideration by Council. 

Activities 

A range of popular family activities such as face painters, bouncy castles, petting zoos, balloon 

twisters and roving entertainers such as Magicians and Mime. 

Civic History and Pictorial Showcase 

A thematic and historical visual display using both text and images to present the history of 

yesteryear, in particular the last 30 years, which will be displayed through the Civic area of the 

Administration Centre. 

If Council supports the concept of a Showcase, Officers intend to approach the Bayswater and 

Maylands Historical Societies to assist in compiling the historic information. It is suggested that 

the Societies be paid an honorarium of $500 each for this contribution. 

PAGE 152


Giveaways 

Special giveaways, all branded with the City’s logo, to be developed for the event including: 

commemorative pens, helium balloons, Stress balls' and coffee mugs. 

Competitions 

The event will provide an opportunity to market other City facilities and programs such as 

Bayswater Waves and The RISE. To this end, event attendees will have the opportunity to go into 

a draw to win a membership for either The RISE or Bayswater Waves gym in return for signing 

up for the City's E-Updates mailing list. 

In addition, a treasure hunt competition for children based on questions about the City’s history to 

encourage viewing of the Civic History and Pictorial Showcase. 

Marketing 

A range of marketing activities will be undertaken to promote the event to the community such as 

distribution of flyers and posters including electronic flyer, advertisements in the Eastern 

Reporter, advertising on the City's Events Page and, dependent on the timing of the next issue, an 

article in the 'Bayswater Bulletin'. 

Community Organisation Involvement 

Expression of interests will be sought from local community and sporting groups to manage 

components of the event for an appropriate honorarium. The specific roles are: 

Sausage sizzle ($1000); 

 

Parking Marshalls ($500); and 

Rubbish collection ($250). 

Summary 

The holding of an event to mark the 30 th anniversary of the Council being declared a City and the 

Official Opening of the Administration Centre will provide an opportunity to engage the 

community in celebrating the achievements of the City over the past three (3) decades. The theme 

of a Family Fun Day for the event will encourage community involvement and add to the 

vibrancy of the occasion. 



applies: 


Aspiration: A resilient community with a strong sense of purpose that is able to celebrate its 


C2 Cohesive community in which residents feel a sense of safety, pride and belonging. 

C4 

Accessible services that recognise cultural diversity." 


Nil 

PAGE 153



An estimated budget for holding an event is outlined below: 

Item 

Estimated Cost 

Printing of flyers and posters $800 

Graphic design $250 

Adverts in the Eastern Reporter (x3) $2,000 

Entertainment $8,000 

Honorariums $2,750 

Free Sausage sizzle costs $1,500 

Marquee hire & associated hire $2,000 

Giveaways $4,000 

TOTAL $21,300 

There is no budget allocation currently for this event in the 2013/14 approved budget. 




That Council: 

1. Authorise an event to mark the 30 Year Celebrations of when the City of Bayswater was 

declared and the Administration Centre officially opened; 

2. Approve the format of the 30 Year Celebration Event as a Family Fun Day. 

3. Approve a budget of $21,300 for this event. 





investigations were required in relation to parking management for the event. 

CR MARLENE ROBINSON MOVED, CR SYLVAN ALBERT SECONDED 




Moved: 

Seconded: 

PAGE 154


11.2.5 Progress Report - Community Men's Shed 

Application 


Refer: Item 11.2.4: OCM 25.6.2013 

Item 11.3.4.9: OCM 28.2.2012 

To provide further information to Council on the progress for establishing a Community Men's 

Shed in the City of Bayswater. 

Background 

The City received a request in August 2011 from the Osboine Contemporary Aged Care group to 

establish a Men's Shed in the City of Bayswater. Other general enquiries have since been received 

from community members, along with the Lions Club (Morley), Rotary (Morley) and 

Mr Jim Chantry who was the Secretary at the time of the Men's Shed Association in Western 

Australia and is also a local resident of the City. Officers met with this group to provide an 

opportunity to share suggestions and ideas for a proposed Men's Shed. 

At the Ordinary Council Meeting 28 February 2012, Council resolved the following: 

"That the Men's Shed report be deferred for consideration, including Councillor's input." 

In September 2012, two (2) representatives including Jim Chantry from the Men's Shed 

Association provided a brief overview of the Men's Shed concept to Councillors at a Workshop 

with an invitation to visit either the Fremantle or Kalamunda Men's Shed. 

Staff undertook further investigation and research for establishing a Men’s Shed and provided a 

report to Council on the progress of this matter in June 2013. 

At the Ordinary Meeting of Council on the 25 June 2013, resolved: 

"That Council: 

1. Support the establishment of a Men's Shed in the City of Bayswater. 

2. Support the review of site suitability of the various locations in consultation with the Men's 

Shed Association, Lions Morley and Rotary, taking into consideration any criteria for the 

site size and impact on the local neighbourhood. 

3. Authorise the development of a preferred operational management model including funding 

opportunities for Council's consideration. 

4. Receive a further report addressing points 2 and 3 of this recommendation at the August 2013 

Council Meeting." 

Comment 

As per the June 2013 Council Resolution, the following community representatives attended a 

consultative group meeting with City officers on 31 July 2013, to discuss the criteria and possible 

sites; 

 

 

 

Morley Rotary Club, President Mr Ian Bresland; 

Morley Rotary, Youth Services Director; Mr Neil Chivers; 

Morley Lions Club, President; Mr Les Truman; 

PAGE 155


 

 

 

Bassendean Lions Club, President; Mr Ted Lawrence; 

WA Men's Shed Association Representative. Mr Jim Chantry; and 

Osboine Contemporary Care, Nursing Director, Ms Susan Evans. 

The consultative group indicated that they were committed and willing to independently progress 

the establishment of a Men’s Shed. The consultation group have indicated that all parties are keen 

to work together to establish a committee to oversee this venture, and once the committee is 

established, to then apply for incorporation and be in a position to source funding for a building 

and equipment. 

The consultative group were keen to see a Community Men's Shed be established as soon as 

practical due to the enquiries that are currently being received and would like to start with a small 

building in an interim location to allow the Shed to grow and become established in the local 

community. 

It was noted by the consultative group that to construct a purpose built facility would take in the 

vicinity of two to three years, as this would require incorporation, funding applications, along 

with the construction. 

Suitable Sites –Interim Location 

The consultative group provided feedback on sites that could be considered for an interim location 

for a Men's Shed. The two main sites are outlined below with comments provided by the 

consultative group about each. 

Location Comment Consultation 

No. 1 Brand Place 

Noranda 

(Morley Pre 

Primary site) 

Morley Noranda 

Recreation Club 

No. 85 McGilvray 

Avenue, Noranda 

Currently leased to Neighbourhood 

Watch and could accommodate other 

groups as part of the lease. 

Limited space available within the 

building for another group however 

the grounds could easily 

accommodate an outbuilding for an 

interim Men's Shed. 

Currently leased to the Morley 

Noranda Recreation Club Inc. 

The sporting facility has over 20 

organisations currently hiring the 

facility that include two Lions Clubs 

that use this facility as their base and 

therefore members of the club. 

No consultation with surrounding 

residents. 

Neighbourhood Watch Committee 

has yet to discuss however initial 

discussions were positive with 

some synergies such as community 

garden project. 

Initial discussions with the 

President were favourable however 

it would need to be discussed with 

the committee at their AGM on 

25 August 2013. 

No consultation with surrounding 

residents. 

The sites could both house transportable outbuildings within their existing boundaries. An interim 

transportable outbuilding such as insulated sea containers could be utilised in the short term as 

there is no requirement for a concrete slab. This type of accommodation can be adapted to blend 

with the surrounding environment with the use of weatherboard, corrugated iron, lattice and 

plants. 

PAGE 156


The preferred site by the consultation group is the Morley Noranda Sporting Club which could 

accommodate an interim shed by housing two or three out buildings near the surplus bowling 

green. 

The suggested opening hours of the Men's Shed would be between 9.00am to 4.00pm Monday to 

Friday as this time is seen as the most appealing to potential members. 

In the longer term the consultative group indicated their intention to seek funding to build a 

purpose built facility, preferably at the same location that houses the Shed in the interim. 

Management Structure 

There are a variety of management structures in place in other Community Men’s Shed; some 

involve a paid coordinator whilst others are managed solely by a volunteer committee. The 

consultative group were of the opinion that the management structure would be further discussed 

as part of the process in forming an incorporated body. 

Summary 

The consultation group will work together in progressing the establishment of a Men's Shed and a 

committee to oversee this development. City Officers will continue to provide support to the 

consultative group in finding an appropriate interim location and also later, once a Community 

Men's Shed Association Committee is established, in assisting to prepare grant submissions to the 

appropriate funding bodies. 



applies: 


Aspiration: 



C1 

C2 


social amenity; and 



Nil. 


This item carries no financial implications, however if funding is required at a future date this will 

be considered through the budget deliberation or budget review process. 



PAGE 157








1. Notes the intention of the Men’s Shed consultative group to approach the Morley 

Noranda Sporting Club about locating a Community Men's Shed at that site on an 

interim basis. 

2. Notes that officers will continue to provide support to the Men’s Shed consultative 

group in finding an interim location, establishing a Community Men's Shed 

Association Committee and in preparing grant submissions to funding bodies. 

Moved: 

Seconded: 

PAGE 158


11.2.6 Request from Jade Lewis and Friends Inc. for Accommodation 

Application 

Location: Lot 18, No. 468 Guildford Road, Bayswater 

Attachments: 1. Request from Jade Lewis & Friends Inc. 

Applicant: Jade Lewis 

Owner: City of Bayswater 



To consider a request from a local resident, Ms Jade Lewis, to lease a property from the City of 

Bayswater (Attachment 1). 

Background 

Ms Jade Lewis is a local Bayswater resident that has established the Jade Lewis & Friends Inc. 

organisation, a registered training organisation, with the aim of making the nation drug free. The 

focus of the organisation’s work is on “delivering, strategising, supporting and championing the 

cause of building drug free people and communities”. There are three (3) main programs: 

 

 

 

‘Say NO’ School Drug Prevention; 

Under YOUR Influence Family Seminars – parenting teenagers into a drug and alcohol 

problem free life; and 

Step UP Personal Development - provided to Western Australian schools and prisons. 

In addition Ms Lewis undertakes a number of speaking engagements outlining her own personal 

story in her struggles against drugs and the success she has been able to achieve personally and 

professionally after overcoming this addiction. 

In relation to the work undertaken with women in prison, Ms Lewis is keen to further develop the 

post release program through a transitional residency program in the community; focussing on 

developing regular routines and relationships that can be sustainable. The transition program 

would support women of low risk that will be released from prison who have already commenced 

the educational training/studies with Jade Lewis & Friends Inc., two (2) to three (3) months prior 

to their release. 

Ms Lewis initial request to Council was for a two (2) year lease agreement for a property on 

Guildford Road, Bayswater, as a transition house for young women. The purpose of the transition 

house will help young women upon their release from prison, by providing accommodation in a 

24 hour supervised, intensive rehabilitation program where the women will be mentored and 

follow a personal development program including educational training. 

More recently, Ms Lewis has contacted the City to indicate that the most pressing need for her 

organisation is a building for use as an administration centre. 

Comment 

As Council are aware, the City of Bayswater regularly receives requests from community 

groups/organisations for facilities for the purpose of administration or service provision including 

accommodation. These requests are dealt with on a case by case basis and there is currently no 

overarching plan or framework regarding community use of facilities to assist Council in their 

deliberations. 

PAGE 159


Before considering whether the property identified by Ms Lewis in her request is suitable for the 

purpose suggested, Council may wish to consider whether there is a role for the City in supporting 

this organisation in its endeavours. Jade Lewis & Friends Inc. programs are provided to students 

and young woman who live across the metropolitan area. The post release prison support services 

specifically mentioned in this request for accommodation are usually funded or provided by the 

Department of Corrective Services as the women that will receive this service are clients of the 

State Government agency. 

In relation to the other programs offered by Jade Lewis & Friends Inc., these are drug awareness 

and prevention programs that would typically fall under the auspices of the WA Drug and Alcohol 

Authority, another State Government agency. 

The worthiness and value of the programs offered by Jade Lewis & Friends Inc. is acknowledged, 

however they are programs that primarily fall under the domain of the State Government. 

No. 468 Guildford Road, Bayswater 

Ms Lewis is requesting use of the property at No. 468 Guildford Road, Bayswater which is 

currently vacant. This property is in poor condition. A Building Asset Report of the property 

identified a list of works that are required; this would include upgrading the power, plumbing, 

painting and the replacement of gutters along with some roof repairs. To meet current safety 

regulations, Council has allocated fund of $20,000 in the 2013/2014 financial year to undertake 

the repair works for the premises. 

This property is one of the several properties owned by the City in freehold that form a parcel of 

land along Guildford Road and Slade Street, Bayswater. This site and adjacent properties were 

initially acquired for the purpose of a future entry statement development for the City and 

Riverside Gardens. 

At Council Meeting on 25 June 2013, Council considered a request for use of another property 

(Lot 24, No. 96 Slade Street, Bayswater) that also forms part of this parcel of land. Council 

resolved to defer that item relating to the future use of the property to a Councillor Project 

Briefing. 

Options 

In assessing this request for accommodation for office or residential purposes, Council may wish 

to consider the role the City should play in providing facilities to community organisations whose 

services are predominately those that would normally form part of a State Government 

responsibility rather than a Local Government responsibility. In recent decisions by Council 

about similar requests, there was a view formed that it is not the City’s role to provide facilities in 

the circumstances just mentioned. 

If Council is of the view that there is a role for the City in making facilities available to 

community organisations that provide a regional or metropolitan wide service, there are currently 

two vacant properties that may meet the needs of Jade Lewis & Friends Inc. These are No. 468 

Guildford Road and No. 96 Slade Street, Bayswater. Council has not yet made a determination 

whether the land occupied by these buildings is surplus to need or whether the land will be 

required for future City purposes and Council may wish to consider leasing either vacant property 

for community purposes until such time as City requirements for the land are determined. 

PAGE 160


In relation to the request from Jade Lewis & Friends Inc. Council may wish to consider the 

following options. 

Option 1 

Determine that there is not a role for the City in providing facilities to community organisations 

whose services are predominately those that would normally form part of a State Government 

responsibility and therefore decline the request from Jade Lewis & Friends Inc. 

Option 2 

Determine that there is a role for the City in providing facilities to community organisations 


responsibility and assess the request from Jade Lewis & Friends Inc as to the suitability of the 

organisation and the services it provides for a City facility. This will require a further report to 

Council as to the most appropriate location for either residential accommodation as part of a postrelease 

program for women or office accommodation. 

Option 3 

Determine that there is a role for the City in providing facilities to community organisations 


responsibility and offer a lease to Jade Lewis & Friends Inc. for No. 486 Guildford Road for use 

as office accommodation given that this has been indicated by Jade Lewis & Friends as their 

highest priority. The lease could be offered for a period of two (2) years from 1 September 2013, 

or a shorter period if Council wishes, once capital works have been carried out subject to the 

inclusion of the following terms: 

i. Break provision, that after six (6) months that either party has the right to terminate the 

agreement by giving at least three (3) months' notice in writing. 

ii. 

Payment of outgoings, levies and maintenance. 

Summary 

As the services offered by Jade Lewis & Friends Inc. fall primarily under the mandate of the State 

Government and in keeping with recent resolutions of Council in assessing requests for either 

accommodation or financial support from organisations such as Daughters of Destiny, 

Generations Care, Narcotics Anonymous and Shopfront, Option One (1) is suggested. 



applies: 

"Leadership and Governance 

Aspiration: 

We will provide responsible leadership and governance, and be recognised for 

operating with integrity and delivering quality services. 

1.1 Accountable and good governance." 


Nil. 


2013/2014 Capital Budget allocation of $20,000 for repairs to the property. 

PAGE 161


The table below highlights the current financial liability to the City of this property: 

Lot 18, No. 468 Guildford Road Bayswater - Expenditure Amount 

Building Maintenance $700 

Preventative Maintenance $500 

Emergency Services Levy $139 

Rubbish $285 

Council Rates $739 

Water $806 

Total Expenditure $3,169 







That Council declines the request from Jade Lewis & Friends Inc. 

Moved: 

Seconded: 

PAGE 162


Attachment 1 

PAGE 163


PAGE 164


PAGE 165


Board: 

Chairperson: Karen Wilson 

Members: Jeff Pontifex 

Sandra Blackshaw 

Jo Daley Treasurer 

Monique Benjamins Secretary 

Jade Lewis 

Malcolm Smith 

Paula Anderson 

Sub committee: Marketing/Events 

Paula Anderson 

Sub Committee: Finance and Budgets 

Jo Daley Sandra Blackshaw, Jeff Pontifex 

Sub Committee: Programs 

Monique Benjamins, Malcolm Smith, Jade Lewis 

Accounts/Admin/Allrounder (PA to 

Jade) 

Janice Yarrow 

1 day a week 

Founding Director/CEO 

Tristan and Jade Lewis 

Full-time 

Step IN 

Phase 1 

Bandyup Women’s 

Prison 

Jade Lewis/Ada Lee 

Step UP 

Phase 2 

Bandyup Women’s 

Prison 

Jade Lewis/Ada Lee 

Look UP 

Faith Based Program at 

Bandyup with 

Chaplains 

Jade Lewis/Felicity 

Brown 

Step UP 

Banksia Hill Detention 

Centre 

Jade Lewis/Ada 

Lee/Donna Marie 

Gavin 

Post Release Care 

Julie Hepworth/Ada Lee 

Step OUT Mentoring 

Waiting funding 

Approval 

Grace 

Transitional 

Centre 

Prisoner #1 

Mentors 

Mentees: Emma, 

Dee, Tace, 

Rose, Nora 

NOTE: 

The CEO Reports to the Board of Management at meetings which are held on a 

monthly/bi monthly basis. In between meetings the CEO consults with John Yarrow 

(financial advisor) and also the Chairperson as required. The CEO works with the 

subcommittees of the Board which have been formed to thoroughlly overees the 3 

mains areas of the organisation: Finance/Business Area (replaces the former Finance 

and Fundraising Committee), Programs and Marketing. The Finance/Business Area 

has been set up to frame budgets and review grant applications before submission. 

These subcommittees are not decision makers but are there to lead, guide, direct and 

report at each Board Meeting. The Board collectively speaks as one voice. John 

Yarrow is a registered company auditor, tax agent, certified tax advisor and a 

conslutant and adivsory to JLF particularly with the Finance and Business Area Team. 

PAGE 166


11.2.7 Expression of Interests for Maylands Hall 

Application 

Location: No. 192 Guildford Road, Maylands 

Attachments: 1. Expression of Interest Advert 

2. Expression of Interest Applicants 

Owner: City of Bayswater 



To consider expression of interest (EOI) submissions received from organisations with respect to 

the ongoing use/lease of Maylands Hall. 

Background 

Maylands Hall is located at No. 192 Guildford Road, Maylands, and was previously used as the 

Maylands Library prior to its relocation to The RISE at No. 28 Eighth Avenue, Maylands. As 

knowledge about the impending re-housing of the Maylands Library to the new multipurpose 

centre (The RISE) became known, the City of Bayswater began receiving requests and 

expressions of interest from organisations and group about leasing the Hall with the first request 

was received in August 2009. 

Maylands Hall is zoned 'Maylands Activity Centre Zone' and forms part of the Special Control 

Area for the Maylands Activity Centre. The site is crown land and is held on trust by the City of 

Bayswater. Current land use is for the purpose of a ‘public hall’ and as such uses that are not for 

profit and of a public and/or community purpose would be consistent with this purpose. Should 

any future use not be for the purpose of a public hall, written approval will need to be sought from 

the Department of Lands to amend the purpose of use prior to any new lease being granted. 

As the City owns the building, no approval from the Minister of Lands is required to lease the 

facility. 

Maylands Hall is a Classification 1 heritage listed building and as such any works or 

modifications needed inside or outside the building require both the approval of Council and the 

State Heritage office, and an assessment based on the merits of the application is required. 

Council has discussed the future use of the Maylands Hall at three (3) workshops held on 

12 October 2010, 30 April 2012 and 9 April 2013. 

A report was prepared for Council in April 2013, outlining the expressions of interest received for 

use of the Maylands Hall. At the meeting on 23 April 2013, Council resolved: 

"That Council 

1. Support the initiation of the expression of interest process for the lease/use of the Maylands 

Hall for a period of 28 days. 

2. Invite all those who have previously provided a submission as part of this expression of 

interest process." 

PAGE 167


Comment 

The request for expressions of interest was advertised in the community newspaper 'Eastern 

Reporter' on 21 and 28 May 2013, displayed on the City of Bayswater website from 1 June to 

28 June 2013 and mailed to all groups who had previously indicated an interest in the future use 

of the facility (Attachment 1). 

Site meetings were conducted on 11 and 18 June 2013, from 10.00am - 11.00am to allow 

interested parties the opportunity to view the facility and ask questions relating to the site. 

The city received 10 expressions of interest submissions which are summarised in 

(Attachment 2). 

One (1) of the submissions, from Creative Maylands, is an offer to assist in forming a 

collaboration with arts and cultural groups by undertaking a series of place making measures 

including the establishment of a reference group. To this end, Creative Maylands held a meeting 

with a number of organisations who have submitted an expression of interest, namely WA Youth 

Jazz Orchestra (WAYJO), Hydra Poesis and the Maylands Performing Arts Centre Interest Group 

which represents community theatre groups including ARENArts and The Duck House Inc. The 

submission does not identify who would take a leading role as head tenant, details of how the 

collaboration would work and if building modifications are required and how any modifications 

would be funded. 

The expression of interest specifically requested submissions from community not for profit 

organisations, however there were two (2) submissions received from Studio 281 and Greenroom 

Entertainment who are private businesses seeking to make a commercial return from their 

proposed venture. A lease with a private business can be accommodated under a commercial 

leasing arrangement; however it is likely that such an arrangement would not be consistent with 

the current purpose of a public hall. 

Factors for Consideration of EOI 

At the Ordinary Meeting on 23 April 2013, Council considered the following factors in assessing 

the previous requests received to lease Maylands Hall: 

1. Function and Purpose 

With the Hall located to the front of The RISE and next to the heritage listed Maylands Police 

Station, it forms part of the community and civic space in the Maylands precinct. The function 

and purpose of Maylands Hall has not been conclusively determined, however there is a general 

understanding that the Hall could add to the development of a cultural precinct in Maylands and 

contribute to the activation and vibrancy of the area. 

2. Community Benefit 

The nature and range of community benefits that any potential lessee of the building can provide 

including: 

 

 

Return to the community and local businesses; and 

Access by general community to the facility. 

3. Optimal Use 

Previous discussions have indicated support for the building to be ideally a shared space so that a 

number of groups and organisations could benefit from the facility rather than just one group. 

PAGE 168


4. Contribution and Support by City of Bayswater 

The level of ongoing support that would be required from the City, which in part is dependent on 

the robustness and strength of the organisation, as well as what the organisation expects or wants 

from the City. 

5. Financials 

The level of financial contribution that would be required from the City to make the hall fit for 

lease and fit for purpose. A total of $219,000 has been estimated to carry out works on the 

building over the next two (2) years, and there would be additional costs for making it fit for 

purpose. Any cost to the City can be mitigated by the ability of the organisation to contribute, by 

either accessing funding from an external source or their own resources. 

Assessment 

The following organisations have been identified as strongly meeting the above factors: 

 

 

 

 

ARENArts; 

Hydra Poesis and The Duck House Inc; 

WA Symphonic Wind Ensemble (WASWE); and 

WA Youth Jazz Orchestra (WAYJO). 

All of the above organisations have indicated their willingness to form a working partnership with 

others for the management and use of Maylands Hall, with the aim to create a venue for arts and 

culture. 

Studio 281 and Greenroom Entertainment have been assessed as only partially meeting the above 

factors as both are commercial enterprises seeking sole occupancy of the building and approval 

will be required from the Department of Lands to amend the purpose of use. 

