Parent Handbook - MWR Fort Leonard Wood

11 March 2008
Fort Leonard Wood
Child and Youth
Services
Parent Handbook

TABLE OF CONTENTS
WELCOME LETTER FROM THE CHIEF PAGE 3
PHILOSOPHY PAGE 4
ORGANIZATION AND SERVICES PAGE 5
ELIGIBLITY PAGE 6
REGISTRATION PROCEDURES PAGES 6-7
WAITING LIST INFORMATION/PRIORITYFOR CARE PAGES 7-8
ENROLLMENT PAGE 8
CYS FEES AND CHARGES PAGES 8-10
PAYMENTS PAGES 10-12
CYS TEAM PAGE 13
CHAIN OF COMMAND PAGE 13
STAFF QUALIFICATIONS PAGE 14
STAFF TO CHILD/YOUTH RATIOS PAGES 14
PROGRAM OPTIONS PAGES 15-19
PARENT/PROGRAM PARTNERSHIPS PAGES 19-20
IMMUNIZATIONS PAGES 21-22
ILLNESS PAGES 23-25
MEDICINE PAGES 25-26
DENTAL HYGIENE PAGE 26
ALLERGIES PAGE 26
FOOD SERVICE PAGES 26-28
CHILD ABUSE AND NEGLECT PAGE 28
TOUCH AND DISCIPLINE POLICIES PAGES 28-31
CELEBRATIONS PAGE 32
CLOTHING PAGES 32
DIAPERING/TOILET TRAINING PAGE 33
REST TIME PAGE 33
OPEN DOOR POLICY PAGE 33
OUT DOOR POLICY PAGE 33
PROGRAM CLOSURES/INCLEMENT WEATHER PAGE 34
GETTING STARTED PAGES 34-35
SIGN IN AND RELEASE OF CHILDREN PAGES 35-37
DEVELOPMENTAL CHARACTERISTICS PAGES 37-40
PROGRAM ACTIVITIES PAGES 40-51
YOUTH EMPLOYMENT PAGE 51
YOUTH SPORTS PAGES 51-59
FREQUENTLY ASKED QUESTIONS PAGES 60-62
ACRONYMS PAGE 63-64
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Welcome From the Chief of Child and Youth Services
To Parents,
Welcome to the Fort Leonard Wood (FLW) Child and Youth Services (CYS)
Program. CYS is a community-based effort to coordinate comprehensive services for
children and youth of eligible personnel living on and off the installation.
The FLW Child Development Center (CDC) provides full day and hourly care, part
day preschool, and special needs care for children between the ages of six weeks to five
years. Our goal is to provide a safe environment, enriching experiences, and warm,
loving care for your children during their stay with us.
CYS also offers a Family Child Care (FCC) Program. A referral service is
maintained and providers are trained and certified to provide in-home childcare on
FLW. FCC provides full day, part day, hourly, and special needs care. Additionally,
extended hours, weekend, and long term care for children four weeks to 12 years of age
is available. FCC provides a safe, loving home environment for small groups in a
multi-age setting.
School Age Services (SAS) provides childcare for children from Kindergarten to
fifth grade. This program provides before and after care when school is in session, full
day and hourly care when school is not in session to include the summer months. SAS
provides a safe and educational environment for children who are enrolled in school and
can provide services for those who are home schooled. In addition to SAS, Youth
Services (YS) has a wide variety of activities for youth, including the Youth Center, a
Youth Sports Program, and a Teen Lounge.
Although our programs are structured developmentally, our emphasis is on
informality. A relaxed and casual setting is offered which is geared to the needs and
interests of the children and their families.
We extend an open invitation for you to drop in for informal visits. This will not
only give us the opportunity to become acquainted, but also assist us in providing
optimum learning experiences for your children. Our goal is to provide the best
possible quality care.
We extend a warm welcome to each of you and look forward to caring for your
child.
NANCY B. STARNES
Chief, Child and Youth Services
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PHILOSOPHY
Army Regulations (AR) 608-10 and AR 215-1 govern Child and CYS. The staff is composed
of a CYS Division Chief, program directors and one coordinator, assistant directors, Training
and Curriculum Specialists (TACS) or Training and Program Specialists (TAPS), Education and
Training Technicians or Program Assistants, a Food Service Manager/Nutritionist, and
administrative personnel.
The objective of CYS is to provide an atmosphere and experiences, which will foster
development to the highest potential of those enrolled in any of our programs.
These experiences are designed to promote social, physical, emotional, and intellectual
growth in children. They are encouraged to freely express their own ideas, to ask questions, and
to use materials and activities to discover and create. We help one another deal with feelings of
fear, anger, frustration, love, and sadness. We want to nurture the whole child while recognizing
that all facets of their being are integrated.
The programs and settings are designed to promote self-confidence, independence,
cooperation, and consideration. We seek to meet the needs of the FLW community by providing
services to working as well as non-working parents. The programs offered are center-based full
day care, hourly care, part day preschool, home based FCC, and special needs care. We have
programs that offer care for children four weeks through fifth grade and a middle school/teen
center that offers programs for youth sixth grade through high school. Parents are welcome to
visit any program at any time. There is no smoking allowed in any CYS program. Suggestions
concerning the program’s physical setting and daily operations are also welcome.
We are aided by the advice and support of Army Community Services, the Pediatric Clinic at
the General Leonard Wood Army Community Hospital (GLWACH), the FLW Army
Community Health Nurse (ACHN), and proponent agencies for fire and safety.
We welcome you as parents with the certainty that CYS will provide enjoyable and
worthwhile experiences for you and your child. All parents utilizing the services are requested to
cooperate with established rules for operation. Courtesy to staff, FCC providers, and other
center users is expected at all times. Questions and concerns should be brought to the attention
of the Program Director for speedy resolution. Parents may request a conference at any time
with those staff members or FCC providers who work with their child or children.
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ORGANIZATION AND SERVICES/CYS MISSION STATEMENT
The United States Army Maneuver Support Center and FLW Child and Youth Programs are
essential Family programs that directly support the military life style. Our mission is to support
military readiness, recruitment, and retention by managing and delivering facility based and
outreach services to eligible children and youth ages four weeks through high school, to ease the
conflict between mission and parent responsibilities; provide year round, before and after school,
hourly, and occasional full day care, to include summer camps and events with parent and youth
input; all designed to ensure inclusion of children with special needs.
Our programs focus on three essential elements: children, parents, and community/command.
We strive to meet the needs of all those groups through six systems: the CDC, SAS, YS, School
Liaison Office (SLO), FCC, and CYS Liaison, Education, and Outreach Services (CLEOS).
These services are a supplement to, rather than a substitute for, the Family as the primary agent
in the care and development of children.
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ELIGIBILITY
Patrons authorized to utilize services in all Army operated or sponsored CYS Programs must
meet the following eligibility criteria: Be active duty military personnel, Department of Defense
(DoD) civilian personnel paid from either appropriated funds (APF) or nonappropriated funds
(NAF), reservists on active duty or during inactive duty personnel training, DoD contractors, and
retired military personnel (on a space available basis).
As you consider enrolling your child in one of our programs, please familiarize yourself with
the following definitions in determining your childcare needs:
FULL DAY CARE: Care which exceeds 25 hours per week (six weeks up to
Kindergarten.
PART TIME CARE: Care which does not exceed 25 hours per week (six weeks up to
age 5).
HOURLY CARE: Intermittent care on an irregular basis (six weeks up to age 5).
PART DAY PRESCHOOL: Classroom hours that do not exceed three hours daily or 15
hours per week (three years up to age 5).
BEFORE AND AFTER SCHOOL CARE: Care before and after school for children in
Kindergarten through fifth grade.
FULL DAY CARE FOR SCHOOL AGE CHILDREN: Full day care and part day care for
children in Kindergarten through fifth grade.
MIDDLE SCHOOL/TEEN CARE: Programs geared to older youth. Hours of operation
will vary dependent on time of year.
You may contact the Central Enrollment Registry (CER) at 596-0238 or 596-0421 to obtain
additional information to assist you in determining which program is best for you and your child.
REGISTRATION PROCEDURES
The CER, located in Building 470, Room 1111, is open Monday through Friday, 0730-1630.
Registrations are completed daily 0730-1630. Registration appointments are requested.
Patrons with scheduled appointments will be seen before “walk-in” patrons. Allow 30 minutes
to complete the registration process. Please call 596-0238 or 596-0421 to schedule an
appointment. Parents must complete these forms: CYS Health Assessment/Sports Physical,
Family Care Plan (FCP) FLW Form 1530, Child Development Services Sponsor/Program
Agreement, Application for DoD Childcare Fees, Infant Sleep Position Form (6 weeks-12
months), IMCOM West Registration Form, and the Special Needs Screening Form. Forms must
be completed prior to any child entering a program. The Health Assessment/Sports Physical and
FCP are due within 30 days after registration (the physical must be turned in prior to the child
participating in a sport to include practices). The FCP is required of all sole/dual military
sponsors. A special needs screening form must be completed on all children. A special need
includes any of the following conditions: Asthma, Attention Deficit Disorder/Attention Deficit
Hyperactive Disorder (ADHD), learning disabilities, multiple food allergies, or any other
condition that may affect the care of the child. If a child has a special need, the Special Needs
Resource Team (SNRT) is required to meet and screen the child prior to entry into any CYS
program.
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Registration packets are completed at the CER. Current, up to date immunization records
must be presented at time of registration. Children age 18 months or older must have a
Vacicella/Varivax in addition to other required immunizations before they will be permitted to
use any of the CYS programs.
The registration forms provide CYS staff with Family data needed for program management,
health, safety, and enrollment and admission requirements. It is the parent’s responsibility to
ensure that information on the forms is kept current. Any changes in phone numbers, address, or
emergency contacts should be recorded immediately.
The registration fee is waived for all CYS patrons. Registration is valid for one year and must
be updated annually by the anniversary date. Parents are responsible for making sure all
information on their child’s paperwork is complete and accurate. In an emergency, accurate
information saves valuable time.
WAITING LIST INFORMATION
When daily care programs have reached a maximum enrollment of children, a waiting list is
established for each age group. To be included on the waiting list, you need to provide
information regarding your childcare requirements by filling out the Waiting List Application.
Registration is not required until care is offered and accepted. Vacancies will be filled based on
the date reflected on the waiting list application, as well as on established priorities and date care
is needed.
If a child is withdrawn from any CYS program, the parent must compete for space with all
other eligible patrons if they wish to enroll their child at a later date. Priority status may only be
used once in a given program unless official orders are presented with the Waiting List
Application. At no time, will a child already in a program be displaced to allow for a child with
a higher priority status. The information below explains the different types of waiting lists used
and the priority for filling vacant childcare spaces.
Priority for CYS Care. Priority for care is determined by DoD and Army Regulations.
Priority is given as follows:
Priority 1: Active duty, single parent.
Priority 2: Active duty, dual military.
Priority 3: Active duty sponsor with full time working/full time student spouse.
Priority 4: Full time working single DoD Civilian parent.
Priority 5: DoD Civilian with full time working/full time student spouse.
Priority 6: Active duty sponsors assigned/attached to FLW with a non-working
spouse.
Priority 7: DoD Civilian with a non-working spouse.
Priority 8: Retired military/DoD Contractors.
Priority 9: Active duty sponsors not assigned/attached to FLW.
Priority 10: Children who have exited the program and want to return, or parent
who has refused a childcare slot and has provided the CER with a second projected date for care,
or no call was returned by a parent in reference to a childcare space.
Preference for Care List. This list includes children with parental preference for a specific
type of care. The date you turn in your waiting list application is the date used to place you on
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the preference for care list. Once care is available and you are offered a space, you have 48
hours to accept and start enrollment procedures. If you decline the space, your name will be
removed from the list.
Excess Demand Waiting List. When there are no childcare options available, the CER
begins an excess demand waiting list. Placement on this list is by sponsor priority and date of
application. Priority for placement is only in effect for the demand waiting list. Once a
childcare space is available, you are notified and have 48 hours to accept or decline the offered
space. If the offered space is a viable childcare option and you decline, your child will be
removed from the excess demand list and you will be placed on the preference for care list.
Projected Demand List. If you are looking for care prior to the actual date you need it, your
child’s name will be placed on this list. This helps CYS staff project community childcare
needs. Placement on this list most often applies to expectant parents, individuals PCSing, and
individuals seeking employment. Children are removed from this list to preference for care or
excess demand list when the child is born, arrives at the installation, or the parent has found a
job. Placement on the excess demand list is based on your priority for care and the date you
originally requested care. A sponsor does not have to wait for his Family to arrive in order to
enter his or her child’s name on the waiting list.
Updating Applications. You must contact CER if you move or change units to update
information on your waiting list application. CYS staff will attempt to contact you through both
your civilian and military phone numbers and via the FLW global email to offer available spaces.
If you cannot be located, your child will be removed from the applicable waiting list.
In order for any patron to maintain their status on any waiting list, they must call every three
months to confirm their wish to remain on the list for the location/care requested. Failure to do
so will automatically drop the patron/child’s name from the waiting list. The patron will have to
re-enter his or her name if care is still needed.
ENROLLMENT
Once you have accepted a full day or part day program space for your child and registered
with the CER, an orientation is scheduled with the program director or assistant director. In
addition, you will be given a tour of the facility and have the opportunity to meet the staff
members who will be working with your child. Please bring your child to orientation. This will
make the transition to the program easier. Note: the orientation is required before a child’s first
day of attendance at the program.
CYS FEES AND CHARGES
CYS Programs are Family and Morale, Welfare, and Recreation Activities. They are
supported by a combination of user fees and appropriated fund support. There is a sliding scale
based on total Family income (TFI) for full and part day programs and a flat rate for hourly care
and part day preschool programs. Parent fees do not pay the full cost of care. All patrons are
subsidized whether they fall into Category I or Category VI. Patrons in the lower income
categories are subsidized more than those in the higher income categories. Childcare fees are
subject to change, but parents will be given a minimum of 30 days notice before changes are
made.
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Registration Fee. The registration fee waived for all CYS patrons.
Determining Full and Part Day Rate. If you use a full or part day program, you must
complete an Application for DoD Childcare Fees. When filling out this form your current
Leave and Earnings Statement (LES) and any other financial documents required to determine
TFI. You must include all earned income of both parents if applicable. If you do not wish to
disclose your financial information, you will be charged in the highest category rate (Category
VI). The Military Child Care Act requires DoD to prescribe regulations establishing full day rate
center fees that are uniform throughout DoD and based on TFI for all children attending on a
regular basis in full day programs.
Local national wages and benefits (to include childcare supplements) and any foreign earned
income and allowances (whether taxed or not) must be included. Foreign currencies should be
converted at the daily exchange rate. Basic Allowance for Housing (BAH), Basic Allowance for
Subsistence (BAS), or “in kind” equivalents must be included for all military sponsors. Civilian
sponsors living in government quarters may have to contact the Civilian Personnel Advisory
Center (CPAC) for assistance in determining an “in kind” Living Quarters Allowance figures.
If you are newly employed and have not received an LES, estimate your annual income using
standard personnel wage charts. If you work irregular, part time, or intermittent schedules,
average three or more consecutive LESs to determine an average monthly rate.
CER staff will, if requested, assist you in completing the fee application. CYS is not
responsible for form completion or validation. CER personnel do review applications for
completeness and signature prior to assigning a fee category. You may be asked to re-evaluate
your application if it appears errors or emissions have been made.
You must update your status annually. If your income decreases drastically, you may apply
for reconsideration of your fees prior to your annual registration. You must complete a new
application form and provide documentation to support the change (current LES,
divorce/separation papers, personnel action showing resignation, etc.). The request must be
reviewed and approved by the CER. Any adjustments will be effective the payment period
following the approval date. Adjustments will not be retroactive. An annual audit will be
conducted for a representative sampling of fee applications to rule out possible fraudulent
reporting of income.
Army Family Covenant (AFC) Initiatives. To meet the immediate needs of Families
impacted by extended and/or multiple deployments, the Army is providing Family programs and
services in support of the Military Family. There are a variety of authorized CYS programs and
services available to eligible patrons.
