Who is AECOM?

Panel Discussion: Experience
with Government Contracting
Donald M. Dwight, P.E.
Associate Vice President
Federal Accounts
AECOM

AECOM Small Business Subcontracting
Donald Dwight, P.E.
AECOM Federal Account Manager
Environmental Business Line
10/9/2012 2

AECOM Small Business Subcontracting
• Who is AECOM?
• Commitment to Small Businesses
• Subcontracting Opportunities for Small Businesses
• Pre-Qualification Process
• Subcontracting Requirements
• Monitoring Subcontractor Work Performance
• Mentor-Protégé Program
• Lessons Learned on Subcontract Relationships
• 5 Reasons for Subcontracting Success
• Small Business Outreach
• Marketing to AECOM
• Points of Contact
10/9/2012 3

Who is AECOM?
• AECOM is a diverse global provider of professional technical and
management support services to a broad range of markets including:
– Facilities
• Remove and Replace Runway at Fairchild AFB
– Environmental
• Clean-Up of Durham Meadows Superfund Site
– Water
• Planning, design and manage construction of Croton Water Treatment Plant
for City of New York
– Transportation
• Retrofit strengthening for San Francisco Bay Area Bridges
– Energy
• Housing Development Project in Bronx, New York
• Ranked #1 Design Firm by Engineering News Record
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Commitment to Small Businesses
• Small Business Policy Statement
– Corporate commitment to identify procurement opportunities for small businesses
– Signed by President
– Posted on our intranet site
• Small Business Procedure
– Subcontract administrators working with project managers to maximize
procurement opportunities for small businesses
– AECOM Small Business Set-Asides
– Providing assistance to small businesses
– Outreach Efforts
• Searching Databases
• Attending Conferences
• Encourage small businesses to conduct presentation at project offices
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Subcontracting Opportunities for Small Businesses
• Teaming Arrangements
– Small businesses given first priority when developing teams
– Protégé Companies
– Set-Asides
• AECOM currently subcontracts approximately 25% of our project
efforts
– 60% of subcontract dollars go to small business
– Subcontractors are used in all of our business lines
• Types of Services AECOM Subcontracts
– Laboratory
– Remediation
– Transportation and disposal
– Drilling
– Construction related services
– Engineering/technical support
– Services required on locally, regionally, and national levels
10/9/2012 6

AECOM Pre-Qualification Process
• Prior to award any subcontract, AECOM will require the following:
– Statement of Qualification
– AECOM Pre-Qualification Questionnaire
– Past Performance References
– Representation and Certification (to include NAICS code)
– AECOM Health and Safety Evaluation (if working on project site)
– Quality Procedures
• AECOM will also:
– Request a Dunn and Bradstreet Report
– Query Excluded Parties List System
10/9/2012 7

Subcontracting/Request for Proposal (RFP)
Requirements
• Standard Terms and Conditions
– Review and Acceptance during RFP process
• Statement of Work
– Review and Acceptance during RFP process
• Prime Contract Flow Down Clauses
• Insurance Requirements
– General Liability Coverage
• Bonding Requirements
– Construction Projects greater than $250,000
• Site Visit
• Personnel Interviews, Review of Resumes and Past Performance
10/9/2012 8

Monitoring Subcontractor Work Performance
• Meet schedules and deadline
• Program/Project Management
– Communications
– Responsiveness
– Supervision
• Quality of service and deliverables
• Health and Safety
• Client Satisfaction
• Perform within the budget
• Overall rating added to subcontracts database
10/9/2012 9

Mentor-Protégé Program
• AECOM has sponsored a total of sixteen protégé firms through the
Air Force, Navy, Army, DHS, EPA, VA and SBA mentor protégé
programs since 1995
• Areas of growth for our protégés have included staff, annual revenue
and expansion into new market areas.
• Past Award winner of DoD’s prestigious Nunn-Perry Award.
• Considerations for entering into a Mentor-Protégé Relationship
– Protégé business plan
– AECOM’s ability to support this plan
– Growth potential/management commitment of the protégé
– Market area and services provided by the protégé
– Past Performance
10/9/2012 10

Lessons learned on small business relationships
• Commitment from start to end
• Early discussion of rate structures
• Subcontractors can’t meet subcontract terms
• SB Program Management expertise on large contracts
• Early consideration of financial track record
• Consistency with our health and safety, quality procedures
• Investments get out of hand
• Use Local subcontractors
10/9/2012 11

5 Reasons for Subcontracting Success
1) Client Needs are first
2) Careful evaluation of risk
3) Careful examination of subcontractor’s or teaming partner’s viability,
experience and past performance
4) Diligence in following AECOM policies and procedures regarding
quality management, financial management and health and safety,
dedicated contract and subcontract administrators
5) Commitment
10/9/2012 12

Small Business Outreach
– AECOM uses a number of methods to identify potential small business
sources:
• Attending and Hosting Small Business Conferences
• Brown Bag Lunches-Small Businesses Provide Capabilities
Presentation
• Trade Organizations
• Referrals
• Small Business Resources
– AECOM Subcontracts Database
– CCR Dynamic Small Business Search
– Veterans in Business –Vendor Information Pages (Vetbiz)
10/9/2012 13

Marketing to AECOM
• There are a number of ways small businesses can market to AECOM
– Small Business Staff
– Subcontracts/Contracts Staff
– Operations Staff (Program and Project Managers)
– Business Development Staff
10/9/2012 14

Points of Contact
Small Business Staff
Ellen Mack
Small Business Liaison Officer
Gwen Parker
Director of Small Business
210-296-2004 404-965-7056
Ellen.mack@aecom.com
gwen.parker@aecom.com
Contracts/Subcontracts Staff
Richard Moody
Jennifer Mullins
Contracts Manager-Eastern Region
Contracts Manager-Mountain Region
781-224-6123 303-228-3081
Richard.moody@aecom.com
jennifer.mullins@aecom.com
Charles Singley
Donna Noble
Contracts Manager-South Region
Contracts Manager-Western Region
864-234-3275 714-567-2623
Charles.singley@aecom.com
donna.noble@aecom.com
Michele Ouansafi
Contracts Manager-Pacific Region
808-523-8874
Michele.ouansafi@aecom.com
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