WorkPower Incorporated and Filipino Australian Multicultural Association Inc have been 

assessed as only partially meeting the above factors. Both organisations’ intended purposes (to 

provide self-development and community inclusion programs to people with disabilities and 

provide a home base for meetings and multicultural events and workshops respectively) will not 

contribute to the development of a cultural precinct in Maylands and provide limited activation 

and vibrancy of the area. 

Silver Star Wanda’rers have been assessed as only partially meeting the above factors as they are 

primarily seeking use of the Hall for line dancing classes on a Wednesday and Friday. 

The submission from Creative Maylands has been discounted as it is primarily an offer to help 

facilitate a collaboration between arts and culture groups to lease the Hall and the organisation 

itself does not intend to lease the building. 

Further details about the four (4) submissions that strongly meet the factors for consideration are 

outlined below. 

ARENArts – is representing the Maylands Performing Arts Interest Group which consists of 

ARENArts, Rag &Bone productions, a Lad In Sane production and Total Theatre and is seeking 

use of the building as a dedicated Performing Arts Centre. ARENArts are proposing to be the 

main tenant of the building and share the space with WAYJO. 

PAGE 169


Substantial modifications are required for the building which would need to be funded in part by 

the City with ARENArts seeking financial support from funding bodies and local businesses. 

ARENArts are seeking the lease on a peppercorn basis. 

Hydra Poesis and The Duck House Inc – wish to partner in the use of the building in delivering a 

program of contemporary theatre and dance works, community arts workshops and events and 

micro-festival programming. The partners are not seeking head tenancy but a period of dedicated 

access to the Hall for their programs. 

WA Symphonic Wind Ensemble (WASWE) – consists of two (2) community music ensembles and 

is seeking use of the building for rehearsals on a Monday evening and to hold concerts. WASWE 

provides three (3) performances for the City each year and in return the City provides sponsorship 

to WASWE to pay their rent at YMCA Morley. In their previous submission to the City, 

WASWE indicated that they are happy to work in collaboration with WAYJO and become a sublessee. 

WA Youth Jazz Orchestra (WAYJO) - is seeking an administrative base and a venue to provide 

community workshops, auditions and performance rehearsals. Around 10 concerts per year could 

be hosted at the venue attracting annual audience visitation in excess of 1500. 

WAYJO have indicated in their proposal that in addition to its own use of the facilities, they 

would: 

 

 

 

 

 

 

 

Act as the venue administrator, and be the primary contact point for Hall enquiries; 

Work with the City to establish minimum occupancy criteria; 

Actively seek community groups and other cultural organisations as hirers; 

Organise all hirer access arrangements; 

Induct all hirers regarding use of the Hall in line with City policies and procedures; 

Promptly report any safety, maintenance, or security issues to the City; 

Provide concert performances at major City of Bayswater Community events. 

It is anticipated that a combination of municipal and grant funding would be needed to renovate 

the building as required. WAYJO propose an annual rental of $10,000 depending on the venue 

hire administration requirements and have indicted their willingness to work/co-locate with other 

like-minded community organisations. 

Options 

Council may wish to consider the following options in relation to the future use of the vacant 

facilities provided at Maylands Hall. 

Option 1 

Reject all submissions received and seek further expressions of interest. 

Option 2 

Shortlist a number of organisations and request further detailed information with representation to 

be made at a future Councillor Project Briefing at a date to be determined. 

Option 3 

Lease to WAYJO as head lease on the basis of the organisation taking a lead role to make the Hall 

a shared cultural space working with other like-minded groups and organisations. This option 

PAGE 170


will require further discussion with WAYJO about the terms of the lease and the conditions that 

Council would wish to attach to any proposal. 

Summary 

Of the four (4) submissions deemed to have strongly met factors previously considered by 

Council as important in assessing the best use of the Maylands Hall, two (2) do not wish to take 

on the head lease but prefer to be a sub-lessee to guarantee dedicated access to the building for 

their programs. 

ARENArts and WAYJO have both indicted they wish to be the head lessee and are committed in 

working with other groups in sharing the space. Of these two (2) organisations, and based on the 

information provided, WAYJO appears to have a stronger management and organisational 

structure supported by a board of experienced senior practitioners in a range of commercial fields. 

WAYJO is also well supported with funding from the Department of Culture and the Arts and 

Healthways and receives corporate sponsorship from The North West Shelf Australia LNG, 

Ashurst Ferrier Hodgson and BHP Billiton Iron Ore. 

Option Three (3) is considered the most viable as it provides Council with a robust, well 

supported organisation that can take the lead role in making the hall a strong contributor to a 

cultural precinct and in developing partnerships and collaboration with smaller arts and culture 

groups to multi-share the facility. 



applies: 


Aspiration: 



C1 

C2 



Cohesive community in which residents feel a sense of safety, pride and belonging.” 


Nil 





That Council authorises officers to commence discussions with WAYJO about the terms and 

conditions of a potential lease for Maylands Hall, in particular the shared use of the hall, and 

report back to Council following these negotiations. 

PAGE 171






information should be provided on the estimated cost of outgoings (water, gas, electricity, 

insurance, land rates) relating to the lease of Maylands Hall, and further discussion was required 

in relation to the conditions of a potential lease. 

CR SONIA TURKINGTON MOVED, CR SYLVAN ALBERT SECONDED 




Moved: 

Seconded: 

PAGE 172


Attachment 1 

PAGE 173


Attachment 2 

PAGE 174


11.2.8 Vacant Community Premises Lease - No. 5 Tara Street, Morley 

Application 

Location: 

Attachments: 

Officer: 

No. 5 Tara Street, Morley 

1. Site Map 

2. Building Asset Report 


To consider requests received from community groups to occupy the vacant premises located at 

No. 5 Tara Street, Morley. 

Background 

No. 5 Tara Street, Morley is owned by the State of Western Australia with a vesting order to the 

City. The vesting order allows the City to lease the premises subject to the approval in writing of 

the Minister of Lands. 

The vesting order only permits current use of land for the purpose of 'Pre School Centre'. Should 

any future use not be for the purpose of 'Pre School Centre' written approval will need to be 

sought from the Department of Lands to amend the purpose of use prior to any new lease being 

granted. 

The site formally known as West Morley Pre Primary Centre was previously leased by agreement 

to the Department of Education. The lease has subsequently expired and the Department of 

Education vacated the building in April 2012. 

Over the past 12 months a number of organisations have informally approached the City and 

expressed an interest in leasing the vacant premises. In response, a formal expression of interest 

process was implemented to enable organisations to officially apply for a lease. 

Comment 

The facility at No. 5 Tara Street, Morley is a purpose built building for use as a pre-school with 

amenities reflecting this use such as infant toilet facilities with only one (1) adult toilet and 

outdoor play space. As such, the most appropriate fit for purpose use which will require no 

modifications to the building are child focused activities. Any future use by predominantly adult 

groups may require modifications to the existing onsite toilet facilities. 

Request for Lease 

The City received nine (9) submissions/requests from groups expressing an interest to lease the 

facility from the following groups. Furthermore the site was considered for the location of a 

Men’s Shed however this was discounted as the facility is not conducive to being used as a 

workshop and the site is in a residential area thus noise may be an issue if a workshop was 

established. 

Two (2) of the submission were from a commercial business and these cannot be considered for a 

community group lease as per Council Policy RC-P17. If Council considers that the site can be 

used by either a community organisation or a commercial business, the later can be 

accommodated through a commercial lease arrangement. 

PAGE 175


The following provides an overview of the applications received: 

Applicant Request for Use Vesting Order 

Amendment 

Community organisation – children’s service 

Casa Mia Montessori Not for profit playgroup No 

Early and primary under Montessori philosophy. 

education community 

school 

Noah's Ark Toy Library 

Incorporated community 

organisation. 

Sujatha Anil & Ruby 

Demonti 

Newly formed 

organisation of two 

qualified teachers. 

Provision of specialised loan 

toys for the disabled 

Not for profit childcare centre 

with a focus on children with 

special needs. 

Community organisation – community service 

WA Brick Society 

Community special 

interest group. 

Life without Barriers 

Community organisation. 

Collective Hope 

Formally known as 

Mount Lawley Church 

Inc 

Umbrella Multicultural 

Community Care 

Services 

Community organisation. 

Permanent home to base their 

Lego model building 

operations. 

Organic garden enterprise to 

be operated by volunteers that 

either have a disability or a 

mental health issue. 

Conduct church services, 

ancillary programs and 

activities to the community. 

Up to 40 people will attend 

activities 

A building to house 10 full 

time equivalent staff and 

require additional staff 

amenities. 

Commercial businesses – children’s service 

Ladybugs Child Care & 

Out of School Care - 

Commercial business 

Sarai Holdings – 

Commercial business – 

newly formed. 

Out of school care for 40 to 

45 children. 

Not known 

Rent 

$2,000 pa. 

Requesting 

peppercorn rental. 

No Negotiable – 

amount not 

specified. 

Yes 

Yes 

Yes 

$2,600 pa. 

$1,200 pa. Health 

and Food 

Handling 

legislation will 

apply. 

$2,000 pa. 

Yes Negotiable – 

amount not 

specified. 

No 

$550 pa plus CPI. 

Childcare Centre. No Offer of 

commercial rent – 

amount not 

specified. 

Analysis 

All applicants were assessed on the type of use and alignment with facility and management 

order, community/commercial nature of organisation, community benefit, impact on local 

residents and modifications required. 

PAGE 176


Based on these, Officers ranked the following three applicants as most preferred: 

1. Casa Mia Montessori Playgroup; 

2. Noah's Ark Toy Library; and 

3. Ladybugs - Out of School Care. 

Ladybugs will be providing a childcare centre and an out of school care. Casa Mia will be offering 

Mother and child playgroup sessions. Both organisations are providing services that are in 

keeping with the defined purpose of the facility. Very little if any modifications are required. 

Both would provide services to local families as well as families from outside the City’s 

boundaries. Ladybugs are a commercial business and would require a commercial lease rather 

than a community lease. 

Noah’s Ark Toy Library provides a valuable service to the community in particular families with 

children who have special needs. The group currently lease premises in Morley and are looking 

to move to a facility at a low or peppercorn rent. Some minor modifications are required to the 

building and a change to the Management Order may be required. 

Casa Mia Montessori Playgroup is considered the most suitable applicant because out of the three 

(3) applicants, they meets all of the following elements; community organisation, provides 

services to City of Bayswater residents, fits the purpose of the building and requires no 

modifications, and is in keeping with the purpose of the Management Order,. 

Building Audit 

The facility comprises a main hall area, small kitchen area, small office, toilet facilities (child and 

adult), and garage storage (Attachment 1). There is no disabled access or toilet facilities currently 

provided on site. 

The City's Building Services inspected the site on 19 March 2013 (Attachment 2) and found that 

the walls of the building are in sound condition and the tiled roof and gutters in average condition. 

Some essential works are required but are not critical to ongoing use. In addition there are general 

building and ground maintenance required such as cleaning gutters and cutting back over hanging 

trees. 

Options 

Council may wish to consider the following options in considering the future use of the vacant 

facilities provided at No. 5 Tara Street, Morley: 

Option 1 

Reject all submissions received and seek further expressions of interest. 

Option 2 

Shortlist and request further detailed information from one or a number of organisations listed 

above who have already submitted an expression of interest in order to further determine 

suitability of site use. 

Option 3 

Accept a preferred organisation from the submitted applicants and subject to approval from the 

Minister of Lands, prepare a draft user agreement for further consideration. 

PAGE 177


It is recommended to progress the submission received from Casa Mia Montessori Playgroup, and 

resolve that subject to approval from the Minister of Lands, Officers prepare a draft User 

Agreement for the exclusive use of No. 5 Tara Street, Morley. All other applicants are to be 

advised that their application has not been approved. 



applies: 


Aspiration: 



C2 


social amenity." 


Community Lease and Licence/User Agreement Policy RC-P17. 


No. 5 Tara Street, Morley - Current Operating Expenditure 

General Maintenance $500.00 

Preventative Maintenance $500.00 

Insurance $542.00 

Total Expenditure $1,542.00 

No. 5 Tara Street, Morley - Current Operating Income 

Rental (based on previous tenant - Department of Education) $3,000.00 

Tenant responsible for all outgoings and ground 

maintenance 

Net Surplus $1,458.00 





1. Receives the application from Casa Mia Montessori Community School. 

2. Authorise Officers to seek Minister of Lands approval to lease the facility to the Casa Mia 

Montessori Community School under the provision of a User Agreement. 

3. Authorises officers to prepare a draft one (1) year, with one (1) year option to extend User 

Agreement, subject to Minister of Lands approval, for the exclusive use of No. 5 Tara 

Street, Morley to the Casa Mia Montessori Community School at a rental of $2000 per 

annum. 

4. Advises the following groups that their application to utilise No. 5 Tara Street, Morley will 

not be progressed: 

 

LadyBugs Out of School Care; 

PAGE 178


 

 

 

 

 

 

 

Noah's Ark Toy Library; 

Sari Holdings PTY LTD; 

Sujatha Anil & Ruby Demonti; 

WA Brick Society; 

Life without Barriers; 

Collective Hope; and 

Umbrella Multicultural Community Care Services Inc. 




The Committee changed the officer's recommendation as it was of the opinion that in addition to a 

rental agreement of $2,000 per annum, the Casa Mia Montessori Community School should also 

be responsible for the payment for all outgoings (water, gas, electricity, insurance, land rates). 

CR MARLENE ROBINSON MOVED, CR SYLVAN ALBERT SECONDED 

CARRIED: 4/2 

FOR VOTE - Cr Terry Kenyon, JP, Cr Marlene Robinson, Cr Sonia Turkington, 

Cr Sylvan Albert and Cr Michael Sabatino. 

AGAINST VOTE - Cr Alan Radford and Cr Graham Pittaway. 



1. Receives the application from Casa Mia Montessori Community School. 

2. Authorise Officers to seek Minister of Lands approval to lease the facility to the Casa 

Mia Montessori Community School under the provision of a User Agreement. 

3. Authorises officers to prepare a draft one (1) year, with one (1) year option to extend 

User Agreement, subject to Minister of Lands approval, for the exclusive use of 

No. 5 Tara Street, Morley to the Casa Mia Montessori Community School at a rental 

of $2000 per annum, plus all outgoings. 

4. Advises the following groups that their application to utilise No. 5 Tara Street, Morley 

will not be progressed: 

LadyBugs Out of School Care; 

Noah's Ark Toy Library; 

Sari Holdings PTY LTD; 

Sujatha Anil & Ruby Demonti; 

WA Brick Society; 

Life without Barriers; 

Collective Hope; and 

Umbrella Multicultural Community Care Services Inc. 

Moved: 

Seconded: 

PAGE 179


Attachment 1 

PAGE 180


Attachment 2 

PAGE 181


PAGE 182


PAGE 183


11.3 Reports of Management/Advisory Committees 

11.3.1 Heritage Development Advisory Committee - 19 August 2013 

11.3.1.1 Proposed Signage to Former Maylands Police Station and Quarters 

Application 

Location: 

Attachments: 

File No: 

Applicant: 

Owner: 

Officer: 

Lot 154, No. 196 Guildford Road, Maylands 



DA13-0470 

City of Bayswater 



A MRS Form 1 and plans dated 15 July 2013 have been received for proposed signage to the 

former Maylands Police Station and Quarters at Lot 154, No. 196 Guildford Road, Maylands. The 

proposed signage is for the current occupiers, Maylands Historical and Peninsula Association Inc. 

Council consideration is sought as the site is listed as a "Classification 2" heritage place under the 

City's Municipal Heritage Inventory (MHI). 

Background 


Use Class: 

Maylands Activity Centre 

Special Control Area No. 6 - Civic Precinct 

Civic Buildings - 'P' 





Civic Building 

Civic Buildings, Retail 

Sign - 1.9m high x 1.0m wide (0.8m²) 

The subject site consists of the former Maylands Police Station and Quarters, which is a 

Federation Queen Anne style brick building constructed in 1908. In recent years, the building has 

been restored and is currently used as the headquarters of the Maylands Historical and Peninsula 

Association Inc. (MHPA) who also maintains the building as a historical reference for community 

use. 

A request has been made by the MHPA to encourage more visitors to the former Maylands Police 

Station and Quarters and promote the site as a tourism destination. The sign will be advertising 

the opening hours of the premises, as well as a brief description of the history of the building. The 

sign is proposed to be located adjacent to the Guildford Road road reserve near the driveway 

entrance. 

PAGE 184


Municipal Heritage Inventory 

The site is listed under the City's MHI as a "Classification 2" heritage place. Any redevelopment, 

extension, modification or demolition of the site requires the approval of Council, and an 

assessment based on the merits of the application is required. 

The MHI states the following descriptions and significance for the subject place: 

"Description Notes: 

A single storey police station with integral quarters, each with separate entries. The entrance of 

the police station is emphasised by a portico with a stucco decorated gable. It has load bearing 

brick, tuck pointed, and an iron roof with stucco dressings and decorations. 

Historical Notes: 

An architecturally pleasing building with a high standard of design in the utilitarian movement. 

The place is an example of an early suburban police station and quarters, clearly intended for a 

metropolitan service. 

Statement of Significance: 

The place has significance as an early suburban police station, is representative of the 

development of the Maylands town site and is a landmark feature along Guildford Road." 

Comment 

The application has been assessed with regard to the Maylands Activity Centre zoning and the 

heritage significance of the former Maylands Police Station and Quarters. The application was 

also referred to the State Heritage Office (SHO) for comment. 

Heritage 

Given that the sign directly relates to the former Maylands Police Station and Quarters, which is a 

prominent heritage landmark on the Guildford Road streetscape, assessment has been made with 

regard to whether the proposal is sympathetic to the heritage elements of the place. 

The proposed sign is designed with feature posts which are considered to create interest and assist 

in the integration of the signage into a historic setting. The trimming of the sign and its posts will 

be coloured dark green to match the existing colours used on the former Maylands Police Station 

and Quarters timber frame verandah. 

The sign measures a total post height of 1.9m and is 1.0m wide, with the area of the sign 

measuring 0.8m². It is considered that the size of the sign is not excessive and will not detract 

from the appearance of the former Maylands Police Station and Quarters from the street. 

It is considered that the abovementioned architectural treatments will allow the sign to be 

sympathetic to the heritage significance of the former Maylands Police Station and Quarters and 

the proposal will not unduly impact the heritage significance of the place. 

State Heritage Office Comment 

The SHO has indicated in correspondence dated 29 July 2013 that no objection is raised to the 

proposal as it will not have a negative impact on the identified significance of the place nor the 

significant fabric. No conditions were recommended to be included by the SHO. 

PAGE 185


Signage 

The proposed sign is classified as a 'monolith sign' in the City's Signage Policy, which relates to 

commercial and industrial signage. Monolith signs shall not exceed 6m in height and 2m in width. 

The proposed sign incorporates a height of 1.9m and a width of 1m. 

Furthermore, it is considered that the sign would not be incongruent and would not detract from 

the amenity of the Guildford Road streetscape. 

The proposed sign is located within the designated Metropolitan Region Scheme road widening 

area of Guildford Road. To this effect, a condition has been included in the officer's 

recommendation requiring removal of the sign at the time of Main Roads Western Australia 

requiring the designated road widening land. 

In light of the above, it is recommended that the application be approved, subject to appropriate 

conditions. 



applies: 


Aspiration: 



B1 

B3 


High quality built form. 

The Local Economy 

Aspiration: 

E4 

Our vibrant business hubs provide opportunities for business growth, 

community activity, learning and employment opportunities. 

Town Centres which are vibrant community meeting spaces." 


Nil. 


Nil. 



At the Heritage Development Advisory Committee Meeting: 

CR SYLVAN ALBERT MOVED, CR GRAHAM PITTAWAY SECONDED 


PAGE 186






Committee/Advisory Committee/Officer's Recommendation to Council 

That Council grants planning approval for the proposed signage to the former Maylands 

Police Station and Quarters at Lot 154, No. 196 Guildford Road, Bayswater in accordance 

with MRS Form 1 and plans dated 15 July 2013, subject to the following planning 

conditions: 

1. Upon Main Roads Western Australia requiring the designated Guildford Road 

widening area within No. 196 Guildford Road, Maylands, the sign shall be removed to 










4. On completion of the construction, all excess articles, equipment, rubbish and materials 


Moved: 

Seconded: 

PAGE 187


Attachment 1 

PAGE 188


PAGE 189


Attachment 2 

PAGE 190


PAGE 191


PAGE 192


12. BUSINESS - TECHNICAL SERVICES AND FINANCE & PERSONNEL 

COMMITTEE 

Application 

To inform the Council of the minutes of the Technical Services and Finance & Personnel 

Committee, which was held on 20 August 2013. 

Background 

A copy of the minutes of the meeting of the Technical Services and Finance & Personnel 

Committee, which was held on 20 August 2013, follow this report. 




That Council receives the Minutes of the meeting of the Technical Services and Finance & 

Personnel Committee, which was held on Tuesday, 20 August 2013. 

Moved: 

Seconded: 

PAGE 193




TECHNICAL SERVICES AND FINANCE & PERSONNEL 20 AUGUST 2013 


MINUTES of the meeting of the Technical Services and Finance & Personnel Committee which 

was held in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on 

Tuesday, 20 August 2013. 

Committee Recommendations to Council are subject to adoption, or otherwise, at the following 

Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting. 


MINUTES 

The Chairperson, Cr Barry McKenna, declared the meeting open for the Technical Services & 

Finance and Personnel Committee at 7:00pm. 


The Chairperson read the Declaration of Due Consideration and all Councillors present raised 

their hands to indicate that due consideration was given to all matters contained in the Agenda. 

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY 

APPROVED) & ABSENCE 

Members 

Cr Barry McKenna, Deputy Mayor 

Cr Mike Anderton, JP 






Officers 


Mr Doug Pearson 

Ms Carissa Bywater 

Mr James Riley 

Ms Wardia Du Toit 

Leave of Absence 


Apologies 


Chairperson 

(Deputising for Cr Terry Kenyon, JP, Mayor) 

(Deputising for Cr Graham Pittaway) 




Manager Environmental Health (From 7:01pm) 

PA/Director of Technical Services 

(20 August to 23 August 2013 inclusive) 

PAGE 194





3. DELEGATED AUTHORITY BY COUNCIL 

Delegated Authority 

There are no items appearing in this minutes for which the Technical Services and Finance & 

Personnel Committee has been granted delegated authority by Council in accordance with Section 

5.23 of the Local Government Act 1995, however this meeting is open to the Public but will be 

closed to receive any deputations. 

Terms of Reference 

Technical Services: 

To consider reports and make recommendations to Council in respect to issues relating to the 

delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health 

and the Environment, Technical Design and all other aspects of the Technical Service operations 

of the City of Bayswater. 

Finance & Personnel Services: 

To consider reports and make recommendations to Council in respect to statutory and 

management financial reporting, accounts payable/receivable, investments, donations, capital 

proposals, budget reviews, loan submissions, insurance, recreational facilities managed under 

contract by the YMCA, personnel issues and all other Finance & Personnel operations of the City 


4. DECLARATION OF INTEREST 



Nil. 



Nil. 



meeting: 


20 August 2013 Cr Barry McKenna 7.2.3 Investment Portfolio as at 31 May 2013 

20 August 2013 Cr Barry McKenna 7.2.9 Donation - Michael Martin - State 

Cross Country Championships, 

Tasmania 

20 August 2013 Cr Alan Radford 7.2.3 Investment Portfolio as at 31 May 2013 

20 August 2013 Cr Mike Anderton, JP 7.2.3 Investment Portfolio as at 31 May 2013 

PAGE 195







Nil. 


That the Minutes of the meeting of the Technical Services and Finance & Personnel 

Committee held on Tuesday, 16 July 2013 which had been distributed be confirmed as a 

true and correct record. 

CR ALAN RADFORD MOVED, CR CHRIS CORNISH SECONDED 


6. DEPUTATIONS 

Nil. 

ORDER OF BUSINESS 

Items of business were dealt with in the following order: 7.1.2, 7.1.5 to 7.1.6, 7.2.3 to 7.2.4, 7.2.8 

to 7.2.9, 7.2.13 and 7.3.1.2. 