AFC Hourly Care Initiatives . Free extended care, normally in FCC homes, will be
provided beyond the normal duty day in support of the Global War on Terrorism (GWOT)
mission. Care may include hourly extended care (evening, weekend, or long term). Service
Members and civilian employees will be required to provide documentation from their
supervisor/commander stating the requirement to work extended hours. Additional operating
hours in CYS facilities for special openings, command events, etc., to support the GWOT
mission may be provided.
Expanded hourly care/respite care for custodial parents and guardians will be provided.
Mission Level 1 eligible patrons will receive 16 hours of free respite care, per month, per child
during the Soldier’s deployment beginning 30 days prior to deployment and ending 60 days after
the Soldier returns from deployment. Mission Level 2 eligible patrons will receive 16 hours of
free respite care, per month, per child during the designated support assignment. Mission Level
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3 eligible patrons will receive 5 hours of respite care, per month, per child, during the support
assignment. This free hourly care may be utilized in 2 hour increments.
Families of Wounded Warriors will receive 16 hours of respite care per month, per child,
during the designated eligible period, and unlimited free hourly care for medical appointments as
approved by the Warrior in Transition Unit (WTU) Commander or the Army Wounded Warrior
(AW2) representative. Families of Fallen Soldiers will receive 40 free hours of childcare for the
immediate Family of the deceased Soldier for the period beginning with notification and
continuing for 4 weeks after burial with additional hours provided at the Commander’s
discretion; 16 hours of respite care per month, per child, during designated eligible period; and
group childcare at no cost for Memorial Services for all attendees.
AFC Fee Elimination Initiatives. Mission Level 1 eligible patrons, Wounded Warriors, and
Fallen Soldiers will receive a waiver of fees for four CYS SKIESUnlimited Instructional
Program Classes per child. Mission Level 2 and 3 eligible patrons will receive a waiver of fees
for 2 CYS SKIESUnlimited Instructional Program Classes per child.
Mission Level 1 Eligible patrons, Wounded Warriors, and Fallen Soldiers will receive a
waiver of fees for two CYS Team or Individual Sports per child or youth. Mission Level 2 and 3
eligible patrons will receive a waiver of fees for one CYS Team or Individual sport per child or
youth.
AFC Fee Reduction Initiatives. Mission Level 1 eligible patrons will receive a 20%
reduction to the SY Army CYS Fee Policy rates for regularly scheduled full/part-time care for
employed custodial parents (spouses) and guardians of children of deployed Operation Enduring
Freedom/Operation Iraqi Freedom Soldiers/DoD Civilians. The 20% reduction is applied to the
existing 1 st child or multiple child rate. Parents will still receive the 10% second child discount
after the 20% discount is applied. The 20% discount is also received when utilizing an FCC
provider.
Wounded Warriors will receive a fee reduction to Fee Category 1 of the SY Army CYS Fee
Policy rates for regularly scheduled full/part-time care as approved by the WTU Commander or
AW2 case manager.
AFC Fee Reduction for Hourly Care. Mission Level I, Level II, and Level III eligible
patrons, and Wounded Warriors and Fallen Soldiers will be provided $2.00 per hour/per child
hourly care.
PAYMENTS
Payments are due prior to service (with the exception of hourly care).
This payment is your commitment to CYS that you child will be attending daily and is our
guarantee that a daily space will be saved for your child.
Annual Registration Fees. Annual registration fees will be waived for all patrons.
CDC and SAS. CDC full day and part day care fees will be paid monthly or bi-monthly in
advance of services. Bi-monthly payments will be one-half the monthly payments rounded up to
the nearest dollar. Monthly payments will be due on the 1 st day of each month. Bi-monthly
payments are due on the 1 st and 15 th days of each month. Patrons have a three working day grace
period to make payments. If payments are not received by the fourth working day, a late fee will
be assessed. SAS fees are due the same as CDC fees, with the exception that in the summer, fees
may be paid on a weekly basis.
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Part Day Preschool. A flat rate is charged for Part Day Preschool program fees and they are
due on a monthly basis.
Middle School/Teen Programs. Middle School/Teen programs are free. There may be fees
for special events, contract classes, trips, camps, and sports. Check with Youth Services for
more information.
Hourly Care Fees. Hourly care fees are due upon pick up of the child from the program.
Reservations for hourly care are essential for this program as only a specific number of children
can be accepted on a space available basis due to child/adult ratios. Reservations may be made
up to, but no more than 30 days in advance. Parents are requested to carefully estimate the time
they schedule to allow full booking of allotted spaces. We ask that you arrive promptly at your
reserved time and pick up your child promptly at the end of your reserved time. A late fee will
be charged if the child stays past the reserved time unless prior arrangements have been made
with the CDC. Reservations must be cancelled at least one hour prior to reserved time. Patrons
who fail to cancel unwanted reservations will be charged based on the time reserved. There will
be no discounts for children who are picked up early; payment will be for the full amount of time
reserved. Early arrivals may be accepted if there is space available and additional fees will be
charged in ½ hour increments. If a child is ill and reservations must be cancelled for the ill child,
any reservation made for additional children will not automatically be cancelled. Reservations
will be held up to one hour. If the child has not arrived at the end of one hour, the space will be
filled and the parent will be charged for the reserved time.
Late Pick Up Fees. Late pick up fees will be incurred if children are left at the facility/site
after closing time. Parents will be responsible to pay this late. Every effort will be made to
contact a parent or designee authorized to pick up the child. If the parent is late more than a few
times, the director will discuss the problem with the parent. If the problem is chronic, the patron
may lose the privilege of using the program. Patrons must pay the late fee the next morning or
before children are admitted into the program. The late fee cannot be put on your account and
paid with the next month’s payment.
Hardship Provision. Patrons facing long or short-term financial difficulties that affect their
ability to meet established childcare fees or payment schedules may apply for an exception to
policy. Ask your program director for details.
Leave Provisions. You may take your child out of full day care for two weeks each
registration year without having to pay for care during the time the child is away. These two
weeks are referred to as a leave credit. You may use this leave for any purpose any time after the
child has been enrolled in the program for 6 months. Two weeks notice is required and the leave
must be used in five or 10-day increments. Leave may not be carried over from year to year or
be transferred from child to child. Cash refunds of unused leave are not permitted. Children
from the same Family do not have to take leave at the same time. Children are not in attendance
during the leave credit.
Absenteeism. CYS must pay staff salaries even if children are absent. No credit or refunds
are issued for child absenteeism due to regular childhood illnesses or injuries, inclement weather,
training holidays, or facility closures of short duration (one or two days).
Termination of Services. Parents are required to give two calendar weeks written notice for
termination of contract (excluding hourly care). If not received, parents will be charged a noncancellation
fee equal to the normal fee for those two weeks. Children enrolled in full day care
(a minimum of 6 months) and haven’t used their 2 weeks leave credit may use the leave in place
of the 2 week notice to withdraw.
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When a parent signs a sponsor/program agreement and the child fails to begin care on the
beginning contract date, and the program staff has not received notification that the contract will
be terminated, normal fees will be charged starting with the date the contract was due to begin
and for two weeks thereafter. No refunds will be given for days the child did not receive care.
Seasonal Changes. Fees for part day school age programs are subject to seasonal changes.
During the school year (the months of mid August through the first half of May) a partial rate is
applied for the number of holidays, snow days, in service days, spring break, etc., in each month.
During the summer months (June through mid August) the program is considered full day care
and the full rate for full day care will be charged. Summer camp options are provided on a
weekly basis at various costs.
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CYS TEAM
The various team players responsible for the implementation and
maintenance of the FLW programs include:
Chief, CYS. This individual is responsible for all aspects relating to childcare
and youth programs at FLW. This person is accountable for ensuring proper
implementation of all pertinent regulations and thus must have extensive relevant
experience to qualify for this position.
CDC, FCC, OS, YS Directors, and SAS Coordinator. To qualify for these
positions, individuals must have an educational background in Education, Early
Childhood Education, or a related field. They are primarily responsible for the dayto-day
operations of their programs and provide guidance to personnel on appropriate practices.
CYS Food Service Manager/Nutritionist. This individual is responsible for meeting the
nutritional needs and the overall supervision of the food service program. This person must have
knowledge of the Child and Adult Care Food Program (CACFP) as well as United States
Department of Agriculture (USDA) guidelines.
TACS/TAPS. To qualify for these positions, individuals must have an educational
background in Education, Early Childhood Education, or a related field. These individuals have
extensive knowledge of child development and education and are responsible for working
directly with CYS personnel in implementing appropriate practices.
Support Staff. The support staff at CYS include kitchen personnel who are responsible for
preparing nutritionally sound meals and snacks for the children/youth enrolled in our programs;
custodial staff responsible for maintaining a clean and safe environment; computer staff; and the
administrative staff responsible for collecting fees, checking children in, and a wide variety of
other tasks that complete the programs’ function.
Parents. Parents provide information, which allows programs to be individually adjusted to
meet the needs of their children/youth. Research has shown that the child’s/youth’s experience
is enhanced when parents are actively involved in the program. CYS is open to your comments
and suggestions in hopes that your participation will improve our programs.
CHAIN OF COMMAND
The most effective place to solve concerns is at the program level.
However, sometimes situations arise that need to be referred to the chain of
command. Please do not hesitate to use our chain of command to provide
input about CYS programs, both positive and negative. Our chain of
command is: the primary caregiver, the program director or their assistant,
the CYS Chief, the Director of Family and Morale, Welfare, and
Recreation; and lastly the Garrison Commander.
If you are dissatisfied with services, please do not leave the program without talking to the
chain of command, starting with your child’s primary caregiver. Problems addressed on the spot
are more readily and easily resolved. Our commitment is to providing the best quality care
possible and we need everyone’s feedback to do this.
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STAFF QUALIFICATIONS
We conduct extensive background checks on all CYS staff. The majority of these checks are
conducted prior to employment. All staff, working directly with children receives specialized
training in Child and Youth development and other related topics. TACS are professional
educators hired by CYS who conduct all training. The training starts before the staff member
enters the facility and is continued throughout their employment. Training topics include First
Aid, Cardiac Pulmonary Resuscitation (CPR), Administering Medication, Nutrition, Child
Growth and Development, Child and Youth Activities, Child Guidance and Safety, and many
other topics related to childcare issues.
We are extremely fortunate that many of our staff, besides being caring and nurturing, are
interested in professional development. Some of our direct care staff are taking college courses
in their field. Others have received, or are pursuing, the Child Development Associate
Credential or an Army School Age Credential. Both credentials are nationally recognized and
are only given to individuals who have demonstrated competency with children/youth.
If you have any concerns or suggestions, bring them to the attention of the CYS Chief.
Parental involvement is a critical element in a successful program. We need your ideas to
continue to improve our program and services.
STAFF TO CHILD/YOUTH RATIOS
Infants/six weeks to 12 months
Pretoddlers/13 months to 24 months
Toddlers/25 months to 36 months
Preschoolers/three years to five years
Kindergartners/five years to six years
School Age/six years to 10 years
Middle School/11 years to 12 years
Teens /13 years to 18 years
one adult to four infants
one adult to five pre-toddlers
one adult to seven toddlers
one adult to 10 preschoolers
one adult to 12 kindergartners
one adult to 15 school age children
one adult to 15 middle school youth
one adult to 15 teens
FCC PROVIDERS TO CHILD/YOUTH RATIOS
Infants/four weeks to 24 months
Toddlers/25 months to 36 months
Preschool/Kindergartners/three years to Kindergarten
School Age/first grade and through twelve years
Infant/Toddler certified homes may not exceed a ratio of 3 children to one provider. All
children must be under three years of age.
Multi-age certified homes may not exceed a ratio of six children to one provider. Of those six
children no more than two may be under two years of age.
The FCC provider’s own children under the age of eight years will count in the ratio for
multi-age and infant homes.
School age certified homes may not exceed a ratio of eight children to one provider. Each of
the children must be enrolled in elementary school. The FCC provider’s own children under the
age of 12 will count in the ratio.
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PROGRAM OPTIONS
Child Development Center
The CDC is a nationally accredited childcare option for working parents wanting peer social
interaction for their children. Curriculum is based on the individual interests and development
level of each child. The CDC offers the following programs:
Full Day Program: The full day program provides care for children six weeks up to
kindergarten who require care five to 12 hours per day on a regular basis.
Part Day Preschool Program: The part day preschool program is designed for children ages
three up to kindergarten. Children attend three hours for two or three days per week. Part day
preschool program operates from August through May. Part day preschool takes a winter break
during the Christmas holiday season.
Hourly Care: The hourly care program is designed as a short-term childcare option for
parents with short term or irregular needs. Reservations for hourly care may be made up to, but
not more than, 30 days in advance. Although some drop-in spaces may be available daily,
advance reservations are highly recommended. Spaces are available on a first come, first serve
basis. Parents who need to cancel their reservations must do so at least one hour prior to the
reserved time.
Orientation: All parents must attend an orientation prior to attending any program at
the CDC. Orientation dates and times vary for each program at the CDC. CER will schedule an
appointment at the time of registration.
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School Age Services
SAS is a nationally accredited program that fosters social interaction, personal growth,
recreational skills, and educational opportunities for children from kindergarten through fifth
grade while they are not in school. The framework for this program focuses on four service
areas: Life skills (citizenship and leadership opportunities), Arts (Recreation and Leisure),
Mentoring (intervention and education support services), and Activities (sports, fitness, and
health). The children are supervised, they are safe, and they have fun! SAS offers the following
programs:
Before and After School Program: This program provides services for school age children
kindergarten through fifth grade needing care before and/or after school and full day during
summer break. Please check with the program for any other services that may be available in
addition to those listed, i.e. hourly care or intermittent care.
Summer Camp. Full day care for children kindergarten through fifth grade offering
day camp activities, field trips, and sports clinics while school is not in session.
Orientation. All parents must attend an orientation prior to attending SAS. Please call the
CER for more information on scheduling an orientation.
Youth Services
YS provides a wide variety of programs. The programs vary slightly each year, but most
offer all basic sports, camps, special events, and field/study trips. Depending upon the program,
they are available to children three to 18 years of age. There are also a variety of recreation
programs for middle and high school youth, many at no cost. Please see the Program Activities
section for more information. All teens participating in YS programs must be registered through
the CER.
Middle School Program. An afternoon program that offers a variety of activities for youth
enrolled in school from sixth grade through middle school. This program is offered at Pippin
Youth Center and is free of charge.
Teen Program. A positive program for teenagers, 13 through 18 years of age, providing
teens with a place to “hang out” and socialize with youth their own age. The teen program is
located at the Pippin Youth Center and is free of charge. Please check with YS to find out how
our program is best suited to fit the needs of your child.
Orientation. All parents must attend an orientation prior to attending YS. Please call the
CER for more information on scheduling an orientation.
Family Child Care
FCC provides full day, part day, hourly, and before and after school care for children four
weeks to 12 years of age, by fully trained Family members in government quarters. The military
child development program relies on FCC homes to help meet the needs of the community. FCC
is an alternative to center-based childcare, offering the most flexible program for Service
Members in cases of deployment or field training exercises with extended hours, or 24 hour and
long term care in a home environment for children. FCC providers are not babysitters, but rather
adults who operate a small business, which requires record keeping procedures and adherence to
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strict health and safety regulations. FCC providers are independent contractors. They have the
right to determine some aspects of their work such their hours of operation.
Extensive background checks are conducted on all FCC providers, their sponsors, and all
children over 12 years old living in the home. There is an in depth home interview with the entire
Family to observe Family dynamics and to ensure that the entire Family understands and
supports the provider’s decision to become certified. All providers undergo an initial 60-hour
training program prior to certification. The benefits of FCC are flexible hours, home like
environment, low adult to child ratios, and long term/extended care.