PAGE 196


12.1 Technical Services 

12.1.1 Queen Street Traffic Management 

Application 

Attachments: 1. Location Plan 

Officer: Director of Technical Services 

Refer: Item 8.2: OCM 11.12.12 

Item 12.1.2: OCM 29.01.13 

Item 9.1: OCM 23.07.13 

For Council to consider the implementation of traffic calming in a section of Queen Street 

between Garratt Road and Percy Road, Bayswater. 

Background 

At the Ordinary Council Meeting of 29 January 2013, Council considered a request from residents 

in a section of Queen Street from Garratt Road to Percy Road (Attachment 1) requesting the road 

to be made safe by way of traffic management intervention in the form of speed humps, chicanes 

or a cul-de-sac and resolved as follows: 

"That Council advises the residents in the section of Queen Street between Garratt Road and 

Percy Road, Bayswater that this section of road does not qualify for traffic management 

intervention in accordance with the City of Bayswater's Traffic Management Investigation 

Guidelines." 

Subsequently, at the Ordinary Council Meeting of 23 July 2013, Council considered a Notice of 

Motion from His Worship the Mayor, Cr Terry Kenyon, JP, and resolved as follows: 

"That City staff prepare a report on traffic management for the section of Queen Street, 

Bayswater from Percy Road to Garratt Road." 

The section of Queen Street between Garratt Road and Percy Road is approximately 6.4 metres 

wide and 300 metres long. The road has a slight rise at either end of the intersecting roads and 

plateaus out centrally. A centre median island in Garratt Road allows only left in and out at the 

intersection, however, there are no movement restrictions at Percy Road. 

A traffic survey in June 2012 produced the following results 

LOCATION 

AVERAGE WEEKDAY 

TRAFFIC VOLUME 

85 TH PERCENTILE 

SPEED 

Midblock 771 vehicles 53km/hr 

An analysis of the traffic movements in the street shows that 87% of the traffic is heading east 

towards Garratt Road. A large majority of this traffic is therefore, from the streets to the west that 

use the road to gain access to Garratt Road and head east and north, rather than turning right on 

busy Guildford Road. It should be noted that there are limited access points to this portion of 

Bayswater and any restrictions in this section of Queen Street may result in adverse impacts on 

surrounding streets. 

Accident statistics for the last five years show only one midblock crash. 

PAGE 197


Further traffic counts, in April 2013, were undertaken after an onsite meeting where residents 

suggested that the original count location did not reflect the true speed of the vehicles in the street. 

Traffic counters were then subsequently placed in the requested locations. The results of these 

counts are as follows: 

LOCATION 

AVERAGE WEEKDAY 

TRAFFIC VOLUME 

66 Queen Street 843 vehicles 

74 Queen Street 833 vehicles 

85TH PERCENTILE SPEED 

53km/hr northbound 

49 km/hr southbound 

54km/hr northbound 

51 km/hr southbound 

Considering the above, the results are not dissimilar to those of the initial survey. 

Comment 

Considering the results of the traffic survey and assessment under the City's Traffic Management 

Investigation Guidelines, the section of road does not qualify for traffic management intervention. 

The additional traffic surveys in the street did not reveal any dissimilar results that would suggest 

a need for Council to revoke its initial decision. 

Notwithstanding the above, the need for any traffic management intervention can be reviewed 

considering that the City will be undertaking a Citywide Traffic Management Study in this 

precinct shortly and this matter will be further investigated by the appointed consultant. 

The following options would appear to be available to Council: 

Option 1: Reiterate the original Council resolution that the subject section of road does not 

qualify for traffic management intervention. 

Option 2: Advise affected residents that the matter will be reviewed as part of the 

Citywide Traffic Management Study. 

Option 3: Authorise the Director of Technical Services to prepare a traffic management 

plan for the subject section of Queen Street. 

Should Council wish to proceed with this option, it would be recommended that 

the proposed traffic management plan incorporate two flat top plateaus adjacent 

to the two crests with public consultation being undertaken with the affected 

residents and a further report being presented to Council for consideration 

following the closure of the consultation period. 

It should be noted that this option would require the recession of Council's 

original resolution. 

It is recommended that Council consider Option 2 as this will provide future consideration of the 

issue on a greater area basis inline with similar local roads by an independent consultant. 

PAGE 198




applies: 


Aspiration: 

C2 



Cohesive community in which residents feel a sense of safety, pride and belonging 

Our Built Environment 

Aspiration: We have a well connected mix of business, residential and community areas, which 


B4 

Roads and civil infrastructure is maintained to a high level." 


Council Policy PG-03 - Traffic Management Criteria states: 

"In the interests of improving safety and residential amenity on city streets, the City of 

Bayswater will continue to fund traffic management either wholly or through a shared 

arrangement with State and/or Federal Government. 

Where a request is received by Technical Services for consideration of traffic management, 

the staff will conduct an investigation in accordance with the City of Bayswater Traffic 

Management Investigation Guidelines. 

Where a complainant is dissatisfied with the investigation results, the item will be referred 

to Council." 


The following are the estimated costs associated with each option: 

Option 1: Nil. 

Option 2: Nil. 

Option 3: Approximately $12,000. 



ABSOLUTE MAJORITY REQUIRED should Council wish to consider Option 3, as Council has 

previously considered a report on traffic management in Queen Street between Garratt Road and 

Percy Road, the Council would need to revoke its decision of 29 January 2013 in accordance with 

regulation 10 of the Local Government (Administration) Regulations 1996, it will be necessary for 

any motion of revocation to be seconded by three elected members and pursuant to this regulation, 

any decision to revoke or change the first mentioned decision must be made by an absolute 

majority. 

PAGE 199


At the Technical Services and Finance & Personnel Committee Meeting: 

CR ALAN RADFORD MOVED, CR SONIA TURKINGTON SECONDED 



That Council advises affected residents in the section of Queen Street between Garratt Road 

and Percy Road that the need for traffic management intervention will be reviewed as part 

of the Citywide Traffic Management Study being undertaken by an independent consultant. 

Moved: 

Seconded: 

PAGE 200


Attachment 1 

PAGE 201


12.1.2 Proposed Modification to the Interchange at Guildford Road/Tonkin Highway 

Application 

Attachments: 

Applicant: 

Officer: 

1. Concept Plan 

Main Roads WA 


To allow Council consideration of the proposed modification of the interchange at Guildford 

Road and Tonkin Highway. 

Background 

MRWA have written to the City seeking comments and concurrence on the proposed modification 

of the interchange at Guildford Road and Tonkin Highway. 

The concept plan (Attachment 1) depicts: 

 

 

 

additional right turn pockets at both intersections to the on ramps at Guildford Road 

and Tonkin Highway; 

lengthening of the right turn pockets in Guildford Road; and 

pedestrian facility upgrades. 

Currently, the project is at concept design stage with no timeframes and is subject to funding. 

Comment 

The proposal shows widening of Guildford Road on the northern side to accommodate additional 

right turn pockets. This widening will necessitate removal of all of the mature Eucalyptus robusta 

trees currently located in the verge, effectively between Newton Street and Katanning Street, 

Bayswater. It is suggested that these trees be replaced with suitable species to the satisfaction of 

the Manager Gardens and Landscaping and be maintained by MRWA for a period of three years. 

It should be noted that at the Ordinary Council Meeting of 25 June 2013, Council considered a 

street tree planting proposal for the northern verge of Guildford Road from the Ashfield Train 

Station west through to the Bayswater section between Pearson and Katanning Streets in 

conjunction with the Town of Bassendean. Council resolved as follows: 

"That Council: 

1. Allocates $12,000 in the 2013/2014 Capital Works Budget for the City of Bayswater's 

portion of the Guildford Road East Streetscape including the section between Tonkin 

Highway and Newton Street, Bayswater. 

2. Allocates an additional $10,000 in the Operating Budget for Streetscapes 

(Account No. 230600) for after care of the Guildford Road East Streetscape and 

section between Tonkin Highway and Newton Street, Bayswater." 

Accordingly, it is recommended that the Guildford Road East streetscape proposal be postponed 

pending the completion of the MRWA Guildford Road and Tonkin Highway interchange 

modifications. Also, it is suggested that MRWA consults with the City on the proposed landscape 

plans for this section to ensure that the works provides an improved outlook for the City as you 

enter from the highway on and off ramps. 

PAGE 202


Currently, the northern verge has no footpath between Newton Street and the principal shared 

path (PSP) adjacent to the southbound on and off ramps and it is recommended that a new path be 

incorporated as part of these works to provide a more direct connection to the PSP in the railway 

reserve. 

Additionally, the plan shows the pram ramp leading from the footpath adjacent to the left turn 

pocket in Guildford Road and the southbound on ramp being moved further west. This may 

possibly provide visibility issues for pedestrians due to the height of the verge adjacent to 

496 Guildford Road, Bayswater. 

As Guildford Road is under the care and control of MRWA, the City has been afforded the 

opportunity to comment on the proposal due to the large scope of the project and the potential 

impacts on the City during the construction period. 



applies: 


Aspiration: We have a well connected mix of business, residential and community areas, which 


B1 

B4 




Policy PG-P01, Parks and Gardens - Street Trees, provides guidelines for the management of 

street trees in the City of Bayswater. The recommendations contained within this report comply 

with the City's Policy PG-P01, particularly with regard to species selection and the priority of the 

location. 


Nil. 





1. Advises Main Roads WA (MRWA) of the following comments to the proposed 

modification to the interchange at Guildford Road and Tonkin Highway: 

a. The current trees in the northern verge in Guildford Road being replaced with suitable 

species to the satisfaction of the City's Manager Gardens and Landscaping and being 

maintained by MRWA for a period of three years; 

b. A new path being installed on the northern verge between Newton Street and 

connecting to the principal shared path opposite to the southbound on and off ramps; 

and 

PAGE 203


c. Consideration of the height of the verge adjacent to No. 496 Guildford Road, 

Bayswater, being lowered as it may pose a potential visibility issue for pedestrians 

crossing the left slip lane at the corner pram ramp. 

d. The City being provided the opportunity to comment on the proposed landscape plans 

for the Guildford Road portion with the objective of an improved outlook to the City. 

2. Postpones the proposed Guildford Road East streetscape proposed works pending the 

completion of the MRWA's Guildford Road/Tonkin Highway interchange modifications. 



The Committee changed the officer's recommendation as it was of the opinion that the streetscape 

works should not be delayed, however, accommodated by a revised plan to allow a portion of the 

works to be undertaken. 





1. Advises Main Roads WA (MRWA) of the following comments to the proposed 

modification to the interchange at Guildford Road and Tonkin Highway: 

a. The current trees in the northern verge in Guildford Road being replaced with 

suitable species to the satisfaction of the City's Manager Gardens and 

Landscaping and being maintained by MRWA for a period of three years; 

b. A new path being installed on the northern verge between Newton Street and 

connecting to the principal shared path opposite to the southbound on and off 

ramps; and 

c. Consideration of the height of the verge adjacent to No. 496 Guildford Road, 

Bayswater, being lowered as it may pose a potential visibility issue for 

pedestrians crossing the left slip lane at the corner pram ramp. 

d. The City being provided the opportunity to comment on the proposed landscape 

plans for the Guildford Road portion with the objective of an improved outlook 

to the City. 

2. Modifies the proposed Guildford Road East streetscape works to accommodate the 

proposed MRWA's Guildford Road/Tonkin Highway interchange modifications. 

Moved: 

Seconded: 

PAGE 204


Attachment 1 

PAGE 205


12.1.3 Lightning Park Energy Efficiency Funds Reallocation 

Application 

Officer: 


For Council to consider the reallocation of the Lightning Park (remaining) Energy Efficiency 

funds for the replacement of security lighting and painting of structural steel and doors at the 

Lightning Park Sporting Complex. 

Background 

An allocation of $40,000 of municipal funds was allocated in the 2012/2013 budget for the 

installation of solar panels and energy saving initiatives at the Lightning Park Sporting Complex. 

The City conducted an energy audit of the Lightning Park Sporting Complex facility through the 

Eastern Metropolitan Regional Council (EMRC) and implemented its recommendations for the 

facility in consultation with the Noranda Sporting Association which included the installation of: 

 

 

 

LED lighting upgrades; 

Fridge, freezer and lighting upgrades; and 

Installation of 7.85KWp solar panels. 

The total cost of the project was $30,167 and the remaining funds ($9,833) were carried forward 

to the 2013/2014 financial year. The approach of undertaking an energy audit in order to develop 

a business case to best expend the funds has shown to be successful. The energy audit has 

indicated that there is a limited business case to further expend the funds on retrofitting the 

facility. 

Following discussions with the Noranda Sporting Association and the Manager of Building 

Services, it has been identified that the following works are required at the facility: 

ITEM PROPOSED WORKS COST COMMENTS 

1 Painting structural steel 

and facility doors 

$6,500 The paint is currently peeling off the structural 

steel. 

2 Replacing security $2,500 Halogen lighting conversion to LED lighting has a 

flood light with LED 

1 - 2 years return on investment. 

lighting 

3 Installing LED lighting 

in the main hall 

$2,500 This project will be better completed with the 

extension of the hall. 

4 Purchasing a bain-marie $800 As part of the lease agreement, the purchase and 

replacement of loose fixtures is the responsibility 

of the Club. 

Note: The State government has recently announced granting $400,000 to the Noranda Sporting 

Association for the extension of the sporting hall. It would be more appropriate to consider item 3, 

lighting of the hall, at this time. Additionally energy efficiency of this extension should be 

considered to limit the erosion of the energy savings progressed through the Council funded 

works last financial year. 

Comment 

As the facility's hall is being proposed to be expanded, as part of a State Government grant, it is 

recommended that the lighting upgrade to the hall be undertaken at this time. 

PAGE 206


The Club is responsible for loose fittings within the facility. The bain-marie within the facility is 

not operational and the Club has requested that Council consider replacing it from the available 

funds. The purchase and replacement of the bain-marie is a loose fixture and the building section 

has reported that under the lease agreement it is the responsibility of the Club. 

Accordingly, it is recommended that the remaining funds be utilised to paint the structural steel 

and facility doors and replace the security flood light with LED lighting at a cost of approximately 

$9,000. 

ACCOUNT 

DESCRIPTION 

ORIGINAL 

BUDGET 

REVISED 

BUDGET 

VARIANCE 

J30500 Lightning Park $9,833 $833 -$9,000 

New Lightning Park - Painting and $0 $9,000 $9,000 

Account Lighting 

Net Effect 

NIL 


In accordance with the City of Bayswater's Strategic Community Plan, 2013-23, the following 

applies: 


Aspiration: 

C1 




social amenity." 


Nil. 


The cost to paint the structural steel and facility doors and replace the security flood light ($9,000) 

at Lightning Park can be sourced from the Lightning Park Account No. J30500 ($9,833). 






PAGE 207




1. Amends its 2013/2014 Capital Works Budget to paint the structural steel and doors 

and replace the security lighting as follows: 

ACCOUNT 

DESCRIPTION 

ORIGINAL 

BUDGET 

REVISED 

BUDGET 

VARIANCE 

J30500 Lightning Park $9,833 $833 -$9,000 

New Lightning Park - Painting and $0 $9,000 $9,000 

Account Lighting 

2. Advises the Noranda Sporting Association accordingly. 

Moved: 

Seconded: 

Net Effect 

NIL 

PAGE 208


12.1.4 EMRC Waste Processing Infrastructure Funding Application 

Application 

Attachments: 1. EMRC Report April 2012 

2. EMRC Letter of Support 

Applicant: Eastern Metropolitan Regional Council 

Officer: Director of Technical Services 

To advise Council of a request for support from the Eastern Metropolitan Regional Council 

(EMRC) to proceed with a proposal under the regional funding program. 

Background 

The EMRC considered a report in relation to the Waste Authority Regional Funding Program in 

April 2012 (Attachment 1). The report advised that: 

"• 

The Regional Funding Program consisting of both a Fixed Funding Stream and a 

Competitive Bid Funding Stream, announced by the Minister in May 2011, is to 

operate a 5 year period. 

• Member Councils have all nominated to be part of the Eastern Metropolitan Regional 

Grouping. 

• The City of Stirling was invited to join with the member Councils to be part of the 

Regional Funding Program Regional Group and accepted the invitation. 

• The State Waste Strategy was launched by the Minister on 6 March 2012. 

• Funding applications, for projects that align with the State Waste Strategy, are now 

being accepted." 

In consideration of the above, the EMRC resolved as follows: 

"That: 

Comment 

1. Member Councils be requested to support the application for funding to construct a 

building in which waste audits be undertaken. 

2. Member Councils be requested to support the purchase of hook lift bins into which 

materials that can be recycled can be collected. 

3. Member Councils be requested to support the purchase of the equipment to process 

materials collected for recycling. 

4. Member Councils be requested to nominate other projects that they wish to have 

included in the submission. 

5. The City of Stirling be requested to nominate other projects they wish to have 

included in the submission." 

The EMRC have now written to the City of Bayswater seeking formal support for the proposal 

(Attachment 2), subject to funding support from the Waste Authority. The additional funding for 

the project has been included in the EMRC budget for 2013/2014. 

The proposed projects will be of benefit to the EMRC waste collection and processing and no 

direct funding contribution is required from the City of Bayswater. 

PAGE 209




applies: 

"The Local Economy 

Aspiration: 

E5 

Our vibrant business hubs provide opportunities for business growth, community 

activity, learning and employment opportunities. 

Attract regional services and investment." 


Nil. 


Nil. 







That Council advises the Eastern Metropolitan Regional Council (EMRC) of its support for 

the Waste Processing Infrastructure Funding application. 

Moved: 

Seconded: 

PAGE 210


Attachment 1 

PAGE 211


PAGE 212


PAGE 213


PAGE 214


Attachment 2 

PAGE 215


12.1.5 EMRC Council Meeting Minutes - 18 July 2013 

Application 

Attachments: 

Officer: 

1. City of Bayswater Delegate's Report 

2. EMRC Abridged Minutes 

3. EMRC Investment Report 


To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional 

Council (EMRC). 

Background 

A Council Meeting of the EMRC was held on 18 July 2013. 

Cr Alan Radford and the Director of Technical Services were in attendance. 

Cr Graham Pittaway, 

Comment 

A Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 and 

the Abridged Minutes form Attachment 2. Also attached, is the EMRC Investment Report from 

18 July 2013 (Attachment 3). 



applies: 

"The Local Economy 

Aspiration: 

E5 

Our vibrant business hubs provide opportunities for business growth, community 

activity, learning and employment opportunities. 

Attract regional services and investment." 


Nil. 


As detailed in the Delegate's Report. 




CR ALAN RADFORD MOVED, CR CHRIS CORNISH SECONDED 



That Council receives the Eastern Metropolitan Regional Council (EMRC) Delegate's 

Report, Abridged Minutes and Investment Report of the meeting of 18 July 2013 

Moved: 

Seconded: 

PAGE 216


Attachment 1 

PAGE 217


Attachment 2 

PAGE 218


PAGE 219


PAGE 220


PAGE 221


PAGE 222


PAGE 223


PAGE 224


PAGE 225


Attachment 3 

PAGE 226


PAGE 227


12.1.6 Tender No. 11-2013 Reticulation Pipe and Associated Items - Supply and 

Delivery 

Attachments: 

Officer: 

1. Schedule of Rates (Confidential Attachment) 


Confidential Attachment - in accordance with Section 5.23(2) of the Local Government 

Act 1995 as follows: 

(c) 

a contract entered into, or which may be entered into, by the local government and 

which relates to a matter to be discussed at the meeting; and 

Application 

(e) a matter that if disclosed, would reveal - 

(i) a trade secret; 

(ii) information that has a commercial value to a person; or 

(iii) information about the business, professional, commercial or financial affairs 

or a person. 

To assess and award Tender No. 11-2013, Reticulation Pipe and Fittings and Related Materials for 

a three year option with a further two optional 12 monthly extensions. 

Background 

As part of the annual Grounds Maintenance schedule of works and Budget for each financial year, 

the City has a requirement to install or replace reticulation fittings and related materials in order to 

irrigate its Parks, sportsgrounds and landscaped areas. Although the value of each individual part 

is not significant, collectively the value of the contract is substantial and requires Council’s 

approval. 

Comment 

The tender was advertised on 15 June 2013 and closed on 2 July 2013 and was originally called 

for a three year period to June 2015 with two 12 monthly extensions at the discretion of Council. 

As a result of the recent State Government announcement for Metropolitan Local Government 

Reform, with the proposed new entity to be established from 1 July 2015, all tenderers were 

canvassed to seek if the tender submissions and prices submitted would be retained should the 

tender period be shortened to finish on 30 June 2015. Accordingly, all tenderers have confirmed 

their acceptance of this condition with a rise and fall provision being provided in the tender 

specification at 1 July each year. 

Tenders were received from the companies listed as follows: 

 

 

 

The Watershed Water Systems; 

Reece Pty Ltd; and 

Integrated Industrial Mining Supply. 

PAGE 228


The Tender Evaluation Team consisting of the Senior Parks Coordinator, the Parks Projects & 

Construction Supervisor and the Technical Officer Irrigation have evaluated the Tender 

submissions in accordance with the following selection criteria. 

DESCRIPTION 

SCORE 

Outlets and client support 10% 

Industry presence, inventory levels, lead times for sourcing and authorised 10% 

distribution 

Price - for the purpose of assessment, the price is based upon the estimated 80% 

number to be purchased of each fitting multiplied by their respective cost. 

TOTAL 100% 

Price for Service Offered 

Price was evaluated by applying the estimated number of each fitting to be purchased per annum 

to the Schedule of Rates. 

TENDERER 

ESTIMATED TOTAL 

PURCHASE PRICE PER 

ANNUM (EXC. GST) 

The Watershed Water Systems $290,934 

Reece Pty Ltd $294,744 

Integrated Industrial Mining $372,557 

Supply 

Tenderers detailed schedule of rates forms Confidential Attachment 1. 

Outlets and Client Support 

The Watershed Water Systems scored highest for this criterion as they currently have a shop front 

in Morley. 

There are two methods of arranging supply of the materials for irrigation purposes: 

 

 

Individual pick up from the supplier and stock held in van; or 

Central store for stock and distribution. 

Currently eight irrigation maintenance staff works for the City of Bayswater. Irrigation 

maintenance staff can visit the reticulation fitting supplier for parts up to four times per week. The 

recommended supplier’s outlet (The Watershed Water Systems) is centrally located in Morley and 

it generally takes 15 minutes to commute from and to job site. 

A central store of reticulation equipment at the Paddy Walker Works Depot is not an option as the 

City does not have the space for the required inventory or a process and staff to manage it. 

PAGE 229


Based on tender submissions, all Tenderers comply with this criterion. The following scores were 

attributed to each Tenderer: 

TENDERER 

OUTLETS 

AND 

CLIENT 

SUPPORT 

(10) 

INDUSTRY PRESENCE, 

INVENTORY LEVELS, 

LEAD TIMES FOR 

SOURCING AND 

AUTHORISED 

DISTRIBUTION (10) 

PRICE 

(80) 

TOTAL 

(100) 

The Watershed Water Systems 9.0 8.0 80 97.0 

Reece Pty Ltd 8.0 8.0 78.97 94.97 

Integrated Industrial Mining 

Supply 

8.0 8.0 62.47 78.47 


In accordance with the City of Bayswater's Strategic Community Plan 2013-23, the following 

applies: 


Aspiration: 

C1 






Aspiration: 

B1 



Streetscapes which allow for community interaction in an urban environment." 


Nil. 


It is anticipated that the City of Bayswater will use irrigation fittings and related materials to the 

value of approximately $290,934 annually, with most fittings being used to replace damaged 

sprinklers in parks and streetscapes. This amount is budgeted for in the operational budgets of 

each park and streetscape location. 




CR CHRIS CORNISH MOVED, CR MIKE ANDERTON, JP SECONDED 


PAGE 230



That Council accepts the offer by The Watershed Water Systems for Tender No. 11-2013 for 

the supply of Reticulation Pipe and Associated Items for the period 1 September 2013 to 

30 June 2015 with a further two optional 12 monthly extensions at the total discretion of 

Council in accordance with the specifications. 