Contracts. Each FCC provider must have a completed registration packet that is approved by
the CER before they can accept your child for care. Ask the provider for his or her Social
Security Number (SSN) or Tax ID Number for tax purposes. You must fill out a contract with
the FCC provider before care begins. Please read the contract and any addendum the provider
may require you to sign. Request a copy for your records. These forms describe what is and is
not available to you in their program. Read the contract carefully. If there is something within
the contract that you don’t understand, ask for clarification. If you do not agree with the
provider’s requirements, address the issues immediately. If you cannot come to an agreement,
do not sign the contract. If this occurs, you may contact the CER to obtain new names and
phone numbers of additional FCC providers.
Extended and Long Term Care. Providers offer care for children of parents who work
evenings, unusual hours, weekends, shifts, or over 12 hours per day (duty related) in order to
support the mission. A written statement from a commander or immediate supervisor stating that
extended hours are duty related is required prior to receiving extended and long term care.
Interview Tips. Your interview with a perspective FCC provider allows you the opportunity
to make the choice that fits your childcare needs and allows you to come to an agreement on
matters of importance to you and your child. Visits to FCC homes may take a bit more planning
than you might expect. Here are some helpful steps to ensure a successful FCC interview.
1. Call first and ask:
Is there an opening for my child?
What hours and days are you open (training and regular holidays or a particular time
that is important for you to have childcare)?
How much does care cost?
How many children are in your care?
What are their ages?
What meals do you provide?
How often do you take the children outside and for how long?
What type of receipts do I get for my childcare payments?
What happens if I am late picking up my child?
Do you arrange backup care for those days you are unable to keep my child?
What type of activities do you do with the children?
What type of discipline do you use?
What happens if my child is sick?
How much television do you allow the children to watch?
What happens if my work hours change?
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How much notice do you require for withdrawal from care?
When can I come and visit?
2. Visit next and look for:
Responsive, nurturing, warm interactions between provider and children.
Children who are happily involved in daily activities and comfortable with their
provider.
A clean, safe, and healthy indoor and outdoor environment especially napping,
eating, and toileting areas.
A variety of toys and learning materials, such as books, puzzles, blocks, and
climbing equipment that your child will find interesting and which will contribute to their growth
and development.
Children getting individual attention.
During your visit take the time to talk to the provider on what are their policies on illness,
how they handle accidents and other emergencies, do they go on field trips, how do they feel
about parent participation, and review other policies with them. Always take your time, don’t
rush into a decision. If you need more time, take it.
Review the Touch and Discipline Policy and ask for a signed copy from the provider if you
decide to contract with them to take care of your children. When you choose a provider, and the
start date is selected, an advance fee may be required.
3. Check references/Ask other parents:
Was the provider reliable on a daily basis?
Did your child enjoy being at this provider’s home?
How did the provider respond to you as a parent?
Would you recommend the provider without reservation?
If your child is no longer with the provider, why did you leave?
Ultimately you must make the decision for which provider is right for your child. Think
about what you heard and saw, and then ask yourself these questions:
Which provider should I choose to ensure my child’s happiness?
Are the provider’s values compatible with your Family values?
Do I feel good about my decision?
Once you choose a provider that suits you needs, you will enter into a contract.
If you choose not to use a provider you have interviewed, it is good to give them
A courtesy call to let them know you will not be in need of their services. You do
not have to explain your reasons if you choose not to do so.
Parents should always stay involved with their child’s care. Think about how you can arrange
your schedule so you can talk to your provider everyday, talk to your child about how their day
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went, visit and observe your child’s care at different times of the day, and be involved with your
child’s activities. Decide how you can work with your provider to resolve issues and concerns.
Before terminating care with your FCC provider, secure their SSN or Tax ID Number for tax
purposes. It is a good idea to maintain a record of all receipts.
In order to receive a list of providers, you must be registered at CER. If you need more
information, you may contact CER or FCC.
SPECIAL NEEDS
Children with special needs are “mainstreamed” into regular CYS programs depending on the
ability of the program to meet each child’s needs. Decisions to mainstream a child are handled
on a case-by-case basis by the SNRT. Parents are a vital part of this process. The team
determines appropriate placement for the child prior to enrollment in a CYS program. Decisions
are also made regarding program adaptation and additional training for the staff to ensure the
child’s needs can be met. It is critical for parents to identify special needs so the care option
chosen can maximize the child’s development.
Special needs are considered those issues, challenges, diagnoses, and/or behaviors that require
medical or educational intervention, assistance, and other accommodations. A child with special
needs may be identified as the following: autism, asthma, severe allergies, hearing impairment,
mental or physical challenges, orthopedic impairment, other health impairments, developmental
delay, behavioral issues, specific learning disabilities, speech/language impairment, visual
impairment, etc. The SNRT represents an installation wide partnership that works to ensure the
very best placement and care for all children utilizing CYS programs.
If your child has special needs, please bring it to the attention of CER when registering your
child.
PARENT/PROGRAM PARTNERSHIPS
One of the key elements of quality programs for children is a strong parent/program
partnership. Research has shown that the child’s experience is enhanced when parents are
actively involved in the child’s program. We request that you get involved. Ways to become
involved are:
Open Door Policy/Parental Visits. You are invited to participate in the program whenever
possible and are encouraged to drop by whenever your child attends. You are welcome to call
and discuss items of concern with the director or management representative.
Commitment to Quality. Commitment to quality is an annual assessment tool used by YS to
evaluate the programs. The Quality Team members who consist of Boys and Girls Club of
America (BGCA) staff, parents, community leaders, and youth establish the goals and objectives.
Parent Advisory Board (PAB). There is a PAB in your community. All parents are invited
to attend. Meetings are held monthly and are posted at each program. The group discusses
common program issues and concerns and may provide input to program policy. The PAB elects
officers annually who provide the agendas for the meetings.
Parent Volunteers. Some CYS programs would not be possible without the selfless
dedication of many volunteer coaches, team parents, and chaperones. All parents are encouraged
to volunteer and YS is continuously seeking volunteers for all activities. You can accompany
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your child/youth on a field trip, repair broken toys, paint things, read a story to your child’s class,
demonstrate special projects for children, and many other things that add to the childcare
program. Some volunteers must agree to a background check. For more information about
volunteering, talk to you program director.
Special Projects. Occasionally CYS needs parental help on special projects. Special projects
are as varied as mounting art work for an art display, helping with a special event like Fall
Festival, painting a classroom, or renovating a piece of playground equipment. If you are
interested in helping out, check with your program director or watch for notices posted in your
program that let you know when you help is needed.
Installation Child and Youth Evaluation Team (ICYET). The ICYET review the CYS
programs for compliance with minimum standards and identifies needed program improvements.
Team members include a command representative, representatives from the fire department,
MANSCEN Safety Office, housing office, facility engineers, civilian personnel, preventive
medicine, dietary services, CYS Chief, and of course, our patrons. We want to ensure that our
patrons’ input is included in the process.
Parent Education Training Program. We offer a wide variety of parent education classes
such as fun activities to do in your community, educational readiness, ages and stages, USDA
program, etc. You may contact CER for more information.
Special Activities. Special activities are ways in which CYS communicates with parents on a
continual basis. This includes inviting parents to eat with the children (Family Style Dining),
having special workshops of interest to parents, and activities such as those held during the
Month of the Military Child.
Parent Conferences. Parent conferences are a more formal means of communicating with
parents. Those present during conferences include staff working directly with the child as well
as the parents. This is a great opportunity to discuss a child’s progress in the program. These are
conducted at a minimum of twice a year.
Parent Bulletin Board. Bulletin boards are located near the front desk of each facility and
are used to inform you of current information and events.
Parent Surveys. Parent surveys are done once a year. Sometimes parents are more willing
to voice their concerns through writing or by responding to specific questions. Directorate of
Family and Morale, Welfare, and Recreation (DFMWR) comment cards and boxes are located in
each facility. This card rates each facility. Good or bad, we want to know if we are keeping our
patrons satisfied.
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IMMUNIZATIONS
For your child’s protection, immunizations must be current. Required immunizations are
listed below. The CER maintains your child’s record. When immunizations are updated, please
bring in your child’s shot record so we can transfer the information to your child’s file.
Estimated
Immunization
Schedule
DPT/DT/DtaP/
Tetramune
Birth
IMMUNIZATION SCHEDULE
Two
Mths
Four
Mths
Six
Mths
12
Mths
15-18
Mths
X X X X X
Four-
Six
Yrs
OPR/IPR/Polio X X X X
HIB/HboC/
X X X
Tetramune/Pedvax
HepB/Comvex/
HBV/Energex/
Pedvax
X X X **
11-12
Yrs
MMR X X
Varicella/Verivax X X
Prevnar X X X X
PPD *
11-16
Yrs
If COMVAX/Pedvax is given for HIB, only three doses are required. If COMVAX/Pedvax is
given in combo with any other HIB, four doses are required.
** Children and adolescents who have not been vaccinated against Hepatitis B in infancy may
begin the series during any visit.
* Given if DtaP is missed at an earlier age. Pertusis is not given after age six, only DT will be
administered.
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Immunizations Schedule
DTP/DTP/Efanrix
OPV/IPV
HIB/HibTITER, ActHIB
OmniHIP/ProHIB
Hep B/Energix/HBIG/HPV
Recombivax
Tetramune/TriHIBit
COMVAX/Pedvax
MMR
Varicella/Varivax
Td
Prevnar
Hep A
Diphtheria, Tetanus, Pertussis
Polio Vaccine
Hemophilia Influenza Type B
Hemophilia Influenza Type B
Hepatitis B
Hepatitis B
DtaP + HIB
HIB + Hep B (requires only three doses,
instead of four if all doses are a combination
of COMVAX and/or Pedvax).
Measles, Mumps, Rubella
Chicken Pox
Diphtheria and Tetanus. Given if DtaP is
missed at an earlier age. Pertusis is not
given after age six, only DT will be
administered.
Pneumococal
Hepatitis A (not required at this time).
Please note that this immunization schedule is subject to change. Contact the CER for
current immunization requirements. Records found to be incomplete will be flagged and
parents will be notified. If proof of immunization is not provided by the given due date, the
child will be denied access to services until records are corrected.
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ILLNESS
We take all reasonable precautions to offer a healthy environment
for children. Staff screen children for any signs of illness or symptoms
of contagious disease upon the child’s arrival at the program. Your
child may be denied admission if staff notice signs of illness. You
may feel that these procedures are merely an inconvenience, but they
are for the benefit of all enrolled children. Outlined below are the
illness criteria for denial of services from AR 608-10.
Criteria for Denial of Services
If Your Child Becomes Ill at the Program. When children become ill at the program, they
may be removed from the group setting and taken to an isolation room/area to prevent the spread
of infection. We will then notify the parent that the child must be picked up. If you cannot be
contacted, the center will call your child release or emergency designees. In many instances, you
may need to come to the program and pick up your child. Please remember that a sick child
needs special care and should be picked up in a reasonable amount of time (within one hour) by
either parent or your child release designee (the designee should be able to gain access to the
post). If this individual is not your documented child release designee, the parent must contact
the facility and the individual must provide photo identification. If the program director feels
that immediate medical attention is required, emergency transportation will be arranged. One of
the CYS staff will accompany your child for medical treatment. You will be notified of the
child’s condition/reason for the emergency and where to meet the child. It is imperative that the
program has accurate phone numbers and emergency contacts that can help us locate you in the
event of an emergency.
Your child will be denied care if any of the following conditions exist:
Temperature in excess of 100.5 degrees Fahrenheit (under the arm) for children up to
three months of age, and in excess of 101 degrees Fahrenheit for children over three months of
age.
Inability to participate in daily activities to include outdoor play.
Inability to arouse child when admitted for care in the CYS program.
Illness such as, but not limited to, the following:
o Impetigo: Red, oozing, erosion capped with a golden crust.
o Scabies: Crusted, wavy ridges and tunnels in the webs of the fingers, hands,
wrists, and trunk.
o Ringworm: Flat, spreading, ring, shaped lesions.
o Chicken Pox: Groups of small blisters on a red base, which becomes cloudy
and crusted in five to seven days. Usually accompanied by an itching
sensation.
o Head Lice Nits: Nits attached to hair shafts. Resembles dandruff, but will not
brush out.
o Conjunctivitis: Also Pink Eye. Red, watery eyes with thick yellowish
discharge. This may also be accompanied by an itching sensation.
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o Severe Diarrhea: Watery bowel movements.
o Pinworm Infestation: Itching in the anal area, especially at night.
o Severe Vomiting: More than two episodes in one hour or where fever or
diarrhea coexists.
o Persistent Cough: Coughing that is constant or cough that has been present for
seven or more days and interferes with the child’s participation activities.
o Culture Proven Strep Throat that has not been under treatment or at least 24
hours.
o Symptoms of other disease such as measles, mumps, hepatitis, scarlet fever,
and strep infection.
o Unusual rash.
Discretion will be shown when a child exhibits symptoms of an illness. If a child is suspected
of having a fever, CYS staff will take his or her temperature. If an elevation in temperature
exists, the office staff will be informed and parent will be called.
Notification Requirements. Any time you take your child to a clinic due to illness, please
inform the doctor and clinic staff that you child attends a CYS program and have an Illness
Control Memorandum filled out and signed by the doctor to turn into the CYS facility. This
ensures that the medical personnel will make the best decision regarding your child’s health and
the health of the other children and staff at the program. If your child is diagnosed as having any
serious or contagious illness such as measles, mumps, chicken pox, conjunctivitis, or scarlet
fever, please notify us so we can alert staff and other parents.
Criteria for Readmission After Illness
A child may return to the program upon receipt of an Illness Control Memorandum from a
licensed health care professional stating that the child’s presence will not endanger the health of
other children. A child may be admitted to the program without a medical statement providing
the following conditions exist:
Fever has been absent for 24 hours (without fever reducing medication).
Nausea, vomiting, or diarrhea has subsided for 24 hours.
An antibiotic has been administered over a 24-hour period for a known strep or other
bacterial infection.
Chicken pox lesions are crusted, usually five to seven days after onset.
Scabies are under treatment.
Lice are under treatment.
Pinworm and ringworm treatment has occurred 24 hours before readmission.
Lesions from impetigo are no longer weeping.
Conjunctivitis has diminished to the point that eyes are no longer discharging.
The child has completed the contagious stage of the illness.
The child must feel well enough to participate in usual daily activities. A child who is still on
medication for illnesses such as an ear infection or strep throat may be permitted to return.
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The parent must submit a statement from a physician or medical facility indicating illness is
past the communicable state and the child does not required additional CYS staff to care for
him or her.
By Army Regulation, disposable diapers are required for infants in all CYS programs. Cloth
diapers will only be used if a physician’s written statement is furnished stating the reason the
child should not be exposed to disposable diapers.
First aid supplies are provided and accessible to staff only. If a child receives an injury
considered not serious by supervisory staff personnel, necessary first aid measures will be taken
and parent informed.
MEDICINE
Administering Medications
CYS Staff/FCC Providers may give some medication to children enrolled
in the full day programs and regularly scheduled before and after school
programs, but only under strictly controlled circumstances.
Medications will not be administered within the hourly care and part day programs.
Medications required by special needs children attending hourly care and part day care program
are administered on a case-by-case basis.
Medications and special therapeutic procedures will be administered only when prescribed by
a licensed practitioner and only when there is no other reasonable alternative for providing the
medical treatment needed by the child.
As needed “PRN” medication requires a letter of exception from the ACHN. If your child
requires a PRN medication (e.g., inhalers), please feel free to contact the ACHN for assistance.
The parent must complete a medication card for each medication. The medication card is
valid for only one month and more than one card will be required if the medication goes on into
the next month. For example, a medication from 30 July to 09 August would require two cards,
one for July and one for August.
All medication should be accompanied by a dosing syringe, cup, or spoon, with
measurements that match the prescription (i.e., mm, tsp, etc.).
Medications must:
Be in the original container with a childproof cap.
Have a dated pharmacy label from a local American pharmacy attached to the
container.
Have a physician’s name and instructions for use.
Be labeled with the child’s name, name of medication, dosage (or strength),
frequency of administration, how it is to be given, and start/stop dates.
Be stored according to instructions.
Be not more than 30 days old.
Basic care items such as topical items for the prevention of sunburn, diaper rash (ointments
and lotions), and teething irritation may be used without a prescription in the absence of
unbroken skin.