Moved: 

Seconded: 

PAGE 231


12.1.7 Tender No. 12-2013 Bore Pumps - Maintenance, Supply and Installation of Bore 

Pumps 

Attachments: 

Officer: 

1. Breakdown of Schedule of Rates (Confidential Attachment) 


Confidential Attachment - in accordance with Section 5.23(2) of the Local Government 

Act 1995 as follows: 

(c) 

a contract entered into, or which may be entered into, by the local government and 

which relates to a matter to be discussed at the meeting; and 

Application 

(e) a matter that if disclosed, would reveal - 

(i) a trade secret; 

(ii) information that has a commercial value to a person; or 

(iii) information about the business, professional, commercial or financial affairs 

or a person. 

To assess and award Tender No. 12-2013 Bore Pumps - Maintenance, Supply and Installation of 

Bore Pumps. 

Background 

The City is responsible for the maintenance of irrigation bores servicing public open space and 

streetscapes within the City of Bayswater. The maintenance of existing bore pump units and 

supply of new units is an integral component of this service. 

The Maintenance, Supply, and Installation of Bore Pump Units is a specialised service and is 

completely outsourced. 

Comment 

The tender for bore pumps was advertised on 15 June 2013 and closed on 2 July 2013 and was 

originally called for a three year period to June 2016. 

As a result of the recent State Government announcement for Metropolitan Local Government 

Reform, with the proposed new entity to be established from 1 July 2015, all tenderers were 

canvassed to seek if the tender submissions and prices submitted would be retained should the 

tender period be shortened to finish on 30 June 2015. Accordingly, all tenderers have confirmed 

their acceptance of this condition with a rise and fall provision being provided in the tender 

specification at 1 July each year. 

Submissions were received from Hydro Engineering and Hydroquip Pumps and Irrigation 

(Hydroquip). The following tables compare Tender submissions for Items 1-9 of the Schedule of 

Rates, and Schedule of rates for pumps and motors which are predominantly used for typical 

scenarios. A more detailed breakdown of the Schedule of Rates utilising actual historical works 

undertaken by the City is (Confidential Attachment 1). 

PAGE 232


ITEM DESCRIPTION QTY TENDERER 

HYDROQUIP HYDRO 

ENGINEERING 

RATE (EX GST) RATE (EX GST) 

PUMP INSTALLATION 

10.6 Supply pump/motor unit SP46-10-15 

kW 

1 $6,898 $8,371 

Discharge Column 

11.6 Supply 100mm permaglass 33 metre $5,379 $7,326 

Headworks 

11.9 Supply and install 100mm galvanised 

bore headworks discharge assembly 

1 $1,500 $1,400 

PUMP REMOVAL/SERVICING 

1.0 Mobilisation to site/from site 1 $130 $68 

Discharge Column Removal and Labour 

2.4 100mm permaglass 30 metre $600 $480 

5.0 General Labour 9 $495 $630 

TOTAL COST $15,002 $18,275 

The Tender Evaluation Team consisting of the Senior Parks Coordinator, Parks Projects and 

Construction Supervisor and Technical Officer Irrigation have evaluated the Tender submission in 

accordance with the following selection criteria: 

ITEM NO. DESCRIPTION SCORE 

1. Price for the services offered 70% 

2. Non-qualitative criteria 

30% 

Experience, position in industry and availability of parts and 

replacement pumps; and 

Resources and Occupational Health and Safety 

Based on the Tenderer’s schedule of rates and the historical quantity and type of work carried out 

it was determined that Hydroquip scored higher than Hydro Engineering for 'Price'. 

Hydro Engineering and Hydroquip have satisfied all of the non-qualitative criteria in the Tender 

and have demonstrated that they have the ability to undertake all works detailed in the Tender 

Specifications. 

The Tender submission by Hydroquip has been evaluated as the number one ranked Tenderer in 

accordance with the qualitative and quantitative selection criteria and weightings detailed in the 

Tender document for all Schedules as indicated below: 

TENDERER 

EXPERIENCE 

POSITION AND 

AVAILABILITY 

PARTS 

(20) 

EQUIP 

& OSH 

(10) 

PRICE 

(70) 

TOTAL 

(100) 

Hydroquip 18 9 70 97 

Hydro Engineering 18 9 57 84 

PAGE 233




applies: 


Aspiration: 

C1 






Aspiration: 

B1 



Streetscapes which allow for community interaction in an urban environment." 


Nil. 


The estimated expenditure for the Maintenance, Supply, Servicing and Delivery of Bore Pump 

Units for the 2013/2014 financial year is $220,000. These costs are for the following works: 

 

 

 

replacing turbine operated bores on parks 

replacing pumps that have reached useful life expectancy 

maintenance and servicing of bore pump units 







That Council awards Tender No. 12-2013 Bore Pumps - Maintenance, Supply and 

Installation of Bore Pumps to Hydroquip for the period 1 September 2013 to 30 June 2015 

with annual CPI increases at 1 July each year in accordance with the tender specification. 

Moved: 

Seconded: 

PAGE 234


12.2 Finance & Personnel 

12.2.1 Financial Reports for the Period 1 July 2013 to 31 July 2013 

Application 

Attachments: 

Officer: 

1. Financial Activity Statement Report 

2. Reserve Fund 

3. Summary Schedule 


To inform Council of the financial reports for the period ending 31 July 2013. 

Background 

Section 6.4 of the Local Government Act 1995 in conjunction with regulation 34(1) of the Local 

Government (Financial Management) Regulations 1996 requires monthly financial reports to be 

presented to Council. 

Regulation 34(1) requires a monthly Statement of Financial Activity report on revenue and 

expenditure, as set out in the annual budget for that month. This Statement is to include: 

(a) Annual budget estimates, taking into account any expenditure incurred for an additional 

purpose under section 6.8(1)(b) or (c) of the Local Government Act 1995 

(b) Budget estimates to the end of the month to which the statement relates 

(c) Actual amounts of expenditure, revenue and income to the end of the month to which these 

statements relate 

(d) The material variances between the comparable amounts referred to in paragraphs (b) and (c) 

(e) The net current assets at the end of the month to which the statement relates. 

Regulation 34(5) determines the mechanism required to ascertain the definition of material 

variances which are required to be reported to Council as part of the monthly report. It also 

requires Council to adopt a 'percentage or value' for what it will consider to be material variances 

on an annual basis. 

The variance adopted by the Council for the 2013-14 Budget is 10%. 

Comment 

The Statutory Monthly Financial Report is to consist of a Statement of Financial Activity 

reporting on revenue and expenditure as set out in the Annual Budget. 

The financial statements for the reporting period are submitted in the form of: 

Financial Activity Statement Report (Attachment 1) 

Reserve Fund Statement (Attachment 2) 

Summary Schedule of Divisional Financial Activity (Attachment 3). 

All programs for the period were within the 10% variance adopted by Council for the 2013-14 

Budget. 

All of the reserve accounts are cash-backed and supported by funds held in financial institutions 

as set out in the City's Policy FS P08 -"Investments". 

PAGE 235




applies: 


Aspiration: 

L1 

L2 



Accountable and good governance. 

Prudent management of financial resources." 


FS P08 -Investments. 


The presentation of these reports to Council ensures compliance with the Local Government Act 

1995 and associated Regulations, and also ensures that Council is regularly informed as to the 

status of its financial position. 







That Council receive the financial reports for the period ending 31 July 2013. 

Moved: 

Seconded: 

PAGE 236


Attachment 1 


FINANCIAL ACTIVITY STATEMENT REPORT 

FOR THE PERIOD 1 JULY 2013 TO 31 JULY 2013 

REVENUE ADOPTED YEAR TO DATE % 

BUDGET 2012-2013 BUDGET ACTUAL YTD BUDGET 

General Purpose Funding 39,534,375 34,964,559 34,467,055 87.18 

Law Order & Public Safety 203,946 16,996 6,373 37.50 

Health 116,084 9,674 2,094 21.65 

Welfare & Education 10,031,088 835,924 583,330 69.78 

Housing 85,120 7,093 9,403 132.56 

Community Amenities 9,737,503 8,531,172 8,551,905 100.24 

Recreation & Culture 7,124,226 593,686 562,969 94.83 

Transport 255,726 21,311 16,177 75.91 

Economic Services 523,646 43,637 21,423 49.09 

Other Property & Services (4,811) (401) 0.00 

LESS $67,606,903 $45,023,650 $44,220,729 65.41% 

OPERATING EXPENDITURE 

General Purpose Funding 591,620 49,302 27,931 56.65 

Governance/Admin 5,157,305 429,775 347,287 80.81 

Law Order & Public Safety 2,125,140 177,095 125,385 70.80 

Health 1,827,849 152,321 85,074 55.85 

Welfare & Education 11,213,553 934,463 840,996 90.00 

Housing 159,506 13,292 4,338 32.64 

Community Amenities 10,622,448 885,204 617,309 69.74 

Recreation & Culture 26,399,971 2,199,998 1,621,655 73.71 

Transport 5,414,235 451,186 401,123 88.90 

Economic Services 1,274,921 106,243 96,239 90.58 

Other Property & Services 2,561,091 213,424 (7,427) -3.48 

$67,347,639 $5,612,303 $4,159,910 74.12% 

ADD 

CONTRIBUTIONS/GRANTS FOR THE 

DEVELOPMENT OF ASSETS 

ADD 

Recreation & Culture 1,295,007 200,000 

Transport 1,528,480 39,707 

Economic Services 55,000 (26,891) 

$2,878,487 $0 $212,816 

Funding for Operations $3,137,751 784,437.75 $40,273,635 

DEFERRED DEBTORS MOVEMENT/OTHER 

DISPOSAL OF ASSETS 629,000 52,417 11,496 

RESERVES MOVEMENT 2,625,442 218,787 

PRINCIPAL LOAN RECOVERIES 74,885 6,240 6,848 

EMPLOYEE PROVISIONS 488,517 40,710 

DEPRECIATION 8,260,000 688,333 688,333 

$12,077,844 $1,006,487 $706,677 

LESS 

CAPITAL EXPENDITURE 19,353,161 1,612,763 117,774 

AGED PERSONS HOMES 0 3,332,625 

REPAYMENT OF DEBT 74,885 6,240 16,291 

PROFIT/LOSS ON DISPOSAL OF ASSETS (170,487) (14,207) 

$19,257,559 $1,604,797 $3,466,690 

OPENING BALANCE $6,837,587 $5,243,639 

CLOSING BALANCE $2,795,623 $42,757,261 

PAGE 237


NET CURRENT ASSET POSITION AS AT 31 JULY 2013 

SURPLUS SUMMARY REPRESENTED BY 


Aged Persons Homes 

Total 

2012/2013 

CASH AT BANK $38,687,959 $19,609,321 $58,297,280 

DEBTORS/INCOME DUE NOT RECEIVED $42,748,935 $751,107 $43,500,042 

STOCK $127,178 $127,178 

PREPAID EXPENSES -$106,216 -$106,216 

$81,457,856 $20,360,428 $101,818,284 

G.S.T. CLEARING ACCOUNT $72,563 $72,563 

(Cleared at time of lodging B.A.S. return ) 

FIRE & SERVICES LEVY ($7,462,748) ($7,462,748) 

CREDITORS ($6,477,502) ($117,134) ($6,594,636) 

Deferred Movement - Pensioners/Other -$27,510 $183,688 $156,178 

BALANCE AS AT 31 JULY 2013 $67,562,659 $20,426,982 $87,989,641 

As Per Summary of Divisional Activity 

LESS 

RESERVES - GENERAL $24,805,398 $24,805,398 

RESERVES/RESTRICTED - AGED $20,426,982 $20,426,982 

CLOSING BALANCE AS AT 31 JULY 2013 $42,757,261 $42,757,261 

AS PER FINANCIAL ACTIVITY REPORT 

PAGE 238


Attachment 2 


RESERVE FUNDS 

FOR THE PERIOD ENDED 31 JULY 2013 

2013/14 2012/13 

Budget 31-Jul-13 

$ $ 

(a) City Buildings & Amenities 

Opening Balance 1,500,000 1,500,000 

Amount Set Aside / Transfer to Reserve 60,000 5,300 

Amount Used / Transfer from Reserve 

1,560,000 1,505,300 

(b) Bore & Reticulation 




1,097,668 1,059,170 

(c) Building Furniture & Equipment 

Opening Balance 562,123 562,208 



584,607 564,118 

(d) Major Capital Works 



Amount Used / Transfer from Reserve (4,892,999) 

3,362,755 7,837,358 

(e) Plant & Works Equipment 




468,000 451,529 

(f) Workers Compensation 




436,320 418,382 

(g) Long Service Leave & Entitlements 




1,118,387 1,079,280 

(h) Bayswater Aquatic Centre Replacements 




520,000 501,699 

(i) The Rise 




520,000 501,699 

(j) Maylands Waterland 


Amount Set Aside / Transfer to Reserve 2,000 170 


52,000 50,170 

PAGE 239



RESERVE FUNDS 


2013/14 2012/13 


$ $ 

(k) Aged Persons Homes - General Reserves 

Opening Balance 14,362,627 14,362,627 

Amount Set Aside / Transfer to Reserve 852,083 


15,214,710 14,362,627 

(l) Aged Persons Homes - Prudential Requirements 


Amount Set Aside / Transfer to Reserve 400,000 


2,792,299 2,392,299 

(m) Aged Persons Homes - Employee Entitlements 


Amount Set Aside / Transfer to Reserve 


339,431 339,431 

(n) Civic Centre 




520,000 501,699 

(o) Roads & Drainage 




520,000 501,699 

(p) Footpath/Cycleway 




520,000 501,699 

(q) Playground & Parks 




520,000 501,699 

(r) Golf Courses 




1,040,000 1,003,397 

(s) StreetScapes 




520,000 501,699 

PAGE 240



RESERVE FUNDS 


2013/14 2012/13 


$ $ 

(t) Information Technology 




520,000 501,699 

(u) Eric Singleton Bird Sanctuary 




1,040,000 1,003,397 

(v) Les Hansman Centre Development 




3,640,000 3,511,890 

(w) Senior Citizens Building 




312,000 301,019 

(x) Morley City Centre 




520,000 501,699 

(y) Landfill Restoration 




520,000 501,699 

(z) Sustainable Environment 




520,000 501,699 

(aa) Morley Sport & Recreation Centre 




520,000 501,699 

Total Reserves - Closing Balance 39,298,177 41,899,755 

Transfer to Reserve 84,192 

- Interest Earned 1,015,474 84,192 

- Aged Care (Inc Interest) 1,252,083 

Transfer From Reserve 0 

- Major Capital Works Reserve -4,892,999 

- Aged Care 0 

Net Movement -2,625,442 84,192 

All of the above reserve accounts are to be supported by money held in financial institutions. 

PAGE 241


Attachment 3 

SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY 

AS AT 31 JULY 2013 

BUDGET 

ACTUAL 

INCOME EXPENDITURE INCOME EXPENDITURE 

OPERATING 

Chief Executive Office $2,350 $3,037,793 $257,231 

Administration & Community Services $9,280,696 $16,019,573 $601,951 $956,205 

Aged Persons Homes $8,235,377 $6,439,943 $545,846 $458,418 

Planning & Development Services $1,336,533 $5,251,079 $132,298 $239,945 

Technical Services $10,129,203 $22,916,861 $8,482,809 $1,327,730 

Financial Services $38,793,231 $4,933,874 $34,462,878 $232,048 

TOTAL ALL OPERATING $67,777,390 $58,599,123 $44,225,782 $3,471,577 

CAPITAL GRANTS/CONTRIBUTIONS 

Recreation $30,375 

Planning & Development Services $55,000 -$26,981 

Roads to Recovery $370,827 

Specific Road Grants $784,116 

Crossover Cont $252,000 $26,825 

Environmental/POS $1,264,632 $200,000 

Contributions/Other $121,537 $7,919 

$2,878,487 $207,763 

TOTAL ALL OPERATING $70,655,877 $58,599,123 $44,433,545 $3,471,577 

CAPITAL 

Administration & Community Services $1,874,245 $26,733 

Planning & Development Services $2,421,944 $12,257 

Aged $543,351 $927 

Technical Services $13,848,370 $77,857 

Financial Services - Recreation Centres,Computing $665,250 

Plant Trades ($629,000) ($11,496) 

TOTAL ALL CAPITAL $18,724,160 $106,278 

OPENING BALANCE 1 JUL 13 $45,965,583 $47,143,394 

CLOSING BALANCE 31 JULY 2013 $39,298,177 $87,989,641 

RESERVES/BORROWINGS 

Principal Loan Repayments - General $64,064 $16,291 

Principal Loan Recoveries $64,064 $6,848 

$64,064 $64,064 $6,848 $16,291 

TOTAL $116,685,524 $116,685,524 $91,583,787 $91,583,787 

PAGE 242


BUDGET 2013-2014 

CHIEF EXECUTIVE OFFICE 

SUMMARY 

0 

Period Ending 31 July 2013 % OF YEAR 8.49% 

Description Revised Budget 2013/2014 Actual Committed Total % 

Operating Income 

SS10100 Members of Council 2,350 0 0 0 0.00% 

Total Operating Income -$2,350 $0 $0 $0 0.00% 

Operating Expenditure 

SS10100 Members of Council $1,207,740 $164,027 $90,292 $254,319 21.06% 

SS10120 Governance/Executive Services $529,236 $24,303 $2,765 $27,068 5.11% 

SS10121 Media Communications $272,185 $15,543 $9,095 $24,637 9.05% 

SS10122 Economic Development $154,312 $7,985 $0 $7,985 5.17% 

SS10200 Human Resources $616,977 $36,218 $27,330 $63,549 10.30% 

SS10210 Occupational Health & Safety $98,255 $4,056 $2,460 $6,516 6.63% 

SS10220 Payroll Services $159,086 $5,100 $0 $5,100 3.21% 

Maintenance Costs 

Total Operating Expenditure $3,037,793 $257,231 $131,943 $389,174 12.81% 

Total Chief Executive Office $3,035,443 $257,231 $131,943 $389,174 

PAGE 243



ADMINISTRATION & COMMUNITY SERVICES 

SUMMARY 

PERIOD ENDED 31 July 2013 % OF YEAR 8.49% 

Description 

Revised Budget 

2013/2014 Actual Committed Total % 


SS10300 Administration 21,600 8 0 8 0.04% 

SS10301 Records Administration 53,940 4,170 0 4,170 7.73% 

SS10400 Rangers 47,751 2,263 0 2,263 4.74% 

SS10410 Animal Control 140,560 5,401 0 5,401 3.84% 

SS10420 Parking Facilities 118,621 9,401 0 9,401 7.92% 

SS10600 Bayswater Waves 3,901,858 236,021 0 236,021 6.05% 

SS10610 Maylands Waterland 182,000 0 0 0 0.00% 

SS10700 Bayswater Library 9,025 1,129 0 1,129 12.52% 

SS10705 Maylands Library 21,325 2,111 0 2,111 9.90% 

SS10710 Morley Library 33,975 2,856 0 2,856 8.41% 

SS10750 The RISE 864,000 85,704 0 85,704 9.92% 

SS10801 Other Recreation & Sport 86,200 0 0 0 0.00% 

SS10803 Events - Programmes 70,000 33,948 0 33,948 48.50% 

SS10805 Embleton Golf Course 415,000 32,005 0 32,005 7.71% 

SS10810 Maylands Golf Course 1,128,950 81,024 0 81,024 7.18% 

SS11100 Community Services Administration 2,000 0 0 0 0.00% 

SS11105 Bayswater Senior Citizens 9,000 486 0 486 5.40% 

SS11106 Morley Senior Cits 6,000 736 0 736 12.27% 

SS11107 Maylands Autumn Ctre 8,000 3,055 0 3,055 38.18% 

SS11110 Bayswater Podiatry 16,250 1,193 0 1,193 7.34% 

SS11111 Morley Podiatry 23,250 1,345 0 1,345 5.78% 

SS11112 Maylands Podiatry 13,250 689 0 689 5.20% 

SS11115 Community Housing 45,000 1,117 0 1,117 2.48% 

SS11130 Community Bus 1,500 0 0 0 0.00% 

SS11145 Other Community Services 10,000 0 0 0 0.00% 

SS11201 Pre-Schools 9,000 0 0 0 0.00% 

SS11301 Meals on Wheels 169,520 12,458 0 12,458 7.35% 

SS11302 Adult Day Services 293,674 2,392 0 2,392 0.81% 

SS11303 Domestic Assistance 273,949 4,001 0 4,001 1.46% 

SS11305 BLIS 307,713 1,876 0 1,876 0.61% 

SS11306 Social Support Prg 245,134 1,256 0 1,256 0.51% 

SS11307 HACC Program Transport 179,810 760 0 760 0.42% 

SS11308 Food Preparation 112,027 814 0 814 0.73% 

SS11310 Counselling Support 89,349 0 0 0 0.00% 

SS10800 Recreation & Sport 308,060 57,683 0 57,683 18.72% 

SS10805 Embleton Golf Course 9,000 1,340 0 1,340 14.89% 

SS11115 Community Housing 33,000 7,554 0 7,554 22.89% 

SS11120 Rental Council Properties 7,120 733 0 733 10.30% 

SS11145 Other Community Services 6,285 2,024 0 2,024 32.20% 

SS11200 Scholarships 0 3,983 0 3,983 

SS11201 Pre-Schools 0 418 0 418 

SS11600 Other 8,000 0 0 0 0.00% 

Total Operating Income -$9,280,696 -$601,952 $0 -$601,952 6.49% 

PAGE 244



ADMINISTRATION &COMMUNITY SERVICES 

SUMMARY 


Description 




SS10300 Administration $447,001 $30,440 $33,212 $63,652 14.24% 

SS10301 Records Administration $501,379 $22,374 $19,661 $42,034 8.38% 

SS10400 Rangers $278,213 $21,912 $526 $22,438 8.07% 

SS10405 Security Watch $1,222,014 $74,223 $734 $74,957 6.13% 

SS10410 Animal Control $232,282 $15,517 $472 $15,989 6.88% 

SS10420 Parking Facilities $188,322 $14,585 $117 $14,702 7.81% 

SS10600 Bayswater Waves $4,701,305 $281,157 $118,935 $400,092 8.51% 

SS10610 Maylands Waterland $386,615 $5,817 $194 $6,011 1.55% 

SS10700 Bayswater Library $509,288 $29,880 $21,041 $50,921 10.00% 

SS10705 Maylands Library $544,001 $31,480 $20,337 $51,817 9.53% 

SS10710 Morley Library $904,058 $52,098 $17,350 $69,448 7.68% 

SS10750 The RISE $1,492,019 $86,625 $40,769 $127,394 8.54% 

SS10800 Recreation & Sport $2,800 $1,048 $0 $1,048 37.43% 

SS10801 Other Recreation & Sport $650,068 $32,406 $1,831 $34,238 5.27% 

SS10802 Events $277,101 $16,983 $0 $16,983 6.13% 

SS10803 Events - Programmes $592,882 $11,349 $238,303 $249,653 42.11% 

SS10805 Embleton Golf Course $109,000 $605 $0 $605 0.55% 

SS10810 Maylands Golf Course $113,000 $0 $661 $661 0.59% 

SS11100 Community Services Administration $254,609 $6,693 $5,390 $12,083 4.75% 

SS11105 Bayswater Senior Citizens $50,546 $3,891 $0 $3,891 7.70% 

SS11106 Morley Senior Cits $48,197 $2,306 $675 $2,982 6.19% 

SS11107 Maylands Autumn Ctre $49,282 $5,318 $0 $5,318 10.79% 

SS11110 Bayswater Podiatry $34,405 $2,127 $14,187 $16,313 47.42% 

SS11111 Morley Podiatry $43,506 $2,247 $28,979 $31,225 71.77% 

SS11112 Maylands Podiatry $33,564 $1,056 $14,953 $16,009 47.70% 

SS11115 Community Housing $70,121 $1,428 $1,429 $2,858 4.08% 

SS11125 Youth Services $239,160 $81,225 $0 $81,225 33.96% 

SS11130 Community Bus $21,149 $3,857 $0 $3,857 18.24% 

SS11136 Volunteers $73,770 $3,131 $900 $4,031 5.46% 

SS11145 Other Community Services $9,475 $0 $0 $0 0.00% 

SS11200 Scholarships $33,550 $0 $224 $224 0.67% 

SS11210 Other Admin & Comm Service $84,448 $4,564 $0 $4,564 5.40% 

SS11300 HACC Program - Assessment $0 $1,998 $0 $1,998 

SS11301 Meals on Wheels $303,847 $11,912 $13,636 $25,549 8.41% 

SS11302 Adult Day Services $360,713 $25,359 $6,571 $31,930 8.85% 

SS11303 Domestic Assistance $378,057 $24,470 $566 $25,037 6.62% 

SS11305 BLIS $302,537 $17,179 $6,398 $23,577 7.79% 

SS11306 Social Support Prg $160,499 $9,894 $0 $9,894 6.16% 

SS11307 HACC Program Transport $121,174 $7,395 $706 $8,101 6.69% 

SS11308 Food Preparation $118,882 $6,386 $0 $6,386 5.37% 

SS11310 Counselling Support $68,435 $4,459 $0 $4,459 6.52% 

SS11312 Transport Other Services $8,301 $809 $160 $969 11.68% 

Maintenance Costs 

Total Operating Expenditure $16,019,573 $956,205 $608,916 $1,565,121 9.77% 

Total Community Services 

$6,738,877 $354,253 $608,916 $963,170 14.29% 

PAGE 245


10000000 

ADMIN & COMMUNITY SERVICES 

OPERATING INCOME 

9000000 

8000000 

7000000 

6000000 

Budget 

5000000 

Progressive Actual 

4000000 

Straight Line 

3000000 

2000000 

1000000 

0 

ADMIN & COMMUNITY 


25000000 

20000000 

15000000 

Budget 

Straight Line 

10000000 


5000000 

0 

PAGE 246


Capital Works Expenditure as at 31 July 2013 

1 

Description Revised Budget Actuals Commitments Total 

Division: 10 - Administration & Community Services 

Carry Forward Works - 1 July 2013 

New Asset 

Sub Section: SS18020 - Recreation Development 

J13200 Change Rooms Bedford Junior Cricket - Grand Prom 412,360 15,098 271,894 286,991 