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If you need help with medication, please let us know. Each program has a current listing of
approved medications and basic care items.
DENTAL HYGIENE
We begin assisting children with dental hygiene when they are toddler age
and enrolled in full day programs. Children age two and above brush their
teeth after lunch. Please provide a labeled tube of toothpaste and a toothbrush
when your child first starts the program. Provide a new toothbrush at least every
three months thereafter. Dental hygiene is an important aspect of the child’s daily
routine.
ALLERGIES
You should inform the staff, or your FCC Provider, if your child has
any allergy or sensitivity to any food or drug. Food related allergies require a
physician’s statement indicating what your child is allergic to and what are
acceptable substitutes to ensure your child’s daily nutritional needs are met.
Special diets or religious prohibitions also require documentation.
FOOD SERVICE
Through our participation in the USDA CACFP, snacks
and meals are served at no cost to parents. The CDC offers
Parent’s Choice Infant Ready to Feed Formula with Lipids
and Iron; available for infants through 11 months old if
parents choose to participate. Parents should check with
their FCC Provider to see which infant formula they
provide. If you choose to have your child receive formula provided by the center, or your
provider, you must provide empty bottles labeled with your infant’s name and the date. Bottles
must have nipple covers. For obvious safety reasons, only plastic feeding bottles may be used.
If you choose to bring your own formula or breast milk, you must also mark the bottles with your
infant’s name and the date, and the bottles must also have nipple covers. If you choose to bring
your own formula/breast milk, you must prepare the bottles. This is a practice used in order to
eliminate cross contamination, error in amount served, and/or making other mistakes. Staff are
not authorized to mix bottles.
The CDC and your FCC Provider also offers commercially prepared infant food or ground
food prepared by our kitchen staff to all children who are not yet eating table food. The USDA
CACPF guidelines required that the CDC/FCC Provider provide all meal components
appropriate for the age of each infant in care, which includes at least one type of formula, iron
fortified dry rice cereal, as well as other meal components as they are introduced by the child’s
parents. You will be provided with an infant feeding plan that will explain what can be offered
and at what age. You will be required to initial by the items your child has already been
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introduced to. It is essential that this feeding plan be accurate, as those items that are not
initialed will not be given to your child. Children over the age of one year will be supplied with
all of their nutritional needs while they are at the CDC or in a FCC home.
We feed infants based on their individual schedules and your instructions. Please leave
instructions with the staff or provider when you drop your child off. Infants are fed as close to
their schedules as possible, however, we will give bottles at any time they are needed. If a parent
has not specified that a child should eat meals, but does not return to pick up the child before the
end of the meal period, the child will be fed. Mothers who are breastfeeding are welcome at all
times. If you are uncomfortable feeding your baby in the classroom, let us know and we will
find a quiet place for you and your infant. Bottle fed babies are held during feeding. Caregivers
receive proper instruction from supervisory personnel in bottle-feeding infants. Older infants
and toddlers capable of holding their own bottles are allowed to do so.
No food substitutions from home (with the exceptions stated) will be allowed in place of
center meals.
Meals and Snacks
We provide wholesome, healthy foods for your child.
Our menus are prepared based on USDA CACFP
guidelines and are approved by a registered dietician. The
menus are posted and a copy may be obtained upon
request. Breakfast, lunch, and snacks are provided to
children who are in care during meal times. All meals are
served Family style as part of the development learning
process.
Parents are welcome to join their children for any meal or snack, but must make prior
arrangements with management so that sufficient food is prepared. Please note: A child-size
portion will be prepared for your visit.
The meal schedule is as follows for the CDC:
Breakfast for infants (six weeks-11 months)/individual schedule.
Breakfast for full day and hourly/0830-0900.
Morning snack for part day preschool/1015.
Lunch for infants (six weeks-11 months)/individual schedule.
Lunch for full day and hourly/1130-1230.
Lunch for MST (summer) 1130-1330.
Afternoon snack for part day preschool/1415.
Afternoon snack for infants (six weeks-11 months)/individual schedule.
Afternoon snack for full day and hourly/1430-1500.
Afternoon snack for MST 1530-1730.
Check with your individual FCC Provider for their individual meal schedule.
YS meals and snacks are based on USDA guidelines and will be offered after school at Pippin
Youth Center.
On special occasions such as birthdays, commercially purchased items may be brought in for
the celebration or mixes may be brought in and they will be prepared with the assistance of the
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children. If you wish to bring in a mix, please provide two weeks notice if you desire the center
kitchen to prepare the item.
Children will be provided the opportunity to participate in cooking activities to develop selfhelp
skills, strengthen nutritional awareness, and learn basic science and math concepts. They
may prepare their own snack or part of their meal when participating in these activities.
CHILD ABUSE AND NEGLECT REPORTING
CYS staff and FCC Providers are legally obligated to report any suspected incident of
child/spouse abuse or neglect. If staff see a child/spouse with suspicious bruises, cuts, burns,
welts, or other indicators of abuse or neglect, they must report it to the appropriate authorities.
If your child has a bad bruise, a severe rash, or a medical condition that has created an injury,
please take the time to explain the situation to your child’s caregiver when you drop your child
off.
Remember, all of this is for your child’s protection.
HOTLINE NUMBERS:
Reporting Point of Contact (RPOC): GLWACH/596-0446
Missouri Child Abuse and Neglect Hotline/1-800-392-3738
National Child Abuse Hotline/1-800-422-4453
Child Abuse Safety & Violation Hotline/1-800-336-4592
National Domestic Violence Hotline/1-800-799-7233 or 787-3224
TOUCH/DISCIPLINE POLICY
The Touch and Discipline Policy will be included in the required initial staff/volunteer/FCC
Provider training. The TACS, program directors, and the CYS Chief will ensure that employees
are familiar with this policy. This policy is included in this handbook and in the Standard
Operating Procedures notebook.
Appropriate touching creates positive emotional/social growth in the child touched and/or
properly affects the safety and well-being of the child (i.e., holding the hand of a child while
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crossing the street; holding a child gently, but firmly, during a temper tantrum). Restraining a
child is the last resort.
Some examples of appropriate touching are hugs, lap sitting (for young children), reassuring
touches on the shoulder, and naptime backrubs for a tense child.
Touching in an appropriate manner is an important part of communication between adults and
older youth. Touching in a positive manner is necessary for the emotional and social growth of
preteens and teens. It can teach affection and provide a sense of security and safety to a youth.
However, a youth should never be forced to give or receive touching actions, positive or
negative, against his or her will.
Inappropriate touching is touch that creates an improper/negative emotional or social effect on
the child or violates the law or American societal norms.
Inappropriate touching usually involves coercion or other forms of exploitation of the child,
satisfaction of adult needs at the expense of the child, or violates a cultural taboo regarding
sexual and/or physical contact between adults and children. Attempts to change child behavior
with adult physical force, often in anger, only reinforces to the child the concept that “striking
out” is an acceptable response to a problem.
Examples of inappropriate touching include forced greeting kisses, corporal punishment,
slapping, striking or pinching, fondling, or molesting.
Child Guidance/Discipline Techniques
Based on an understanding of individual needs and behaviors of children at varying
developmental levels, simple, understandable rules will be established so that expectations and
limitations are clearly defined.
Discipline will be constructive in nature, including such methods as diversion, separation of
child from situations, and praise for appropriate behavior.
Children will not be punished by:
Spanking, pinching, shaking, or other corporal punishment.
Isolation for long periods.
Confinement in closets, boxes, or similar places.
Binding to restrain movement of mouth or limb.
Humiliation or verbal abuse (humiliation is the most common abuse of children).
Careful thought is necessary to avoid spontaneous reactions which humiliate children. Never
make fun of a child for any reason. Embarrassment can inflict irreparable damage.
Deprivation of meals, snacks, outdoor play opportunities, or other program
components. Short-term restrictions on the use of specific play materials and equipment or
participation in a specific activity are permissible, but the punishment must fit the infraction.
Children will not be punished for lapses in toilet training or refusing food.
Highchairs or cribs will not be used for discipline purposes.
Use of the approved time out method will not exceed one minute per year of age.
Biting polices will focus on modifying child behavior within the existing
environment rather than suspending the child. Parents whose children are biting will be
counseled and advised. If a child is a danger to other children or themselves and is repeatedly
displaying this behavior, the parent will be asked to remove the child from childcare. Assistance
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will be given in obtaining childcare in another setting. The term repetitive will be assessed on an
individual basis.
Reoccurring instances of inappropriate behavior will be dealt with by using effective
discipline in order to minimize inappropriate behaviors. The following may be identified as
inappropriate behavior on a reoccurring basis:
Hitting, pushing, and slapping.
Throwing of blocks or toys.
Unprovoked incidents.
Inappropriate behaviors, which constitute danger to others or themselves (i.e.,
running from the module, hostile aggression toward others).
The following guidelines will be utilized in reoccurring inappropriate behaviors:
Any exhibition of the behaviors listed in the proceeding bullet list will be recorded
on an Accident/Incident Report. The parents of the child harmed as well as the parents of the
child causing the harm will be notified of the incident and requested to sign the report.
Confidentiality of both children will be protected.
Staff will review the circumstances of the incident, seriousness of the injury, what
prompted the behavior, how could it have been prevented, and the age and development of the
child.
After all attempts to modify the behavior have been exhausted (assessing the
physical environment, staff training, child observations, etc.) a conference will be set up with the
child’s parents, care giving staff, TACS, and program director.
The conference will be conducted to identify any potential changes in the child’s
behavior at home/or the CYS program and/or child stressor that could possibly be the cause of
the inappropriate behavior.
The CYS staff and parents cooperatively develop a plan to assist the child in
modifying their behavior to include potential follow up conferences.
If all efforts attempted to modify the child’s behavior have been exhausted, CYS
personnel may refer parents to other agencies for assistance.
Parents who do not attempt to assist CYS staff in identifying and correcting their child’s
behavior will risk suspension of CYS privileges. Suspension will be determined on a case-bycase
basis.
SAS and YS strive to interact with children and youth in a way that focuses on guiding and
supporting them with their problem solving skills. Helping them to understand and decide what
to do, rather than what not to do, is the basis for youth guidance. Our role is to meet the youth’s
individual needs and assist him or her in becoming confident, secure individuals with good
problem solving and thinking abilities. Positive discipline will be used by CYS staff based on an
understanding of individual needs and behaviors of youth at varying developmental levels.
Simple, understandable rules will be established so that every youth will know what is expected
of him or her.
CYS staff have training in child guidance techniques before they are assigned as a youth
leader. In accordance with AR 608-10 and AR 215-1, discipline is consistent, constructive in
nature and based on the youth’s developmental level. Some of the strategies staff members use
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include anticipation and redirection, distraction, gentle reminders, support of youth’s own
problem solving skills, and gentle restraint.
CYS staff encourage children to become responsible, caring individuals, to express their own
feelings, and to respect the feelings of others. Youth who experience difficulty meeting these
expectations are worked with on an individual basis. If serious behavior problems occur, parents
are informed so they can become an integral part of the resolution process. Normally youth do
not decide to misbehave. They want to do the right thing. They may misbehave due to physical
or psychological reasons, the program not meeting their needs, problems at home, or a variety of
other reasons. Working together, we are more likely to identify the problem and find strategies
to which the youth will respond.
Appropriate forms of guidance and discipline for SAS and YS programs are:
Redirection: Moving a youth from a negative situation by redirecting the youth’s
attention to more desirable/appropriate situations.
Positive Reinforcement: Encouragement given to a youth for appropriate behavior.
Extinction: Ignoring behaviors that are undesirable, but not dangerous or
destructive.
Substitution: Replacing an inappropriate expression of an activity with an
appropriate expression of the same activity.
Natural Consequences: Helping youth understand cause and effect. For example, if
a youth consistently fails to sign in at the Youth Center, he or she may be denied use of the
facility for a short number of days.
Communication: The youth leader will discuss the inappropriate behavior, as well as
expectations for future behavior with the youth after each misbehavior. This communication will
be conducted after the youth has calmed down and is receptive to the discussion.
Inappropriate forms of guidance and discipline for SAS and YS programs are:
Spanking, pinching, striking, shaking, or other corporal punishment.
Isolation for long periods.
Confinement in closets, boxes, or similar places.
Any form of binding such as to restrain movement of mouth or limb.
Humiliation or verbal abuse to include negative name-calling.
Deprivation of meals, snacks, outdoor activity participation, or other program
components. A short-term restriction on the use of specific activity materials and equipment or
participation in specific events is permissible.
Parents and staff serve as role models for our children. Staff members receive training in how
to model appropriate behavior to be a positive influence on children/youth. We ask that parents
remember that what they do and say while on the grounds influences children/youth. We ask
that parents refrain from using profanity, spanking their children, or attempting to discipline
other children/youth in our facilities. All of these behaviors can be frightening to children/youth
and cannot occur in our facilities. When these problems occur the parent will be asked to leave
the building or home and their use of programs will be jeopardized.
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CELEBRATIONS
CYS programs recognize that religious, cultural, and national
celebrations are the foundation of many valuable Family traditions. While
these days may be acknowledged, we respect that each individual Family will
conduct their own celebration in ways that are appropriate and meaningful to
them.
The CYS staff will encourage and participate in child-initiated
discussions of such celebrations. We also encourage Family to share unique
traditions with the staff when appropriate.
We allow Family to strengthen their own traditions and encourage an appreciation for
differing beliefs. This approach avoids the commercial elements of many holidays.
Birthdays and special events may be celebrated at the program and parents are
encouraged to attend. We have learned, however, that elaborate parties and fancy cakes
encourage competitiveness among children for the “best” party and may take some of the joy and
pleasure out of the celebration. The children enjoy planning and preparing special snacks for
these celebrations. Please do not bring candy or individual party favors for these occasions.
They often result in problems for the staff and feelings of ill will between children. Some of
these items may also be a choking or safety hazard for young children.
Parents may bring a prepared cake from a commercial bakery. The cake must be
accompanied by a receipt showing the date and time of purchase. The cake will be served after
the afternoon snack.
The parent may also bring a cake mix purchased at a commercial grocery store and as stated
in the food service section of this handbook, the facility will provide all the added ingredients
and the children will be involved in the baking as a cooking activity. The cake will be served
after the afternoon snack.
Typically, infants and toddlers do not understand about birthdays and celebrations. You can
help make their day special by bringing in some photos. Young children get great enjoyment
from seeing photos of themselves, their Family, and their friends.
Please coordinate plans for your child’s birthday or special occasion with the staff at least two
week in advance of the event. If you have any questions, contact your child’s caregivers for
appropriate things to bring if you desire to participate in this celebration.
CLOTHING
Children are involved in many messy developmental activities such as art, cooking, and water
and sand play. Please dress your child appropriately for a busy day. Clothing that can
take wear and tear is best. We cannot guarantee that you child will be spotless at the end of the
day.
We take all children outside on a daily basis, weather permitting. This includes cold weather
days. Please provide outerwear appropriate for the weather. You may wish to send a cap or hat
for outside play, even in the summer. It will protect you child’s face from the sun and his or her
hair from the sand.
All children need a couple of changes of clothing including underwear. Children who are
toilet training may need several more. These may be left at the center or brought to and from the
center daily. A bag labeled with your child’s name will be helpful for those extra clothes and
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supplies. Label all your child’s clothing with his or her first and last name. Items sometimes are
misplaced and many of our children wear the same or similar clothing. We do not assume
responsibility for items left at the program. Check the lost and found box frequently for missing
items. Children should not bring gum, candy, personal toys, or cellular phones to the CDC or
SAS facilities. Children can however, bring items that offer security.
If your child needs to change clothing for some reason, the soiled clothes will be bagged and
given to you when you pick up your child. There are times, that we may have spare clothing for
younger children for use in an emergency. If your child uses our clothing, please wash and
return it as soon as possible. The CDC will accept donations of clothing that your children have
outgrown to be used by other children in an emergency. CYS Programs are not responsible for
lost, misplaced or stolen items.