$412,360 $15,098 $271,894 $286,991 

Sub Section: SS18021 - The RISE 

J12000 Large Transportable Stage The Rise 9,278 0 0 0 

J33200 The RISE - Artworks 5,530 0 0 0 

$14,808 $0 $0 $0 

Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment 

J13800 Variable speed drivers for pumps Aquatic 96,030 0 10,241 10,241 

J14000 Drink fountain (disability access) Aquatic 0 319 0 319 

J14100 Depth markings (current non-compliance) Aquatic 0 0 15,675 15,675 

$96,030 $319 $25,916 $26,235 

POS Asset 


H12400 Golden Lily Football Club Replacement , installation of existing of reflectors 2 x 15 meter light poles 35,000 with two reflecto 0 0 0 

J12100 Bardon Playground(Upper) and Outdoor Remove Exercise existing Equipment and relocate. 164,956 0 4,784 4,784 

J12500 Grand Prom Multi Use Court New Construction 40,000 0 0 0 

$239,956 $0 $4,784 $4,784 

Total Cfwd Works $763,154 $15,565 $302,593 $318,158 

PAGE 247



1 



NEW WORKS 2013-2014 

Miscellaneous 


K13000 Sporting Facility Requirements Feasibility and Consultation - Sports Infrastructure 20,000 and Lig0 0 0 

$20,000 $0 $0 $0 

Sub Section: SS20190 - Maylands Waterland - Equipment 

K11200 Maylands Water Playground Feasibility Study 20,000 0 0 0 

New Asset 

$20,000 $0 $0 $0 


K13200 Shade Sail over garden alfresco area At the Maylands Peninsula Golf Course. 15,000 Requested by Cr 0Pitta 

14,650 14,650 

K13400 Golf Course Signage Maylands Tee Off Areas and Course Directional 12,000 Signs 0 0 0 

K13500 Emberson Little Athletics Athletics Synthetic Long Jump Run Up15,000 0 0 0 

K13600 Abinger Reserve (or North Ward) Adult Exercise Equipment 15,000 0 0 0 

K13700 Embleton Little Athletics Extension and construction of Long Jump 12,375 run ups 0 0 0 

K13800 Morley Bowling Club New shade installation for 4x shade protectors 30,000 around greens 0 0 0 

K13900 Noranda Soccer Club 30m fencing behind goals near McGilivray 5,000 Ave 

0 0 0 

$104,375 $0 $14,650 $14,650 


K14200 Cleaning equipment Purchase of tiles cleaning machine 7,000 6,630 0 6,630 

K14300 Function Equipment WIFI access for functions, portable projector 6,000 0 0 0 

K14400 Virtual fitness equipment Virtual fitness bikes for gymnasium 30,000 0 21,560 21,560 

K14500 Water fountains and external water tapOne in gymnasium, one near amphitheatre 6,000to combat antisocial 0 0 0 

$49,000 $6,630 $21,560 $28,190 


K10900 Portable Shade Shelters Temporary shade for carnivals, swimming 3,000 lessons and parties 0 0 0 

$3,000 $0 $0 $0 

Sub Section: SS18050 - Morley Library Furniture & Equipment 

K12800 Patron item self loan system - Morley Enhance Library customer service 33,000 0 29,995 29,995 

$33,000 $0 $29,995 $29,995 

Sub Section: SS20150 - Community Services - Capital 

K11900 Maylands Autumn Centre Installation of new air conditioner in alfresco 4,000room 

0 0 0 

K12100 Maylands Autumn Centre Installation of soak wells in the patio area 2,000 333 0 333 

K12200 Morley Senior Citizens Installation of security alarm system 5,000 0 0 0 

$11,000 $333 $0 $333 


K11600 Air Conditioner OH&S - To improve air circulation in Kiosk 5,000 0 0 0 

$5,000 $0 $0 $0 

POS Asset 


K32800 Wotton Resv - Shade Structure POS 0 0 10,650 10,650 

$0 $0 $10,650 $10,650 

PAGE 248



1 



Asset Replacement/Improvement 

Sub Section: SS10705 - Maylands Library 

K12700 Completion of shelf lighting installation To - Maylands complete fitout Library works and improve 34,500 lighting to comply with 0 0 0 

$34,500 $0 $0 $0 


K13100 Playground Equipment Equipment Replacement and Maintenance 220,000 3,703 3,550 7,253 

K13300 Open Access Tennis Court ResurfaceHoughton Park and Hampton Square 50,000 0 0 0 

K14000 Bayswater District Youth Club Replacement Football Goals and Sleeves 15,000 140 0 140 

$285,000 $3,843 $3,550 $7,393 


K14100 Stadium equipment upgrade OH&S automation of manual winches 12,000 to raise bball rings 0 0 0 

$12,000 $0 $0 $0 


K10000 Entry Turnstyles Current turnstyle has reached end of life 80,000 and is not functio 0 0 0 

K10100 Health and Fitness Items Several health and fitness items have 19,000 come to end of life su0 0 0 

K10200 Fitness Equipment Majority of fitness equipment at Bayswater 100,000Waves has reached 0 0 0 

K10300 Playground softfall Current softfall doesn't comply 35,000 0 0 0 

K10400 Cleaning Equipment Replacement commercial vacuum and 23,800 replacement pool cleaner 0 0 0 

K10500 Safety and communications Compliance in first aid room, replacement 16,500 radios, training e0 0 0 

K10600 Storage Equipment Replacement cages and storage devices3,000 0 0 0 

K10700 Card Printer Replacement card printer for membership 5,500 cards 0 0 0 

K10800 Replace air vents in changerooms General maintenance to improve appearance 7,000 0 0 0 

K11000 CCTV upgrade Upgrade of old CCTV system to new integrated 15,000 system 0 0 0 

K11100 CEEP LED Lighting Upgrade at WavesCouncil Resolution 29 January 2013 Item 90,116 12.1.6 0 0 0 

$394,916 $0 $0 $0 

Sub Section: SS18050 - Morley Library Furniture & Equipment 

K12900 Furniture replacements - Morley Library To replace 8 single armchairs and 3 sofas 9,300 in various locatio0 0 0 

$9,300 $0 $0 $0 

Sub Section: SS20150 - Community Services - Capital 

K11700 Bayswater Senior Citizens Centre Replacement taps and toilet cisterns to 2,000 all toilets 0 0 0 

K11800 Maylands Autumn Centre Replacement of dining room carpet 2,000 -36 3,636 3,600 

K12000 Maylands Autumn Centre Replacment of trestle tables 1,000 398 0 398 

K12300 466 Guildford Road Bayswater Replacement of gutters 8,000 0 0 0 

K12400 468 Guildford Road Bayswater Builidng renovations including power 20,000 0 0 0 

K12500 28 Francis Street and 2 Hadrill StreetRecoat of roof tiles for 10 units 40,000 0 0 0 

K12600 28 Francis Street and 2 Hadrill StreetReplace floor coverings for 10 units 30,000 0 0 0 

$103,000 $362 $3,636 $3,999 


K11300 Waterproof power outlets OH&S Weatherproof outlets around facility 9,000to reduce extensio 0 0 0 

K11400 Safety Equipment Replacement two way radios 5,000 0 0 0 

K11500 Plant Repairs Replacement pumps - end of life 13,000 0 0 0 

$27,000 $0 $0 $0 

Total New Works $1,111,091 $11,169 $84,041 $95,210 

Grand Total $1,874,245 $26,733 $386,635 $413,368 

PAGE 249



PLANNING & DEVELOPMENT SERVICES 

SUMMARY 


Description 



Operating Revenue 

SS11700 - Planning & Building Services -64,333 -29,118 0 -29,118 45.26% 

SS13500 - Planning Department -728,700 -81,668 0 -81,668 11.21% 

SS13600 - Building Department -543,500 -21,512 0 -21,512 3.96% 

Revenue Sub Total -$1,336,533 -$132,298 $0 -$132,298 9.90% 


700 - Building Maintenance 251,600 18,422 91,851 110,273 43.83% 

750 - Special Building Mntce 286,000 210 75,377 75,587 26.43% 

800 - Cleaning Maintenance 453,340 43,586 1,443 45,028 9.93% 

900 - Preventative Maintenance 285,900 4,114 8,924 13,038 4.56% 

4123 - Electricity Charges 866,500 3,889 0 3,889 0.45% 

4125 - Water 176,389 9,446 0 9,446 5.35% 

4126 - Gas 13,340 217 0 217 1.63% 

SS11700 - Planning & Building Services 100,000 0 0 0 0.00% 

SS13115 - Major City Projects 404,658 9,627 0 9,627 2.38% 

SS13140 - Council Buildings and Facilities 506,626 29,270 0 29,270 5.78% 

SS13500 - Planning Department 1,167,320 83,516 2,653 86,168 7.38% 

SS13600 - Building Department 739,407 37,648 8,695 46,343 6.27% 

Expenditure Sub Total $5,251,079 $239,945 $188,941 $428,885 8.17% 

Total Planning & Development Services 3,914,546 107,646 188,941 296,587 

PAGE 250


PLANNING & BUILDING ORDINARY INCOME 

(Excludes Capital Income) 

1600000 

1400000 

1200000 

1000000 

800000 

Budget 

Straight Line 


600000 

400000 

200000 

0 

PLANNING & BUILDING OPERATING EXPENDITURE 

6000000 

5000000 

Budget 

4000000 

Straight Line 


3000000 

2000000 

1000000 

0 

PAGE 251



1 


Division: 20 - Planning & Development Services 


Sub Section: SS19030 - Major Capital Works 

F32800 Beechboro Rd Drake st Design 8,764 82 0 82 

F32900 Walter Rd/Grand Prom Investigate 8,596 0 0 0 

$17,360 $82 $0 $82 

New Asset 

Sub Section: SS19020 - Building Construction/Upgrades 

H19700 Les Hansman CCMC Split system airconditioners for Rooms 35,000 1,2,3. Council resolu 0 0 0 

H19800 Les Hansman CCMC External marketing signage. Council resolution 2,500 13.3.1 24/5/1 0 0 0 

$37,500 $0 $0 $0 


H65600 Les Hansman CCMC Master Plan & Assoc Studies 15,300 0 78,785 78,785 

$15,300 $0 $78,785 $78,785 

POS Asset 


H13200 Aviation Commemorative Park, Maylands 0 228 0 228 

$0 $228 $0 $228 

PAGE 252



1 




Sub Section: SS19010 - Bayswater Waves Building Improvements 

J21100 Bayswater Waves Replace rusted door frames 0 0 2,578 2,578 

J33900 Bayswater Waves - Air Handling Unit 74,972 0 0 0 

$74,972 $0 $2,578 $2,578 


G33400 Les Hansman - Building Works 27,650 0 0 0 

H16700 Les Hansman Community Centre Internal paint upper level office, repair doors 5,200to upper lev 0 0 0 

J17700 Depot Upgrade Office 0 0 2,936 2,936 

J18800 Maylands Golf Course Connect to sewer 150,000 0 0 0 

J18900 Maylands Golf Course Replace rusted sewerage pump control 2,000 box 

0 0 0 

J19100 Maylands Golf Course Tavern Upgrade switchboard and cabinet 11,000 0 11,000 11,000 

J19300 Maylands Sport & Recreation Centre Repair - Roof roof storm water issue 8,919 2,243 1,455 3,697 

J20500 Upper Hillcrest Clubhouse Install gutters, downpipes & soak well at rear 0 0 403 403 

$204,769 $2,243 $15,794 $18,036 


H13300 Local Commercial Strategy 1,211 0 14,346 14,346 

H13500 Morley City Centre - Structure Plan 3,636 0 30,059 30,059 

H13600 Parking Management Infrastructure 40,000 0 0 0 

J13500 Morley City Centre Structure Plan and Associated Studies- St 102,767 0 31,347 31,347 

J13700 Maylands Heritage Trail 35,000 0 0 0 

J16600 Residential Design Guidelines Engagement & Advertising 19,779 0 0 0 

$202,393 $0 $75,752 $75,752 

Total Cfwd Works $552,294 $2,553 $172,908 $175,461 

PAGE 253



1 




Miscellaneous 


K22100 Morley City Centre Structure Plan & Assoc Required Studies in accordance with State Planning 75,000Strategy 

0 0 0 

K22200 Review of Character Protection AreasRequired in accordance with Local Housing 30,000Strategy 

0 0 0 

K22300 Proposed Redevelopment of Les Hansman Stage Centre 2 - Detailed design and approvals 250,000 for redevelopment 0of 

0 0 

New Asset 


$355,000 $0 $0 $0 

K16800 Bedford Junior Cricket Clubrooms Continuation of 2012/2013 budget and 31,000 request for contingency 0 0 0 

K18500 Filipino Club Bedford Security screens to all external openings 15,000 (required due to i0 0 0 

K19000 Morley Senior Citizens Centre Second access ramp (required by users 12,000 to allow access for 0 pe 

0 0 

K19400 Halliday House Installation of security screens to doors 12,000 and windows (minut 0 0 0 

K19700 Embleton Golf Club Signage and reticulation (minutes Feb 2013) 1,150 0 0 0 

K20400 The RISE 3 phase power outlets (request for community 6,000 events as exist 0 0 0 

K20600 Bayswater SES Automatic starter and switchover to emergency 20,000 power 0 0 0 

K20700 Bayswater Sea Scouts Security grills to windows (Club request 4,500 due to increase num 0 0 0 

K20800 Bayswater SES Roof safety training facility 20,000 0 0 0 

K20900 Bayswater SES Hazard materials storage unit 2,000 0 0 0 

K21100 Ellis House Community Art Centre IncOutdoor furniture for gardens and pavilion 1,000 0 0 0 

K21400 Maylands Sport and Recreation Club Solar (Maylands panel Bowling install - Club) 50/50 cost share with 5,000 City 

0 0 0 

K21700 Neighbourhood Watch Perimeter security fencing 7,000 0 9,770 9,770 

K21800 Noranda Netball Association Spectator Shade Cover 75,000 0 0 0 

K21900 Noranda Netball Association Storage Shed 15,000 0 0 0 

K22000 RA Cook Disabled Access - Pathway and Accessible 5,000 Parking at Front 0 of 

0 0 

$231,650 $0 $9,770 $9,770 

PAGE 254



1 






K16900 Bayswater Waves Recalibration of plant building monitoring 32,000 system (BMS) (req 0 0 0 

K17000 Bayswater Waves Replacement of air handling units (existing 350,000remaining 3 unit 0 5,193 5,193 

K17100 Maylands Brickworks Repairs as highlight within Conservation 80,000 Management Plan 0inc 

0 0 

K17200 1 Clarkson Road Drainage of property (on-site effluent system 35,000 fails in winte 0 0 0 

K17300 1 Clarkson Road Replacement of on site septic system (existing 6,000 system at 0end 

0 0 

K17400 Bayswater ECHO Replacement of floor covering throughout 15,000 building (identifie 0 8,545 8,545 

K17500 Bayswater Family Centre Total internal repainting (identified in Build 6,000 Pak as Priori 0 0 0 

K17600 Bayswater Tennis Club Upgrade existing entrance and provide 16,500 security grills (sugge 0 0 0 

K17700 Bayswater Waves Replacement of deteriorated external cladding 20,000 (eastern eleva 0 0 0 

K17800 Bayswater Waves Upgrade of service areas to Swim school, 52,000 Gym, and Pool deck 0 0 0 

K17900 Bayswater Waves Replacement of doors to Hydro area (identified 16,000 in Build 9,637 Pak 

0 9,637 

K18000 Crimea Reserve Clubrooms Installation of security screens (suggested 8,000 due to increase0 0 0 

K18100 East Maylands Kindergarten Total repaint internal and external surfaces 7,000(identified in 0 0 0 

K18200 Ellis House Replacement of damaged timber floor (due 3,000 to termite damaged 0 0 0 

K18300 Embleton Golf Club Replacement of rusted gutters and downpipes 10,000 (identified in 0B 

0 0 

K18400 Embleton Golf Club Repaint of all external surfaces (identified 15,000 in Build Pak as 0 0 0 

K18600 Frank Drago Reserve Grandstand Replace internal box gutter to grandstand 50,000 and make water 0tig 

0 0 

K18700 Halliday Park Installation of security screens to doors 8,000 and windows (sugge 0 0 0 

K18800 Hampton Park Changerooms Repaint of all external surfaces (identified 10,000 in Build Pak as 0 0 0 

K18900 Hinds Reserve Upgrade of BBQ facilities 8,500 0 7,974 7,974 

K19100 Riverside Gardens Upgrade of BBQ facilities 17,000 0 15,948 15,948 

K19200 Waltham Reserve Clubrooms Repaint all external surfaces (identified 12,000 in Build Pak as Pr 0 0 0 

K19300 Maylands Police Station Building renovation, removal of fencing, 143,000 security screens an0 0 0 

K19500 Embleton Golf Club Relaying of paving (minutes Feb 2013) 1,000 0 0 0 

K19600 Embleton Golf Club Repair of damaged concrete stairs and 50,000 suspended floor slab. 0 0 0 

K19800 Maylands Golf Club Replacement of air conditioner (minutes 3,000 Feb 2013) 0 0 0 

K19900 Maylands Golf Club Replacement of floor tiles to bar area (minutes 30,000 Feb 2013) 0 0 0 

K20000 Maylands Golf Club Upgrade of kitchen (minutes Feb 2013)25,000 0 0 0 

K20100 Waltham Reserve (Morley Eagles) Installation of S/S kitchen benches and 8,000 bin enclosure (reque 0 0 0 

K20200 Bedford Bowling Club Replacement of air conditioner (existing 38,000 unit worn out and a0 0 0 

K20300 Riverside Gardens Upgrade power supply (request for community 20,000 events along 68 riv 

0 68 

K20500 Bayswater SES Replacement of Gutter and Downpipes 3,000 0 2,806 2,806 

K21000 Bayswater Sport Club Clubroom Toilet Upgrade 30,000 0 0 0 

K21200 Ellis House Community Art Centre IncRepair structural damage to sandstone10,000 0 0 0 

K21300 Maylands Sport and Recreation Club Stage (Maylands 2 - Replacement Bowling Club) of air conditioner 55,000 (existing unit worn0 52,950 52,950 

K21500 MG Car Club Power upgrade to the building prior to 20,000 upgrading air-con. 0 0 0 

K21600 Moojebing Reserve (Australian Model Sewer Railway connection Association) (existing on-site system 70,000at end of life and 0 0 0 

$1,283,000 $9,705 $93,416 $103,121 


Grand Total $2,421,944 $12,258 $276,095 $288,352 

PAGE 255



TECHNICAL SERVICES 

SUMMARY 


Description 

Income 



SS11905 Health - Other 1,600 226 0 226 14.13% 

SS11910 Bayswater Volunteer Emergency Service 55,750 0 0 0 0.00% 

SS11915 Prevent SVC. Immunisation 22,000 594 0 594 2.70% 

SS11916 Prevent SVC. Administration 106,200 1,500 0 1,500 1.41% 

SS12001 Plant Operation 30,000 0 0 0 0.00% 

SS12100 Tech Serv Administration 6,500 0 0 0 0.00% 

SS12110 Other Technical Services 866,647 8,344 0 8,344 0.96% 

SS13200 Sanitation - Domestic 8,116,336 8,153,676 0 8,153,676 100.46% 

SS13205 Recycling 560,000 0 0 0 0.00% 

SS13206 Sanitation - Commercial 313,170 315,044 0 315,044 100.60% 

SS13900 GIS 51,000 3,425 0 3,425 6.72% 

SUB TOTAL -$10,129,203 -$8,482,809 $0 -$8,482,809 83.75% 

Expenditure 

100 General Maintenance 3,888,805 242,491 132,691 375,182 9.65% 

300 Median Maintenance 501,093 17,590 3,570 21,160 4.22% 

400 Grounds Maintenance 5,246,945 421,730 204,573 626,303 11.94% 

540 Verges 361,725 27,034 0 27,034 7.47% 

560 Roundabouts 124,694 9,530 1,343 10,874 8.72% 

570 Entry Statements 17,181 807 61 869 5.06% 

SS10820 Golf Courses Plant Costs - Embleton 28,844 883 0 883 3.06% 

SS10825 Golf Course Plant Cost - Maylands 67,917 4,273 1,686 5,959 8.77% 

SS11600 Other 0 1,118 0 1,118 

SS11610 TennisCourt/Wicket 13,305 1,094 0 1,094 8.22% 

SS11905 Health - Other 1,024,671 38,335 56,959 95,295 9.30% 

SS11906 Sustainable Environment Services 756,463 52,380 59,602 111,982 14.80% 

SS11910 Bayswater Volunteer Emergency Service 51,600 0 0 0 0.00% 

SS11911 Mat&Infant Hlth Ctres 2,800 218 0 218 7.79% 

SS11915 Prevent SVC. Immunisation 112,506 3,716 3,000 6,716 5.97% 

SS11916 Prevent SVC. Administration 434,400 28,606 355 28,961 6.67% 

SS12000 Public Works -13,467 -164,436 10,730 -153,706 

SS12001 Plant Operation 0 -18,000 8,190 -9,811 

SS12100 Tech Serv Administration 771,469 40,713 6,995 47,708 6.18% 

SS12101 Depot 80,957 5,632 273 5,904 7.29% 

SS12110 Other Technical Services 125,330 38,906 29,869 68,775 54.88% 

SS12630 Fleet Management 13,468 2,989 0 2,989 22.20% 

SS12635 Engineering Design 0 9,763 0 9,763 

SS13200 Sanitation - Domestic 2,762,997 278,290 2,260 280,550 10.15% 

SS13202 Waste Disposal 4,076,082 104,264 0 104,264 2.56% 

SS13205 Recycling 1,130,295 82,677 0 82,677 7.31% 

SS13206 Sanitation - Commercial 251,218 11,165 0 11,165 4.44% 

SS13207 Litter Control 485,775 32,361 16,488 48,849 10.06% 

SS13208 Environmental Maintenance 41,000 0 0 0 0.00% 

SS13900 GIS 558,788 53,601 1,853 55,454 9.92% 

SUB TOTAL $22,916,861 $1,327,730 $540,498 $1,868,228 8.15% 

TOTAL TECHNICAL SERVICES $12,787,658 -$7,155,079 $540,498 -$6,614,581 

PAGE 256


25000000 

TECHNICAL SERVICES OPERATING EXPENDITURE 

20000000 

Budget 

15000000 


Straight Line 

10000000 

5000000 

0 

PAGE 257



1 

Description Revised Budget Actuals CommItments Total 

Division: 30 - Technical Services 


Miscellaneous 

Sub Section: SS20080 - Traffic Management 

F30600 Traffic Management Slade Street 139,627 255 35,799 36,054 

$139,627 $255 $35,799 $36,054 

Sub Section: SS20070 - Environmental Development 

J33600 Bayswater Library - LED Lighting Upgrade Energy Sving 14,450 0 0 0 

J33700 Bayswater Library - Air Conditioning Upgrade Energy Sving 110,000 0 1,150 1,150 