DIAPERING/TOILET TRAINING
The CDC is not responsible for toilet training of children. Toilet training is a developmental
skill that will come with time and physical maturing; therefore, a child will not be punished for
lapses in toilet training.
The parent of a child in the process of being toilet trained will furnish changes of underwear
and clothing. If an accident occurs, the soiled clothing will be kept in a plastic bag and returned
to the parent. Disposable training pants are not recommended.
REST TIME
Rest periods will be provided appropriate to ages and needs of children with at least one hour
scheduled for all children under five years enrolled in full day care. Children who have rested
for the minimum period will be offered quiet activities that do not disturb others who are
sleeping. Provisions will be made for each child to rest or nap on an individual bed, crib, cot, or
mat.
You will be asked to bring a child-size blanket to be used during rest time. Also, your child
may bring a soft cuddly toy to be utilized during this time.
Naps for infants follow the infant’s own schedule.
OPEN-DOOR POLICY
We want your child to have a positive CYS experience. If you have any suggestions or
concerns, do not hesitate to speak to any staff member in your child’s program. All FLW CYS
programs have an open-door policy.
OUT DOOR POLICY
Outdoor play is an important part of your child’s development. All children will go outside
when weather permits. Please dress you child appropriately for weather conditions. You must
make special arrangements with the program director or assistant director if you wish for your
child to stay inside on occasion. Remember, colds and respiratory illnesses are not caused by
going out into the cold weather.
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PROGRAM CLOSURES/INCLEMENT WEATHER
All programs will be closed on Federal Holidays. Programs will close due to inclement
weather only when the post is officially closed.
GETTING STARTED
Helping Your Child to Adjust
Many children have a difficult time adjusting to settings outside of their home. This is normal
and quite healthy. We want to work with you to help make your child’s transition to the program
as smooth an experience as possible. Some ideas, which have been successful, include:
Spending short periods with your child in the program when he or she first joins the
program. This will enable you and your child to become familiar with those who will be
interacting with your child on a daily basis, the activities your child will be participating in, and
the new environment.
Bring adequate supplies of diapers and wipes, commercially prepared infant food,
and formula in unbreakable containers. Food must be in unopened jars. Formula must be
prepared on a daily basis and labeled with bottle contents, name of child, and date prepared. For
more information, please refer to the Food Service section of this handbook.
Talk to your child about participating in CYS programs. Giving an advance notice to
children helps the adjustment process.
When leaving your child with us, be sure to take the time to hug your child and
assure him or her that you will be returning. Slipping out unnoticed can result in mistrust.
Understand that your child may not be happy about being left behind. Acknowledge
and validate his or her sadness.
Ensure your child is dressed casually enough to enjoy an active day of play.
Be punctual in picking up your child. Children become upset when their friends are
leaving and they are still waiting.
A friendly greeting to your child and the staff strengthens bonds and stimulates
positive communication.
Talk to you child about his or her activities during the day.
An extra set of clothing must be provided for you child to be used in the event that
he or she becomes wet or soiled. If this clothing is needed and has not been provided, you or
your emergency designees will be contacted to bring a change of clothing or to pick up your
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child and change him or her prior to returning the child to the program. For the comfort of your
child and the health of all the children, you will be required to respond within thirty minutes.
SIGN IN AND RELEASE OF CHILDREN
If your child is going to be absent from any program, we ask that you give us notification (not
applicable to the middle school/teen program). This helps us to ensure the safety and well-being
of your child.
All visitors are required to sign in at all facilities in order to safeguard our children/youth.
CDC
Parents or legal guardians (siblings or other individuals may be designated in writing) are
required to drop off and pick up their child from the program. Arrivals and departures at the
center will be made through the front door. Children may not be dropped off at the door or in the
parking lot.
Arrival. When you bring your child to the program, you must record your child’s arrival by
swiping in with your card at the front desk and by signing in on the daily attendance sheet in the
activity room. Please be sure that you have accurate emergency contact information in your
child’s file. Assisting your child in removing his or her outerwear is helpful to the staff in the
room. They need to be able to supervise the children in the room while greeting you and your
child. Make sure the staff member on duty is aware of your child’s arrival before you leave the
room.
Early arrivals for part day preschool programs or hourly care appointments are discouraged.
Children have little concept of time and have difficulty waiting for more than two or three
minutes in a restricted area.
Departure. At departure time, hourly patrons must pay their childcare fees prior to picking
up the child from the activity room. You must sign your child out from the daily attendance
sheet in your child’s activity room and swipe out with your card at the front desk. Please allow
adequate time for your child to clean up before leaving. Encouraging your child to cleanup
before going home helps us to teach the child responsibility. It is important to take a few
moments to talk with the staff about your child’s day. This not only keeps you informed, but it
lets your children know that you are interested in what they do each day. Don’t forget to ask you
child if he or she has work to take home. The children work hard during the day using a variety
of media and materials. They are very proud of their work, but never quite as proud as when you
show interest in their efforts. Your interest and praise will encourage your child’s creativity and
build self-esteem.
Child Release. You may authorize someone else to pick up or drop off you child. However,
we required advance notification in writing. Child release designees must be listed on the child’s
registration paperwork, which you sign. Please remember to keep these names updated as
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friends and co-workers leave the area. We require the child release designees to present proof of
identification. A child release designee must be 13 year or older.
SAS
Parents, legal guardians, siblings, or those individuals designated in writing are required to
drop off and pick up their child from the program. Arrivals and departures at SAS will be made
through the front door. Children may not be dropped of at the door or in the parking lot.
Arrival. When you bring your child to the program you must record your child’s arrival on
the daily attendance sheet in the activity room. For hourly care (if available), you must record
your child’s arrival at the front desk. Please be sure that you have accurate emergency contact
information in your child’s file. Make sure the staff member on duty is aware of your child’s
arrival before you leave the room. School age children attending SAS after school are able to
ride the school bus from their school to SAS.
Departure. At departure time, hourly patrons must pay their childcare fees prior to picking
up the child from the activity room. You must sign you child out from the front office. Please
allow adequate time for you child to clean up before leaving. Encouraging your child to clean up
before going home helps us to teach your child responsibility. It is important to take a few
moments to talk with the staff about your child’s day. This not only keeps you informed, but it
lets your children know that you are interested in what they do each day. Do not forget to ask
you child if he or she has work to take home. The children work hard during the day using a
variety of media and materials. They are very proud of their work, but never quite as proud as
when you show interest in their efforts. Your interest and praise will encourage your child’s
creativity and build self-esteem.
Child Release. You may authorize someone else to pick up or drop off you child. However,
we require advance notification in writing. Child release designees must be listed on the child’s
registration paperwork, which you sign. Please remember to keep these names undated as
friends and co-workers leave the area. We require the child release designees to present proof of
identification. A child release designee must be 13 years of age or older.
Middle School/Teen Program (YS)
Youth are required to sign themselves in upon arrival. Youth may leave unaccompanied at
any time. Our responsibility for the youth ends once he or she signs out of the program. If your
youth is participating in a special field trip, a sponsor consent form will be required.
FCC Home
Parents, legal guardians, siblings, or those individuals designated in writing are required
to drop off and pick up their child from the provider’s home. Children receiving care in an FCC
home may not be dropped off at the curb to walk to the home alone.
Arrival. When you bring your child to the home you must sign in your child. Hourly
program you must record your child’s arrival on the daily attendance sheet in the home. For
hourly care, you must record your arrival at the home. Please be sure that you have accurate
emergency contact information in your child’s file. Assisting your child in removing his or her
outerwear (if needed) is helpful to the provider as he or she needs to supervise the other children
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in the home while greeting you and your child. Make sure the provider is aware of your child’s
arrival before you leave the home. Children in FCC homes are able to ride the school bus to the
provider’s home if the provider’s home is located in the same school district that your child
attends.
Departure. At departure time, hourly patrons must pay their childcare fees prior to picking
up the child from the home. You must sign your child out from the child’s home. Please allow
adequate time for you child to clean up before leaving. Encouraging you child to clean up before
going home helps us to teach your child responsibility. It is important to take a few moments to
talk with the provider about your child’s day. This not only keeps you informed, but it lets your
children know that you are interested in what they do each day. Do not forget to ask your child
if he or she has work to take home. The children work hard during the day using a variety of
media and materials. They are very proud of their work, but never quite as proud as when you
show interest in their efforts. Your interest and praise will encourage your child’s creativity and
build self-esteem.
Child Release. You may authorize someone else to pick up or drop off you child. However,
we require advance notification in writing. Child release designees must be listed on the child’s
registration paperwork, which you sign. Please remember to keep these names undated as
friends and co-workers leave the area. We require the child release designees to present proof of
identification. A child release designee must be 13 years of age or older.
Late Fees/Abandoned Children
Please check with your facility/home to find out what the fees are for late pick-up and the
policies for abandoned children.
DEVELOPMENTAL CHARACTERISTICS
Our staff plans developmentally appropriate activities for children
in their care on a weekly basis and post those plans on the parent
bulletin boards. This applies to all age groups. The activities planned are selected to enhance
the development of the children and youth to meet their needs and interests.
Infants
Young infants need frequent one-on-one interactions with those adults
who care for them. Infants rely upon adults to respond to nearly all their
needs, including changing, feeding, and comforting them. Infants are
absorbing life around them and need lots of encouragement. Play for
infants occur on the floor, in strollers, in someone’s arms, and during
rocking. The environment must have pictures of people, familiar objects,
and friendly animals. Space is required for young infants to roll over, pull
up, and crawl. Mirrors are important in infant environments so they can see and learn about
themselves. Toys include busy boards, clutch balls, rattles, spoons, teething toys, vinyl-covered
pillows to climb on, nesting toys, small blocks, squeeze toys, and cardboard books with simple
pictures.
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As infants begin walking, steps can be provided for them to practice going up and down.
They like to carry objects around the environment like baby dolls and purses.
The infant environment should invite exploration of objects. Supervised water play is
appropriate, as is painting. Routines are essential in the infant’s environment.
Toddlers
Toddlers have newfound mobility, which lends itself to running,
cruising, and climbing. Toddlers enjoy group movement; if one
child does something, they all want to do the same thing. Toddlers
love to explore and will get into anything accessible to them. This is
why it is important to have an environment that encourages safe
exploration. Toddlers are also becoming more adept with their fine
muscle development. Puzzles can be more than one piece. They can begin turning book pages
quite nicely. They like to bang, so banging toys are appropriate. They also like to throw;
therefore, soft balls than can be thrown at a target, such as a box to catch them are appropriate.
Toddlers have outstanding creativity and initiative, which is exhibited in excessive energy.
They are developing the ability to express themselves; thus, they need opportunities to initiate
language. They also like to be read to frequently. Toddlers have not learned to distinguish
themselves from the world around them. Everything belongs to them and sharing is not a
concept they understand. Adults have to model appropriate behavior, but should not expect
toddlers to “get it.”
Routines are important for toddlers. Supportive routines must be established. Toddlers are
dependent on routines to develop trust.
Toddlers are learning to use the toilet. They cannot be pushed into this activity, but the means
must be there for them when they are ready.
Toddlers are becoming more social, but still participate in parallel play. Opportunities must
be available for them to play side by side with their friends. Singing, dancing, and finger plays
are other favorite activities.
Toddlers are creative and opportunities for expression should be available. Painting, water,
and sand play support creative ventures.
Toddlers need predictability and repetition in their environment, but they are often very
unpredictable. A curriculum established to support toddlers must recognize the challenge
toddlers present and provide a variety of activities that support optimum growth and
development.
Preschoolers
The preschool age child is becoming more social and is developing real
friendships. Dramatic play can become more complex by provisioning the
area with props reflecting the child’s larger social world.
Fine motor skills are being refined daily. Activities involving wooden
blocks can be expanded to support their experimentation with balancing.
Puzzles that are more complex, clay, pegboards, and woodworking are
examples of materials that support fine motor development as well as creativity.
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Literacy skills are becoming pronounced. Preschoolers are beginning to progress through
normal stages of writing development. Support for this activity includes writing utensils, cutting
materials, stamps, pads, crayons, markers, papers, dictionaries, books, and lots of word and
sentence sources. Children want to know how to spell their name (they like seeing their name on
their cubby, sleeping mat, etc.) Labels throughout the environment are important to support the
growing literacy abilities.
Personal expression continues to be important. This can occur in the dramatic play area,
woodworking area, block area, or painting area. Paints should always be accessible to
preschoolers. With preschoolers, it is still the process that is important, not the product. They
need access to a variety of materials.
The preschoolers also need praise, but it must be honest since they can recognize the
difference.
Preschoolers like to climb and can take on greater challenges than toddlers can. Rhythm and
movement is an important activity to include in the preschool curriculum.
While the preschooler is becoming more than independent, he or she still needs the comfort
and support of the adult. Predictability and routines are important to the preschooler.
Kindergartners
The Kindergartner is becoming more social and is developing real
friendships. Dramatic play can become more complex by provisioning
the area with props reflecting the child’s larger social world.
Fine motor skills are being refined daily. Activities involving
wooden blocks can be expanded to support their experimentation with balancing. Puzzles that
are more complex, clay, pegboards, and woodworking are examples of materials that support
fine muscle development as well as creativity.
Literacy skills are becoming pronounced. Kindergartners are continuing to progress through
normal stages of writing development. Support for this activity includes writing utensils, cutting
materials, stamps, pads, crayons, markers, papers, dictionaries, books galore, and lots of word
and sentence sources. Kindergartners are beginning to read more concretely at this stage. They
want to know how to spell and write their name (they like seeing their name on their cubby).
Labels throughout the environment are important to support the growing literacy abilities.
Personal expression continues to be important. This can occur in the dramatic play area,
woodworking area, block area, or painting area. Paints should always be accessible to
Kindergartners. With Kindergartners, it is the process that is important; do not expect perfect
products. They need access to a variety of materials.
Kindergartners need praise, but it must be honest, since they can recognize the difference.
Children pick up on things quickly and they do know when your praise is not sincere.
Kindergartners like to climb and can take on greater challenges than the preschoolers.
Rhythm and movement are important to include in their curriculum.
While Kindergartners are becoming more independent, they still need the comfort and support
of the adult. Predictability and routines are important to Kindergartners.
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School Age Children
Focus of the school age program is to support the establishment of a solid
base for life long learning. Youth in school are more independent yet learn
best in a cooperative situation with others. They enjoy involvement in
projects, which can be continued over time. Literacy and computer skills are
supported throughout the provision of age appropriate books and information
sources. Opportunities for writing or dictating stories, posters, and cassette
tapes also enhance literacy at this age.
SAS youth are quite adept at arts and crafts, woodworking, and table games. Microscopes
and science areas are of interest to the school age child.
Field trips, study trips, and group projects can be planned by children to include costs
involved, how to get there, and getting information about the place to be visited. Interviews with
local businesses and community people can be conducted by school-agers to find out more about
the world of work.
SAS youth are able to follow rules and play organized games and sports. There are many
choices available to school age children. They need a chance to be involved in sports activities,
cooking activities, expeditions, and clubs, as well as situations that would provide an opportunity
to work alone. The youth are challenged in a relaxed setting.
Our program is intentionally diverse in nature. It allows your child to choose programs that
they are most interested in. We feel choice fosters independence and positive self-esteem.
Middle and High School Youth
Young people have the need to experience being members of a society,
rather than apart from it. This sense of belonging is first learned from
Family. As young people mature, this sense of connectedness expands to
include many other people. Teens enjoy hanging out with their friends,
leisure time is important, and peer pressure is paramount. In YS, we offer
programs that enhance self-esteem, promote a healthy lifestyle, and
encourage good citizenship while providing a time and place for social
interaction.
PROGRAM ACTIVITIES
Child Development Center (CDC)
(Six Weeks through 5 Years)
Activity areas within the environment are those places designed for
specific purposes. Children utilize these areas to interact with
materials, other children, and adults. Activity areas are provisioned to
support productive and age appropriate play. These areas help
children develop skills and abilities needed to be successful in life. It is within these areas that
literacy and mathematical skills emerge.
Blocks. Blocks are essential in all early childhood environments. Unit blocks are carefully
measured and support children’s understanding of mathematical concepts, balancing, and the
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literacy skills of discrimination. Children learn about sizes, shapes, numbers, length, and weight
as they select blocks and build structures. Large and small muscle development is enhanced in
the block area. Language, cooperative play, and social interaction are encouraged. Many
successful architects and engineers loved block play as children.
Dramatic Play. The dramatic play area bridges the home with the early childhood
environment. Children are able to create worlds inhabited by both real and imaginary characters,
making sense of their world in a safe haven.
Dramatic play offers multiple opportunities for children to learn cognitive skills in a social
setting. For example, setting the table gives children practice in one-to-one correspondence.
Reading the local paper and writing lists for grocery shopping reinforces literacy skills.
Dramatic play areas can be developed after a field trip to a local restaurant-posting the menu,
bringing in play money, etc. Children learn about themselves, their families, and the society
around them.
Table Toys. Table toys include games, manipulatives, and collectibles. In this area, children
are able to develop small muscles, social/emotional, and cognitive skills. Children build upon
what they know and the experiences they bring with them to the childcare setting. The child’s
physical skills will be enhanced as he or she moves from tentative, simple types of play, to more
complex, integrated modes of play. For example, single piece puzzles with handles offer a
challenge to the infant. As children experience more opportunities to put puzzle pieces together,
they become more adept at manipulating interlocking fragments of a design.
Art. For young children it is the process, not the product, which is important. Only as
children gain more experience can the product be considered. Through art, children can express
how they feel, think, and view the world.
Sand and Water. Children’s explorations with sand and water naturally lead to learning.
Sand and water play allows children to encounter mathematics and scientific principles first
hand. Dry sand mixed with water becomes firm as the water is absorbed. Some materials float
in water while others sink.
Children improve their physical dexterity by sifting sand, pumping water, and pouring from
one container to another. Children experiment with conservation of matter, cause and effect, and
the principles of measurement. They can talk about these activities with others working at the
sand or water table. Sand and water activities challenge children and sooth them at the same
time.
Reading Area. The reading area can be a place to get away from the real world and explore
the wonders of adventure, fantasy, or poetry. It is an area where children can sit in soft chairs
and dream. It is an area where there is lots of information. Children can learn about difficult
issues through books. They can learn about social responsibilities. They are encouraged to read
through exposure to good books.
For very young children, the process of looking at books is important. Infants like to taste
books as well as look at the pictures. Simple, durable books are available to infants. They
require thick pages, which can easily be turned. This activity helps them with their small muscle
movements. Infants like to look at familiar objects and say or repeat the name of the object.
Infants also like to mimic the voices of animals, the sounds of vehicles, and the noises in the
environment.
Toddlers enjoy looking at picture books, but they are also interested in short stories. They
like the familiar. In extremely small groups or one-to-one, toddlers will listen to the same story
repeatedly, often repeating it to the reader.
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Preschoolers enjoy a good book. Younger preschoolers and toddlers are able to turn pages
fairly well if they had lots of experience with books. Many preschoolers who have had extensive
exposure and access to books are able to read familiar books to you. Although this may appear
to be mere repetition, it is an important reading experience.
While books and information sources need to be spread throughout the environment, a
reading area focuses on books, accessibility to them, and provides a comfortable area to enjoy
books.
Woodworking Area. Woodworking is another challenging and creative area for
preschoolers and school age children. Young children become very adept with hand-eye
coordination when given opportunities to work in woodworking areas. In addition to the skills
that can be obtained through woodworking, this area provides a soothing activity for many
children who may have difficulties sitting down.
Outdoors. Activities that occur outdoors include climbing, sand and water play, riding, roller
skating, conducting experiments, watching plants grow, and following the change of seasons.
Outdoor spaces are excellent for supporting the development of large muscle skills through
running, climbing, jumping, and hopping. Playground equipment and activities promote upper
and lower body strength, balance, and coordination.
Family Style Dining. Children eat meals Family Style in their activity rooms. Meals are
prepared in accordance with USDA CACFP guidelines. Children participate in the meal time
preparation by setting tables with the adults, bringing food to the tables, serving their own food
from bowls on the tables, and pouring their own drink. When they have finished eating, the
children clear their place and return their plate to the food cart.
One goal of Family Style Dining is to help children enjoy mealtime as they enhance their
social skills. Adults eat with the children and encourage positive social interactions. Children’s
coordination is improved through participation in Family Style Dining. Independence and
opportunities for decision-making are included in this activity. Make an effort on occasion to
join your child in the Family Style Dining experience.
Writing Area. A writing center can be an excellent area for beginning writers, and
experimentation with writing can begin with infants. The more experience with literacy and
accessibility to writing materials, the more children will explore and write. Writing centers
require a variety of materials appropriate to age of the children supported, but include at a
minimum, paper, pencils, markers, stamp pads, and other materials, which support and
encourage young writers.
School Age Services (SAS)
(Kindergarten through Fifth Grade)
SAS offers care for school age children generally five through 10 years of
age requiring care before/after school, full time during school closures, and full
day summer camps during the summer break. SAS is affiliated with the BGCA
and maintains a 4-H membership through CYS. SAS offers children the
opportunity to be involved in a variety of BGCA and 4-H project clubs and uses
materials from BGCA/4-H to incorporate diverse programs in various areas: Life Skills
(citizenship and leadership), Mentoring (intervention and educational support services), Arts
(recreation and leisure), and Activities (sports, fitness, and health).
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Open Recreation. All patrons are offered six free open recreation hours. These six hours per
month are not cumulative. Open recreation is held twice a month on Saturdays from 1200 until
1500.
Computer Lab. The computer lab is planned and will have a wide variety of software and
Internet access.
Homework Lab. Does you child need help with homework? From explaining how to do the
assignments to planning a class project, our staff is available to help children with their
homework.
Special Events. SAS sponsors many special activities during the year. Call you SAS
program director for more information. Some fees or charges may apply.
Summer Camp. Every summer, SAS offers weekly summer camps for first through fifth
graders. Summer camps offer a wide and exciting range of activities to include field trips,
amusement parks, swimming pools, sports, arts and crafts, and more.
Field/Study Trips. When the youth do not have school, SAS tries to plan a well-paced full
day of activities. Usually your child will go on a field/study trip. Field trips allow for a good
deal of physical activity. Please dress your child appropriately. Some fees may apply.
4-H Clubs. Our SAS program is affiliated with 4-H. This relationship has permitted us to
have access to a number of recreational/educational programs. You will find a variety of 4-H
project clubs available through our program.
Youth Services (YS)
(Ages 11 through 18)
All centers are affiliated with BGCA and maintain a 4-H
membership through CYS. YS offers youth the opportunity to be
involved in a variety of
4-H project clubs and uses materials from 4-H clubs to incorporate
diverse programs in to various service areas: Life Skills (citizenship
and leadership), Mentoring (intervention and educational support
services), Arts (recreation and leisure), and Activities (sports, fitness,
and health). Our baseline programs are comprised of the following
activities: open recreation, workforce preparation, youth sponsorship and computer labs.
Additionally, we are responsible for the team sports program and special events that are geared
for youth two to 18 years of age.
Open Recreation. A wide variety of activities are available from pool to video games, board
games, or just come and relax and talk with friends or maybe make new friends. There is always
a tournament, a video, or other activities taking place.
Computer Lab. The computer lab has a wide variety of software and Internet access. Our
experienced instructors will show youth how to utilize software and use the Internet.
Homework Lab. Does your youth need help with homework? From explaining how to do
the assignments to planning a research project, the YS staff is available to help youth with their
homework.
Dances. On a regular basis, YS sponsors dances for teens in the community. This is a great
time to socialize and meet youth from other areas. Dances are broken into groups, grades six
through eight and nine through 12.
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Sports Clinics. Throughout the year, we have a variety of fun and challenging sports clinics
including basketball, soccer, and cheerleading. If you want to improve your skills, meet people,
or just have fun, come and join us. Many clinics are offered based on instructor availability.
Team Sports. YS offers a variety of team sports during the year. Open to all youth ages
three through 18 years.
Fall Season: Soccer, Flag Football, and Cheerleading. Practices start at the end of August
and games start in September.
Winter Season: Basketball and Cheerleading. Practices start the end of November and
games start in December.
Spring Season: Soccer and Kickball. Practices start the end of February and games start in
March.
Summer Season: Baseball and Softball. Practice starts in May and games start in June.
YS has a gymnasium that is available Monday through Saturday that is used for volleyball,
basketball, and indoor sports to include gymnastics. This is a great way to be involved in sports
on a daily basis.
Summer Camps. Every summer, YS sponsors weekly summer camps for middle school and
teenage youth. Summer camps offer a wide variety of activities to include field trips, amusement
parks, swimming pools, sports, arts and crafts, and much more. In addition to the regular
summer camps, gymnastics, dance, and cheer camps are offered during the summer break.
Wonderful Outdoor World “WOW”Camp. Youth come for fun filled activities that
include rafting, canoeing, hiking, rock climbing, spelunking, and rappelling. This camp is for
middle school youth and teens.
Trips. YS staff are travel experts. Be it touring, adventuring, or shopping, we design trips
that are safe, interesting, and fun. Throughout the year, there are a variety of trips offered.
Youth input is always needed in our trip planning. Trips include Six Flags over St. Louis, water
parks, popular caves, ball games, and other trips that youth find interesting. For more
information, contact the Pippin Youth Center about upcoming trips.
Special Events. YS participates in many events that take place in the state of Missouri. A
wide variety of events are offered throughout the year. For more information, contact Pippin
Youth Center about upcoming events.
4-H Clubs. Our middle school and teen program is affiliated with 4-H. This relationship has
permitted us to have access to a number of recreational/educational programs. You will find a
variety of 4-H project clubs available through our program.
BGCA. YS is affiliated with the BGCA. This relationship provides increased program
opportunities. The BGCA is a nationwide affiliation of autonomous organizations working to
help youth of all backgrounds to develop the qualities needed to become responsible leader and
citizens. The core program has four categories:
Life Skills, Citzenship, and Leadership Opportunities
Arts, Recreation, and Leisure
Mentoring, Intervention, and Education Support Services
Activities, Sports, Fitness, and Health
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The core program is based on a youth development strategy of: a sense of belonging, a sense
of usefulness, a sense of power of influence, and a sense of competence.
Torch Club. Torch Clubs are chartered small-group leadership and service clubs for boys
and girls ages 11-13. A Torch Club is a powerful vehicle through which YS staff can help meet
the special needs of younger adolescents at a critical stage in their development. Torch Club
members learn to elect officers and work together to plan and implement activities in four areas:
service to community, education, fitness, and social recreation.
Keystone Club. Small-group leadership and service clubs charter Keystone Clubs for boys
and girls 14 to 18 years of age. Keystoners elect officers and plan and implement their own
activities in six areas: service to the community, leadership development, education and career
exploration, unity, free enterprise, and social recreation.
Start Smart. This nationally acclaimed comprehensive prevention program helps young
people resist alcohol, tobacco, and other drug use, as well as premature sexual activity. The
program features engaging, interactive small group activities designed to increase participants’
peer support, enhance their life skills, build their resiliency, and strengthen their leadership skills.
This year round program encourages collaborations among YS staff, youth, parents, and
representatives from other community organizations.
Promise Passport. YS is looking for youth who are interested in volunteering to support
programs within the community. Through volunteering, young people meet new people, learn
potential job skills, improve self-esteem, take pride in accomplishments, receive the selfsatisfaction
of helping others, and are recognized by the command for their efforts. Some of the
volunteer opportunities include: coaching, working at the Pippin Youth Center, working with
younger children, and other opportunities. Participants may receive recognition awards for their
volunteer efforts. Contact YS for more information.
Youth Sponsorship. Our Youth Sponsorship Program involves introducing newly arrived
youth to youth living in the community. Planned events for newcomers happen regularly.
Teen Supreme/Job Ready. Designed for teens preparing to enter the work force or who
need assistance once employed. Job Ready features skill and character building sessions on
topics such as setting goals, effective resume and cover letter writing, appropriate dress for the
workplace, time management, establishing a savings account, managing stress, and reading a
newspaper. The program is tailored to fit specific needs of the participants.
Youth Leadership Forum. During our annual retreat for the Teen Councils, the YS staff
works with the teens to develop leadership, trust, teamwork, and communication skills. The
youth work to develop a strategic plan for teen activities for the year. Locations will vary from
year to year. This program is open to all teens.
Teenage Babysitting Training. The Teenage Babysitting Training Course teaches the
responsibilities and qualities of being a good babysitter and what to expect from the person that
hires you. The course is open to youth starting at 13 years of age and involves 10 hours of
training spread out over the course of two days. Youth wishing to participate in this training
must have signed permission paperwork from their parent or guardian. The Outreach Services
(OS) program conducts this training and can provide more information on the course.
Partnerships. YS support various partnerships with the local school and community
organizations. These partnerships range from sports activities to Prom night.
Activities, Crafts, and Education (ACE) Club. ACE is an after school activity that offers a
variety of projects designed for youth participation. ACE club meets daily after school with
snacks provided.
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Teen Lounge. The Teen Lounge offers a variety of activities for ninth through 12 th graders.
These activities include open recreation, workshops, dances, lock-ins, and trips. The Teen
Lounge is a great place to hang out with friends or amuse you with a variety of activities and
games. The lounge offers a big screen TV, dart machine, videos, and Play Station game systems.
The Teen Lounge is open after school during the week and on Saturdays. The lounge is also
open during the summer months. Snacks are available at Pippin Youth Center.
Skate Park. Pippin Youth Center has a large skateboard park to be used by the youth. This
is the only skateboard park in the area. For more information and hours of operation, contact the
Pippin Youth Center.
SLO (SCHOOL LIAISON OFFICE)
SLO provides “ACCESS” to a wide range of resources to facilitate
Army youth education transitions. SLO provides “ACCESS” by:
A-Affiliating with 4-H and BGCA.
C-Connecting youth through sponsorship activities, outreach
events, and action councils.
C-Creating opportunities for work force preparation, citizenship, and leadership
development.
E-Enhancing educational experiences through CYS instructional programs and
partnerships in education.
S-Sponsoring transitioning teens.
S-Supplying post-secondary education information.
SLO can provide “ACCESS” for schools by:
A-Arranging access to military units/commanders.
C-Consolidating school information for military families.
C-Communicating procedures or in and out processing.
E-Encouraging relationships between school, military families, installation, and
community.
S-Supporting school personnel by providing information concerning military lifestyles.
S-Securing access to military resources.
SLO can provide “ACCESS” for commanders by:
A-Advising command on local schools and youth education transition issues.
C-Coordinating Partnership in Education.
C-Communicating school and Family concerns.
E-Evaluating programs and services.
S-Spearheading integration of military children into the local school system.
S-Serving as advocate for military families.
SLO can provide “ACCESS” for parents by:
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A-Addressing issues with youth registration in the local school system.
C-Coordinating education transition related resources and points of contacts within the
school and community.
C-Collaborating with parents to ensure academic success.
E-Educating parents on the local school system policies, procedures, programs, and
schedules.
S-Supporting home school families.
S-Supplying resource materials on primary, secondary, and post secondary education.
SLO can provide “ACCESS” for the community by:
A-Acquainting the community with information about the military lifestyle and
resources.
C-Coordinating partnerships between the community and the installation.
C-Combining resources to eliminate duplication of services.
E-Enhancing community programs through partnerships with school and local
business/industry.
S-Supporting academic enrichment programs and related initiatives.
S-Serving as focal point for gathering and disseminating information.
The schools at FLW are operated by the local school district, Waynesville R-VI. There are
several elementary schools on the installation. Some children in the St. Robert area are bussed
onto FLW. There is no high school on FLW. All teens from ninth through 12 th grade attend the
Waynesville Senior High. The high school is a new facility that opened in January of 2004. It is
an impressive home for the “Tigers”.
There are two elementary schools (East Elementary and Freedom Elementary) and one middle
school located in the Waynesville/St. Robert area.
If your child attends school on FLW, you may obtain a Frequent Visitor Access Pass to travel
onto the installation (if needed). Applications are available from the SLO.