$124,450 $0 $1,150 $1,150 

Sub Section: SS20110 - Other Technical Services Capital 

H40900 Removable signage for Bayswater industrial areas 0 0 13,990 13,990 

$0 $0 $13,990 $13,990 

POS Asset 

Sub Section: SS20050 - Footpath/Slab Replacement Programme 

J25800 Little Athletics Disabled Path 30,000 0 12,686 12,686 

$30,000 $0 $12,686 $12,686 

Sub Section: SS20065 - Gardens & Landscaping 

J28100 Bardon Park Seating Replacing benches and seating at Bardon 39,533 Park 0 0 0 

J28900 Upgrades to the Swan River Recreational Path 24,000 0 0 0 

$63,533 $0 $0 $0 


J30000 Claughton Reserve River Restoration 100,089 8,002 27,680 35,683 

J30400 Claughton Reserve Seating and Bench Installation 37,391 0 24,664 24,664 

J30600 Eric Singleton Bird Sanctuary Restoration 792,137 0 41,139 41,139 

$929,617 $8,002 $93,484 $101,486 


J31500 Bardon Park Lighting Provision of lighting along the recreational 139,493 shared path 51 18,434 18,485 

$139,493 $51 $18,434 $18,485 

PAGE 258



1 





E23800 Bayswater Brook Water quality improvement 8,122 0 8,121 8,121 

G25400 Bath Street Foreshore Stabilisation 21,795 0 0 0 

J29900 Weld Sq Living Stream Development of living stream 50,000 0 0 0 

J30500 Lighting Park Energy Sving 13,351 3,518 0 3,518 

$93,268 $3,518 $8,121 $11,639 


G25200 Traffic Management Study 98,510 175 72,450 72,625 

H25200 Traffic study 100,000 0 0 0 

H30200 Road Wise 0 0 35 35 

H30300 Slade Street traffic management 196,876 0 0 0 

J29400 Traffic Management - General Funds 0 0 1,600 1,600 

$395,386 $175 $74,085 $74,260 


G32400 WAAMI Programme 9,955 0 0 0 

H32000 Street Lighting 0 0 1,599 1,599 

H32400 WAAMI Programme 15,000 0 0 0 

H40300 Replace Lighting at Clarkson Reseve Carpark 0 0 3,886 3,886 

J31800 Bus Shelters - Various Locations 0 0 1,700 1,700 

J32000 Street Lighting Various Locations 14,081 1,733 10,148 11,881 

J32100 Crossovers Various Locations 0 1,806 1,886 3,692 

J32400 WAAMI Continuation of WAAMI Program 15,000 0 0 0 

$54,036 $3,539 $19,219 $22,758 

Sub Section: SS20130 - Works Bfwd Other Technical Services 

C92400 Riverside Gardens Jetty - 05/06 292,632 0 0 0 

$292,632 $0 $0 $0 

Sub Section: SS20135 - Golf Course Development - Embleton 

G35300 Embleton Golf Course Netting 54,723 0 0 0 

H32300 Golf Course Development 52,656 997 16,064 17,061 

$107,379 $997 $16,064 $17,061 

Total Cfwd Works $3,121,610 $58,951 $410,137 $469,088 

PAGE 259



1 





Sub Section: SS20020 - Other Road Grants 

J21600 Coode Street/Hester to Railway 16,839 0 16,839 16,839 

J21700 Collier Road/Embleton to Beechboro Rd 26,000 3,603 0 3,603 

J21800 Beechboro Rd South/Drake to Collier 12,980 0 12,980 12,980 

$55,819 $3,603 $29,819 $33,422 

Sub Section: SS20030 - Base Grant Road Reconstruction 

J24200 Clune St/Duffy to Cul de sac 0 3,424 0 3,424 

J24300 Salisbury St/Beaufort to Park St 35,000 3,179 0 3,179 

$35,000 $6,603 $0 $6,603 


H26900 Walter Road Walter road 0 490 0 490 

J24900 Leake/Murray, Veitch/Whatley No 37Upgrading ROWS 40,000 911 4,756 5,667 

J25000 Veitch/Murray/King William No 38 Upgrading ROWS 40,000 17,078 21,787 38,865 

J25600 PAW Replacement Peppermint Place/Bottlebrush Drive 0 114 5,713 5,827 

$80,000 $18,593 $32,256 $50,849 

Sub Section: SS20060 - Parks Development 

G24900 Rose Avenue Park Community Park Development 11,584 0 0 0 

$11,584 $0 $0 $0 

Sub Section: SS20061 - Bore & Reticulation Development 

H28300 Clarkson Reserve Irrigation Upgrade 26,636 1,544 7,006 8,550 

J26800 Admin Centre Replace irrigation system 26,076 659 0 659 

J26900 Morley Drive East Median Islands Replace irrigation system 192,812 2,049 0 2,049 

J27100 Embleton GC - Retic Renewal Construction $337,470 if course closed 167,673 OR $356,190 if 1,317 course 

0 1,317 

J27400 Bore Cabinet Replacement Program Replace redundant/dangerous bore cabinets 7,260 at various 2,575 x 5 

3,392 5,967 

$420,457 $8,143 $10,398 $18,541 


H40500 Mt Lawley Subway beautification works 26,021 0 10,327 10,327 

J28200 Bath Street Reserve Replace retainer wall fencing 0 61 3,425 3,486 

J28400 Penninsula Garden Beds - Stage 1 33,308 5,241 4 5,245 

J28700 Lightning Swamp Boardwalk - Stage 2Extend existing boardwalk and make 40,000 it wheel chair accessible 0 27,273 27,273 

J28800 Install HaloVac Iron Bacteria and Algae Maxwell Control Reserve, Plants Lightning Park Southern Bore 0 0 2,131 2,131 

J29100 Bayswater & Bedford Precinct Beautification 50,000 0 0 0 

J29200 Whatley Cres Entry Statement Beautification 0 169 1,473 1,641 

$149,329 $5,471 $44,632 $50,103 

PAGE 260



1 




Miscellaneous 


K32700 Guildford Road East Streetscape 12,000 1 0 1 

$12,000 $1 $0 $1 

Sub Section: SS20140 - Health Dept Capital 

K22500 Landfill Restoration Contaminated site survey/studies report 200,000 to DEC as required 0 b 

0 0 

New Asset 

$200,000 $0 $0 $0 


K24900 Friends of Lighting Swamp and Noranda Lighting Sport Park Association Tree Planting 5,000 0 0 0 

K25000 Maylands Ratepayers Association Maylands Tree Planting 5,000 0 0 0 

$10,000 $0 $0 $0 

Sub Section: SS20140 - Health Dept Capital 

K22600 Mosquito Control Program Vehicle and equipment 37,500 0 0 0 

$37,500 $0 $0 $0 


Sub Section: SS20000 - Arterial Road Construction 

K28900 Crimea St/ Collier Rd Intersection 127,505 0 0 0 

$127,505 $0 $0 $0 

Sub Section: SS20015 - Other Road Construction 

K27700 Reconstruct Hamilton,Slade,Olfe & Whatley No 42 60,000 0 0 0 

K27800 Reconstruct King William Hamilton Olfe & Whatley No 40 50,000 0 0 0 

K27900 Reconstruct Whittaker,Arundal,Toowong & Shaftesbury No 48 30,000 0 0 0 

K28000 Resurface Almondbury,Crowther,Milne,Guildford Rd No 25 22,000 0 0 0 

K28100 Resurface Guildford,Garratt,Almondbury & Crowther No 22 18,000 0 0 0 

K28200 Resurface King William,Olfe,Station & Hamilton No 39 14,000 0 0 0 

$194,000 $0 $0 $0 

Sub Section: SS20020 - Other Road Grants 

K28300 McGilvray Ave Benara to Widgee 91,198 0 0 0 

K28400 Beechboro Rd North Benara to Morley Dve 245,996 0 0 0 

K28500 King William St Nanhob to Guildford 106,186 0 0 0 

K28600 Broun Ave Embleton to Beechboro Rd 197,430 0 0 0 

K28700 Crimea St Benara to Bdy 129,228 0 0 0 

K28800 Garratt Rd Guildford to Bridge 214,878 0 0 0 

$984,916 $0 $0 $0 

PAGE 261



1 




Sub Section: SS20030 - Base Grant Road Reconstruction 

K29000 Carpark Resurfacing 46,000 0 31,104 31,104 

K29100 Leake St Hester to Railway 73,000 0 0 0 

K29200 Leake St Williamson to Neville 62,000 0 0 0 

K29300 Halliday St Cul de sac to cul de sac 16,000 0 0 0 

K29400 Sutherland St Leak to William 24,000 0 0 0 

K29500 Roseberry St Catherine to Beaufort 54,000 0 0 0 

K29600 Sudlow St Mc Gregor to Langley 59,000 0 0 0 

K29700 Maurice St Sudlow to Beechboro 69,000 0 0 0 

K29800 Waltham Way Field to Morley 59,000 0 0 0 

K29900 Fourth Ave Whatley to Culdesac 7,000 0 0 0 

K30000 Third ave Riverslea Whatley to Fourth 47,000 0 0 0 

K30100 Swan Bank Rd Peninsula to Culdesac 45,000 0 0 0 

K30200 Hillside St Richard to Swanview 45,000 0 0 0 

K30300 Hunt Pl Hillside to Culdesac 9,000 0 0 0 

K30400 Sarah St Caledonian to Joseph 11,000 0 0 0 

K30500 Kathleen St Seventh to Mt Prospect 28,000 0 0 0 

K30600 Wright Crs R/B to Culdesac 10,000 0 0 0 

K30700 Wright Crs Wyatt to Culdesac 8,000 0 0 0 

K30800 Stirling Ct Wonga to Culdesac 26,000 0 0 0 

K30900 Drainage/Kerbing Modifications 52,000 2,750 0 2,750 

$750,000 $2,750 $31,104 $33,854 

Sub Section: SS20040 - Roads to Recovery 

K31000 Kenmure Ave River to Moojebing 41,000 0 0 0 

K31100 Katanning St Hardy to Hse No 85 40,000 0 0 0 

K31200 Armstrong Way Wonga to Wonga 59,000 0 0 0 

K31300 Horsley Way Crimea to Crimea 58,000 0 0 0 

K31400 Cobden St Whatley To Anzac 57,000 0 0 0 

K31500 Wyatt Rd Newton to Wright 115,827 0 0 0 

$370,827 $0 $0 $0 


K22700 Russell St Broun Ave to Dewar 40,000 0 0 0 

K22800 Lennon St Russell to Mansell 18,000 0 0 0 

K22900 Churt Pl McGilvray to Napier 8,000 0 0 0 

K23000 Wyatt Rd Wright Crs Wst to Wright Crs Est 20,000 0 0 0 

K23100 Bunya St Bramwell to Widgee 28,000 0 0 0 

K23200 Bramwell St Bunya to School 26,000 0 0 0 

K23300 Della Rd Benara to Widgee 28,000 0 0 0 

K23400 Disability Committee 30,000 0 0 0 

K23500 Morley Dve Bath to Hse No 610 25,000 0 0 0 

K23600 Clavering Rd New Path Raleigh to Bassendean 32,000 0 0 0 

K23700 Beechboro Rd Nth Benara to Incana 12,000 0 0 0 

K23800 Hobby Rd Crimea to McCarthy 8,000 0 0 0 

K23900 Bourne St Walter Rd to Halvorson 35,000 0 0 0 

K24000 McCarthy Pl Deschamp to Culdesac 20,000 0 0 0 

K24100 COB Local Bike Plan Council Resolution 26 February 2013 80,000 Item 12.1.2 0 0 0 

$410,000 $0 $0 $0 

Sub Section: SS20060 - Parks Development 

K27300 Streetscape Master Plan Generate streetscape master plan City 35,000 wide to direct landsca 0 0 0 

K27400 Post & Rail Fencing Replace post and rail which have reached 200,000 serviceable life ex 0 0 0 

$235,000 $0 $0 $0 

PAGE 262



1 




Sub Section: SS20061 - Bore & Reticulation Development 

K22400 Reticulation Replacement ProgrammeReplace reserve irrigation Bayswater 849,250 Subway, Norah Hughes, 2,589 S 

0 2,589 

$849,250 $2,589 $0 $2,589 


K24200 Bedford shopping precinct First stage streetscape works 200,000 0 0 0 

K24300 Bayswater shopping precinct First stage streetscape works 200,000 0 0 0 

K24400 Streetscape renewal Grand Promenade upgrade 250,000 0 0 0 

K24500 Noranda Community Centre Garden refurbishments 5,000 889 0 889 

K24600 Charles Reserve, Bayswater Native tree planting 5,000 0 0 0 

K24700 Donald Park, Maylands Garden refurbishments 10,000 0 0 0 

K24800 Noranda Community Centre Community garden 28,000 0 0 0 

$698,000 $889 $0 $889 


K31600 Energy & Water Efficiency Upgrade Project management and advertising for 11,763 CEEP grants 0 0 0 

K31700 Civic Centre Energy Upgrade Solar panels and energy efficiency actions 100,000 - action energy 0a 

0 0 

K31800 Bayswater Brook Project, Living Stream Weld and Square Sensitive living Water stream U 140,000 0 0 0 

K31900 Foreshore Environmental Restoration Bath & Rehabilitation Street stabilisation Bath St Area B 255,000 0 0 0 

K32000 Foreshore Environmental Restoration Rock & Rehabilitation stabilisation Clarkso and brush mattressing 202,500 0 3,412 3,412 

K32100 Eric Singleton Bird Sanctuary Wetland rehabilitation 1,720,000 0 0 0 

K32200 Sustainable Environment Revegetation tools replacement 15,000 0 1,470 1,470 

K32300 Swan Lake Rehabilitation Project Ongoing weed control, planting, annual 15,000 'phoslock' treatment 0 0 0 

K32400 Civic Centre Energy Efficiency ReportRequest from Cr Radford for energy upgrades 10,000 0 0 0 

K32500 Claughton reserve car park upgrade Claughton reserve car park upgrade /Council 90,000 item 0 0 0 

K32600 Baigup Reserve Erosion Control Embankment is eroding. Resident has 5,000 identified that the eros 0 0 0 

$2,564,263 $0 $4,882 $4,882 


K25600 Traffic Management General 30,000 1,800 7,521 9,321 

K25700 Traffic Management Paving 20,000 0 0 0 

K25800 Roadwise 10,000 0 0 0 

$60,000 $1,800 $7,521 $9,321 

Sub Section: SS20090 - Drainage Construction 

K25900 Drainage/Water Urban Flooding and Urban Water sensative Design 80,000 Low Points 1,956 0 1,956 

K26600 Drainage Upgrade Drainage Grates/Drainage Condition 40,000 Assessment0 0 0 

$120,000 $1,956 $0 $1,956 

PAGE 263



1 





K26000 Crossovers Various Locations 535,000 5,774 27,474 33,248 

K26100 Street Lighting Installation of new street lights on major 120,000 roads and residen0 0 0 

K26200 PAW Gates & Various Reserve Lighting 15,000 0 0 0 

K26300 PAW between Wellington Road, Dianella Supply and and Kanimbla installation Way, of Morl solar bollard lighting 9,000 within the 0 0 0 

K26400 PAW between Millerick Way and Weatherill Supply Way, and installation Noranda of solar bollard lighting 9,000 within the 0 0 0 

K26500 PAW between Halvorson Road and Rodda Supply Street, and installation Morley of solar bollard 10,500 lighting within the 0 0 0 

K26700 Bus Shelters 20,000 0 0 0 

K26800 WAAMI Progarmme 10,000 0 0 0 

K26900 Street Signs Upgrade 80,000 3,148 1,345 4,493 

K27000 Sundry Works 40,000 0 0 0 

K27100 Golf Course Development 100,000 0 0 0 

K27200 Neighbourhood Watch New bollards 4,000 0 0 0 

$952,500 $8,922 $28,819 $37,741 

Sub Section: SS20160 - Plant & Equipment 

K27500 Fleet and Major Plant Replacement Program 1,292,000 0 369,496 369,496 

K27600 Utility Vehicle Transport for revegetation and water quality 25,000monitoring 

0 0 0 

$1,317,000 $0 $369,496 $369,496 

Sub Section: SS20200 - GIS Capital 

K25100 HP DESIGNJET 6100Z PS 60inch Printer Asset replacement 40,000 0 0 0 

K25200 WEB Server Renewel Purchased 2005. Been deferred in previous 18,000years 

0 0 0 

K25300 Fleet Server Renewal Purchased 2007. Been deferred in previous 16,000years 

0 0 0 

K25400 Fleet Software / Hardware Renewal Asset replacement 113,000 0 0 0 

K25500 Server Backup Device Renewal Includes a carry over from 2012/13 18,000 0 0 0 

$205,000 $0 $0 $0 


Grand Total $13,219,371 $77,857 $851,961 $929,818 

PAGE 264



FINANCIAL SERVICES 

SUMMARY 

Description 

PERIOD ENDED 31 July PERIOD 2013 ENDED 31 July 2014 % OF YEAR 8.49% 

#N/A 


2013-2014 Actual Committed Total % 


SS10350 Customer Service (Galleria/The Rise) 47,600 4,237 0 4,237 8.90% 

SS12300 Financial Services Administration 177,000 7,174 0 7,174 4.05% 

SS12400 Rates 34,549,121 34,523,946 0 34,523,946 -99.93% 

SS12415 Other Rates 356,500 1,561 0 1,561 0.44% 

SS12501 Morley Sport & Rec Centre 22,500 0 0 0 0.00% 

SS12610 Child Care Services 20,000 0 0 0 0.00% 

SS13300 Other Financial Services 3,620,510 74,041 0 74,041 -2.05% 

$30,305,011 -$34,462,877 $0 -$34,462,877 -113.72% 

Total Revenue $30,305,011 -$34,462,877 $0 -$34,462,877 -113.72% 


SS11911 Insurance 449,022 40,530 0 $40,530 0 

SS13600 Workers Comp Premium 15,720 1,632 0 $1,632 0 

$464,742 $42,161 $0 $42,161 9.07% 

SS10125 EDP - General 35,000 0 830 $830 2.37% 

SS10127 EDP - Eastern Metro Regional Council 21,944 0 0 $0 0.00% 

SS10350 Customer Service (Galleria/The Rise) 395,778 20,924 2,864 $23,788 6.01% 

SS10500 Information Technology 1,515,707 67,538 28,431 $95,970 6.33% 

SS12300 Financial Services Administration 1,405,221 38,431 10,349 $48,780 3.47% 

SS12301 Rates 401,405 20,649 40,982 $61,630 15.35% 

SS12600 Aged Persons Homes 62,832 3,739 0 $3,739 5.95% 

SS12610 Child Care Services 66,686 3,682 0 $3,682 5.52% 

SS12615 Procurement & Tenders 129,194 7,466 0 $7,466 5.78% 

SS12620 Switchboard 74,170 2,767 0 $2,767 3.73% 

SS13300 Other Financial Services 234,336 10,695 0 $10,695 4.56% 

SS10400 Contrib to FESA 87,000 0 0 $0 0.00% 

SS12900 Suspense -9,042 12,549 $12,549 

YMCA - Managed Rec Centre 

SS12501 Insurance 13,900 1,447 0 $1,447 10.41% 

SS12501 Subsidy 35,000 0 0 $0 0.00% 

$4,469,132 $189,886 $83,456 $273,342 6.12% 

TOTAL EXPENDITURE $4,933,874 $232,047 $83,456 $315,503 6.39% 

PAGE 265



ALL INCOME 

45000000 

40000000 

35000000 

30000000 

Budget 


25000000 

20000000 

15000000 

10000000 

5000000 

0 



6000000 

5000000 

Budget 

Straight Line 

4000000 


3000000 

2000000 

1000000 

0 

PAGE 266



1 


Division: 70 - Financial Services 


New Asset 

Sub Section: SS18010 - Computer Development 

K15500 Mobile and Network Security Implementation of security programme to enforce compliance a 45,000 0 0 0 

K15800 VOIP Corporate Rollout Completion IP Phone roll-out to out-centres. 30,500 0 0 0 

K15900 Wireless Network Implement wireless network in Embleton Room and Council Cham 20,000 0 0 0 

$95,500 $0 $0 $0 

Sub Section: SS30000 - YMCA Managed Rec Centres 

K16200 Installation of security grills Required due to increase in break-in's 6,000 0 0 0 

K16400 Street signage Increase promotion of the facility 25,000 0 0 0 

K16500 Upgrade front reception and administration Improve areas presentation and servicing of customers. Inadequate 100,000 0 0 0 

K16600 Additon of storage area Reduce safety hazard by storing away equipment that is usual 38,000 0 0 0 

$169,000 $0 $0 $0 


Sub Section: SS18010 - Computer Development 

K15000 Proclaim Upgrade - Go Live Proclaim Production Upgrade from version 9.09 to 10.04. 46,000 0 0 0 

K15100 ECM Upgrade Upgrade to newer version of ECM in order to remain compliant 58,500 0 0 0 

K15200 IT Network Infrastructure Replacement of network infrastructure that is over 5 years o 62,500 0 0 0 

K15300 Server Infrastructure Upgrade server infrastructure 56,500 0 0 0 

K15400 PC Replacement Program Replacement of workstations that are over 4 years old 100,000 0 0 0 

K15600 Laptop Replacement Program Replacement of laptops that are over 4 years old 9,000 0 0 0 

K15700 Printer Replacement Replacement of printers and peripherals that are over 4 year 13,750 0 0 0 

K16000 IT Equipment Batteries and equipment to extend uninterupted power supply 20,000 0 0 0 

$366,250 $0 $0 $0 

Sub Section: SS30000 - YMCA Managed Rec Centres 

K16100 Replacement of air conditioning unit in Existing kitchenunit worn out and at end of life 2,500 0 0 0 

K16300 External repaint Identified in Build Pak as Priority 1 12,000 0 0 0 

K16700 Removal of water feature Remove safety hazard and improve presentation of facility 20,000 0 0 0 

$34,500 $0 $0 $0 

Total New Works $665,250 $0 $0 $0 

Grand Total $665,250 $0 $0 $0 

PAGE 267


12.2.2 Accounts Payable for the Month of July 2013 

Application 

Attachments: 

Officer: 

1. Schedule of Accounts - Municipal Fund 

2. Schedule of Accounts - Trust Fund 

3. Summary of Credit Card Expenses 

4. Electronic Fund Transfers 


To consider the Schedule of Accounts for the month of July 2013. 

Background 

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 states:- 

"If the local government has delegated to the CEO the exercise of its power to make payments 

from the Municipal Fund or the Trust Fund, a list of accounts paid by the CEO is to be prepared 

each month showing for each account paid since the last such list was prepared:- 

(a) the payee's name 

(b) the amount of the payment 

(c) the date of the payments; and 

(d) sufficient information to identify the transaction." 

Comment 

A list of payments is presented to Council each month for confirmation and endorsement in 

accordance with the Local Government (Financial Management) Regulations 1996. 