For more information on the school district and the various services provided you may contact
the SLO Monday through Friday from 0730-1630.
CLEOS (CYS LIAISON, EDUCATION AND OUTREACH SERVICES)
CLEOS augments the CYS programs and offers a wide variety of services. CLEOS contains
the CER, your first stop in the CYS process.
CER. CER is the CYS central point of enrollment. All necessary paperwork will be
completed at the time of registration. Up-to-date immunization records, child’s SSN, and
emergency contact information are required at the time of registration.
Teenage Babysitter Training and Referral List. Provides training for teenage babysitters
(age 13 and up) and provides a referral list to prospective parents looking for babysitting
services.
Resource and Referral. Assists parents in locating off-post childcare.
Short Term Alternative Childcare (STACC). On site hourly group childcare within the
same building where the parents or guardians are attending the same on-post function. Sites for
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STACC sessions must be approved in advance. All children attending STACC sessions must be
registered at the CER.
Volunteer Childcare in the Unit Setting (VCCUS). VCCUS is free childcare provided by
the Family members in one military unit or organization for Family members in another military
unit or organization in exchange for similar services at a future, mutually agreed upon time. Unit
childcare volunteers must be at least 16 years of age and must attend CYS training prior to
providing care. There must be a minimum of two volunteers at each session.
Parent Education Classes. CLEOS provides a wide variety of parenting classes. Contact
the CER office or your child’s program director for more information.
Volunteers. Volunteers interested in supporting the various CYS programs may apply
through CLEOS. Volunteers will participate in training, to include CPR and Child Abuse.
Background checks will be conducted on potential volunteers. Hours volunteered may be in a
preferred delivery system.
CLEOS supports a wide variety of events in support of the military child and their families.
Some of these events are:
Community Fun Fair. The Community Fun Fair is an event that is
held in the spring. This is the second largest event that occurs on the
installation. There are a wide variety of events and display booths
for the enjoyment of the children and their parents. There are
also a wide abundance of hands-on activities for the children’s
enjoyment.
National Kid’s Day. National Kid’s Day is a BGCA
yearly celebration held in August at Pippin Youth Center.
This event is for children/youth K-12 to enjoy a variety of activities including the bounce room,
basketball, jousting and much more. Food and beverages are served. Attendees can win prizes
through out the day. National Kid’s Day is a special day to celebrate and honor the children of
our community and to emphasize the importance of meaningful time spent between adults and
children.
Fall Festival. Held in October, this event celebrates the fall season. Parents and children
can enjoy a variety of activities together such as face painting, ring toss, pick a pocket, bean bag
toss, arts and crafts, and much more. This event is similar to a school fair and is an event that
has always been a great success.
Month of the Military Child. April, traditionally the Month of the Military Child is a time
for the community to celebrate and appreciate its children. The CYS programs plan a myriad of
activities during the month that focus on children of all ages. These activities serve as
opportunities for parents, educators, and community members to renew their commitment to
children and youth.
Parent Co-op. A Parent Co-op is a no cost option for children whose parents are unavailable
to participate in the operation and management of their childcare. In a parent co-op, parents with
similar childcare needs volunteer to pool their resources for mutual gain. Parents provide
services to the co-op by exchanging care for each other’s children in the group. The following
describes some of the standards that apply:
Co-ops register with the CER and provide a roster of names, addresses, and home
telephone numbers.
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The co-op submits required monthly statistical reports and minutes of the meetings to
the CLEOS Director.
Each member of the co-op registers with CER completes orientation, and a minimum
of two hours training in child guidance and child abuse reporting and prevention.
Members provide for a maximum of six children (including their own) at a time and no
more than two of the children may be under the age two.
Co-op members may not offer care on a regular basis and care may not exceed ten
hours per week.
Parent Participation Program (PPP). We encourage parents to become an active partner in
their child’s CYS program. Your involvement as a parent is rewarding for your child and
increases the quality of the programs we offer. It is our intent, through the PPP, to help you
improve your understanding of your child’s program and enhance your skills as a parent. This
program allows parents to earn points that can be used to receive discounts on childcare and
youth sports. For more information, contact the CER or your child’s program director.
Pamphlets outlining the PPP are available at the CER or your child’s program.
SKIESUnlimited. SKIES is an acronym for Schools of
Knowledge, Inspiration, Exploration, and Skills. SKIESUnlimited
hopes to accomplish the CYS mission by enhancing programming
choices through a variety of quality enrichment and learning
opportunities for children and youth in a flexible and creative
environment dedicated to excellence.
Our vision is to enhance and expand programming through a
variety of instructional offerings: with a highly qualified faculty,
who nurture and maximize the talents and potential of our children and youth, through affordable
and accessible learning opportunities, as they promote quality classes and programs in dedicated
facilities, resulting in a reputation for excellence and innovation.
In order to enroll in SKIESUnlimited classes, parents/guardians must complete the CER
process. This includes providing sponsor and spouse names, social security numbers, local
address, telephone numbers, email address, emergency contact information, completion of forms
and paying the annual registration fee.
If your child has been diagnosed with any special need, you will be scheduled for the next
meeting of the SNRT. This includes dietary restrictions, allergies, asthma, ADHD, ongoing
prescription for medication, or any other conditions requiring your child to be on an IEP. In
some cases, you child will not be permitted to enroll in a SKIESUnlimited class until the SNRT
meeting has been attended and placement approved. Any accommodation necessary for your
child’s successful experience in his/her SKIESUnlimited class will be communicated to the
instructor.
Once you are registered and in CYMS, you may enroll for any available SKIESUnlimited
class at the CDC, SAS, CER, or YS. In some cases, you may even be able to enroll by simply
calling the facility. You must be officially enrolled in order to attend SKIESUnlimited classes.
Tuition for SKIESUnlimited classes may be paid up front with cash, personal check, or credit
card. Fees may also be paid monthly for semester and year-long classes. Payment for each
month is due by the third working day of the month. Fees for partial months cannot be prorated.
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Monthly fees have been calculated by dividing the total cost of the full program by the number
of months the class is offered.
Our instructors are highly qualified and experienced individuals. Evidence of their
experience, credentials, certification, college level course work, and or degrees must be
submitted at the time of application. In addition, all SKIESUnlimited instructors are required to
complete training modules in CPR, First Aid, Child Abuse Reporting and Prevention, and
Guidelines of Child Development. They must also pass local and national background checks.
Eligible patrons for Fort Leonard Wood SKIESUnlimited class enrollment include children
and youth from four weeks through their senior year in high school, whose sponsors fit into one
or more of the following categories: Active Duty Military, Civilian Employees (GS, NAF, DoD
Contractors), National Guard, and Reservist.
Parent responsibilities include:
Every child must be accompanied to the assigned teaching area by a parent or guardian.
Children should not arrive more than ten minutes prior to the start time of the class. For safety
reasons, it is not a good idea to just drop off y our child and expect the instructor or some other
adult to supervise your child until class starts.
Every effort should be made to pick up your child after the class is over. Instructors
should not be expected to keep you child longer than the scheduled duration of the class.
If your child is sick, please do not bring him or her to class. Your child will not get
much out of the class and may pass on the illness to others.
If is important to provide your child’s instructor with a cell number or other phone
number at which you can be reached and an emergency contact name and number in case you are
not available.
Please notify the instructor if your child has any special needs or issues. This will
assist the instructor in providing the best possible learning experience for you child.
It will help greatly if your child takes care of restroom needs prior to the beginning of
each class. To prevent possible child abuse, your child will not be allowed to leave the class to
go to the restroom unless accompanied by an instructor, CYS staff person, or you the parent.
Please emphasize good manners and consideration of others. If your child’s behavior
in class is a distraction to learning, the instructor will contact you for a conference. If the
behavior continues to disrupt the class, you may be asked to remove your child from the class.
Make sure your child has the materials, clothing, shoes, or equipment required for his
or her class.
If your child is unable to attend a class, please notify the instructor, in advance, if
possible.
Unless otherwise informed by your instructor, SKIESUnlimited classes will not be held on
school holidays or federal holidays. Please check with the instructor for information on
cancellations due to holidays. If possible, opportunities will be provided to make up missed
classes.
All SKIESUnlimited classes will be cancelled in the event of the following weather
conditions: post closure due to snow and icy conditions or on post school closure due to snow
and ice.
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If it is necessary to withdraw your child from a SKIESUnlimited class, notification must be
submitted in writing at least two weeks in advance. Withdrawal forms are available at CER,
Building 470, Room 1111, The Instructional Program Specialist, Building 470, Room 1102-G or
from the instructor. Non-attendance is not considered an official withdrawal. Parent or student
notification to the instructor will not be accepted as an official withdrawal.
Gymnastics. Gymnastics classes are open to children and youth 2-18 years of age. This
program offers a wide variety of gymnastic activities. There is a fee for this program.
Dance Classes. Is your youth interested in the performing arts? Our instructors teach a
variety of dance styles. Dance classes are open to children and youth 2-18 years of age. There is
a monthly fee for this program.
Martial Arts. Martial Arts classes are open to children and youth 3-18 year of age. There is
a special program for 3-5 year olds. There is a start-up fee for the program that is paid directly to
the instructor and a monthly fee for the program paid to CYS. Parents may take classes along
with their children, but arrangements for this are made through the Martial Arts instructor.
Piano/Guitar Instruction. Private and group piano/guitar lessons are open to children and
youth 7-18 years of age. Lessons are provided during the school year and through the summer
months.
YOUTH EMPLOYMENT
The installation offers support and information for youth employment
opportunities as well as numerous volunteer opportunities. There is a summer
hire program, along with other year round opportunities. You may contact
your local Army/Air Force Exchange Service Human Resources Office,
CPAC for appropriated funds jobs, the NAF Civilian Personnel Office
(NAF CPO), or the job center located in Building 470 for more
information. Educational opportunities range from food service work
to positions in the installation library.
YOUTH SPORTS AND FITNESS (YSF)
CYS YSF programs follow guidelines provided by the National Alliance for Youth Sports
(NAYS). It is the goal of this program to offer a range of positive sports and fitness program
options and environments. These programs encompass a variety of safe and supervised activities
that:
Foster the development of leadership, sportsmanship, and teamwork.
Offer children and youth opportunities to build skills and feel competent in both
competitive and non-competitive situations.
Empower children and youth to achieve self-confidence.
Enhance or reinforce learning opportunities for children and youth through individual
and group activities.
Instill values associated with the pursuit of sports, fitness, and health activities in
adulthood, particularly self-discipline, persistence, and decision-making.
Reduce the likelihood of situations and behaviors that put children and youth at risk.
Provide a variety of opportunities for parental and command involvement.
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Minimize parental lost duty time related to youth misconduct.
Promote positive attitudes and reinforce Army core values.
CYS is a proud partner with BGCA. As such, we promote the BGCA Core Beliefs that all
children should have:
A safe place to learn and grow.
On-going relationships with caring, adult professionals.
Life-enhancing programs and character development experiences.
Hope and opportunity.
The goal of the BGCA Sports, Fitness, and Recreation Core Program Area is to develop
fitness, positive use of leisure time, skills for stress management, appreciation for the
environment and social skills.
BILL OF RIGHTS FOR YOUNG ATHLETES
The right to participate in sports.
The right to participate at a level commensurate with each child’s developmental level.
The right to have qualified adult leadership.
The right to participate in safe and healthy environments.
The right of children to share in the leadership and decision-making of their sport participation.
The right to play as a child and not as an adult.
The right to proper preparation for participation sports.
The right to be treated with dignity.
The right to have fun in sports.
The right to an equal opportunity to strive for success.
WHY HAVE A YSF PROGRAM?
We all know that America’s future lies in our youth. In providing the lessons of life, so
readily adaptable from the sports playing field, we can compliment the work of the home, the
community, and the school in molding young people and adding meaning to their lives.
Providing a strong adult image in the person of the team coach for your child to emulate does
this. At the same time, we create a climate for peer group development under optimum
conditions.
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Sports teams present to each adult connected with the program a unique opportunity to share
in the molding of America’s youth. As practiced, on and off the playing field, the game ideally
teaches the rewards of hard work, develops respect for discipline and provides an outlet for
simply “letting off steam.”
Self-discipline, properly taught on the playing field by a coach, can be a major factor in
turning a child’s life from mindless self-indulgence, to meaningful self-respect for the rights of
others and respect for the law.
Watching the older participants in the program discipline themselves teaches other youngsters
that it isn’t sissy to refrain from smoking, get good grades, eat a proper diet, practice good
sportsmanship, and keep themselves physically fit. All this takes place in the context of
youngsters playing a game that they know and love.
Sports also enable our youth to develop a sense of pride in the community and to acquire
useful skills. Moreover, he or she is participating in a wholesome and competitive activity.
Competent coaching, adequate equipment, and sufficient medical precautions combine to
establish a sound youth program.
WHERE DOES WINNING FIT IN?
In going about our jobs as volunteers in a sports program, we must pause for a moment to
reflect upon the long-term importance of our work. Victory recorded by a game score is a shortterm
accomplishment and soon forgotten. Lessons contributing to character development
learned on the playing field, can serve as valuable guidelines for living, in the home, in the
school, and in the community. These are the long-term values.
It is obvious that winning games is not our primary job, but the facts bear repeating every
season, for every sport, because we are all prone to forget the long-term objective by
concentrating too much on the short-term prospects of a good season on the scoreboard. We are
preparing young people for life. For this reason, the YSF does not promote giving individual
trophies such as “Most Valuable Player” or “Most Points Scored”. Each participant will receive
a pin, medallion, patch, or memento at the end of the event or season.
PARENT’S ROLE
The old saying “children should be seen and not heard” is given a new twist in YSF
programs-where the parents are seen and not heard-at least not too loudly and never on the
playing field. Parents are encouraged to attend all program activities at all times. Any negative
comments given to individuals, teams, or coaches are never appropriate. Therefore, spectators
displaying any inappropriate actions will be asked to leave the field or gymnasium for the
remainder of the game. The same behavior expected from the players is expected from the
spectators.
Parents are essential to the success of any youth program and they will be better supporters if
they understand what the coaches are trying to do. The coach has the responsibility of educating
the player in the skills of the sport, providing a safety environment, and building the self-image
of every player. Unless a parent is an approved volunteer of CYS they should remain in the
spectator’s position at both games and practices. The best way to ask questions of a coach is in
private, away from the players and after the game.
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HOW TO BE A GOOD SPORT PARENT
Talk to and listen to children about their sport experience.
Allow children to make decision about sport participation.
Don’t push children.
Provide emotional and social support to children. Let coaches handle assessing individual and
team performance.
Avoid connecting external rewards or parental affection to participation or performance.
Encourage a wide range of participation in sports and physical activities.
Help children set limits in their sport participation to help avoid burnout.
PARENT’S CODE OF ETHICS (NAYS)
I will encourage good sportsmanship by demonstrating positive support for all players, coaches,
and officials at every game, practice, or other youth sports event.
I will place the emotional and physical well-being of my child ahead of my personal desire to
win.
I will insist that my child play in a safe and healthy environment.
I will require that my child’s coach be trained in the responsibilities of being a youth sports
coach and that the coach upholds the Coaches’ Code of Ethics.
I will support coaches and officials working with my child in order to encourage a positive and
enjoyable experience for all.
I will acknowledge that practices are not for drop off care and I will discipline my own child.
I will demand a sports environment for my child that is free from drugs, tobacco, and alcohol,
and will refrain from use at all youth sports events.
I will remember that the game is for youth, not adults.
I will do my very best to make youth sports fun for my child.
I will ask my child to treat other players, coaches, fans, and officials with respect regardless of
race, sex, creed, or ability.
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I will read the National Youth Sports Association (NYSA) National Standards for Youth Sports
and do what I can to help all youth sports organizations implement and enforce them.
ELIGIBILITY CRITERIA
Children of sponsors eligible to use DFMWR activities may use services provided by CYS
YSF programs. Child age requirements vary with the sports activity.
REGISTRATION PROCEDURES
Registration for each sport will be announced in the community and will end one week prior
to the first practice. Children registered after this time period will be placed on a team only if
there are openings available.
Registration for all sports programs takes place at the CER. To expedite the registration
process, please call to set up an appointment.
During registration, you will be asked to complete a CYS Registration Form and sign a parent
Code of Ethics. It is very important that you provide complete information on these forms
including the names and phone numbers of alternate Emergency Notification Designees and
Release Designees. It is also important to list any allergies, medical concerns, or physical
restrictions your child may have. It your child has any medical or physical concerns, a SNRT
appointment will be made for you so that the coach may receive information regarding the needs
of your child.
At registration, you may opt to play up one age group, but cannot play down. Starting age of
the lowest age group for each sport will be strictly adhered to, i.e., soccer player must be four by
1 August. Aging date for all sports is 1 August of the current school year. Assignments to
baseball, flag football, and basketball will be made by grade rather than age.
SPORTS PHYSICALS
In order to register, each child must have a current sports physical. Sports physicals are
required by Army regulation. A physical is valid for 12 months and must be valid through the
end of the sport season in which your child is participating.
The physical form must by signed by a licensed health professional. A sports physical form is
available at CER or PYC. We will also accept the medical form you may have obtained from
your child’s school provided it has the required documentation on it. We cannot enroll your
child unless we have all required information. Parents are advised to keep a copy of the physical
form for future sports registrations.
It is advisable to make an appointment for a sport physical with your doctor or medical care
facility in plenty of time for the physical to be completed prior to the sport registration period.
FEES
The same sports activity fee is charged to all patrons participating in that sport regardless of
total Family income, rank, or civilian grade. A team sports multiple child reduction will be
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given to a Family with multiple children (after the first) participating in the same team sport, e.g.,
the first child pays the full fee with each remaining child paying 10% less.
Discounts for volunteer head coaches’ children that participate in any CYS team sport in any
given season are authorized as follows:
a. First child (free)
b. Other children-50% discount
Team sport activity fees cover uniforms, equipment, facilities, fields, certificates, participation
medals and staff labor. Please check with the CER for a current fee schedule.
Sports activity fees are non-refundable. A refund may be authorized prior to the first game
with notification of a permanent change of station (PCS) or if a verified medical condition
prevents the child or youth from participating. A copy of transfer orders must be presented if
requesting a refund due to a PCS. Refunds are not authorized after the first game has been
played.
TEAM ASSIGNMENTS
All CYS sponsored and organized sports are open for co-ed participation with the exception
of girls softball. Some off-post community leagues place restrictions on certain youth at higher
levels of competition based on sex, age, height, weight, etc. For these teams, the community
rules will apply.
YSF may form leagues in a partnership with off post communities for on-post play. Partnered
sports or games will be played on and off the installation. Practices will be held on the
installation. It is the parent’s responsibility to transport children.
All children and youth will be assigned to teams through a blind draft system. Children of
coaches will be placed on their parent’s team if requested at the time of registration. Siblings
may be placed on the same team (with the older age team) at their parent’s request. This request
must be made at the time of registration. Movement of children after rosters are completed is
strongly discouraged and conducted on a limited case-by-case basis; therefore, special requests
should be noted at the time of registration. Special requests will be reviewed by the YSF
Director.
A parent meeting is conducted before the sport season begins and parents are encouraged to
attend.
Your child’s coach will contact you once rosters are completed.
UNIFORMS
CYS YSF program will issue a uniform (a T-Shirt and for some sports, a cap) for the player to
keep and equipment for players’ use. Cheerleaders will be issued a jumper or a skirt that must be
returned to YSF. No alterations of any piece of YSF equipment shall take place without
permission from CYS. No alterations will be made to Cheerleading jumpers or skirts such as
sewing, cutting, sizing adjustments, etc., without the permission of the YSF Director. Please use
regular detergent or colorfast bleach on the jumpers and skirts; never use chlorine bleach for
cleaning them. Spot cleaning sprays are permissible.
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Coaches will be required to sign a hand receipt for all uniforms and equipment issued, and are
responsible for the safekeeping of all equipment and uniforms issued to them.
Equipment or cheerleading uniforms damaged through normal wear and tear will be
exchanged on a one-for-one basis. Lost equipment or cheerleading uniforms must be replaced at
the coach’s expense.
It is the responsibility of the coach (hand receipt holder) to turn in all equipment and
cheerleading uniforms on the established date. If a child should leave the team for any reason
prior to the end of the season, the coach must make arrangements with parent to return the
equipment and/or uniform at the earliest date.
Uniforms and equipment should be turned in within one week of the season ending.
PRACTICES AND GAMES
Your coach will give you a schedule of practices and game times prior to the start of the
sports season. Practices and games will be limited to a set number of hours per week depending
on the sport and the age of the participants.
Teams of Fort Leonard Youth Sports and Fitness may practice a maximum of 5 days a week,
2 hours a day, when school is not in session. When school resumes, teams are limited to 3
practice sessions per week. These practice sessions will be no more than one and ½ hours in
length and must be terminated by 1930 hours. A practice session includes team practice in
uniform/equipment, team practice without uniform/equipment, team exercise, and team meetings
with the intent to instruct.
Coaches will use all eligible players on the team roster, a fair share of each game. Players not
suited-up due to injuries or disciplinary action will be reported to Youth Sports and Fitness staff
and to the opposing team’s coaches prior to the start of each game. The minimum playing time
or number of plays required of each player are:
Soccer. All players will be afforded the opportunity to play not less than the equivalent
of two quarters in each game scheduled.
Football. All players will be afforded the opportunity to play a minimum of ten plays
(not including special, kickoff, or punt return team) in each game scheduled.
Basketball. All players will be afforded the opportunity to play not less than the
equivalent of two quarters in each game scheduled.
Baseball/Softball. All players will be afforded the opportunity to play not less than six
times out on defense and at least one time at bat.
Football. All players will be afforded the opportunity to play a minimum ten plays (not
including special, kickoff, or punt return team) in each game scheduled.
TEAM PICTURES
The YSF staff will give each coach the information on how to arrange their team picture day.
Each team participant will have the opportunity to purchase team pictures.
GAME AND PRACTICE SNACKS
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A primary mission of the YSF Program is to promote lifelong health, fitness, and good
nutritional habits. Therefore, snacks at games and practices must be nutritious. Cookies, cakes,
sodas, candy, and chips should be avoided.
Recommended snacks are fruit, 100% fruit juice, water, granola bars, trail mix, crackers, raw
vegetables, cheese, etc. Only commercially prepared and packaged food should be used.
Parents should check with coaches and parents to ensure that children do not have food
allergies before offering snacks to children/youth after practices and/or games.
Snacks may not be eaten inside gymnasiums or within outdoor playing areas to include the
dugout or sidelines.
INJURIES
Players injured during practices or games who are treated by a physician must receive a
written release from the physician prior to participating in the next scheduled practice or game.
Players injured during practices or games that do not require treatment by a physician may
reenter the practice or game only after the coach determines that they player can perform at the
same level of safety as prior to receiving the injury.
Players receiving injuries that require a cast (i.e., a rigid dressing for a broken bone) are not
permitted to participate in practices or games until a physician removes the cast.
Coaches will complete a Child Accident/Incident Report form for any injuries and forward it
to the YSF Director.
CHILD/YOUTH BEHAVIOR
Children and youth are expected to display appropriate behavior at all times. A sports team is
a group setting in which an individual’s needs must blend with the needs of the group. Not all
children/youth are adaptable to this situation and may “act out”, often with disruptive behaviors.
Disruptive behaviors include:
Extreme aggression toward self, peers, and/or coaching staff (e.g., hitting, pushing,
kicking) or unsafe behavior that threatens the safety and welfare of others.
Deliberate destruction of sports equipment or property.
Inappropriate conversations, foul language, or verbal abuse towards others.
Inappropriate physical advances towards others (e.g., sexual advances, intimidation,
bullying, fighting).
Anytime a child/youth’s behavior is violent, disruptive, or unmanageable, or if the
behavior continually takes the coach and volunteers away from the team, it compromises the
safety of the other children/youth on the team. YSF staff and coaches will work together with
parents to determine why this behavior is happening and how it can be changed. However, if
this behavior is severe (e.g., the child or youth has injured another person), the child/youth may
be immediately suspended from the team, either temporarily or permanently.
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CONCERNS ABOUT YOUR COACH
If you have a problem with your coach, we encourage you to work it out between the two of
you if possible. The next step would be to document the concern and give it to the YSF Director.
If a compromise cannot be reached, a review committee will be formed to assess the situation. A
meeting will be called and the coach will be asked to present his or her side at the meeting.
Army regulation requires that all coaches and volunteers working with children/youth be
screened by submitting their name to the Army Central Registry, Alcohol and Drug Prevention
and Control Program, Behavioral Medicine, Criminal Investigation Division, Local Military
Police, and the Unit Commander for prior instances of reported misconduct involving children,
assault, substance abuse, larceny, or related misconduct.
NYSA COACHES’ CODE OF ETHICS PLEDGE
I will place the emotional and physical well-being of my players ahead of a personal desire to
win.
I will treat each player as an individual remembering the large range of emotional and physical
development for the same age group.
I will do my best to provide a safe playing situation for my players.
I will promise to review and practice the basic first aid principles needed to treat injuries of my
players.
I will do my best to organize practices that are fun and challenging for all my players.
I will lead by example in demonstrating fair play and sportsmanship to all my players.
I will provide a sports environment for my team that is free of drugs, tobacco, and alcohol, and I
will refrain from their use at all youth sports events.
I will be knowledgeable in the rules of each sport that I coach and I will teach these rules to my
players.
I will use coaching techniques appropriate for each of the skills that I teach.
I will remember that I am a youth sports coach and that the game is for children and not adults.
I hereby pledge to live up to my membership as an NYSA coach by following the NYSA
Coaches’ Code of Ethics.
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Why must my child go outside in bad weather?
??FREQUENTLY ASKED QUESTIONS??
Children are taken out daily, even in the cold, windy weather, and should be dressed
accordingly. Colds and other respiratory illnesses are not caused by going outside in cold
weather, but result from staying inside. Exercise and fresh air are good for children of all ages.
Can my child bring toys into the center to play with?
Toys and personal items such as jewelry, purse/wallet, cellular phones and money are not
allowed in the program. They frequently become lost, broke, or the source of conflict. If your
child has a special soft toy or blanket that he or she naps with, it may be brought to the program.
The naptime toy or blanket will be put in the child’s cubby and available at naptime.
What documents do I need to bring to the CER to register my child?
The CER requires the following documents at the time of your registration appointment:
Health Assessment (physical), Immunization Records, FCP, and LES, sponsor and child/youth
SSN and at least two child release designees in the local area (other than yourself) with phone
numbers.
Where do I go to apply for a childcare job? What do I need to bring?
CYS has many positions available such as Clerks, Cooks, Child and Youth Program
Assistants, Assistant Directors, and Directors. Contact the local CPAC or NAF CPO for details.
What number am I on the waiting list?
The CER maintains the waiting list for CYS programs. It is next to impossible to assign each
individual a number due to the daily changes. A CER representative will be happy to assist you
by giving you the month in which they are placing children from.
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Why do I have to include my housing and food allowance in my total Family income?
People who live in government quarters are required to include the “in kind” cost of their
housing. Generally, the basic allowance for housing chart is frequently used. The value of BAH
and BAS is considered a type of income.
Why is the sports registration fee so high?
The fees go to pay for such costs as officials, field maintenance, labor costs, and uniforms and
equipment replacement.
Why do fees for childcare keep going up?
The fees are based on a DoD scale that is adjusted each year according to program costs. We
are required to set our fees within that framework. We select the lowest possible fee for each
Family income. Each year the DoD scale increase is reviewed and may increase to keep up with
inflation and we must do the same.
Why does my child have to stay out for 24 hours after an illness?
We take all reasonable precautions to offer a healthy environment for children. The children
are denied services for 24 hours of the contagious period to avoid further spread of infection.
Why do you have to wait 24 hours before you can administer a new medication to my
child?
CYS staff is not allowed to give medication for the first 24 hours because it is during this time
that children are most likely to have an allergic reaction. After the first 24 hours, CYS staff will
administer medicine if all other requirements have been met.
Why can’t my son wear a blue bandana to Pippin Youth Center?
Although it is not meant as a gang symbol, for the safety of the children and to discourage
gang-like activity, youth are not allowed to display or wear any clothing that might represent
negative connotation.
What do I do if my child has asthma?
The child’s asthma history will be screened by the SNRT to ensure appropriate care is
available. If your child has special needs, please bring it to the attention of CYS staff during the
registration process.
What regulations cover child and infant feeding procedures?
AR 608-10, Child Development Services, 15 July 1997; Child and Youth Food Program
Guide, updated as required; and USDA CACFP Guidelines, updated as required.
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Do my monthly payments cover food costs?
No, monthly fees paid by parents cover the labor costs of the direct services staff. Food costs
are covered by other funding call appropriated funds.
What type of discounts can parents receive?
Special incentives are offered to attract and retain volunteers and to get parents involved in
our programs. Volunteer coaches may have one of his or her children play the sport free.
Parents participating in the Parent Participation Program (PPP) may earn points for discounts at
the CDC, SAS, or an FCC home. AFC initiatives are also available for eligible patrons.
Why do I have to give two weeks written notice for withdrawal?
You must give at least two weeks written notice of your intent to withdraw you child from a
full or part day program. This notice is necessary so that vacancies can be quickly filled to
maintain affordable fees for all patrons. If notice is not given, charges for services will continue.
Why am I charged a late fee when I pick my child up late?
If children are left at the facility/site after closing time, parents will pay a late pick-up fee.
The fee helps to cover the cost incurred for the staff members to remain with your child during
that time. Patrons must pay the fee the next morning or before children are readmitted to the
program.
What type of training do the caregivers/providers receive?
All staff members working directly with children/youth receive specialized training in Child
and Youth Development and other related topics. The training begins before the staff member
begins working with the children/youth, and continues throughout the employment. Training
topics include First Aid, CPR, administering medications, nutrition, child growth and
development, child activities, child guidance, and safety.
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ACRONYMS USED IN THE HANDBOOK
ACE-Arts, Crafts and Education
ADHD-Attention Deficit Hyperactive Disorder
AFC-Army Family Covenant
APF-Appropriated Funds
APHN-Army Public Health Nurse
AR-Army Regulation
AW2-Army Wounded Warrior
BAH-Basic Allowance for Housing
BAS-Basic Allowance for Subsistence
CACFP-Child and Adult Care Food Program
CDC-Child Development Center
CER-Central Enrollment Registry
CLEOS-CYS Liaison Education and Outreach Services
CPAC-Civilian Personnel Advisory Center
CPR-Cardiac Pulmonary Resuscitation
CYS-Child and Youth Services
DFMWR-Directorate of Family and Morale, Welfare and Recreation
DoD-Department of Defense
FCC-Family Child Care
FCP-Family Care Plan
FLW-Fort Leonard Wood
GLWACH-General Leonard Wood Army Community Hospital
GWOT-Global War on Terrorism
ICYET-Installation Child and Youth Evaluation Team
LES-Leave and Earnings Statement
NAF-Nonappropriated Funds
NAF CPO-Nonappropriated Funds Civilian Personnel Office
NAYS-National Alliance for Youth Sports
NYSA-National Youth Sports Association
OEF-Operation Enduring Freedom
OIF-Operation Iraqi Freedom
PAB-Parent Advisory Board
PCS-Permanent Change of Station
PPP-Parent Participation Program
SAS-School Age Services
SKIES-Schools of Knowledge, Inspiration, Exploration, and Skills
SLO-School Liaison Office
SNRT-Special Needs Resource Team
SSN-Social Security Number
STACC-Short Term Alternate Child Care
TACS-Training and Curriculum Specialist
TAPS-Training and Program Specialist
TFI-Total Family Income
USDA-United States Department of Agriculture
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VCCUS-Volunteer Child Care in the Unit Setting
WTU-Warrior in Transition Unit
YS-Youth Sports
YSF-Youth Sports and Fitness
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