Payments drawn from the Municipal Fund for the month of July 2013 are included at 

Attachment 1 and summarised in the table below: 

Payments drawn from the Trust Fund for the month of July 2013 are included at Attachment 2 

and summarised in the table below: 

Payment Type Reference Amount 

Municipal Account 

Cheques 

Electronic Fund Transfers (EFT) 

Total 

208424 - 208692 

EF008208 - EF008462 

751,255.99 

2,571,716.87 

$3,322,972.86 

Trust Account 

Cheques 401997 - 402041 252,787.13 

Total Payments $3,575,759.99 

Note 

During the month of July 2013, the following cheques were cancelled: 

207104, 208192 and 208218 totalling $1,794.39 - Municipal Account. 

Nil - Trust Account. 

All other payments of a direct debit nature made from the Municipal Fund and Trust Fund 

including bank fees, payroll payments, and other direct payment arrangements are represented at 

Attachment 4. 

PAGE 268




applies: 


Aspiration: 

L1 

L2 






Nil. 


All accounts paid have been duly incurred and authorised for payment. 

This provides for the effective and timely payment of the City's contractors and other creditors. 







That Council receives the Schedule of Accounts for the Month of July 2013. 

Moved: 

Seconded: 

PAGE 269


Attachment 1 

PAGE 270


















Attachment 2 



Attachment 3 

SUMMARY OF CORPORATE CREDIT CARD EXPENSES 

FOR JUNE 2013 DEBITED IN JULY 2013 

CHIEF EXECUTIVE OFFICER 

Member Conference 4,384.45 

Subscriptions 147.00 

4,531.45 

DIRECTOR FINANCE & CORPORATE SERVICES 

Credit Card Annual Fee 41.25 

41.25 

DIRECTOR PLANNING & DEVELOPMENT SERVICES 

Bulk Mailing Newsletter 64.90 


Conference 499.70 

Planning Legislation 165.05 

1,171.65 

DIRECTOR TECHNICAL SERVICES 

Training 214.50 

Civic Allowance 319.50 


783.00 

DIRECTOR ADMINISTRATION & COMMUNITY SERVICES 

Councillor Lounge 456.35 

Training 886.00 

Technology 64.90 

Youth Advisory Consumables 197.98 

Workshop AITPM 200.00 

1,805.23 

TOTAL EXPENSES DEBITED FROM MUNICIPAL ACCOUNT 05/07/2013 $8,332.58 

PAGE 280


Attachment 4 

ELECTRONIC FUND TRANSFERS FROM WESTPAC ACCOUNTS 

01 July 2013 to 31 July 2013 

Date Amount Details 

MUNICIPAL ACCOUNT 



10/07/2013 700,945.41 Wages 



Total 1,401,917.04 

01/07/2013 1,379.22 Activity Fee 

01/07/2013 2,310.83 Merchant Fees 

05/07/2013 8,332.58 Credit Card Westpac 

02/07/2013 50,000.00 Bedford Bowling Loan 

15/07/2013 90.00 Audit Fee 

Total 62,112.63 

17/07/2013 700,000.00 To New Investment 




23/07/2013 1,000,000.00 To New Investment 

25/07/2013 1,000,000.00 To New Investment 




Total 6,900,000.00 

AGED PERSONS HOMES ACCOUNT 

03/07/2013 442,160.50 Aged Care Subsidies to UCH 

05/07/2013 16,115.75 Aged Care Subsidies to UCH 

Total 458,276.25 

Grand Total 8,822,305.92 

PAGE 281


12.2.3 Investment Portfolio as at 31 July 2013 

Attachments: 1. Investment Register and Earnings as at 31 July 2013 

Officer: Director of Finance and Corporate Services 



In accordance with regulation 11 of the Local Government (Rules of Conduct) Regulations 1997, 

Cr Barry McKenna, Deputy Mayor, declared an impartial interest in this item as he is the 

Chairman of Bayswater Community Financial Services Limited and Bendigo Bank is listed as one 

of the City's financial institutions for investments. Cr McKenna remained in the room during 

voting on this item. 

CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST 


Cr Alan Radford declared an impartial interest in this item as he is the Director of Bayswater 

Community Financial Services Limited and Bendigo Bank is listed as one of the City's financial 

institutions for investments. Cr Radford remained in the room during voting on this item. 

CR MIKE ANDERTON, JP DECLARED AN IMPARTIAL INTEREST 


Cr Mike Anderton, JP, declared an impartial interest in this item as he is the Company Secretary 

of Bayswater Community Financial Services Limited and Bendigo Bank is listed as one of the 

City's financial institutions for investments. Cr Anderton, JP remained in the room during voting 

on this item. 

Application 

To advise Council of the performance of the City's Investment Portfolio as at 31 July 2013. 

Background 

In accordance with Regulation 34 of the Local Government (Financial Management), a monthly 

report on the City's Investment portfolio is to be presented to Council. 

Council's Investment Policy FS - P09 details the manner in which the City is to manage the 

investment portfolio ensuring: 

A high level of security; 

An adequate level of diversification to spread risk; and 

Sufficient liquidity to meet all reasonably anticipated cash flow requirements (ready 

access to funds for daily requirements). 

Investments are expected to achieve a predetermined market average rate of return that takes into 

account the Council's risk tolerance. 

Council's investment portfolio (Attachment 1) is spread across several financial institutions in 

accordance with the risk management guidelines as contained in the policy. 

 

Maximum Risk Exposure - The City policy sets a portfolio credit framework which limits 

the credit exposure of the City's investment to the following Standard & Poor's (S&P) 

rated banking institutions. 

PAGE 282


S&P 

Long-Term Rating 

S&P 

Short-Term Rating 

AAA A-1+ 100% 

AA A-1 100% 

A A-2 60% 

BBB+ A-2 10% 

Maximum Risk Limit 

% Credit Rating 

 

The Maximum Diversification limits allowed under Council's policy are as follows: 

Comment 

S&P 

Long-Term Rating 

S&P 

Short-Term Rating 

AAA A-1+ 45% 

AA A-1 35% 

A A-2 10% 

BBB+ A-2 10% 

Diversification Limit 

% by Institution 

Total investments for the period ending 31 July 2013 were $59,804,709 compared with 

$34,528,612 at 31 July 2012. This is due primarily to increases in the Aged Care Reserves, 

relatively lower levels of capital expenditure and sale of Brabham land. 

31 July 2013 31 July 2012 

$ 

Average 

Average 

% $ 

Rate % 

Rate % 

% 

General 55,407,527 3.84 88.52% $30,113,084 5.11 87.04% 

Trust 4,397,182 3.80 11.48% $4,415,528 4.91 12.96% 

Total $59,804,709 100.00% $34,528,612 100.00% 

The City's Investment portfolio meets the risk and diversification limits as detailed in the Council 

Policy FS - P09 as follows: 

S & P 

Actual $ Diversification Credit Limit 

Institution 

Rating 

invested Actual Max Actual Max 

AA Westpac 16,560,906 27.69% 35% 

AA Bankwest 9,323,147 15.59% 35% 

AA NAB 17,953,846 30.02% 35% 73.30% 100% 

A Bendigo Bank 5,623,659 9.40% 10% 

10% 

A ING 5,943,151 9.94% 10% 26.70% 10% 

A Suncorp 4,400,000 7.36% 10% 10% 

Grand Total $59,804,709 100.00% 100.00% 

Interest rates are now at an historic low and are likely to affect investment earnings in the short 

term. 

PAGE 283




applies: 


Aspiration: 

L1 

L2 






Council Policy - Investment of Council Funds PS-P09. 


Income earned from investments is recognised in the City's financial accounts. The Municipal 

Fund interest revenue for July 2013 totals $163,386.92 and interest earned on reserve accounts 

totals $84,192. All other investments are journalled to the appropriate income accounts. 




CR CHRIS CORNISH MOVED, CR MIKE ANDERTON, JP SECONDED 



That Council receives the Investment Portfolio Report for the period ending 31 July 2013 

for the amount of $59,804,709. 

Moved: 

Seconded: 

PAGE 284


Attachment 1 

PAGE 285


PAGE 286


12.2.4 Donation - Aris Kiosses - Perth Bayswater Rugby Union Football Club Under 

11's Junior Rugby Team Excursion - Newman 

Application 

Applicant: 

Officer: 

Perth Bayswater Rugby Union Football Club 


To consider an application from Perth Bayswater Rugby Union Football Club (PBRUFC), on 

behalf of Aris Kiosses, who has been selected in the Under 11's Junior Rugby Team Excursion to 

Newman in October 2013. 

Background 

Aris Kiosses is 10 years of age and a resident of the City. 

He has been selected in the Perth Bayswater Rugby Union Football Club (PBRUFC) Under 11's 

Junior Rugby Team to attend the annual '2013 Bloody Slow Cup' being held in Newman on 19 

October 2013. This annual event, which is hosted by the WA Police Legacy, is to commemorate 

the tragic loss of four police offers lives in an airplane crash in 2001. This incident has been the 

most significant loss of police life in modern day policing history in Australia. 

As well as a Remembrance Ceremony, the event hosts a rugby union match called 'The Bloody 

Slow Cup' played in memory of those police officers. The Under 11's Junior Rugby team is 

invited each year to compete against Newman's junior rugby team as a precursor to the main event 

of Australia Vs New Zealand. 

The Newman community rallies together to host the PBRUFC's Under 11's team by co-ordinating 

basic accommodation and hospitality for the weekend 18-20 October 2013, however the cost of 

return flights to this event is borne by participants. 

The team consists of 22 players. 

Aris Kiosses has not sought financial assistance from Council in the past. 

Comment 

The following conditions of Policy FS-P21 Donations to Groups have been met: 

 

 

Aris is a resident of the City; 

PBRUFC has confirmed: 

o Aris's selection in the Under 11's junior rugby team; and 

o no other residents of the City have been selected in the team. 

As Aris is the sole representative from within the City of Bayswater and his application meets 

relevant criteria, it is suggested that a donation of $200 be granted to him towards his excursion 

with the PBRUFC's Under 11's team. 



Aspiration: 



C2 


PAGE 287



Policy No. FS-P21 Donations to Groups applies. Aris is the only team member from within the 



The Donations account in the 2013/2014 Budget has provided $55,000. To date $3,000 has been 

expended. 




CR CHRIS CORNISH MOVED, CR SONIA TURKINGTON SECONDED 



That Council grants a donation of $200 to Aris Kiosses, a resident of the City, towards the 

expenses he will incur in travelling to Newman to participate in Perth Rugby Union Football 

Club's Under 11's Junior Rugby Team's excursion to Newman to participate in the 

memorial rugby union match 'The Bloody Slow Cup' being held on 19 October 2013. 

Moved: 

Seconded: 

PAGE 288


12.2.5 Donation - Bedford Returned and Services League 

Application 

Location: 

Applicant: 

Officer: 

RSL Hall, 182 Grand Promenade, Bedford 

Reg Cream, President, Bedford-Morley RSL Sub-Branch 


To consider a request that has been received from the Bedford Returned and Services League 

Club for financial assistance to offset the cost of the Rubbish Removal Service and Emergency 

Services Levy for the RSL Memorial Hall in Bedford. 

Background 

The Bedford Returned and Services League Club provides a valuable service to the community 

for both residents and returned servicemen. 

The Club has requested financial assistance from Council to offset the cost of the Rubbish 

Removal Service and Emergency Services Levy for the Memorial Hall, 182 Grand Promenade, 

Bedford. 

The charges for 2013-14 for the above property are $284.70 and $247.65 respectively. 

For the last sixteen years, Council has resolved to donate to the Bedford RSL Club an amount 

equivalent to the cost of rubbish removal from the Memorial Hall, 182 Grand Promenade, 

Bedford, in order to assist the community-conscious club. For the past ten years, Council has also 

donated an additional amount to offset the cost of the Emergency Services Levy. 

Comment 

It is suggested that an amount of $532.35 be granted to the Bedford Returned and Services League 

Club to offset the cost of rubbish removal and emergency services levy in recognition of the 

valuable work that the Club members - retired servicemen and women - have carried out in the 

community over the years. 



Aspiration: 



C2 



Nil. 


The Donations account in the 2013-14 Budget has provided $55,000. To date $3,000 has been 

expended. 



PAGE 289






That Council grants a donation of $532.35 to Bedford Returned and Services League Club 

to offset the cost of the Rubbish Removal Service and the Emergency Services Levy for 

2013-14, for the Memorial Hall, 182 Grand Promenade, Bedford, in recognition of the 

valuable service that the Club has provided to our community over the years. 

Moved: 

Seconded: 

PAGE 290


12.2.6 Donation - Ellis House Community Art Centre Inc - Request to use The RISE 

Application 

Applicant: 

Officer: 

Ellis House Community Art Centre Incorporated 


To consider a request from Ellis House Community Art Centre Incorporated for financial 

assistance towards the use of the Function Suite at The RISE. 

Background 

Ellis House Community Art Centre Incorporated is a not-for-profit organisation. It is requesting 

financial assistance towards the use of the Function Suite at The RISE in which it will hold its 

Annual General Meeting on Thursday, 24 October 2013 from 7pm to 10pm. 

Ellis House was built in the early 1900's and was refurbished in 1995 by the City of Bayswater 

and is now a fine example of an early settler's home. It is currently used as an Art Centre 

supporting local community art groups. 

The Function Suite at The RISE has been tentatively booked. 

The applicant is seeking financial assistance from Council to offset the hire costs which amount to 

$255 (i.e. three hours at $85 per hour). 

In June 2012 Council granted the applicant a donation of $350 to offset the cost of the hire of the 

Community Hall at The RISE for five hours @ $70 per hour, where it held a Member Meeting. 

Last year's Annual General Meeting was held on 20 November 2012 in the Function Suite (small 

area) and the applicant paid the hire costs of $80, being two hours at $40 per hour. 

At its meeting on Tuesday, 20 November 2012, Council resolved to 

o Approve a Category Two (2) User Agreement to Ellis House Community Art Centre 

Incorporated for the exclusive use of Ellis House, Bayswater for a period of five (5) years. 

o Grant peppercorn rental and undertake financial responsibility for all utility costs. 

o Waive the $350 Building Bond. 

Comment 

The facilities at Ellis House are not suitable for meetings of large groups which is why the group 

seeks to book the Function Suite at The RISE. 

Given their connection to the City of Bayswater community and that they undertake activities that 

celebrate art and increase cultural participation, it is recommended Council grant financial 

assistance of $255. 

PAGE 291




applies: 




C5 Services for children, youth, families and seniors." 


Consistent with the July resolutions of Council, clear guidelines are being drafted to support the 

equitable assessment of requests for financial assistance. 



expended. 







That Council grants a donation of $255 to Ellis House Community Art Centre Incorporated, 

towards offsetting the hire fees of the Function Suite at The RISE on Thursday, 

24 October 2013, from 7pm to 10pm, where the group will hold its Annual General Meeting. 

Moved: 

Seconded: 

PAGE 292


12.2.7 Donation - Hillcrest Primary School NAIDOC Celebrations 

Application 

Applicant: 

Officer: 

Dan Bralic, Principal, Hillcrest Primary School 


To consider an application from Hillcrest Primary School for financial assistance towards hosting 

NAIDOC Celebrations in September 2013. 

Background 

Hillcrest Primary School is hosting NAIDOC Celebrations for the week of 23 September 2013. 

This will be the first time in a generation that the school will be sharing its celebration with 

parents and friends of the students. 

An Indigenous Education Workshop will be held, providing a range of activities that the whole 

school can engage in including Tool Making, Jewellery Making, Dance, Dreaming Stories and 

Education. 

The Mayor and Councillors will be invited to the celebrations. 

The applicant is keen for this to not only be a great success but become an annual event on the 

school calendar. 

In the past, Council has granted the following donations to Hillcrest Primary School P & C : 

Date of Council 

Resolution 

Event 

Amount 

February 2002 Airconditioning $2,200 

August 2002 Fundraising Car Rally $300 

March 2004 

School's Centre for Inclusive Learning – donation 

to assist with the installation of shade over the $2,000 

playground equipment 

August 2004 

Fundraising Quiz Night 

Bayswater Waves 

passes 

March 2006 Fundraising Quiz Night –March 2006 $150 

September 2006 Fundraising Family Quiz Night - September 2006. $150 

“Get Together” of interested community 

June 2010 members, past students and teachers to celebrate 

its 60th Anniversary (held in August 2010). 

$2,000 

Comment 

The estimated cost of this inaugural school event for the cultural workshops: tool making, 

jewellery making, dance, dreaming stories and education is $1200. The City does not have a 

NAIDOC event and recognising this is a worthy event which increases cultural participation for 

the benefit of residents in the City, Council may condition that any donation be acknowledged in 

any promotion of the event and that a funding acquittal be received. 

It may also be beneficial to encourage the school to seek other sources of funding to facilitate the 

continuation of this event. 

PAGE 293


Accordingly it is recommended that Council make a donation of $500 towards the cost of the 

event. 



Aspiration: 



C2 



Consistent with the July resolutions of Council, clear guidelines are being drafted to support the 

equitable assessment of requests for financial assistance. 



expended. 








1. Grants a ‘one off’ donation of $500 to the Hillcrest Primary School towards the 

NAIDOC Celebrations to be held during the week of 23 September 2013 for students 

and members of the School community on the proviso that the City is acknowledged in 

any marketing of the event and that a funding acquittal be received after the event. 

2. Encourages Hillcrest Primary School to seek additional sources of funding to support 

the continuation of these NAIDOC Celebrations. 

Moved: 

Seconded: 

PAGE 294


12.2.8 Donation - John Williams - 2nd Australian Sustainability Conference and Expo 

Application 

Attachments: 1. Mr William's Request 

2. 2012 Conference Report 

Applicant: Mr John Williams 


Refer: Item 12.2.10: OCM 23.10.12 

For Council to consider an application for financial assistance towards the travelling expenses of 

Mr John Williams to attend the Australian Sustainability Conference and Exhibition 2013 to be 

held in Melbourne on 9 and 10 October 2013 at the Melbourne Convention and Exhibition Centre. 

Background 

A request for financial assistance has been received from Mr John Williams, a resident of the City 

and President of the Friends of Lightning Swamp, towards his attendance at the 2013 Australian 

Sustainability Conference and Exhibition in Melbourne (Attachment 1). 

At its Ordinary Meeting of 23 October 2012, Council considered a request from Mr Williams to 

attend the 1 st Australian Sustainability Expo in Sydney and, in recognition of Mr William's 

contribution to Lightning Swamp, resolved as follows: 

"That: 

1. Council grants a donation of $595 to John Williams, a resident of the City, towards 

the expenses he will incur in attending the 1st Australian Sustainability Expo being 

held at the Sydney Convention and Exhibition Centre on 8 and 9 November 2012. 

2. The applicant be advised that a report is required to be provided to Council at the 

conclusion of the conference, outlining the benefits of his attendance for Lightning 

Swamp." 

A copy of Mr William's previous conference report, as required in part 2 of this resolution, is 

provided at Attachment 2. 

Mr Williams has been extended an invitation to attend and speak at this year's conference on the 

proposed Sustainability Centre at Lightning Park. The conference is aimed at industry and 

business looking to harness the real value of sustainable practice adaption and understand more of 

the 'how' instead of the 'why'. 

The cost for attending the conference is waived as Mr Williams will be a presenter at the 

conference. The net associated travel and accommodation expense for Mr Williams to attend this 

conference is $800 as below. 

ACTIVITY 

COST 

Flights $490 

Accommodation $310 

TOTAL $800 

PAGE 295


Comment 

Council has considered a similar request from Mr Williams to attend the 1 st Australian 

Sustainability Expo. He is a valued volunteer contributing to the environmental wellbeing of the 

City and also resides in the City. 

Council's guidelines for FS-P21 Donations To Groups provide an amount of $200 when there is 

only one applicant. Applying these guidelines and recognising the benefit to the City of Mr 

Williams' service, as a gesture of goodwill, Council may choose to provide a conditional donation 

of $200. 


Nil. 


Nil. 



expended. 





1. Grants a donation of $200 to Mr John Williams, a resident of the City, towards the expenses 

he will incur in attending the 2013 Australian Sustainability Conference and Exhibition 

being held at the Melbourne Exhibition and Convention Centre on 9 and 10 October 2013. 

2. As a condition of this approval, requires the applicant to provide a report to Council at the 

conclusion of the conference, outlining the benefits of his attendance for Lightning Swamp, 

along with a copy of the tax invoice. 



The Committee changed the officer's recommendation as it was of the opinion that Council should 

meet 50% of Mr Williams' expenses as he provides a valuable contribution to the community and 

the updated knowledge from his conference attendance would also be of a benefit to the 

community. 

CR MIKE ANDERTON, JP MOVED, CR CHRIS CORNISH SECONDED 

FOR VOTE: 

AGAINST VOTE: 

CARRIED: 5/2 

Cr Barry McKenna, Cr Mike Anderton, JP, Cr Alan Radford and 

Cr Chris Cornish, Cr Sonia Turkington 

Cr Martin Toldo and Cr Marlene Robinson 

PAGE 296




1. Grants a donation of $400 to Mr John Williams, a resident of the City, towards the 

expenses he will incur in attending the 2013 Australian Sustainability Conference and 

Exhibition being held at the Melbourne Exhibition and Convention Centre on 

9 and 10 October 2013. 

2. As a condition of this approval, requires the applicant to provide a report to Council at 

the conclusion of the conference, outlining the benefits of his attendance for Lightning 

Swamp, along with a copy of the tax invoice. 

Moved: 

Seconded: 

PAGE 297


Attachment 1 

PAGE 298


Attachment 2 

PAGE 299


12.2.9 Donation - Michael Martin - State Cross Country Championships, Tasmania 

Applicant: 

Officer: 

Michael Martin 





Cr Barry McKenna, Deputy Mayor, declared an impartial interest in this item as the applicant is 

a student of Trinity College where he is employed as a teacher. Cr McKenna remained in the 

room during voting on this item. 

Application 

To consider an application from Michael Martin for financial assistance towards the expenses he 

will incur in travelling to Tasmania to compete in the State Cross Country Championships. 

Background 

Michael Martin is a resident of the City and is in Year 9 at Trinity College. 

He has been selected to represent Western Australia in the State Cross Country Championships 

being held in Tasmania from 29 August to 3 September 2013 and is seeking financial assistance 

from Council towards the expenses he will incur in participating at the Championships. 

Michael has not sought financial assistance from Council in the past by way of a donation, 

however was a recipient of one of the City's 2011 $1,500 Sports Scholarships. 

Comment 

The following conditions of Policy FS-P21 Donations to Groups have been met: 

 

 

Michael is a resident of the City; 

School Sport WA Inc has confirmed: 

o Michael's selection in the State Cross Country Championships; and 

o no other residents of the City have been selected in the team. 

As Michael is the sole representative from within the City of Bayswater and his application meets 

relevant criteria, it is suggested that a donation of $200 be granted to him towards his participation 

at the 2013 Australian Rhythmic Gymnastics Championships. 



Aspiration: 



C2 



Policy No. FS-P21 Donations to Groups applies. Michael is the only applicant from within the 


PAGE 300




expended. 




CR CHRIS CORNISH MOVED, CR MARLENE ROBINSON SECONDED 



That Council grants a donation of $200 to Michael Martin, a resident of the City, towards 

the expenses he will incur in travelling to Tasmania to represent Western Australia in the 

State Cross Country Championships being held from 29 August to 3 September 2013. 

Moved: 

Seconded: 

PAGE 301


12.2.10 Donation - Sonshine FM 

Application 

Applicant: 

Officer: 

Sonshine FM 


To consider an application from 98.5 Sonshine FM for financial assistance towards its ongoing 

fundraising campaign. 

Background 

98.5 Sonshine FM is a non-profit Christian-based radio station and Australia's leading community 

broadcaster, providing easy listening radio. It believes that the media influences community 

values, and that it has a responsibility to present positive values and offer hope. Saturday 

26 January 2013 marked its 25 th anniversary of broadcasting. 

The organisation relies on donations, subscriptions and sponsorship to meet ongoing costs. 

As it is licensed as a community station, it is unable to sell advertising, although it is allowed to 

sell restricted amounts of sponsorship. This however, will not cover the full running costs. The 

financial assistance given by sponsors has enabled the station to continue to run its services, 

mainly: 

o 

o 

o 

o 

o 

In support of Homeless Persons Week last year, 98.5 Sonshine FM provided a 'drop off' site 

at its premises and 359 sleeping bags and a large quantity of toiletries were collected. This 

year six shopping centres are participating and it is anticipated that over 400 sleeping bags 

will be collected. 

In the lead up to Christmas, 98.5 Sonshine FM teamed up with the Salvation Army and 

Charity Link to support the K-Mart Wishing Tree appeal. 

A calendar highlight each year is Sonshine FM’s Operation Christmas Child where it 

partners with Samaritan’s Purse. Listeners take wrapped shoeboxes containing gifts for 

underprivileged children overseas. More than 61,000 were delivered - 9,000 more than last 

year. 

Sonshine FM hosts a "Compassion Day" every year in conjunction with World Vision 

where listeners sponsor children from overseas. 

Last year over $270,000 was raised during the station's June Appeal to assist the needy in 

the community. This year $315,000 was raised - the highest figure yet. 

In the past, Council has made the following donations to 98.5 Sonshine FM : 

Month of Council 

Resolution 

Amount 

January 1995 $100 

July 1997 $100 

August 1998 $100 

March 2000 $200 

June 2002 $200 

January 2003 $200 

December 2003 $200 

November 2004 $150 

January 2006 $200 

PAGE 302


Comment 

Month of Council 

Resolution 

Amount 

November 2006 $150 

January 2008 $150 

January 2009 $150 

February 2010 $200 

August 2011 $200 

September 2012 $200 

This organisation is a charity and, while it has no direct connection to the City of Bayswater, it 

does serve to contribute to the wellbeing of residents. Also, given Council has supported this 

charity in the past, it is suggested that Council grants a donation of $200 towards its ongoing 

fundraising campaign. Sonshine FM provides support to numerous groups across Western 

Australia with its fundraising activities. 


Nil. 


Nil. 



expended. 







That Council grants a donation of $200 to Sonshine FM towards its ongoing fundraising 

campaign to enable the continuation of the provision of services to the community. 

Moved: 

Seconded: 

PAGE 303


12.2.11 Donation - Telethon Institute for Child Health Research 

Application 

Applicant: 

Officer: 

Telethon Institute for Child Health Research 


To consider an application for financial assistance towards its ongoing fundraising campaign 

which has been received from Telethon Institute for Child Health Research. 

Background 

Established in 1990, the Telethon Institute of Child Health Research in Western Australia is an 

independent not-for-profit, non-government multidisciplinary research centre with more than 500 

staff, post-graduate students and visiting scholars, working collaboratively to improve the health 

and wellbeing of children and their families. The Institute's priority in every area is on prevention 

– of disease, disability and disadvantage. 

Research at the Telethon Institute is focused around eight major streams: 

Aboriginal Child Health; Asthma, Allergy and Respiratory Disease; Children’s Cancers; Healthy 

Development; Infectious Disease; Social and Emotional Wellbeing; The Early Years; and 

Understanding Disability. 

The Telethon Institute is committed to ensuring that the benefits of its research are translated into 

real therapies and policies to improve the health and wellbeing of children. Since its 

establishment in 1990, researchers at the Institute have published more than 1630 scientific papers 

and advocated on behalf of children and families. 

This organisation is a major beneficiary of Telethon. 60% of its income is from specific 

competitive grants. 16% is from fundraising which is essential for the organisation to enable the 

continuation of research where grants are not available. 

In October 2010 Council granted a donation of $200 to the Telethon Institute for Child Health 

Research specifically towards research into Rett Syndrome via a fundraising High Tea which was 

held at the Novotel Perth Langley Hotel on Sunday 7 November 2010. 

In August 2011 and 2012, Council granted a donation of $200 to Telethon Institute for Child 

Health Research towards its research into the cause of autism, brain cancer and leukaemia. 

Note: This organisation is totally independent of the Telethon Trust. For the past three years 

Council has been donating $1,000 to The Channel 7 Telethon Trust by way of entering 

Ranger Roy in the annual Grand Mascot Race. 

Comment 

This organisation is a charity and, while it has no direct connection to the City of Bayswater, it 

does serve to contribute to the wellbeing of residents. Also, given Council has supported 

Telethon Institute for Child Health Research in the past, it is suggested that a donation of $200 be 

granted to this charity in support of the valuable work that it is carrying out in the wider 

community. 


Nil. 

PAGE 304



Nil. 



expended. 







That Council grants a donation of $200 to Telethon Institute for Child Health Research 

towards its ongoing fundraising campaign to enable continued research. 

Moved: 

Seconded: 

PAGE 305


12.2.12 Donation - The Centre for Cerebral Palsy 

Applicant: 

Officer: 

The Centre for Cerebral Palsy 


To consider an application from the Centre for Cerebral Palsy for financial assistance towards its 

ongoing fundraising campaign. 

Background 

The Centre for Cerebral Palsy (formerly known as the Cerebral Palsy Association of Western 

Australia) was formed in 1951 and is a leader in the provision of services and specialised therapy 

for children and adults living with cerebral palsy. 

It strives to ensure inclusion of people with cerebral palsy and other disabilities in every facet of 

society and its vision is for a community where all people freely exercise choice. 

The organisation aims to achieve this by providing a range of quality services and promoting 

choice in order to address the individual needs of the people that it works with. Its services are 

underpinned by a philosophy of choice and independence for all people. 

It provides a range of services designed to meet the individual needs of people and families living 

with cerebral palsy including: 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Development 

Early Intervention Programme 

School Age Intervention Programme 

Children's Respite Service 

Country Resource Programme 

Health Promotion Programme 

Equipment & Assistive Technology Service 

Community Living 

Adult Accommodation Support Service 

Adult Respite Services 

Employment & Community Access 

Opportunities Programme 

Independent Living Programme 

Access Employment 

Goodwill Industries 

Council donated $100 nearly every year to the Centre for Cerebral Palsy until 2003, then $150 in 

August 2006, July 2008 and July 2009. A donation of $200 was granted in July 2010. 

In September 2010 Council donated $505 to the Centre for Cerebral Palsy towards the cost of 

hiring the Wellington Room at the Morley Sport and Recreation Centre for its Christmas Function 

in December 2010. 

In July 2011 and August 2012, Council donated $200 to the Centre for Cerebral Palsy towards its 

ongoing fundraising campaign. 

PAGE 306


Comment 

This organisation is a charity and while it has no direct connection to the City of Bayswater, it 

does serve to contribute to the wellbeing of residents. Also, given Council has supported this 

charity in the past, it is suggested that a donation of $200 be granted to the Centre for Cerebral 

Palsy towards its ongoing fundraising campaign to enable the continuation of its work in the 

wider community providing services and specialised therapy for children and adults living with 

cerebral palsy. 


Nil. 


Nil. 



expended. 







That Council grants a donation of $200 to the Centre for Cerebral Palsy towards its ongoing 

fundraising campaign to enable the provision of services and specialised therapy for 

children and adults living with cerebral palsy. 

Moved: 

Seconded: 

PAGE 307


12.2.13 Exemption from Rates - 96 May Street, Bedford 

Application 

Location: 96 May Street, Bedford 

Owner: Activ Foundation Incorporated 


Refer: Item 12.2.11 : OCM : 26.06.12 

An application has been received from the Activ Foundation Incorporated requesting an 

exemption from rates on 96 May Street, Bedford. 

Background 

The Activ Foundation operates a workshop in the abovementioned property for the intellectually 

disabled. The Foundation provides a range of direct and supportive services to over 3,000 adults 

and children with developmental disability. 

The foundation was formed in 1951 by a group of parents who responded to the special needs of 

their children who had intellectual disability. The original aims and objectives of the Foundation 

are to arrange for educational, vocational, residential and leisure-time needs of children with 

intellectual disability. The services provided by Activ include: home-based respite care; support 

programs for parents and siblings; day and residential respite care services for preschool-aged 

children; a range of employment options; alternative-to-work programs; short, long-term and 

emergency accommodation for adults and children; independent living skills training; and a wide 

range of holiday and leisure programs. 

In addition to self-generated revenue raised through sales of their own products, fees for services, 

fundraising such as the City to Surf, Activ currently receives funding from both the State and 

Commonwealth Governments. 

In June 2012 Council considered the "charitable purposes" classification of properties with 

reference to individual assessments and subsequently resolved to revoke the rate exemptions on 

community housing properties leased by the Department of Housing. This was on the basis that 

the single use of these properties was not charitable, rather residential. This property was not 

considered in this resolution. 

The Foundation became the owner of these properties effective 19/06/2013. 

Comment 

This application can be considered under section 6.26 (2)(g) of the Local Government Act 1995, 

which states “land is not rateable land as the property is used exclusively for charitable purposes". 

The Charitable Uses Act 1601 contains a list of certain uses that are deemed to be charitable - the 

operations of the Activ Foundation are not listed in this Act as being charitable. 

The four categories of Charitable Trusts as set out under Pemsel’s rule are: 

I. Relief of Poverty 

II. 

Advancement of Education 

III. Advancement of Religion 

IV. Other purposes beneficial to the community not falling under any of the preceding categories. 

PAGE 308


In order to be considered as a charitable purpose, the Activ Foundation must either fall within a 

list of categories detailed in The Charitable Uses Act 1601 or within one of the four categories of 

charitable purposes. 

The Activ Foundation could be considered as operating for the relief of poverty, the advancement 

of education and for purposes beneficial to the community. 

Activ Foundation has already been granted rates exemption for two properties they own, ie at 56 

Garratt Road, Bayswater and 54 May Street, Bayswater. The Foundation leases the property 

located at 6-10 Wotton Street, Embleton and this is also rates exempt. This exemption was 

granted because the use of these properties was deemed to fall within the charitable criteria. 

The 2013-14 rates for the property at 96 May Street Bedford are $924.80. 

On the basis of the current use of this property it is recommended Council grant a rate exemption 

under section 6.26 (2)(g) of the Local Government Act 1995, and this be reviewed annually. 



applies: 




C5 Services for children, youth, families and seniors." 


Nil. 


Ongoing rates revenue loss of approximately $925. 



Officer's Recommendation to Council 

That Council grant a rate exemption to The Activ Foundation for the property located at 

96 May Street Bedford under Section 6.26 (2) (g) of the Local Government Act 1995 as the 

property is used exclusively for charitable purposes, effective from 1 July 2013, and this be 

reviewed annually. 

PAGE 309



At 7:42pm, Cr Mike Anderton, JP withdrew from the meeting and returned at 7:45pm. 



investigations and inspections were required in relation to the usage and occurrences at the 

premise for charitable purposes. 

CR ALAN RADFORD MOVED, CR MIKE ANDERTON, JP SECONDED 



That this item be deferred to Full Council pending further information. 

Moved: 

Seconded: 

PAGE 310



12.3.1 RoadWise Advisory Committee Meeting - 6 August 2013 

12.3.1 Pedestrian Safety 

Application 

Location: 

Attachments: 

Officer: 

King William Street/Guildford Road, Bayswater 

1. Location Plan 


For Council to receive a report on the pedestrian safety issue at the King William Street/Guildford 

Road, Bayswater signalised intersection crossing. 

Background 

The City has more recently and in the past received a few complaints from pedestrians expressing 

their concerns regarding motorists not giving way to them when making left or right turns at the 

King William Street/Guildford Road signalised intersection (Attachment 1). 

The nature of the complaints relate to verbal abuse and being beeped at when crossing the road. 

The complaints are mainly from elderly pedestrians who feel intimidated by such actions. 

Currently, the signals operate as a parallel walk for pedestrians crossing the road. This type of 

facility is common throughout the metropolitan area and allows pedestrians a headway of seven to 

eleven seconds to establish themselves on the crossing before vehicles are allowed to filter 

through when making right or left turns. 

The crash statistics for the last five years indicate no recorded pedestrian accidents at the location. 

Comment 

The issue of motorists not giving way to pedestrians when making turns at signalised intersections 

are unfortunately, quite common throughout the metropolitan area. The matter is addressed 

through statutory legislation under the Road Traffic Code 2000, section 45 (3) which states: 

"A driver turning right or left (except a driver turning left using a slip lane) at an 

intersection with traffic control signals shall give way to all pedestrians." 

The enforcement of this law is the responsibility of the Police, however, most aggrieved 

pedestrians feel that the Police are not targeting motorists who flout this law. 

The City has in the past when receiving these complaints referred them to Main Roads WA 

(MRWA) or the Police. More recently, as is the case at the King William Street/Guildford Road 

intersection, the City setup a variable message sign (VMS) trailer at the approaches advising 

motorists undertaking turns to give way to pedestrians. These signs have been left to operate for a 

number of days in an effort to better educate motorists. A few positive responses have so far been 

received from the general public who traverse the area. 

In addressing such complaints in the future, the City will periodically set up a VMS trailer in the 

problem location and seek Police intervention when receiving subsequent complaints. 

PAGE 311




applies: 


Aspiration: 

C2 





Nil. 


Nil. 



At the RoadWise Advisory Committee Meeting: 

MRS PAT LIM MOVED, CR GRAHAM PITTAWAY SECONDED 






That Council receive the pedestrian safety report for the intersection of King William 

Street/Guildford Road, Bayswater. 

Moved: 

Seconded: 

PAGE 312


Attachment 1 

PAGE 313


12.3.2 2014/2015 Black Spot Funding Program 

Application 

Officer: 


To advise Council of the City's recent Black Spot funding submissions under the 2014/2015 

Nation Building and State Black Spot Programs. 

Background 

The Black Spot Programs directly target improvements to the safety of roads with proven crash 

history or high-risk locations. Funding for the Program is mainly focused on cost-effective 

treatment of hazardous road locations. 

State Black Spot Program 

The State Black Spot Program is aimed at further improving road safety across Western Australia, 

thereby reducing the significant trauma and suffering of crash victims and their loved ones. The 

program consolidates the partnership between State and Local Governments in ensuring the 

community is provided with a road system which is safer for all road users, including drivers, 

motorcycle riders, pedestrians and cyclists. 

The program is based on the following allocation of funds: 

 

 

50% spent on roads in the Perth metropolitan region; and 

50% spent on rural roads including country towns and cities. 

Fifty percent of the total program funding is dedicated to local roads and Main Roads WA 

(MRWA) contributes two thirds of the funding with Local Government contributing a third of the 

funding 

Nation Building Black Spot Program 

The Nation Building Black Spot Program was introduced as part of the Australian Governments 

commitment to reduce crashes on Australian roads and reduce the National road toll down. 

The objective of the program is to reduce the social and economic costs of road trauma by: 

 

 

 

the identification and cost effective treatment of locations with a record of casualty 

crashes; 

placing significant focus on the need to reduce rural road trauma, in accordance with 

national road safety policy objectives; and 

using a proportion of funds to treat sites which have been identified as potential crash 

locations through official road safety audits, and to implement other road safety 

measures. 

Financial assistance is provided to improve the physical condition or management of sites noted 

for a high incidence of crashes involving death and injury and the program also aims to encourage 

the implementation of safety-related traffic management techniques and other road safety 

measures that have proven road safety value such as traffic signs, traffic control equipment, street 

lighting etc. The Australian Government funds 100% of these projects, however, contributions 

will not exceed $2,000,000. 

PAGE 314


The timetable for the 2014/2015 State and Nation Building Black Spot Program is as follows: 

DETAILS 

DEADLINE 

Assessment of submission August 2013 

Prepare recommended program September/October 2013 

State Panel meeting November 2013 

Submit program for Federal Government approval November 2013 

Announcement of approval of the program May 2014 

Final expenditure for the 2014/2015 program 30 June 2015 

Comment 

The City has submitted applications for the following projects: 

1. Pelican Crossing at Railway Parade (Maylands Train Station) - Outside Dome Café 

The existing zebra crossing outside the Maylands Train Station is causing confusion for 

pedestrians and motorists with uncertainty as to who has the right of way and as a result, 

there are a few rear end accidents. There are also eyewitness accounts of near misses for 

blind pedestrians crossing Railway Parade to access the Maylands Train Station. 

This project has been submitted under both the National and State Black Spot Program and 

if successful, the City would be eligible for either one of the following funding 

contributions: 

PROJECT 

COST 

BLACK SPOT 

PROGRAM 

FUNDING CONTRIBUTION 

STATE 

LOCAL 

$150,000 National $150,000 Nil 

$150,000 State $100,000 $50,000 

2. Coode Street/Broun Avenue Traffic Signal Modifications on Coode Street Approaches for 

Right Turns 

There are a high number of right turn movements from Coode Street into Broun Avenue 

with the filter phase causing confusion for motorists and therefore, higher right turn and rear 

end accidents occur at this intersection. Also, due to the filter phase, hesitant right turning 

vehicles increase undue delay for through traffic causing congestion at this intersection. 

The project has been submitted under the State Black Spot Program and if successful, the 

City would be eligible for the following funding contributions: 


PROJECT 

COST 

BLACK SPOT 

PROGRAM 


STATE 

LOCAL 

$350,000 State $233,333 $116,667 


applies: 


Aspiration: 



PAGE 315


C2 

Cohesive community in which residents feel a sense of safety, pride and belonging. 


Aspiration: 

B4 


are high quality and support out thriving community. 



Nil. 


Should the City be successful with its Black Spot funding applications, the following funds are 

required to be listed in the 2014/2015 Budget: 

PROJECT 

PROJECT 

COST 

BLACK SPOT 

PROGRAM 


CITY OF 

STATE 

BAYSWATER 

Pelican Crossing - Railway Parade $150,000 National $150,000 Nil 

$150,000 State $100,000 $50,000 

Coode Street/Broun Avenue Traffic 

Signal Modifications 

$350,000 State $233,333 $116,667 




MRS PAT LIM MOVED, MR JOHN TOMICH SECONDED 






That Council notes the City of Bayswater's 2014/2015 Black Spot Funding submissions. 

Moved: 

Seconded: 

PAGE 316


12.3.3 City of Bayswater RoadWise Support Officer Report 

Application 

Attachments: 

Officer: 

1. Galleria Window Display 

City of Bayswater RoadWise Support Officer 

To advise Council on the activities, staff development and promotional activities undertaken in 

relation to road safety. 

Background 

The following activities have been undertaken in the current period: 

Activities Undertaken 4 June 2013 - 6 August 2013 

 

 

 

The first Organising Committee Meeting for the 2014 Blessing of the Roads Event 

(BOTR) was held on 19 June 2013. 

o 

o 

o 

City of Stirling hosting; 

Date - Tuesday, 15 April 2014 (i.e. Tuesday before Easter); and 

Venue - Yokine Reserve (proximity to Alexander Drive). 

A window display at the City of Bayswater Galleria office was arranged from 

1 to 14 June 2013 to promote and distribute the "Slow Down, Consider our Kids" bin 

stickers (Attachment 1). There was little demand for the stickers with a total of 17 

stickers given out (4 of which were to non-residents of the City). This was a 

disappointing outcome and possibly an indication that the public no longer notice the 

stickers and it's possibly time for a change. Car litter bags with various road safety 

messages were also made available for the public to collect. 

Road safety message banners, to promote safe driving, will be displayed at the Avon 

Descent Finish Line Event to be held on Sunday, 4 August 2013. 

Comment 

Nil. 



applies: 


Aspiration: 

C2 





Nil. 

PAGE 317



The participating Councils (Bayswater Joondalup, Stirling and Swan) have been requested to each 

contribute $2,000 towards the running of the 2014 BOTR Event. 




MRS PAT LIM MOVED, MRS MAUREEN GREEN SECONDED 






That Council notes the City of Bayswater RoadWise Support Officer's Report. 

Moved: 

Seconded: 

PAGE 318


Attachment 1 

PAGE 319


12.3.4 WALGA RoadWise Officer Report 

Application 

Attachments: 

Officer: 

1. July and August 2013 Reports 

WALGA Regional Road Safety Officer - Metro North 

For the Council to consider the Western Australian Local Government Association's (WALGA's) 

RoadWise report. 

Background 

The WALGA RoadWise Officer Metro North reports for July and August 2013 are enclosed for 

the Council's consideration (Attachment 1). 

Comment 

The report provides an update on what is new in road safety in the area and current news and 

campaigns. 



applies: 


Aspiration: 



C2 



Nil. 


Nil. 




That Council notes the Western Australian Local Government Association's (WALGA's) 

RoadWise Officer's reports for July and August 2013. 



The Advisory Committee included an additional recommendation to seek the participation levels 

of local schools in the Department of Education's School Drug Education and Road Aware 

(SDERA) Program. 

MRS PAT LIM MOVED, CR GRAHAM PITTAWAY SECONDED 

PAGE 320 

CARRIED UNANIMOUSLY





Committee/Advisory Committee Recommendation to Council 

That: 

1. Council notes the Western Australian Local Government Association's (WALGA's) 

RoadWise Officer's reports for July and August 2013. 

2. Mrs Pat Lim contact schools in the area to see if they are participating in the School 

Drug Education and Road Aware (SDERA) Program. 

Moved: 

Seconded: 

PAGE 321


Attachment 1 

PAGE 322


PAGE 323


PAGE 324


PAGE 325


PAGE 326


PAGE 327


PAGE 328


PAGE 329


PAGE 330


PAGE 331


PAGE 332


12.3.5 RoadWise Regional Round Up 

Application 

Attachments: 1. Round-Up July 2013 

Officer: WALGA Regional Road Safety Officer - Metro North 

To provide Council with an update of RoadWise initiatives in other regional areas. 

Background 

The bi-monthly Regional Round-Up produced by the WA Local Government Association's 

(WALGA's) RoadWise Program provides updates about the wide range of road safety activities 

undertaken by the road safety network across the State. 

Comment 

A copy of the RoadWise Regional Round-Up Newsletter for July 2013 forms Attachment 1. 



applies: 


Aspiration: 

C2 





Nil. 


Nil. 




MRS PAT LIM MOVED, MRS KAREN WHITE SECONDED 






That Council notes the RoadWise Regional Round-Up Newsletter for July 2013. 

Moved: 

Seconded: 

PAGE 333


Attachment 1 

PAGE 334


PAGE 335


PAGE 336


PAGE 337


PAGE 338


PAGE 339


PAGE 340


PAGE 341


PAGE 342


PAGE 343


PAGE 344


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PAGE 346


13. MAYORS REPORT 

14. AFFIXING OF COMMON SEAL 

14.1 Authorisation for Affixing of the Common Seal 

Approval is sought for affixing of the common seal to the following documents: 

Document Details 

Contract Agreement - Tender No. 7-2013 - 

Supply, Installation and Commissioning of a 

Reticulation System for Morley Drive East 

Medians 

Withdrawal of Caveat - 1A Nanhob Street, 

Bayswater 

Lease Agreement - Perth Bayswater Rugby 

Union Club 

Withdrawal of Caveat - 6 Melbourne Way, 

Morley 

No. of 

Documents 

Council 

Resolution 

For Approval or 

Ratification 

2 N/A Approval 


2 Item 11.2.6 Approval 

OCM 28.05.13 


PAGE 347


15. DISCUSSION OF MATTERS BEHIND CLOSED DOORS 

15.1 Planning and Development Services 

15.1.1 Status Report - Planning Complaints and Zoning Breaches - July 2013 

Attachments: 

Officer: 

Reason for Confidentiality 

1. Status Report - Planning Compliance 


This report is CONFIDENTIAL in accordance with section 5.23(2) of the Local Government Act 

1995 which permits the meeting to be closed to the public for business relating to the following: 

"(b) 

(d) 

the personal affairs of any person; 

legal advice obtained, or which may be obtained, by the local government and which 

relates to a matter to be discussed at the meeting; 

(f) a matter that if disclosed, could be reasonably expected to – 

(i) 

impair the effectiveness of any lawful method or procedure for preventing, 

detecting, investigating or dealing with any contravention or possible contravention 

of the law." 





CR ALAN RADFORD MOVED, CR SYLVAN ALBERT SECONDED 



That the recommendation as contained in the attached "Confidential" Report be adopted. 

Moved: 

Seconded: 

PAGE 348


15.2 Administration and Community Services 

Nil. 

15.3 Technical Services 

Nil. 

15.4 Finance & Personnel 

Nil. 


Nil. 

16. CLOSURE 

PAGE 349

Agenda Ordinary Council Meeting 27 August 2013 - City of Bayswater

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